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HomeMy WebLinkAboutAgenda Truckee Donner Public Utility District Post Office Box 309 ® 11570 Donner Pass Road Truckee, California 95734 ,. (96) 587 089 General manager hoard of Directors Peter L. Hoizmeister Joseph R_Aguers John L.Corbett REGULAR MEETING Richard K.Curran 6:00 P. M. - MONDAY, MAY 7, 1990 Jaynes A.Maass Patricia S.Sutton TDPUD BOARD ROOM A G E N © A 1. Call to order 2 . Roll call CLOSED SESSION - (6: 00 P.M. -- Discussion of personnel matters) RETURN TO PUBLIC SESSION 3 . Public input (7 : 25 P.M. or as soon thereafter as possible) PUBLIC HEARING — (7 : 30 P.M. or as soon thereafter as possible) 4 . Consideration of a resolution authorizing the filing of a negative declaration on the Donner Trails Tank No. 2 project with the County of Nevada; resolution approving the plans, specifications and contract documents and issuing a call for bids CONSENT AGENDA 5. Approval of the March 19, 1990 minutes 6. Correspondence 7 . Authorization to schedule a public hearing to consider revising miscellaneous, connection, facilities, metering and fire sprinkler standby fees UNFINISHED BUSINESS 8 . Resolution authorizing a call for bids on an air circulation system for the District building 9 . Status report from ad hoc committee re District organization chart NEW BUSINESS 10. Consideration of nepotism policy; possible action ROUTINE BUSINESS 11. Direction regarding minutes of April 2 , 1990 12 . Bills for approval 13 . Staff reports ADJOURNMENT Poste and mail S,-d Mays 1990 Susan M. Craig, Deputy Dis ict Clerk TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - MAY 7, 1990 TOTAL ELECTRIC WATER DESCRIPTION ---------------------•--------_-------------------------------------------------------------- A. B. CHANCE CO. 22,305.00 22,305.00 TWO PADMOUNT VACUUM SWITCHES FOR BAYWEST PROPERTIES PER M090-27 R. W. BECK & ASSOC. 1,594.27 1,594.27 NEGOTIATIONS WITH SIERRA PACIFIC POWER CO. CARSON INDUSTRIES INC. 1,471.76 1,471.76 INV--GREEN UNIT ELECTRIC BOXES CUSTOMER FINANCIAL CENTER 664.90 470.50 194.40 AIRLINE TICKET FOR APPA CONFERENCE (470.50), AWWA EXPENSES FOR DEBI BLACK & ANDY HYDE (194.40) GENERAL ELECTRIC SUPPLY 2,047.80 2,047.80 INV-SECURITY LITES, HOT LINE CLAMP, VOLTAGE DETECTOR GENERAL PACIFIC INC. 1,592.28 1,592.28 INV-GUY GRIP, WEDGE CLAMP, STRAND COPPER INTERSTATE SAFETY & SUPPLY 2,705.27 80.89 2,624.38 SAFETY GLASSES (80.89), PORTABLE MONITOR (2624.38) KORTICK MFG. CO. 1,381.75 1,381.75 INV-VERTICAL, TOP POST CLAMPS NATIONAL RURAL ELECTRIC COOPERATIVE 5,504.00 2,752.00 2,752.00 MEMBERSHIP DUES FOR YEAR BEGINNING 4/15/90 M090-87 i i P. P. & H. REPAIR 1,646.43 1,646.43 INSTALL REBUILT ENGINE IN UNIT 12 (1515.67), MISC. PARTS (130.76) PORTER, SIMON, GRAHAM, PHELPS & 7,845.85 5,414.40 2,431.45 GENERAL REPRESENTATION (7734.85), WALL STREET CUTTITTA PROPERTIES (111.00) R. SUPPLY COMPANY 2,012.61 1,042.38 970.23 INV-STEEL WATER LIDS, CHRISTY EXTENSIONS SHAFFER PAVING CO. 2,551.50 2,551.50 PATCH PAVING (14) LOCATIONS WASHOE METAL ,FABRICATING INC. 2,743.40 2,743.40 REPAIR AND PAINT UNIT 83 (TRAILER) WESTERN NEVADA SUPPLY 1,370.47 1,370.47 INV-CONCRETE BOXES, STEEL LIDS WESTERN STATES ELECTRIC INC 1,263.85 1,263.85 INV-#2/0 TRIPLEX WIRE ------------------------------------ 58,701.14 45,806.71 12,894.43 Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 General Manager Board of Directors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran MEMORANDUM James A. Maass Patricia S.Sutton April 10, 1990 To: Board of Directors - General Manager From: Susan M. Craig, Deputy District Clerk Subject: Surplus property In accordance with the Government Code, the District must conduct a yearly inventory of surplus property, determine if any of it is in excess of its foreseeable needs, and make a list of such property available to any member of the public requesting a copy. It is Counsel Phelps ' opinion that, other than conduct the inventory and make the list available, the District is not required to take any action. The following parcels are listed in my records as being unused by the District: AP# 18-500-05 - Armstrong Tract - surplus AP# 18-592-04 - Rocky Lane - surplus AP# 18-660-07 - Between 1-80 & SPRR AP# 18-660-39 - South of I-80 - North of SPRR AP# 18-681--10 - Old tank site - Donner Trails AP# 18-760-16 - Abandoned well - Cold Stream Rd. AP# 19-160-13 , 14 and 15 - Abandoned river crossing - Riverside Ave. AP# 19-160-34 - River Street If the Board desires to sell any of the property, the procedure the PUD normally follows is: a minimum price for each parcel is determined; it is declared surplus and offered to ether public agencies; if no other agency is interested in purchasing the property, a call for bids is issued. (The Board may want to include in its resolution what action should be taken if no acceptable bids are received. ) smc Truckee ,Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Rd. * Truckee, California 95734 Customer Service (916) 587-3896 Engineering Department (916) 587-3944 MEMORANDUM Date: May 4, 1990 To: Peter Holzmeister, General Manager From: Andrew J. Hyde, District Civil Engineer SUBJECT: Staff Report - May 7, 1990 Board Meeting Status Report of Tahoe Donner Leak Analysis Attached is a copy of a memo from Tim Grover of SEA Engineering that outlines the high points of their research to date. SEA has contacted several of the parties that were involved with the design, construction, inspection and administration of the water line installation project in Tahoe Donner and they have reached some tentative conclusions concerning the condition of the water lines in Tahoe Donner. They are continuing their efforts to meet with individuals who have knowledge of the project. They expect to have their final report of this phase of the study prepared and delivered in June. SEA is also in the process of developing a plan for their field studies, which is the next phase of their work. 1 have taken Tim Grover to a few sites in Tahoe Donner where the water crew was repairing leaks, so Tim has already had an opportunity to observe the condition of a few pipelines. The water crew has removed and replaced two different leaky service lines from Tahoe Donner since SEA began its study, and Tim has seen these pipes as well.. The bottom line of SEA' s analysis is a prediction of whether the leaks will spread to other areas that aren't leaking severely now. Tim has indicated that it is too early in the study to say for sure how the pipelines throughout Tahoe Donner will perform in the years to come. MEMORANDUM TO: Andy Hyde, TDPUD JOB NO. 1438-03-1 iFROM: Tim Grover, SEA, Inc. DATE: May 2, 1990 RE: Tahoe Donner Leak Analysis The following is a summary of our activities on this project: 1. Examined the TDPUD records and obtained copies of recent leak reports, correspondence, and plans covering the Tahoe Donner subdivision. 2. Reviewed the files of Cramer Engineering looking for information on the waterline construction. Records of final inspections -and pressure testing in- Units 3 and 8--11 are being analyzed. Obtained some field reports of construction administration activities, copies of the project specifications and many of the change orders. Another trip to the Craver Engineering office to review additional files and obtain some additional maps is scheduled for 5-4-90. 3. Scheduled an interview with Jim Morris of the Nevada County Department of Transportation. He was present during much of the Tahoe Donner unit construction. 4. Discussed the Cramer Engineering pressure testing report of December 1975 with George Hansen who was the inspector for Craver Engineering. 5. Attempted to review old Dart files that are now owned by Sauers Engineering but have not gotten to look at them yet. 6. Talked to Mary Byars of Byars Construction who was reported to have installed waterlines in some of the units. He said that his company did install a small amount of pipe in Northwoods Blvd. but doesn't remember anything else. He .probably doesn't have any records but will look. we have not been able to draw any firm conclusions yet but the following is known: 1. The pipe bedding material shown on the plans was not installed. It appears that excavated material was used for bedding. 2. Thrust blocks were not installed on the mains. 3. The units were constructed generally following their number sequence (i.e. Units 1-3 first and Units 8-11 last) . 4. Most if not all of the pipe was apparently ordered in July 1971. For some reason a change order was issued changing the 6" pipe from 10 gage to 12 gage_ No other sizes were affected by this change. 5. A number of pipe sections in Units 3 and 8-11 did not pass the December 1975 leakage test. it is not yet known whether these sections passed a retest or whether Units 1,2 and 4-7 were tested. There is some correlation between the sections that failed the Dec. 1975 test and the leaking pipe sections. This is a very tentative conclusion and is subject to change as more information becomes available. a:td memo.1 RESOLUTION NO. 9011 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON AN AIR CIRCULATION SYSTEM FOR THE DISTRICT BUILDING WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to install an air circulation system in the District building; and WHEREAS, funds have been set aside for this purpose; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby authorize the President to issue a calf for bids based on the specifications prepared by Dinter Engineer and on file in the TDPUD Engineering Department, and that the date and time established for the bid opening is Tuesday, May 29 , 1990, at 2 : 00 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the Distract on the 7th day of May 1990 by the following roll call vote: AYES: Aguera, Corbett, Curran, Sutton and Maass. NOES : None. .ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By es A. Maass, President ATTEST: r Susan M. Craig, Deputy Dis ict Clerk smc 0 RESOLUTION NO® 9012 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING THE NEGATIVE DECLARATION FOR DONNER TRAILS TANK NUMBER 2 AND AUTHORIZING FILING WITH THE COUNTY OF NEVADA WHEREAS, the existing 100, 000 gallon tank at Danner Trails was taken out of service in 1984 because of its deteriorating condition; and WHEREAS, the District has experienced water quality problems as a result of the deteriorated condition of the tank; and WHEREAS, District staff has recommended, and the Board of Directors of the Truckee Donner Public Utility District has agreed, that the existing deteriorated wood stave tank be replaced by a new 150, 000 gallon steel water storage tank; and WHEREAS, it has been determined that a Negative Declaration should be filed with the County of Nevada in accordance with section 15302 (c) of the California Environmental Quality Act Guidelines; and WHEREAS, the Negative Declaration for this improvement project has been prepared and District Counsel has reviewed and approved such document as to form, NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Negative Declaration for the project be approved for filing with the County of Nevada. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 7th day of May 1990 by the following roll call vote: AYES: Aguera, Corbett, Curran, Sutton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B J es A. Maass, President it ATTES Susan M. Craig, Deputy ' strict Clerk smc RESOLUTION NO. 9013 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS FOR DONNER TRAILS TANK NO. 2 AND ISSUING A CALL FOR BIDS WHEREAS, it is the desire of the District to go forward with construction of the 150, 000 gallon Donner Trails water tank; and WHEREAS, in accordance with the California Environmental Quality Act Guidelines, a negative declaration was approved for filing with the County of Nevada by Resolution No. 9012 on May 7 , 1990; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the contract documents, plans and specifications prepared by Sauers Engineering and on file in the District' s Engineering Department are hereby approved. 2 . That the President of the Board of Directors is hereby directed to issue a call for proposals, and that the date and time established for the bid opening is 2 : 00 P.M. on Wednesday, May 30, 1990. 3 . That the bid will not be awarded until 30 days from the filing date of the negative declaration have expired. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 7th day of May 1990 by the following roll call vote: AYES: Aguera, Corbett, Curran, Sutton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B J es A. Maass, President ATTEST:. Susan M. Craig, Deputy strict Clerk i smc RESOLUTION NO. 9014 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ESTABLISHING A POLICY WITH RESPECT TO EMPLOYMENT OF SPOUSES OR PERSONS LIVING TOGETHER AS HUSBAND AND WIFE WHEREAS, the District has no comprehensive policy governing the hiring or continued employment of spouses or persons living together as husband and wife; and WHEREAS, the employment of spouses or persons living together as husband and wife can, in certain circumstances, be detrimental to the best interests of the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The District finds that the employment of spouses or persons living together as husband and wife can, in certain circumstances, create conflicts of interest, create hazards, compromise supervision, safety and security, harm employee morale or cause employee dissension, or create the potential for claims of sexual harassment, and may therefore be detrimental to the best interests of the District. 2 . The District finds that because of the small size of the District work force, the extent of personal interaction between the District General Manager and all employees, and the fact that the District General Manager is involved in all or nearly all disciplinary actions taken against District employees, the District General Manager, and any assistant or acting General Manager, supervises or otherwise evaluates the performance of all District employees, for purposes of the policy adopted herein. 3 . The District hereby adopts the following policy, as an amendment to the District Disciplinary Procedure: a) It is the policy of the District to regulate, and where appropriate, restrict and/or prohibit, the employment of spouses, or persons living together as husband and wife, in the following situations: 1) When such persons are employed in the same department, 2) When, regardless of departmental affiliation, the physical proximity of such persons during the workday is significant; 3) When, regardless of departmental affiliation or physical proximity, the interrelationship of job responsibilities of such persons requires that they interact to a significant degree; 4) When one of such person supervises or otherwise evaluates the performance of the other. For purposes of this subparagraph, the General Manager and the assistant or acting General Manager, if any, are deemed to supervise or otherwise evaluate the performance of all employees of the District. 5) In any other situation where the employment of spouses, or persons living together as husband and wife, might tend to create conflicts of interest, create hazards, compromise supervision, safety or security, harm employee morale or cause employee dissension, or create the potential for claims of sexual harassment. b) When the General Manager, or the assistant or acting General Manager, if any, becomes or may become subject to this policy, the Board of Directors shall be the "reviewing authority. " When any other District employee becomes or may become subject to this policy, the General Manger, or in his or her absence, the assistant or acting General Manager, shall be the "reviewing authority. " c) The following procedure shall be applicable to the employment of spouses: l) When a spouse of an existing employee applies for employment, or if co-employees marry, the reviewing authority shall conduct an analysis to determine whether the hiring of the applicant, or the employment of spouses, constitutes one of the situations described above in paragraph (a) to which this policy applies. 2) If the reviewing authority determines that this policy applies, the reviewing authority shall then conduct a further analysis to determine whether given the particular persons involved, their departments, their physical proximity, the interrelationship of their job responsibilities, their supervisorial relationship, and any other relevant factors, potential conflicts of interest or other hazards, greater for married persons than other persons, will arise or have arisen, which have or will tend to compromise proper supervision, security or employee morale. 3) If as a result of such analysis the reviewing authority determines that such potential conflicts of interest or other hazards, as described above in subparagraph c(2) , will arise or have arisen, then the reviewing authority shall attempt to reasonable accommodate the individuals by considering whether by assigning job duties, changing departmental affiliation, or other methods, problems of supervision, security or morale can be reduced to an acceptable level without harming the efficiency and operation of the District. 4) If such re-assignment of job duties, changing of departments, or other methods are 0 feasible and reasonable, then it shall be accomplished. 5) If such re-assignment of job duties, departmental change, or other methods are not feasible or reasonable, or if it is attempted but fails to rectify the situation while maintaining the efficiency and operation of the District, then the reviewing authority may decline to hire, or may terminate, one of the spouses employed by the District. Alternatively, in its sole discretion, the reviewing authority may offer the employed spouses the option of selecting which spouse shall resign from employment. 6) In any event, prior to termination or suggesting resignation, the reviewing authority shall comply with the notice requirements and all other requirements of the District' s Disciplinary Procedure, if applicable, and any collective bargaining agreement, if applicable. 7) The analysis to be prepared by the reviewing authority, and all conclusions resulting therefrom, shall be in writing. d) The following procedure shall be applicable with respect to the employment of unmarried persons living together as husband and wife. 1) When a person who is living with an existing District employee as husband and wife applies for employment, or if co-employees begin living together as husband and wife, the reviewing authority shall conduct an analysis to determine whether the hiring of the applicant, or the continued employment of both employees constitutes one of the situations described above in paragraph (a) to which this policy applies. 2) If the reviewing authority determines that this policy applies, the reviewing authority shall then conduct a further analysis to determine whether given the particular persons involved, their departments, their physical proximity, the interrelationship of their job responsibilities , their supervisorial relationship, and any other relevant factors, potential conflicts of interest or other hazards, will arise or have arisen, which have or will tend to compromise proper supervision, safety or security, cause favoritism, harm employee morale or cause employee dissension, or create the potential for claims of sexual harassment. 3) If as a result of such analysis the reviewing authority determines that such potential conflicts of interest or other hazards, as described above in subparagraph (d) (2) , will arise or have arisen, then the reviewing authority shall consider whether the hiring of the applicant, or the continued employment of both persons, is likely to be detrimental to the best interests of the District, in which case the reviewing authority may decline to hire, or may terminate, one of the two persons employed by the District. Alternatively, in its sole discretion, the reviewing authority may offer the two employed persons the option of selecting which spouse shall resign from employment. 4) In any event, prior to termination or suggesting resignation, the reviewing authority shall comply with the notice requirements and all other requirements of the District's Disciplinary Procedure. If applicable, and any collective bargaining agreement, if applicable. 5) The analysis to be prepared by the reviewing authority, and all conclusions resulting therefrom, shall be in writing. e) In conducting its analysis, the reviewing authority shall avoid inquiring into the personal and/or private lives of the persons in question other than to the extent necessary to determine whether they are married or living together as husband and wife. 4) The policy adopted herein shall be effective only as to District employees who are not members of the bargaining unit represented by IBEW Local #1245. Therefore, no bargaining unit employee shall be asked to resign or be terminated under this policy unless and until the District has satisfied its obligation to meet and confer with IBEW Local #1245, after which the policy shall be re-adopted by the District prior to being applied to any bargaining unit employees. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting which was duly called and held in said District on the 7th day of May 1990, by the following roll call vote: AYES: Aguera, Curran, Sutton and Maass. NOES: Corbett. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J s A. Maass, President ATTEST: Sus n M. Craig, Deputy D' trict Clerk sync