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HomeMy WebLinkAboutAgenda Packet Truckee Donner Public Utility District Post[Office Box 309 0 11570 Donner Pass Road * Truckee, California 95734 (916)587-3896 Board of directors General Manager Peter L. Holameister Joseph R.Agues John L.Corbett Richard K.Curran James A.Maass REGULAR MEETING Patricia S.Sutton 7:00 P.M. - MONDAY, AUGUST 6, 1990 TDPUD BOARD ROOM AGENDA 1. Call to order 2 . Roll call. 3 . Public input (7 : 25 P.M. or as soon thereafter as possible) SPECIAL BUSINESS 4 . Presentation of Journeyman Lineman certificate UNFINISHED BUSINESS 5. Status of General. Manager 6. Management salary adjustments - Office Manager, District Electrical Engineer, District Cavil Engineer, Executive Secretary 107 . Consideration of job descriptions 8 . Consideration of indemnification agreement with Nevada County regarding disbursement of surplus Sanitary Assessment District funds 9 . Review of budget; authorization to schedule public hearing NEW BUSINESS 10. Review of audit proposals 11. Nepotism policy; discussion and clarification 12 . Senior Clerk assignments - water testing 13 . Consideration of a request for information from the Planning for Tomorrow in Truckee Committee ROUTINE BUSINESS 14 . Direction regarding draft minutes of July 16 and July 23 , 1990 15 . Correspondence 16. Bills for approval 17 . Staff reports CLOSED SESSION RETURN TO PUBLIC SESSION Mailed 'd poster 8/2/9 ADJOURNMENT n M. Craig Deputy District Clerk Board members decided against terminating Mr. Holzmeister. The purpose of this agenda item, Mr. Curran said, is to let the people know the vote on the motion to terminate the Manager. He obtained permission from each Director to do this. Directors Aguera, Corbett and Maass voted to retain the Manager; Directors Curran and Sutton voted to terminate the Manager. Director Curran said he has not changed his position. Director Sutton said that the discussion that was underway (by the Board during closed session?) related to lack of confidence in the Manager and dissatisfaction with him without any specific reasons although as an individual Director, she noted, she had a number of specific reasons for dissatisfaction with Mr. Holzmeister's performance. She said she would not make them public at this time, but may at some future time because she believes Mr. Holzmeister lost the shield (of protection) of the Brown Act when he initiated newspaper articles regarding the Board's request for his resignation prior to the meeting. Director Corbett stated he has analyzed the last year and a half and feels the Board made a mistake by not following the grievance policy and, as a result, some of the employees approached Directors directly. He said he wants to get on with the business of the District. Director Aguera stated he's satisfied as things stand. Director Maass said he feels there was an implication in the newspaper that the vote was four to one to dismiss the Manager; it was three to one with one Director voting "present" because of personal reservations. He said he feels the District has gone through a troubled time; obviously there is a split on the Board. He said he thinks the community will now watch the Manager and Board carefully; the District will be on trial before the community. 1t was his advice to the Board to make the best of things and move on. Director Sutton stated she believes her test has already begun and has to do with being a female Board member in a man' s world. She said two memos included in the Board meeting packet this evening relate to this matter, and obviously Mr. Holzmeister plans to take this tactic against her and make it appear that she's an interfering woman. She said Mr. Holzmeister' s memo concerning the assignment of work to Senior Clerks in the Engineering Department is an attempt to discredit her and make her look nit-picking and off-base. She said if this is pursued there will be a battle because she's the Director that has the least presence during business hours; she does not give direction to employees as an individual Director and does not spend large amounts of staff time in person or on the phone. She said she's not down at the office attempting to run the District and resents the implication that she is. 2 RESOLUTION NO. 9030 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT EFFECTING A COMPENSATION ADJUSTMENT FOR CERTAIN MANAGEMENT EMPLOYEES WHEREAS, salaries for certain management positions, namely the Office Manager, Distract Electrical Engineer, District Civil Engineer and Executive Secretary have not been considered for adjustment for 1990; and WHEREAS, the District Board of Directors deems it advisable and appropriate that the individuals filling these management positions receive a wage adjustment because of the general increase in the cost of living similar to that which was received by the District bargaining unit employees on January 1, 1990 ; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Office Manager, District Electrical Engineer, District Civil Engineer and Executive Secretary receive a 4% wage increase effective January 1, 1990. 2 . That these individuals continue to receive longevity compensation and a District contribution to the ICMA Deferred Compensation Plan equal. to 8% of their salary. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the 6th day of August, 1990. AYES: Aguera, Corbett, Curran, Sutton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B *Jes4l!. Maass, President AT Swan M. Craig, Deputy] strict Clerk smc r' TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - AUGUST 6, 1990 TOTAL ELECTRIC WATER DESCRIPTION CHRISTIANSEN BUSINESS SYSTEMS -- 1,262.38 883.66 378.72 REGULAR BILLS (1013.42) AND PAYMENT RECEIPTS (248.96) CUSTOMER FINANCIAL CENTER 36.23 25.36 10.87 HOLZMEISTER BUSINESS LUNCH AND BOOK PURCHASE GENERAL PACIFIC INC. 2,390.36 2,390.36 INVENTORY W- GUY STRANDS AND INSULATORS JOHN DEERE LEASING CO. 15,320.17 15,320.17 FINAL ANNUAL LEASE PAYMENT FOR BACKHOE JADES MAASS 151.00 151.00 NCPA MEETINGS AT BECKWOURTH AND MURPHYS MACHABEE OFFICE ENVIRONMENTS 1,354.79 1,354.79 FILE CABINET (416.77) AND LUNCH ROOM CHAIRS (938.02) NCPA 2,203.00 2,203.00 GENERAL DIRECT ASSESSMENT - FIRST QUARTER 1990-91 ORCOM SYSTEMS, INC. 1,077.00 1,077.00 ANNUAL MAINTENANCE CHARGES FOR METER READING EQUIP PAC POWER 2,31.6.83 2,316.83 UNIT 17 REPAIRS -- GEARBOX REBUILT, PUMP/MOTOR UNIT PORTER, SIMON, GRAHAM, PHELPS 9,800.25 9,-800.25 GENERAL REPRESENTATION JULY 1990 R-SUPPLY COMPANY 2,356.32 2,356.32 INVENTORY - CHRISTY BOXES AND H.S. DIES S-N-S PAVING COMPANY 1,440.45 1,440.45 PAVING LIST OF 10 LOCATIONS TRUCKEE COMMUNICATIONS 1,160.89 1,160.89 TWO MOTOROLA RADIUS P-50 RADIOS WEDCO INC. 1,606.30 1,606.30 INVENTORY _ P/U SPLICES AND PENN UNION SPLICES WESCO UTILITY 1,381.91 1,381.91 INVENTORY - 2" MOULDING, WEDGE CLAMPS, LOCKWASHERS WESTERN NEVADA SUPPLY 1,710.84 1,710.84 REPAIR KIT, WATER LIDS, STOP & DRAINS WESTERN STATES ELECTRIC INC. 2,459.48 2,459.48 INVENTORY - FARGO BOOTS, SURGE ARRESTERS, ELBOWS --48,028.20 26,810.83 21,217.37 *e Truckee Danner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 ,. (916)587-3896 General Manager Board of Directors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran MEMORANDUM James A.Maass Patricia S.Sutton AuguSt 3, 1990 To: Board of Directors From: Peter L. Holzmeister, General Manager Subject: Staff Report 1. Financial Report Attached is a financial report for the first six months of 1990. It consists of the investment report, statement of general fund, electric and water balance sheets and electric and water income statements. Notwithstanding our budget delay and my recommendation for an increase in water rates, we are in excellent financial condition. 2 . TDPUD hosting of NCPA commission meetincr during 1991 Director Maass has expressed interest in our hosting an NCPA commission meeting during 1991. It would be beneficial for us to do so and staff would enjoy the opportunity. It is a chance for us to increase our visibility within. NCPA. If the Board accepts this staff report, Director Maass and I can work on the arrangements. 3 . IBEW proposal of a 10-hour, 4-day work week Attached is a letter from Jack Osburn, Business Representative of IBEW, Local 1245. I have circulated this letter among the management staff and they have expressed some reservations regarding the 4/10 proposal. I recommend that we discuss this matter among the Board and management staff before responding to the Union. 4 . Status of Glenn M. Reiter stud Gregg Lowry visited Truckee on July 30 and 31 to assist in restructuring the work order system and get us working on the 1991 budget. one important development in the process is the refocusing of the budget from REA financial reporting back to the cash flow budget I first designed. The cash flow budget will be significantly improved by -centering it on productivity measures found in work orders. Please review Gregg Lowry's memorandum attached. 5. organizational renewal. At the Last Board meeting Andy Hyde and I presented the Board with a state of the water system address. We have talked generally before about how much productivity has been effected by the Tahoe Donner leaks. At the last Board meeting we talked more specifically about the problems we are experiencing because our crews are diverted to leaks. Your team of staff and consultants is developing a plan which will correct the problems discussed. a) SEA is preparing a report to guide us to a solution to the Tahoe Donner leaks. I feel confident that they will suggest spending money on a replacement program of some sort. b) In order to make sure our work effort can choose among competing projects and priorities, we will need very disciplined supervision with centralized decision- making. The work order planning system that we are implementing with the assistance of the Glenn Reiter firm will gave Andy Hyde the ability to set priorities and monitor for results. c) The Board has recently authorized an organization chart and staff increase that will allow us to perform routine maintenance. The Glenn Reiter planning proposal provides a system of facility inspections as the first step in designing a facility replacement and maintenance schedule. I will personally monitor their activity to make sure it gets a high priority. d) I am proposing a rate increase. We should develop a program of explaining our need for additional funding to the community. We have worked hard to insure a large supply of pure water. It is a commodity that not everyone in California enjoys in our abundance and purity. It is worth paying for. I think we can take this message to our customers. I have a newsletter ready to go with this basic message. I am also prepared to address all service clubs and groups in Truckee to explain our program. PLH/smc Attachments a/n Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road e Truckee, California 95734 (916) 587 3898 RM AUG 200 August 1, 1990 MEMORANDUM TO: Peter L. Holzineister, General Manager FROM: Mary Chapman, Office Manager SUBJECT: investment report As of June 30, 1990, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT LOCAL AGENCY INVESTMENT FUND 8.500% 4,601,000.00 ELECTIC FUNDS REA RESERVE * 19,000.00 GENERAL FUND 1,322,094.82 FACILITIES FEES * 599,343.96 STORM DAMAGE FUND * 156,607.40 BUILDING FUND * 534,550.95 --------------- TOTAL ELECTRIC. INVESTMENTS 2,632,097.13 WATER FUNDS FACILITIES FEES * 565,909.63 BUILDING FUND * 647,194.28 RESERVE FOR FUTURE METERS * 537,298.42 TAHOE DONNER WATER SYSTEM FUND* 100,954.46 WEST RIMER ST. ASSESSMENT DISTRICT BOND REDEMPTION FUND * 9,918.92 PREPAID CONNECTION FEES * 64,221.42 TELEMETRY RESERVE * 43,405.74 --------------- TOTAL WATER INVESTMENTS 1,968,902.87 --------------- TOTAL DISTRICT INVESTMENTS 4,601,000.00 * RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS I'RUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND JUNE 30, 1990 BALANCE IN GENERAL FUND 05/31/90 1,242,826.18 RECEIPTS ELECTRIC REVENUE 501,331.33 WATER REVENUE 121,659.77 STANDBY ELECTRIC 1,674.97 STANDBY WATER 808.77 MISC. BILLING REVENUE ELECTRIC 3,281.94 MISC. BILLING REVENUE WATER 104.15 CONSUMER DEPOSITS, ELECTRIC 12,214.00 CONSUMER DEPOSITS, WATER 2,675.00 CUSTOMER ADVANCES-OTHER ELECTRIC 152,983.96 CUSTOMER ADVANCES-OTHER WATER 146,510.00 MISC. REVENUE ELECTRIC 164.19 MISC. REVENUE WATER 287.76 MEDICAL INSURANCE (COBRA) 581.25 TRANSFER FROM ELECTRIC RESTRICTED FUNDS 29,244.00 STORM DAMAGE (MO90-137) --------------- TOTAL RECEIPTS 973,526.14 DISBURSEMENTS ACCOUNTS PAYABLE DISBURSEMENTS 805,413.23 LESS VOID CHECKS FOR PREVIOUS MONTHS (290.91) --------------- TOTAL DISBURSEMENTS 805,122.32 BALANCE IN GENERAL FUND 05/31/90 1,411,230.00 PETTY CASH & DRAWER CASH 600.00 TRUCKEE RIVER BANK GENERAL FUND CHECKING 88,535.18 LAIF GENERAL FUND (NOT RESTRICTED) 1,322,094.82 . .. --------------- 1,411.,230.00'. . $ ' TRUCKEE DONNER P.U.D. * # 4 ELECTRIC BALANCE SHEET FOR PERIOD ENDING JUNE 30, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT AS5ETS UTILITY PLANT 8,041,843,41 7,758,247.57 RESTRICTED FUNDS ADMINISTRATIVE BUILDING LEASE FUNDS 284,863.63 385,018.33 EMPLOYEE DEFERRED COMPENSATION-ICMA 176,961.76 107,659.02 REA RESERVE FUND 19,000.00 19,000.00 FACILITIES FEES 599,843.96 551,214.06 STORM FUND 156,607.40 170,711.52 BUILDING FUND 534,550.95 764,158.65 TOTAL RESTRICTED FUNDS 1,771,827.70 1,997,762.58 11.3- CURRENT ASSETS GENERAL FUNDS 1,411,230.00 501953.89 ACCOUNTS RECEIVABLE, NET 487,488.53 406:247.43 DUE FROM WATER 26,320.02CR 120,703.81 MATERIALS AND SUPPLIES 279,906.04 236,648.24 INTEREST INCOME RECEIVABLE 51,000.00 49,218.26 PREPAID EXPENSES AND OTHER 99,107.67 82,680.80 TOTAL CURRENT ASSETS 2,302,412.22 1,397,452.43 64.8+ UNAMORTIZED DEBT DISC AND ISSUE COSTS 164,732.00 180,358.00 PRELIMINARY SURVEY COSTS AND OTHER 3,030,41 3,205.41 TOTAL ASSETS 12,283,845.74 11,337,025.94 8.4+ X i ! TRUCKEE DONNER P.U.D. ELECTRIC BALANCE SKEET FOR PERIOD ENDING JUNE 30, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT EQUITY & LIABILITIES -------------------------------------- RETAINED EARNINGS 7,600,828.39 6,749,612.57 DEBT ADMINISTRATIVE OFFICE BUILDING LEASE 2,895,000.00 2,950,000.00 REp 118,573,52 151,573.52 TRUCKEE RIVER BANK - TRUCK LOAN .00 .00 IDAHO FIRST - IBM COMPUTER LEASE 70,128.94 101,536.31 DEPT. OF ENERGY .00 37,449.92 TOTAL DEBT 3,063,702.46 3,240,559.75 4.8- X CURRENT LIABILITIES ACCOUNTS PAYABLE 750,721.68 826,439.78 CONSUMER DEPOSITS 172,461.37 175,375.42 ACCRUED INTEREST PAYABLE 92,673,81 95,047.66 DEFERRED STANDBY FEES .00 27,185.00 ACCRUED COMPENSATION & RELATED COSTS 54-,315.97 65,094.74 TOTAL CURRENT LIABILITIES 1,070,172.83 1,189,142.60 10.0- 1 CONSTRUCTION ADVANCES 352,180.30 50,057.00 EMPLOYEE DEFERRED COMPENSATION - IC11A 176,961.76 107,6S9.02 TOTAL EQUITY AND LIABILITIES 12,283,845.74 11,337,025.94 * TRUCEEE DONNER P.U.D. ELECTRIC INCOME STATEMENT FOR PERIOD ENDING 1UNE 30, 1990 LAST YEAR CURRENT Y-T-D AMOUNT Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 1,539,786,52 1,519,782.41 COMMERCIAL 995,568.09 1,143,920.25 LARGE COMMERCIAL 623,835.90 295,234.87 PUBLIC STREET AND HIGHWAY LIGHTIN .00 .00 SALES TO PUBLIC AUTHORITIES 50,289.58 43,283.03 FUEL CHARGE 339,462.44 279,409.88 INTERDEPARTMENTAL 181,896.06 206,811.16 TOTAL ENERGY SALES 3,730,838.59 3,488,441,60 MISC OPERATING REVENUE 60,501.41 54,147.89 MISCELLANEOUS RENTS 15,016.38 19,370.22 STANDBY REVENUE .00 26,385.00 INTERDEPARTMENTAL RENT 36,000.00 28,002.00 TOTAL OPERATING REVENUE 3,842,356.38 3,616,946.71 • OPERATING EXPENSES PURCHASED POWER 2,790,057.02 2,513,864.38 DISTRIBUTION OPERATIONS 153,526.14 163,967.76 DISTRIBUTION MAINTENANCE 66,393.46 56,686.24 CUSTOMER ACCOUNTING & INFORMATION 141,819.13 144,047.12 ADMINISTRATION & GENERAL 384,741.61 392,512.20 DEPRECIATION 165,320.22 163,800.00 OTHER OPERATING EXPENSES 89,250.06 99,486.22 TOTAL OPERATING EXPENSES 3,791,107.64 3,534,363.92 NET OPERATING REVENUE 51,248.74 82,582.79 OTHER REVENUE (EXPENSE) INTEREST INCOME 103,546.49 113,478.41 INTEREST EXPENSE 123,547.64CR 125,470.67CR OTHER .00 .00 NET REVENUE (LOSS) 31,247.59 70,590.53 * * TRUCKEE DONNER P.U.D. r WATER BALANCE SHEET FOR PERIOD ENDING ,TUNE 30, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT A S 5 E T S ------------ UTILITY PLANT 1,870,396.08 1,836,152.80 RESTRICTED FUNDS EMPLOYEE DEFERRED COMPENSATION-ICFA .00 .00 FMHA RESERVE FUND 77-1 .00 .00 FMHA RESERVE FUND 79-1 .00 .00 FACILITIES FEES 565,309.63 519,834.19 LEST RIVER STREET ASSESSMENT DIST 9,918.92 9,103.89 BUILDING FUND 647,194.28 375,931.75 RESERVE FOR FUTURE METERS 537,298.42 481,635.44 TAHOE DONNER WATER SYSTEM FUND 100,954.46 60,874.21 PREPAID CONNECTION FEES 64,221.42 66,061.03 TELEMETRY 43,405.74 20,863.93 TOTAL RESTRICTE➢ FUNDS 1,968,902.87 1,534,304,44 28.3+ CURRENT ASSETS GENERAL FUNDS 00 65,790.49 ?EST RIVER STREET ASSESSMENT DIST 4,792.91 7,834.30 ACCOUNTS RECEIVABLE, NET 45,835.04 114,328.22 DUE FROM ELECTRIC 26,320.02 120,703.81CR MATERIALS AND SUPPLIES 78,678.80 71,560.42 INTEREST INCOME RECEIVABLE 33,600.00 32,202.52 PREPAID EXPENSES 79,363.65 71,12$.77 TOTAL CURRENT ASSETS 268,590.42 242,200.91 10.9+ OTHER .00 .00 TOTAL ASSETS 4,107,889.37 3,612,658.15 13.7+ ` * } + TRUCKEE DONNER P.U.D. * ' WATER BALANCE SHEET FOR PERIOD ENDING JUNE 30, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT E Q U I T Y & L I A B I L I T I E S -------------------------------------- RETAINED EARNINGS 3,736,324.73 3,385,772.08 DEBT FMHA 77-1 BONDS 00 40 FliHA 79-1 BONDS .00 00 BACKHOE LEASE 14,318.07 27,693.58 TOTAL DEBT 14,318.07 27,699.58 48.3- CURRENT LIABILITIES ACCOUNTS PAYABLE 39,599.46 112,623.92 CONSUMER DEPOSITS 32,970.59 29,273.42 ACCRUED INTEREST PAYABLE 918.61 1,676.75 DEFERRED STANDBY FEES .00 12,360.50 ACCRUED COMPENSATION & RELATED is COSTS ---15,455.44 ---15,217.09 TOTAL CURRENT LIABILITIES 88,944.10 171,151.68 48.0- $ CONSTRUCTION ADVANCES 268,302.47 28,034.81 EMPLOYEE DEFERRED COMPENSATION - ICMA .00 .00 TOTAL EQUITY AND LIABILITIES 4,107,889.37 3,612,658.15 13.7+ ' * TRUCKEE DONNER P.U.A. f : . WATER INCOME STATEMENT FOR PERIOD ENDING DUNE 30, 1990 LAST YEAR CURRENT Y-T-D AMOUNT Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 446,359.58 458,491.76 COMMERCIAL 89,248.10 69,401.13 SALES TO PUBLIC AUTHORITIES .00 •00 INTERDEPARTMENTAL 274.44 274.44 TOTAL WATER SALES 535,882.12 548,167.33 HYDRANTS 24,405.05 25,362.14 MISC OPERATING REVENUE 10,684.74 8,205.68 MISCELLANEOUS RENTS 350.00 .00 STANDBY REVENUE 2,172.49 14,212.70 TOTAL OPERATING REVENUE 573,494.40 595,947.85 OPERATIONS SOURCE OF SUPPLY 10,339.16 5,521.23 PUMPING 12,750.26 15,527.49 (UMPING - POKER PURCHASED 195,432.88 221,607.95 ATER TREATMENT 22,523.92 43,221.84 TRANSMISSION & DISTRIBUTION 35,891.01 37,556.74 TOTAL OPERATIONS EXPENSE 276,967.23 323,435.25 MAINTENANCE EXPENSES SOURCE OF SUPPLY 1,032.04 1,748.80 PUMPING 19,624.37 13,522.10 WATER TREATMENT 3,845.68 2,765.85 TRANSMISSION & DISTRIBUTION 87,587.65 84,215.80 MAINTENANCE EXPENSES 112,089.74 102,252.55 TOTAL CUSTOMER ACCOUNTING & INFORMATION 28,382.65 41,250.99 ADMINISTRATION & GENERAL 136,556.54 168,413.52 INTERDEPARTMENTAL RENT 36,000.00 28,002.00 DEPRECIATION 55,504.02 55,825.92 OTHER OPERATING EXPENSE 17,027.60 10,332.00 TOTAL OPERATING EXPENSE 662,527.78 729,512.23 NET OPERATING REVENUE 69,033.38CR 133,564.38CR OTHER REVENUE (EXPENSE) INTEREST INCOME 73,621.41 66,893.34 . INTEREST EXPENSE 7,950.79CR 1,378.78CR INTEREST .00 335,818.20 GAIN ON BOND REPURCHASE 231,660.47 .00 NET REVENUE (LOSS) 208,297.71 267,768.38 . Mr . Peter L. Holzmeister, General Manager July 16, 1990 Truckee-Donner Public Utilities District Post Office Box 309 Truckee, California 95734 RE: Letter Agreement Proposing a Ten-hour four-day workweek Dear Peter : The purpose of this letter is to establish on a trial basis, a ten-hour four-day workweek in the rater Department. The regularly scheduled basic workweek shall be Monday through Thursday or Tuesday through Friday determined by the Majority of the crew. This regularly scheduled basic workweek shall be in effect through the remaining 1990 contruction season. Pursuant to the Memorandum of Understanding and in order to provide a consistent application the following provisions are applicable: Work hours determined by the majority of the crew will be 6 : 00 . a .m. to 4 : 30 p.m. Lunch period will normally be scheduled five hours after starting time. overtime will not be paid for less than ten hours ' work per regularly scheduled work day. The appropriate overtime rate of pay shall be paid for all time worked in excess of ten hours on regularly scheduled days . All other overtime will be paid in accordance with the provisions of the MOU. overtime meal provisions pursuant to the MOU shall apply. Benefits which are currently based on an employee's base rate of pay will be so determined. Benefits which are currently based on an employee's actual earnings will continue to be so determined. Sick leave shall be charged by the hour. Vacation shall be granted in hourly increments and otherwise in accordance with the MOU. Holidays shall be paid in ten hour amounts when observed or an in lieu ten hours of. vacation shall be added to the employee accrured vacation accumulation total . PAGE 2 HOURS LETTER AGREEMENT JULY 16, 1990 All other terms and conditions of the Memorandum of Understanding shall remain in effect. Either the Union or the District may terminate this agreement at the expiration of 30 calendar days following receipt by either party of such notice of intent . If you are in accord with the foregoing and agree thereto please indicate by your signature below and return one of the original copies to me. Sincerely, Jack Osburn, Business Representative IBEW Local Union 1245 Post Office Box 1589 Marysville, Californis 95901 phone ( 916) 742- 6119 Peter L. Holzmeister General Manager Date 11:53 ?D:G RE I TER AND ASSOC TEL O:61957SS400 #430 R32 MEMORANDUM CLENN M. REITER, &'ASSOCIATES MEMO TO; Peter Holzmeister, General Manager Truckee Dormer PUD FROM: Gregg A. Lowry SUBiECT: Trip Report for,Tiny 34-31 DATE. 8/3/so COPY TO: Glenn Reiter WORK ORDF-R 230'2 As a result of my visit, f would like to sham some observations about the various planning and strategy sessions with you and the staff. i was very impressed with the openness of the staff and their willingness to accept our ideas for change. This type of attitude and cooper- ation will help the District pet streamlined and running smoothly. The following memo summarizes several areas of concern and outlines several key items that require action by the staff. . Work Urdu Management Based upon the positive discussion with you and the key supervisory staff, it would appear; that a favorable climate exists for the development of procedures and practice of "Work Order Management." Staff questions concerning the backlog of repair work(especially water), material Handling, proactive planning, and the current amount of paper. transac- tions reinforced the need for restructuring the work order system. Our initial recommen- dations as contained in the draft 12/17/89 report will be used in this restructuring process. COSt ACGOI,II ang The pivotal function of Work Order Management 0014 is cost accounting biscuss�Qns were held_��ith Mary Chapman regarding the general ledger, work order software, budget, development, and other accounting subjects. t learned that a'considerable level o£the District's prc�cer ures.within the genet i accaunt ing are being driven by rules unposed by the REA as conditions of a login {2%�nterestj with a $1(�€l 000 balance Computing the difference between the current investment utter est rate (8%) and the loan rate (2%), rt`would appear that the District is avoidingtlapproxi mafely 5,0(10 interest costa I'Iowever, it is my opinion that the Voided cost is completely RCV BY:XEROX TEL.ECOE I ER ?010 5- 3-90 11:53 44 ;ra RE I TER AND ASSOC 3 sa 5e56;# 3 11:51 I D:G RE I TER AND ASSOC TEL N©:6195736403 9430 P03 willed out by the additional administrative costs and lost productivity in dealing with the REA requirements. We recornrnend-that the District consider investigating the feasibility (,legal and technical) of becoming independent of the HtA, loan and its 'burdensome re- quirements as soon as possible. Engineering The District's engineering activities are playing a key role in both the operations and finan- cial areas. Customer requests and complaints, new services, work order generation, and work order management are just a few of the functions (support services) provided by this group. The District's staff is already performing a number of the WOM requirements. As we have discussed, if some subtle changes are made to the "paper flow," scheduling, data acquisition, and reporting of "new work" effort, significant increases in productivity should result. (Potential savings -200 man hours per year.) Operations and Maintenance The development and implementation of work order management within the Electrical and Water Departments is necessary to obtain an enhanced understanding of the true cost of operating and maintaining District facilities. We have completed an initial review of the ,Isic requirements for both electric and water operations. Both Tom and Andy have developed an understanding and working knowledge of the principles for generating the budget of standing, repair and capital work orders. In the neat couple of days,we will provide the forms (camera ready original) necessary for generating the details of construct- ing, operating, and repairing District equipment and facilities. It was also suggested that the District take pictures (or video) of all sites, equipment and structures in order to establish a reference point for the annual inspection files. Summary During the coming month, we recommend that Torn and Andy generate a draft of the budget for O&K repair, and capital activity. We will continue to review the general led - er, service order, and work order software systems to rletermine the required changes. As always, el freeto contact us for help. I TJL' 7 -