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HomeMy WebLinkAboutAgenda Truckee Donner Public Utility Distfict Post Office Box 309 ® 11570 Donner Pass Road a Truckee, California 95734 (916)587a3896 General Manager Boars!of Directors Peter L. Holzmeister Joseph R.Agues John L.Corbett REGULAR MEETING Richard K.Curran James A.Maass oo P.M. Patricia S.Sutton MOND", OCTOBER 1, 1990 TDPUD BOARD ROOM AGENDA 1. Call to order 2 . Roll call 3 . Public input (7 : 25 P.M. or as soon thereafter as possible} CONSENT AGENDA 4 . Resolution calling for bids on watthour meter test table and universal photoelectric counter for testing watthour meters 5. Resolution calling for bids on poles 6. Transfer of funds from water restricted funds: a) Reimbursement to the general fund for Donner Trails tank expenditures b) Reimbursement to the general fund for water . connections made in Ponderosa Ranchos and Martis- woods Estates UNFINISHED BUSINESS 7 . Workshop on water master plan 8. Review of Titles 1 and 2 of the TDPUD Code NEW BUSINESS 9. Authorization for sauers Engineering to perform preliminary engineering services 10. Consideration of investment banking services proposal 11. Authorization to participate in NCPA Natural Gas study ROUTINE BUSINESS 12 . Consideration of draft minutes of September 4 , 1990 13 . Correspondence 14 . Bills for approval 15. Staff reports CLOSED SESSION RETURN TO PUBLIC SESSION Poste and mated 9 7/90 0 ADJOURNMENT an M. Craig Deputy District Cler TRUCKEE DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL -- OCTOBER 1, 1990 TOTAL ELECTRIC WATER DESCRIPTION GENERAL ELECTRIC SUPPLY -- 3,155.63�� 3,155.63 TRANSFORMERS PER M090-107 OF 5/21/90. GENERAL PACIFIC INC. 7,177.76 7,177.76 METERS PER M090-151 OF 7/16/90 AND COPPER. PAC POWER 2,245.22 2,245.22 RENTAL OF D845--TR DERRICK FOR AUGUST 1990. PACIFIC COAST BLDG. PRODUCTS 1,561.88 1,561.88 GATE VALVES AND METER COUPLINGS. PORTER SIMON GRAHAM PHELPS 2,933.29 1,297.85 1,635.44 GEN REP(1480.50) BURGE(33.00) ORME(572.29) KENDALL DEV(324.50) SIERRA TAHOE SERVICING CO(523.00) S-N-S PAVING 2,447.25 2,447.25 THREE PAVING LISTS - TAHOE DONNER & MARTIS VALLEY. WEDCO INC 1,012.30 1,012.30 EXTENSION LADDER AND J1399 JOSLYNS. WESTERN NEVADA SUPPLY 2,452.22 2,452.22 ROCKWELL 3" COMPOUND METER WITH REMOTE R/O HELD, GALV COUPLINGS, UNIONS, REPAIR CLAMPS & STEM CAM NUTS. WESTERN STATES ELECTRIC INC 28,740.63 28,740.63 TRANSFORMERS PER M090-107 OF 5/21/90 AND ARRESTERS. G. J. YAMAS INC. 9,057.81 9,057.81 PARTIAL PAYMENT FOR INSTALLATION OF TEMP CONTROL SYSTEMS PER M090--129 OF 6/4/90. ------------------------------------ 60,783.99 52,687.20 8,096.79 RESOLUTION HO. 9032 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON A WATTHOUR METER TEST TABLE AND UNIVERSAL PHOTOELECTRIC COUNTER FOR TESTING WATTHOUR METERS WHEREAS, funds have been set aside in the 1990 budget for the purchase of a watthour meter test table and universal photoelectric counter for testing watthour meters for the Technical. Services Department: NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Danner Public Utility District does hereby authorize the President to issue a call for bids based on the attached specifications for a watthour meter test table and universal photoelectric counter for testing watthour meters, and that the date and time established for the bid opening is Wednesday, November 7, 1990 at 2 : 00 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 1st day of October 1990 by the following roll call vote: AYES: Aguera, Corbett, Curran, Sutton and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J s A. Maass, president ATTEST Susan M. Craig, Deputy Dis ict Clerk smc RESOLUTION HO. 9033 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON POLES WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has determined the need to purchase its annual supply of poles and funds have been set aside in the 1990 budget for the purchase of such poles; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby authorize the President to issue a call for bids based on the District's standard specifications for poles, and that the date and time established for the bid opening is Wednesday, October 31, 1990 at 2 : 00 P.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 1st day of October 1990 by the following roll call vote: AYES: Aguera, Corbett, Curran, Sutton and Maass. NOES: None. ABSENT: None• TRUCKEE DONNER PUBLIC UTILITY DISTRICT J s A. Maass, President 1 ATTES san M. Craig, Deputy Dist t Clerk smc Truckee Donner Public utility District Post Office Sox 309 • 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 General Manager Board of Directors Peter L. Hoizmeister Joseph R.Aguera John L.Corbett Richard K.Curran James A. Maass Patricia S.Sutton MEMORANDUM September 28, 1990 To: Board of Directors From: Peter L. Holzmeister, General Manager Subject: Staff Report FINANCIAL REPORT Attached is the statement of general fund, the investment report, and the balance sheets and income statements for August. ALDER CREEK PIPELINE Attached is a status report on the Alder Creek Pipeline Project prepared by Andy Hyde. ANNUAL SAFETY REPORT Attached is a copy of the Annual Safety Report prepared by our Safety Committee. AB 4165 Attached is a copy of AB 4165 which has been passed by the Assembly and Senate. The Governor has not yet signed it. If he does not veto it by Monday it becomes law automatically. AB 4165 increases our bid limits to $10, 000. If it becomes law on Monday we will not need to solicit bids for our poles. CMUA helped secure passage of the increase in bid limits upon our request. TRAFFIC GRID LOCK Director Jim Maass is beginning to pull the traffic grid lock committee together again. Please review the attached letter. BOARD MANAGER WORKSHOP There are a couple of Sundays coming up when Bob Rauch can facilitate a workshop - October 7 and October 14 . If one of those dates works for the Directors, I will complete plans. ELECTRICAL OUTAGE Attached is a memo from Tom Buckhouse relating to the September 28, 1990 power outage. PLH/smc Attachments Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road e Truckee, California 95734 (916) 587-3896 3eptember 26, 1990 M-FMORANDUM TO: Peter L. Holzmeister, General Manager FROM: Mary Chapman, Office Manage a SUBJECT: Investment report As of August 31, 1990, the District had the following investment comprised of the funds as detailed. INVESTMENTS YIELD AMOUNT -ocAL AGENCY INVESTMENT FUND 3.382 -4,923,000-00- ELECTIC: FUNDS REA RESERVE * 19,000.00 GENERAL FUND 1,345,948.06 FACILITIES FEES * ,515.66 160 STORM DAMAGE FUND * 160, 15. 6 BUILDING FUND * 545,836.16 'TOTAL ELECTRIC INVESTMENTS ___ __ 2,747,590•74 WATER FUNDS FACILITIES FEES * 750,315.91 BUILDING FUND * 626,436.17 RESERVE FOR FUTURE METERS * 575,589.96 TAHOE DONNER WATER SYSTEM FUND* 103,075.57 WEST RIVER ST. ASSESSMENT DISTRICT BOND REDEMPTION FUND * 10,126.52 PREPAID CONNECTION FEES * 65,566.30 TELEMETRY RESERVE * 44,299.33 TOTAL WATER INVESTMENTS T ����_� -2,175,409.76- TOTAL DISTRICT INVESTMENTS -�4,923,000-00 * RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS ICTE TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND AUGUST 31, 1990 HISTORY OF ACTIVITY FOR MONTH: BALANCE IN GENERAL FUND 07/31/90 1,198,405.48 RECEIPTS ELECTRIC REVENUE 499 448.97 WATER REVENUE 136,340.50 STANDBY ELECTRIC 328.61 STANDBY WATER 204.83 MISC. BILLING REVENUE ELECTRIC 13,600.61 MISC. BILLING REVENUE WATER 169.39 CONSUMER DEPOSITS, ELECTRIC 21,691.03 CONSUMER DEPOSITS, WATER 3,005.00 CUSTOMER ADVANCES-OTHER ELECTRIC 34,382.80 CUSTOMER ADVANCES-OTHER WATER 15,893.83 MISC. REVENUE ELECTRIC 115.28 MISC. REVENUE WATER 23.93 MEDICAL INSURANCE (COBRA) 510.00 TEMP. WATER USAGE 5,395. 10 TRANSFER FROM ELECTRIC RESTRICTED FUNDS 69,222.49 TRANSFER FROM WATER RESTRICTED FUNDS 29,666.78 (BUILDING FUND, ELEC. & WATER M090-144) --------------- TOTAL RECEIPT'S 849,999.15 DISBURSEMENTS ACCOUNTS PAYABLE DISBURSEMENTS 690,542.79 LESS VOID CHECKS FOR PREVIOUS MONTHS (53.88) RESTRICT FACILITIES FEES ELECTRIC 9,168.00 RESTRICT WATER METER FEES 4,725.00 RESTRICT FACILITIES FEES WATER 2,666.00 --------------- TOTAL DISBURSEMENTS 707,047.91 BALANCE IN GENERAL FUND 07/31/90 1,341,356.72 DISTRIBUTION OF NON-RESTRICTED FUNDS AT MONTH-END: PETTY CASH/CUSTOMER SERVICES OPERATING FUNDS 600.00 TRUCKEE RIVER BANK GENERAL FUND CHECKING (5,191.34) LAIF GENERAL FUND (NOT RESTRICTED) 1,345,948.06 ------------ Y-1,341,356.72- : t t TRUCKEE DONNER P.U.D. t t t ELECTRIC BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT ASSETS UTILITY PLANT 8,066,172.66 7,845,759.71 RESTRICTED FUNDS ADMINISTRATIVE BUILDING LEASE FUNDS 277,615.86 277,836.15 EMPLOYEE DEFERRED COMPENSATION-ICMA 183,792.23 115,424.02 REA RESERVE FUND 19,000.00 19,000.00 FACILITIES FEES 676,290.36 562,873,52 STORM FUND 160,515.66 174,392.74 BUILDING FUND 545,836.16 760,621.93 TOTAL RESTRICTED FUNDS 1,863,050.27 1,930,148.36 3.5- % CURRENT ASSETS GENERAL FUNDS 1,341,356.72 505,437.59 ACCOUNTS RECEIVABLE, NET 386,852.57 577,151.81 DUE FROM RATER 76,641.76 193,040.15 MATERIALS AND SUPPLIES 278,981.22 233,022.84 INTEREST INCOME RECEIVABLE 35,732.00 26,418.46 PREPAID EXPENSES AND OTHER 85,057.67 69,521.44 TOTAL CURRENT ASSETS 2,204,621.94 1,604,592.29 37.4+ X UNAMORTIZED DEBT DISC AND ISSUE COSTS 164,732.00 180,358.00 PRELIMINARY SURVEY COSTS AND OTHER 3,030.41 3,205.41 TOTAL ASSETS 12,301,607.28 11,564,063.77 6.4+ % i t * TRUCKEE DONNER P.U.D. ' ! ELECTRIC BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1990 CURRENT LAST YEAR Y-T=D AMOUNT Y-T-D AMOUNT EQUITY & LIABILITIES RETAINED EARNINGS 7,711,880.37 7,495,122.84 DEBT ADMINISTRATIVE OFFICE BUILDING LEASE 2,818,573.52 2,138,573.52 REA il$,573.52 138,573.52 04 IDAHO FIRST - IBM COMPUTER LEASE 62,452.00 37, . DEPT. OF ENERGY 0q ,44949.92 TOTAL DEBT 3,076,025.52 3,222,913.48 4.6- % CURRENT LIABILITIES ACCOUNTS PAYABLE 721,33$,02 791,218.01 CONSUMER DEPOSITS _ 179,256.46 180,986.54 ACCRUED INTEREST PAYABLE 19,219.49 20,354.56 DEFERRED STANDBY FEES . .00 ACCRUED COMPENSATION & RELATED COSTS 32,854.87 -- 45,799.1q TOTAL CURRENT LIABILITIES -952,668.84 1,039,358.21 8.3- % CONSTRUCTION ADVANCES 377,240.32 90,245.22 EMPLOYEE DEFERRED COMPENSATION - ICMA --183,792Y23 115,424`02 TOTAL EQUITY AND LIABILITIES 12,301,607.28 11,564,063.77 6.4+ % :: : * TRUCKEE DONNER P.U.D. ELECTRIC INCOME STATEMENT FOR PERIOD ENDING AUGUST 31, 1990 LAST YEAR CURRENT CURRENT YEAR YEARLY BUDGET AMT Y-T-D AMOUNT Y-T-D AMOUNT TOTAL BUDGET (-) Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 1,942,531.06 1,936,796.63 3,350,000.00 1,413,203.37 57.8 % COMMERCIAL 1,322,339.43 1,489,080.35 2,300,000.00 810,919.65 64.7 %.. LARGE COMMERCIAL 1,030,515.35 423,949.48 625,000.00 201,050,52 67.8 % PUBLIC STREET AND HIGHWAY LIGHTIN .00 .00 .00 .00 SALES TO PUBLIC AUTHORITIES 64,025.70 56,230.71 90,000.00 33,769.29 62.4 % FUEL CHARGE 402,588.46 323,818.40 460,000.00 136,181.60 70.3 % INTERDEPARTMENTAL ---270,513Y --- - -- -� _-- 55 309,798.51400,000.0090,201.49-- 77.4 X : ; TOTAL ENERGY SALES 5,032,513.55 4,539,674.08 7,225,000.00 2,685,325.92 62.8 MISC OPERATING REVENUE 87,430.37 71,734,87 109,700.00 37,965.13 65.3 % MISCELLANEOUS RENTS 21,001.61 28,384.10 43,322.00 14,937.90 65.5 X ': STANDBY REVENUE 27,185.00 26,385.00 52,500.00 26,115.00 50.2 % INTERDEPARTMENTAL RENT 53,400.00 37,336.00 116,000.00 78,664.00 32.1 % TAL OPERATING REVENUE -5,221,590.53 4,703,514.05 --- -- 7,546,522.00 2,843,007.95 62.3 X` OPERATING EXPENSES 3,568,240.04 3,150,899.00 4,975,000.00 1,824,101.00 63.3 PURCHASED POWER DISTRIBUTION OPERATIONS 201,067.66 214,767.30 507,299.00 292,531.70 42.3 X` DISTRIBUTION MAINTENANCE 90,417.22 73,410,52 262,590.00 189,179.48 27.9 % CUSTOMER ACCOUNTING & INFORMATION 201,03S.52 193,554.83 332,227.00 138,672.17 58.2 x ADMINISTRATION & GENERAL 510,339.23 522,009.99 837,068.00 315,058.01 62.3 X: DEPRECIATION 252,095.76 243,447.07 330,000.00 86,SS2.93 73.7 X,' OTHER OPERATING EXPENSES 4,652.48CR 114,435.18 138,084.00 23,648.82 82.8 TOTAL OPERATING EXPENSES -4,818,542.954,512,523.89 7,382,268.00 2,869,744.11 61.1 - - - -T T^ x. NET OPERATING REVENUE 403,047.58 190,990.16 164,254.00 26,736.16CR116.2 X OTHER REVENUE (EXPENSE) INTEREST INCOME 138,891.81 155,574.82 180,000.00 24,425.18 86.4 X INTEREST EXPENSE 164,181.53CR 164,922.47CR 246,593.00CR 81,270.53CR 66.9 X ` ` NET REVENUE (LOSS) 377,757.86 � -_' 181,642.51 98,061.00 83,581.SICR185.2 % t f * TRUCKEE DONNER P.U.D. ' WATER BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT A S S E T S UTILITY PLANT 1,916,466.38 1,859,906.21 RESTRICTED FUNDS EMPLOYEE DEFERRED COMPENSATION-ICMA .00 .40 FACILITIES FEES 750,315.91 531,029.55 30 WEST RIVER STREET ASSESSMENT DIST 26,436.17 4,033.12 BUILDING FUND 6?6,436.17 384,033.12 RESERVE FOR FUTURE METERS 5?5,589.96 497,617.fi0 TAHOE DONNER WATER SYSTEM FUND 143,4?5.57 62,144.37 PREPAID CONNECTION FEES 65,566.30 67,485.89 TELEMETRY 44,299<33 21,303.60 TOTAL REST RICTED FUNDS 2,175,409.76 1,572,913.43 38.3+ % CURRENT ASSETS . GENERAL FUNDS 00 27,i81.54 WEST RIVER STREET ASSESSMENT DIST 4,792.91 7,902.15 ACCOUNTS RECEIVABLE, NET 29,9?4.82 139,535.21 DUE FROM ELECTRIC 76,641.76CR 193,440.15CR MATERIALS AND SUPPLIES 72,310.89 68,263.13 74 INTEREST INCOME RECEIVABLE 65,313.65 57,969.41 PREPAID EXPENSES 65,3i3.65 57,969.41 l TOTAL CURRENT ASSETS 120,192.51 129,100.99 6.9- % TOTAL ASSETS 4,212,068.65 3,561,920.63 18.3+ % s t : TRUCKEE DONNER P.U.D. * t WATER BALANCE SHEET FOR PERIOD ENDING AUGUST 31, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT E Q U I T Y & L I A B I L I T I E S RETAINED EARNINGS 3,766,332,77 3,408,339.33 DEBT HACKHOE LEASE .00 15,075.51 TOTAL DEBT ------- T.00 15,075.51 100.0- % CURRENT LIABILITIES ACCOUNTS PAYABLE 29,935.08 37,241.43 CONSUMER DEPOSITS 33,849.91 31,977.86 ACCRUED INTEREST PAYABLE .00 152.69 DEFERRED STANDBY FEES .44 15.54 15,455.44 15,217.09 ACCRUED COMPENSATION & RELATED COSTS • TOTAL CURRENT LIABILITIES - 79,240.43 84,604.57 6.3- % CONSTRUCTION ADVANCES 366,495.45 53,901.22 TOTAL EQUITY AND LIABILITIES 4,212,068.65 3,561,920.63 18.3+ % :: _ * TRUCKEE DOWNER P.U.D. f : . WATER INCOME STATEMENT FOR PERIOD ENDING AUGUST 31, 1990 LAST YEAR CURRENT CURRENT YEAR YEARLY BUDGET AMT Y-T-D AMOUNT Y-T-D AMOUNT TOTAL BUDGET {-) Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 515,473.27 636,048.39 1,05O,000.00 413,991.61 64.5 X 164,086.54 164,590.88 245,000.00 80,409.12 67.1 % COMMERCIAL INTERDEPARTMENTAL 365.92 365.92 55Q.Od ------ --- 66.5 X TOTAL WATER SALES 779,925.73 - 800,965.19 1,295,550.00 494,564.81 61.8 % HYDRANTS 32,697.71 34,087.22 65,000.00 30,912.78 $2.4 MISC OPERATING REVENUE 21,659.89 16,960.04 14,000.00 2,960.04CRi21.1 X .;. MISCELLANEOUS RENTS 400.00 650.00 650.00 .00 100.0 X . STANDBY REVENUE 15,222.48 14,332.70 28,500.00 13,567.30 52,3 % - -n - TOTAL OPERATING REVENUE 849,905.81 867,595.15 1,403,700.00 536,104.85 61.8 % OPERATIONS SOURCE OF SUPPLY 12,$82.$4 7,227.23 1,000.00 6,227.23CR722 7 X PUMPING 20,174.73 21,593.90 4,000.00 96, 43.94CR5 8 % OURANSMISSION MPING - POWER PURCHASED 289,024.02 328,852.39 425,000.00 ,147.61 77.3 % TER TREATMENT 34,328.93 50,555.38 15,050.00 35,505.38CR335.9 % ... & DISTRIBUTION 51,889.25 49,155.13 28,247.00 20,908.13CR174.0 --- - - - -- TOTAL OPERATIONS EXPENSE 408,299.77457,384.03473,297.00 15,912.97 96.6 X MAINTENANCE EXPENSES SOURCE OF SUPPLY 2,384.02 2,997.76 5,500.00 2,502.24 54.5 PUMPING 27,385.96 20,025.79 34,000.00 13,974.21 58.8 % WATER TREATMENT 4,679.57 3,363.08 550.00 2,813.08CR611.4 % TRANSMISSION & DISTRIBUTION 123,862.78 116,692.70 516,239.00 399,546.30 22.6 X`: TOTAL MAINTENANCE EXPENSES T 158,312.33 143,079.33- 556,289.00 413,209.67 25.7 % CUSTOMER ACCOUNTING & INFORMATION 40,162.08 53,894.58 118,494.00 64,599.42 45.4 X:'. ADMINISTRATION & GENERAL 184,032.22 224,446.58 401,179 00 176,732.42 37,336.00CR 55.9 X INTERDEPARTMENTAL RENT 53,400.00 37,336.00 DEPRECIATION 74,005.36 74,433.92 110,000.00 35,566.08 67.6 X OTHER OPERATING EXPENSE 20,413.36 7,518.29 54,477.00 46,958.71 13.8 X: TOTAL OPERATING EXPENSE ^--938,625.12- --- 998,092.73- 1,713,736.00-- --715,643.27'- 58.2 X NET OPERATING REVENUE 88,719.31CR 130,497.58CR 310,036.00CR 179,538.42CR 42.0 % OTHER REVENUE (EXPENSE) INTEREST INCOME 96,426.00 94,191.41 145,000.4O 50,808.59 64.9 8,502.20CR 1,735.51CR 2,085.00CR 349.39CR 83.2 X. WREST EXPENSE EEDS FROM SALE OF 1.9 ACRES .00 335,818.20 .00 335,818.00CR- GAIN ON BOND REPURCHASE 231,660.47 .00 .00 -------------- -------------- -------------- ---------- -- NET REVENUE (LOSS) ___230,864.96- `�=297,776`42- =-167,121.00CR _-464,897.42CR178.1-%: Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Rd. a Truckee, California 95734 Engineering De artrnent 916 587-3944 . . Customer Service (916) 587-3896 9 9 P MEMORANDUM Date: September 28, 1990 To: Peter Holzmeister, General Manager From: Andrew J. Hyde, District Civil Engineer ) SUBJECT: Alder Creek Pipeline Project - Status Report CONSTRUCTION STATUS Construction began ` on September 19. The contractor, Estabrook Construction, started at the east end of the project and is working towards the west end. As of today he has installed about half of the new water main. Progress has been slow due to wet ground, first from our leaks and then from the rain. The forecast for next . week is for warmer, drier weather, so hopefully the main line installation will pick up speed. The project should be complete within the next few weeks. POTENTIAL EXTRAS I want to inform the Board that some items are developing that could result in changes to the contract price of this job. I am not ready to submit a change order to the Board at this time, however I do believe that the Board should know about these developments now rather than after the changes have been approved, constructed and billed. What follows is a discussion of those items. The Board's comments regarding any of these items would be appreciated, especially if there is any sentiment that I 'm heading in the wrong direction. 1) Nevada County Encroachment permit I 've already reported that Nevada County issued an encroachment permit for this project about the time we opened bids. The permit contained some requirements which were not included in the scope of work as bid. A few of the requirements must be incorporated into the project while others are probably best left out of this work and will be done separately later. The biggest possible cost will be the repair to the roadway. The County originally marked a total of almost 4000 square feet of roadway that had been damaged by the leaks. After discussing this issue with Nevada County DOT, we've Page Two - Memo Alder Creek Pipeline Status Report September 28, 1990 agreed to postpone determination of how much roadway must be repaired and what method of repair to use until after the leaky line is abandoned and the roadway dries out. The condition of the roadway continues to worsen daily as traffic passes over the wet areas. The area finally specified to be repaired is apt to be more than the 4000 square feet initially marked. The final repair work might be put off till next year, and some stop gap measures might be all we can accomplish this year before winter sets in. In any case, it is best that this work not be included in the pipeline project at this time since the exact details of the work aren't known right now. The County is requiring two things that do affect the project. The first requirement is the use of a cement-sand slurry for backfill in all trenches crossing the roadway. The contractor has informed us that this slurry material is more costly than aggregate base. We are analyzing the contractor' s statement and will be negotiating a price for the slurry next week. The second condition of the permit was the requirement that the pipeline be located out of the driven way and relocated to the very edge of the paved roadway. By repositioning the pipeline so close to the road's edge, the outermost track of the contractor' s excavator sits atop the AC dike. The dike and a small strip of pavement alongside it might be lost during construction if the soils beneath them collapse and undermine these structures. So far, the contractor has been able to cushion the dike from the tracks of his excavator by placing a layer of soil on top of the dike before driving his excavator on it. The trench walls have caved in only at depths near the pipe zone, not up at the ground surface, so the dike and pavement have not been significantly damaged yet, as far as I know. Conditions could change as work progresses, but I am hopeful that the dike and pavement will hold up in the coming days. 2) Fire Hydrant Modifications The plans originally called for reconnecting the new hydrant laterals in the new main to the existing hydrant laterals, and a portion of the old lateral would remain in service. I have suggested that the old laterals be abandoned completely according to a slightly different arrangement that would require the installation of an extra valve. The contractor has been asked to supply a price for the new work. I will report back to the Board when the contractor has provided the cost of this change. Page Three - Memo Alder creek Pipeline status Report September 28, 1990 3) Wet Weather Difficulties The leaks and rain have caused problems with backfill and compaction. The contractor has had to install drain rock in spots to collect and convey water from the trench. No claim has been submitted yet by the contractor, but I do expect some claim as far as the extra rock and work related to backfill ruined by the weather. Truckee Donner Public utility District Past Office Box 309 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 MEMOPANDUM September 17 199Q To: ALL EMPLOYEES From: Safety Committee Lim Aubrey,ssa Schreiner, B verly Johnso Grow, Andy n,Band Mickey Camara Subject: 1990 Annual Report On September 1.9, 1990 the safety committee presented to all of the employees a memorandum outlining the completed activities of the safety committee since Auguste of 198 the the p ojects th t projects that a need currentlyre to he being worked on, and som completed. This report consists of the following attachments: 1. Status report of Safety Committee projects 2. Listing of pending safety problems 3 . Listing of pending OSHA violations 4 . Current safety training calendar With last year' s committee doing a lot of organization in regards to outlining the purpose of this committee, it has helped us focus on the importance of safety. We hope that you feel the same. Your continued support for this committee will help insure a safe working environment. SAFETY RELATED ACTIVITIES COMPLETED SINCE 8/15/89 - Fire Extinguisher and First Aid Maps strategically located throughout the building - Panic Bars installed on the manager' s office door and the lunchroom door - install Fusible links were installed on doors into warehouse area Proper lighting installed in mechanics bay Blue arrows painted on floor in breezeway for door swing hazard Convex mi rrors installed in hallway corners Sprinkler pipe raised in crew room so door can be closed - West side walkway redesigned to allow for proper water run off - Water department improvements on storage of acetylene, oxygen and hypochloride - Moved maps, etc. , from telemetry room to upstairs storage - Hood guards and side plates were installed on grinders (OSHA violation compliance) - "water Gel", burn packs purchased for all vehicles and first aid kits - Oak boxes made for safety suggestions New employee safety checklist has been submitted to manager - Compliance with California Highway Patrol truck inspection "BIT Program" SAFETY RELATED ACTIVITIES IN PROGRESS: - Safety manual - Office/Administration and technical services have completed their portion and have submitted to Peter. Electric and water departments still reviewing. - Development and implementation of an employee wellness program - Development and implementation of a hazard communication program in compliance with OSHA ( final pending violation) - Parking problem redesign on west side of building FUTURE PROJECTS FOR THE SAFETY COMMITTEE: - Design and implement a program to recognize employees who are accident free - Improve on employee training offered to make it more useful and meaningful - Continue to work on completing the projects in progress - Continue to raise the safety awareness of all employees to better promote an accident free work place PENDING SAFETY PROBLEMS September 14, 1990 Of the Pending Safety Problems listed in the memorandum from Peter Holzmeister dated October 25, 1989, the following items remain open: 4. Parking Problems: This may have to be solved in the future as we are short of space at the present time. Andy and Tom are working on fire lanes in the garages. PENDING OSHA HAZARDS September 14, 1990 General Hazards 9. A written hazard communication program be implemented which at least describes how criteria for, labels, material safety data sheets, and employee edification will be met. All information that the Safety Committee has obtained on hazard communication has been given to Tom Buckhouse. A hazardous substance communication program must be written and reviewed by affected employees. This applies to the use of chlorine and petroleum-based wash solvents. Whenever the odor of mercaptan is present, there is a need to measure the potential for explosive gas build-up in your furnace room. Memo to General Manager dated 3/29/90 requesting NCPA mock audit information to comply with OSHA regulations . Tom Buckhouse attended safety committee meeting on September 14, 1990 to explain hazard communication program. TRUCKEE DONNER PUD SAFETY ACTIVITIES CALENDAR 1990-1991 JANUARY 1/29 Electric Crew URD TRAINER (Rural.ite) Mr. Parkin, Instructor FEBRUARY MARCH 3/21 All FIRE EXTINGUISHER CLASS (Fire Dist) with Truckee Sanitary District APRIL 146 All FIRST AID/CPR/HEARING (Ruralite) Mr. Weis, Instructor 4/17 Electric Dept & SAFETY FEATURES OF HOTSY MODEL 940A Water Dept HOT PRESSURE WASHER (Mfg Demo) MAY JUNE JULY 7/2 Water Dept DON'T PUT YOUR LIFE ON THE LINE (Video) 10 Min PREVENTING ELECTRICAL INJURIES (Video) 21 Min ZAP RAP (Video & Booklet) 13 Min Electric Dept ELECTRONIC RECLOSURE MAINT PARTS 1-4 (Video) I Hr, 45 Min Meter Readers FIRE FIGHTERS & ELECTRICITY (Video) 20 Min FIRE PROTECTION (Video) N/A Administration SECURE THE FACTS (Video) 20 Min SYSTEM MAINTENANCE--A COOP' S LIABILITY AT STAKE (Video) 30 Min 7/16 Meter Readers PREVENTING ELECTRICAL INJURIES (Video) 21 Min A TO ZAP (Video) 10 Min Electric Dept SHIELDS OF SAFETY (Video) 15 Min FIELD INSPECTIONS (Video) 15 Min GUIDES T© GROUNDING (Video) 15 Min TDPUD SAFETY CALENDAR 1990-1991 JULY 7/23 All EMERGENCY RESCUE PROCEDURES (Ruralite) Mr. Parkin, Instructor Elec & Wtr Depts RIGGING & FALL PROTEC TION ORd UTILITIES 44 (Video)N/A SLINGS & RIGGING ARDWARE LIVE LINE MAINTENANCE 45 Min (Elec Dept Only) URNS7/30 Meter Readers ELECTRICeo ech Svcs 30 Min AUGUST 8/6 Water Dept DEALING WITH ANGRY CUSTOMERS (Video) 18 Min THE ROAD TO SAFETY (Video) w/ Tech Svcs 16 Min A NEW WAY TO LIFT (Video) w/ Tech Svcs 10 Min in Meter ReadersY VDT-THDRIVER EPERFORMANCE HUMAN ETEST N(Video)i n 15 M I Hr, 30 Min DRIVER RISK INDEX (Video) 1 Hr 83 Meter Readers DRUG FREE KIDS (Video) w/ Admin 70 Min Tech Services DICK & JANE (Video) 55 Min EVERYTHING LOOKS SO NORMAL: DRUG ABUSE IN THE WORKPLACE (Video) w/ Admin,Mtr Rdrs 30 Min 8/20 Administration DRINKING & DRIVING: THE TOLLS & TEARS (Video) w/ Mtr Rdrs I Hr Meter Readers SUBSTANCE 20 Min SUPERVISOR ABUSE SORTRAINING d )ON DRUGS (Video) w/ Admin 70 Min Sew mber 9/3 Meter Readers PCB' S ( eN/A: ARE THEY HARMFUL? (Video) 12 Min PCB' S: THE UTILITY CHALLENGE (Video) N/A Tech Services RECORDKEEPING REQUIREMENTS (Video)w/Wtr Dept N/A 9/17 Meter Readers PCB' S & YOUR BD OF DIRS. LIABILITY (Video) w/ Admin, Tech Svcs 20 Min DSO1.1-THE ELECTRICAL POWER SYSTEM (Video) 45 Min 910 Electric Dept, ELECTRIC & MAGNETIC FIELD EPIDEMIOLOGIC Tech Svcs, & STUDIES (Video) 15 Min Meter Readers ELECTRIC & MAGNETIC FIELDS & HUMAN HEALTH (Video) 15 Min in MEASURING ELECTRIC & MAGNETIC FIELDS (Video)16M TDPUD SAFETY CALENDAR 1990-1991 9/24 cont'd CARE AND MAINTENANCE OF TOOLS & PROTECTIVE EQUIPMENT (Video) N/A 9/25 CRONATRON WELDING SYSTEMS, INC. , WELDING SAFETY SEMINAR October 10/1 Tech Services HAZCOM (Video) w/Mtr Rdrs 45 Min Electric Dept DSO4 . 3 UNDERGROUND PRIMARY SYSTEMS (Video) 1 Hr 10/8 Tech Services HAZARDOUS SYSTEM COMMUNICATION, YOURRIGHT(TOd 2O Min KNOW HAZARD (Video) w/Mtr Rdrs 22 Min 10/15 All USING TEST INSTR. & PERS. PROT. GNDS (Ruralite) , Mr. Deason, Instructor 2 Tech Services RIGHT TO KNOW- EMPLOYEE TRAINING PROGRAM (Video) w/ Wtr Dept 17 Min 10/29 Tech Services MAIN STREET (BNA) (Video) w/Mtr Rdrs,Admin 15 Min November 11/5 Water Dept EAR RESPONSIBILITY (Video) w/ Tech Svcs 1OMin Meter Readers PROTECT YOUR HEARING (Video) 10 Min HEARING PROTECTION: A SOUND PRACTICE (Video) w/ Tech Svcs, Wtr Dept, & Admin 20 Min HOW WELL DO YOU MANAGE STRESS? (Vi.deo) N/A 11/19 Tech Services TRIPS, FALLS o O Min SURVIVAL (Video) w/Mtr(RdrsN/A December 12/3 Meter Readers EMPLOYER RIGHTS & RESPONSIBILITIES (AIDS) (Video) w/ Admin, Tech Svcs 45 Min AIDS 101 (Video) w/ Tech Svcs 1 Hr, 40 Min 12 10 All SYSTEM PROTECTION (Rural.ite) ati.ve Mr. Zimmerman, Instructor 12/17 Tech Services AIDS INeTHEViORK)LACE #1 Employee/Employer AIDS IN THE WORKPLACE #2 Interview w/Sherri TDPUD SAFETY CALENDAR 1990--1991. & Scott (Video) 52 Min 12/17 Administration INTENT VS. IMPACT-SEXUAL HARASSMENT NMin)EVENTION (Videos) Parts 1 ( 42 Min) January 19-91 Hr 1/7 Tech Services CHAINSMEMORY AFIXING T(video)a 1 w/ Mtr Rdrs 67 Min SAFETY WITH BOTTLED GASES (video) N/A 1/14 Administration INSURING UTILITY RISKS (Video) N/A WHEN YOU HAVE TO GET UP AND TALK (Video) N/A OR FOE?Water Department MANS BEST WA , THE TIMEDLESS COMPOUNDdeo(Video) w/ Tech Svcs. Admin 50 Min OXYACETYLENE SAFETY & HAND SIGNALS (Video & Quiz) 30 Min 11 A11 WHAT YOU ARE IS WHERE YOU WHERE WHEN 1-3P, All (Videos) Part 1-70 Min, Part 2--64 Min, Part 3- 60 Min Februar 2/4 Tech Services SAFETY ON THE JOB: WORKING ON LADDERS, POLES AND SCAFFOLDS (Video) 15 Min Meter Readers DYNAMIC GROUNDING (Video) N/A Water Department MECHANIC TALK: A SAFE LIFT (Video) N/A 2/11 Tech Services HAV SAFETY © E YOUCHECKED? (Video)n20 Min 2/18 Tech Services DSO2.2-ELECTRIC FUNDAMENTALS 2 N/A CALIFORNIA MUNICIPAL `EOP�t SA Nu�,�Ci UTILITIES ASSOCIATION ` 0 1225 EIGHTH STREET, SUITE:440 • SACRAMENTO,CALiFORNiA 9581+k • {915)441.1733 FAX 447-4f)53 t e i ,rffS 4S50L�! September Septemer 5, 1990 JERRY JORDAN,Executive Director OFFICERS REGD SEP - D 1990 President REGINA TURNEY-MURPH Compton Vice President SaMLINDLEY Betiding Peter L. Holzmeister OMESTQ: Treasurer Manager HAROLD GUETERSLL3H San Francisco Truckee Donner PUD -■- . Secretary P O Box 309 JOSEPH B.MARCOTTE,J R. � Modesto irrigation District General Counsel Truckee CA 95734 DEBORAH ROHRER San Francisco BOARD OF GOVERNORS Dear Mr. Holzmeister: DARRELL L.AMENT Anaheim Enclosed is a copy of AB 4165 in which we have CARL SO RON'KAY ry Metropolitan Water District tG include a provision increasing the Los Angeles able been BILL D.CARNAHAN purchasing limit without bids for PUD' s to $10, 000 Riverside 1.DANIEL DAVIS (Section 3 amending Public Contract Code Section Long Beach 20207.7) . The remainder of the bill contains S.DAVID FREEMAN -� Sacramento MunitipaT Utility DIstrict provisions on contract disputes which we were able to ERNESTGEDDES Turlock irrigation STCElstrics greatly modify at the end of the session. JEROME S.GILEERT East Bay municipal Utility District - JOSEPHF.HSU If this provision is useful to you it would be Azusa MILONMILLS appropriate to send a letter to the Governor asking him San Diego to sign AB 4165 . ANSON S.MORAN Hetch Hetchy Water and Pov.er San Francisco JOHN0.NELSON Sincerely, North Marin Water District JOHN C.ROUREMA Santa Clara JAMES SEQUEIRA Sacramento CHARLES L.tiSHREVES 0ecut an 64d- Imperial Irrigation District LESTERSNOW D�reC:torSan Diego County Water AuthorityDANIELWATERS Los Angeles RICHARD L.YOUNG Palo Alto ADVISORY COUNCIL LEWIS R.ADAMS Vernon H.LES BROOKS Modesto Irrigation District RODNEY T.FRANZ East Bay Municipal Utility District EVAN L.GRtFFITH - - Metropolitan vVater District Los Angeles GORDONW.HOYT Anaheim PAULLANE Los Angeles CLYDE N.MOORE Lo Long Beath EVERETT C.ROSS Riverside DON VON RAESFELD Santa Clara - HERRERTB.WESSEL Sap Bernardino An organization for the protection of municipally owned utilities. C.M.U.A.members provide utility service to more than 70%of the people of California AMENDED IN SENATE AUGUST 30, 1990 AMENDED IN SENATE AUGUST 28. 1990 AMENDED IN SENATE AUGUST 14, 1990 AMENDED IN ASSEMBLY MAY 14, 1990 CALIFORNIA LEGISE ATUREE 1889-90 REGULAR SESSION ASSEMBLY BILL No. 4165 Introduced by Assembly vfembers Eastin and Hannigan March 2, 1990 .An act to amend Section 20207.7 of, to amend and renumber Section 20104 of, and to add and repeal Article 1.5) (commencing with Section 20104) of Chapter 1 of Part 3 of Division 2 of, the Public Contract Code, relating to public construction. LEGISLATIVE COC NSEL'S DIGEST AB 4165, as amended, Eastin. Public agencies. (1) The Local Agency Public Construction Act generally regulates contract payments on local public work projects. This bill would, until January 1, 1994, prescribe a process utilizing informal conferences, nonbinding judicially supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Local agencies would be required to incorporate this process in the plans and specifications for any work which could give rise to a claim under the bill. The resulting costs to Iocal. agencies would constitute state-reimbursable, state-mandated local program costs. (2) Under the act, unless the amount involved in the purchase at any one time of any articles for which no contract has been entered into exceeds $4,000, the board of a public utility district may purchase the articles without the necessity 95 40 -3 — AB 4165 1 financial statement. Failure of the bidder to obtain 2 proper and adequate licensing for an award of a contract 3 shall constitute a failure to execute the contract and shall 4 result in the forfeiture of the security of the bidder. 5 SEC. 2. Article 1.5 (commencing with Section 20104) 6 is added to Chapter 1 of Part 3 of the Public Contract 7 Code, to read: 9 Article 1.5. Resolution of Construction Claims 10 11 20104. (a) (1) This article applies to all public 12 works claims of three hundred seventy-five thousand 13 dollars ($375,000) or less which arise between a 14 contractor and a local agencti,. 15 (2) This article shall not apply to any claims resulting 16 frolrn a contract between a contractor and a public agency 17 when the public agency has elected to resolve any 18 disputes pursuant to Article 71 (commencing with 19 Section 10240) of Chapter 1 of Part 2. 20 (b) (1) "Public work" has the same meaning as in 21 Sections 3100 and 3106 of the Civil Code, except that 22 "public work" does not include any work or 23 improvement contracted for by the state or the Regents 24 of the University of California. 25 (2) "Claim" means a separate demand by the 26 contractor for (A) a time extension, (B) payment of 27 money or damages arising from work done by or on 28 behalf of the contractor pursuant to the contract for a 29 public work and payment of -vk-hich is not otherwise 30 expressly provided for or the claimant is not otherwise 31 entitled to, or C) an amount the payment of which is 32 disputed by the local agency. 33 (c) The provisions of this article or a summary thereof 34 shall be set forth in the plans or specifications for any 35 work which may give rise to a claim under this article. 36 (d) This article applies only to contracts entered into 37 on or after January 1, 1991. 38 20104?. For any claim subject to this article, the 39 following requirements apply: 40 (a) The claim shall be in writing and include the 95 100 AB 4165 1 requested documentation, whichever is greater. 2 (d). If the claimant disputes the local agency's written 3 response, or the local agency fails to respond within the 4 time prescribed, the claimant may so notify the local 5 agency, in tivriting, either within 15 days of receipt of the 6 local agency's response or within 15 days of the local 7 agency's failure to respond within he time prescribed,o 8 respectively, and demand an informal9 meet and confer for settlement of dispu the issues in te. 10 Upon a demand agency the local g y shall schedule a n 11 and confer conference within 30 days for settlement of 12 the dispute. 13 (e) If following the meet and confer conference the 14 claim or any portion remains in dispute,the claimant may 15 file a claim pursuant to Chapter 1 (commencing with 16 Section 900) and Chapter 2 (commencing with Section 17 910) of Part 3 of Division 3.6 of Title 1 of the Government 18 Code. For purposes of those provisions, the running of 19 the period of time«-ithin which claim l su must b filed shall her 20 be tolled from the time the claimant 21 written claim pursuant to subdivision (a) until the time .22 the claim is denied, including any period of time utilized 23 by the meet and confer conference. 24 20104.4. The following procedures are established for 25 all civil actions filed to resolve claims subject to this 26 article: 27 (a) Within 60 days, but no earlier than 30 days, 28 following the filing or responsive pleadings, the court 29 shall submit the matter to nonbinding mediation unless 30 waived by mutual stipulation of parties. within 31 mediation process shall provide for t he 32 15 days by both parees of a disinterested third person as 33 mediator, shall be commenced A ithin 30 days of the 34 submittal, and shall be concluded within 15 days from the 35 commencement of the mediation unless a time 36 requirement is extended upon a good cause shoring to 37 the court. 38 (b) (1) If the matter remains in dispute, the case shall 39 be submitted to judicial arbitration pursuant to Chapter le 3 of Part 40 2.5 (commencing with Section i141.10) of Tit 93 14D i e —7— AB 4165 1 at any one time of any articles for which no contract has 2 been entered into exceeds ten thousand dollars ($10,000), 3 the board may purchase the articles without the necessity 4 of advertising or letting contracts. Where the cost of any 5 articles for which no contract has been entered into 6 exceeds ten thousand dollars (810,000), the board shall 7 advertise for sealed bids for furnishing the district the 8 articles. In the matter of advertising, opening and 9 accepting bids, and the letting of contracts, the board 10 shall proceed in all respects in the manner and form 11 pro%-ided in the case of contracts for annual supplies. 12 SEC. 4. Notwithstanding Section 17610 of the 13 Government Code, if the Commission on State Mandates 14 determines that this act contains costs mandated by the 15 state, reimbursement to' local agencies and school 16 districts for those costs shall be made pursuant to Part 7 17 (commencing with Section 17500) of Division 4 of Title I8 2 of the Government Code. If the statewide cost of the 19 claim for reimbursement does not exceed one million 0 dollars (81,000,000), reimbursement shall be made from 21 the State Mandates Claims Fund. Notwithstanding 22 Section 17580 of the Government Code, unless otherwise 23 specified in this act, the provisions of this act shall become 24 operative on the same date that the act tapes effect 25 pursuant to the. California Constitution. O 93 160 Truckee Donner Public Utility District Post Office Sox 309 • 11570 Donner Pass Read 0 Truckee, California 95734 (916)587-3896 General Manager Board of Directors Peter L. Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran James A.Maass September 26, 1990 Patricia S.Sutton Ken Wilson CalTrans P. O. BOX 579 Truckee, CA 95734 Dear Mr. Wilson: On January 29, 1990, a public meeting was held in the Board room of the Truckee Donner Public Utility Distract to discuss grid lock in Truckee caused by a major winter storm. That public meeting developed a list of concerns for further study. The list of concerns was mailed to the meeting participants who were asked to prioritize it. A copy of the prioritized List is attached. The months have slipped by and another winter season is approaching. The Nevada County Office of Emergency Services would like to help bring the group back together to complete our discussion of the concerns and formulate an action plan. Prior to scheduling a meeting of the group that met back on January 29, it may be productive to schedule a workshop of a smaller group to perform an initial evaluation of the prioritized list to see it a consensus and an action plan begins to emerge. Therefore, Mr. Dennis Robson, Nevada County Emergency Services Officer, has asked TDPUD to host a workshop on Wednesday, October 10 at 10: 00 A.M. at our headquarters building at 11570 Donner Pass Road. Your participation in that meeting is important if we are to succeed in solving the grid lock problem. We hope you will be able to attend or will send a representative. Attached is a list of the invitees. It is our intent to keep this workshop relatively small so we can make quick progress and lay the foundation for a larger meeting to occur toward the end of October or early November. Please let me know if you or a representative will be attending. Very truly yours, Peter L. Holzmeister General Manager PLH/smc INVITATION LIST G. B. Tucker Nevada County Supervisor P. O. Box 1.600 Nevada City, CA 95959 Robert Tilton Truckee Fire Protection District P. 0. Box 686 Truckee, CA 95734 Captain Robert Swanberg California Highway Patrol P. 0. Box 8786 Truckee, CA 95737 Captain Jack Bayer Nevada County Sheriff's Office P. 0. Box 699 Truckee, CA 95734 LaRoy Carroll CalTrans P. 0. Box 579 Truckee, CA 95734 Ken Wilson CalTrans P. 0. Box 579 Truckee, CA 95734 Judy Newland, Emergency Services Coordinator Tahoe Forest Hospital P. O. Box 759 Truckee, CA 95734