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HomeMy WebLinkAboutAgenda Packet Truckee Donner Public utility District Post Office Box 309 d 11570 Dormer Pass Road @ Truckee, California 95734 (916) 587-3896 General Manager Board of Directors Peter L. Hoizmeister REGULAR MEETING Joseph R.Aguera John L.Corbett 7:00 P.M. Richard K.Curran MONDAY, NOVEMBER 5, 1990 ,lames A. Maass TDPUD BOARD ROOM Patricia S.Sutton AGENDA 1. Call to order 2 . Roll call 3 . Public input (7 :25 P.M. or as soon thereafter as possible) CONSENT AGENDA 4 . Award of pole bids 5 . Transfer of funds UNFINISHED BUSINESS 6. Consideration of benefit policy for management NEW BUSINESS 7 . Consideration of a report from SEA on the Tahoe Donner leak study 8 . Consideration of proposal from Sauers Engineering .for designing the Gateway Tank 9 . Presentation of the 1991 budget and direction to schedule a public hearing 10. Direction to schedule a public hearing to ccnsid r a water rate adjustment 11 . Consideration of charge account system 12 . Consideration of proposal for earthquake insurance 13 . Brown Act - review of repealed provisions 14 . Authorization to declare cable surplus 15 . Authorization to purchase poles from SPPCo (Weems project) ROUTINE BUSINESS 16 . Consideration of draft minutes of October 15, 1990 17 . Correspondence a) Department of Health Services letter of October 17 , 1990 18 . Bills for approval 1.9 . Staff reports CLOSED SESSION RETURN TO PUBLIC SESSION Poste nd n,- -led 11/2/90 ADJOURNMENT ..r - Susan M. Craig Deputy District Clergy. RESOLUTION NO. 9035 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DECLARING CERTAIN CABLE SURPLUS AND ISSUING A CALL FOR BIDS WHEREAS, standard underground cable sizes for use on the Truckee Donner Public Utility District' s system have been established; and WHEREAS, several existing cable sizes were eliminated and the stock has been used with the exception of one size, Stock No. 0972-24-08, and it is no longer required for any purpose by the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That 334 feet of single phase secondary cable size 250 kcmil, Stock No. 0972-24--08, is hereby declared surplus, and the General Manager of the District is authorized to advertize and sell the cable in accordance with policy established by Resolution No. 8212 . 2 . Sealed bids will be accepted up to the hour of 2 : 00 P.M. on Monday, November 19, 1990 at which time they will be publicly opened. Bids must be signed and placed in a sealed envelope marked "Surplus Cable, " and accompanied by a deposit for 1o% of the bid amount. 3 . The selected bidder will be required to pay for and remove the cable within 15 days of being noticed of the award. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the 5th day of November 1990 by the following roll call vote: AYES: Corbett, Curran, Sutton and Maass. NOES: None. ABSENT: Aguera. TRUCKEE DONNER PUBLIC UTILITY DISTRICT J es A. Maass, President ATTEST* Susan M. Craig, Deputy D' trict Clerk smC i ! r TRUCKIE DONNER PUBLIC UTILITY DISTRICT BILLS F''OR BOARD APPROVAL - NOVEMBER 5. 1990 TOTAL ELECTRIC WATER DESCRIPTION ----------------------- CHRISTIANSEN BUSINESS SYSTEMS 2,509.89 1,756.93 752.96 ENVELOPES FOR BILLING DEPARTMENT. CUSTOMER FINANCIAL CENTER 321.35 70.00 251.35 HYATT--SF AIRPORT-D. BLACK SEMINAR(221.35) ANNUAL FEES OF $50.00-CORBETT AND CURRAN GENERAL PACIFIC INC. 1,530.00 1,530.00 2 REELS #2 TRIPLEX FOR INVENTORY". MCDONOUGH HOLLAND & ALLEN 785.57 348.49 437.08 TR STEAK HOUSE(497.84) TR RIV ISSUES(287.73) NORCAL ELECTRICAL SUPPLY 2,362.16 2,362.16 PLYMOUTH TAPE(1270.32) BATTERIES & SAWS(384.31) WALL ST PROPERTIES(707.53) N.W.P.P.A. 2,718.00 2,718.00 1991 MEMBERSHIP DUES & SUBSCRIPTION FEE. PORTER SIMON GR)VtAM PHELPS 16,340.86 10,383.59 5,957.27 GEN REP(14475.25) MARSH(161) KENDALL(15) TRB(69.91) 0RME(35.70) MASTERPLAN(1564) R SUPPLY 3,867.62 93.62 3,774.00 TORO PARTS(93.62) CHRISTY B0XES(3774) S--N--S PAVING 2,415.90 1,983.00 432.90 PARKING LOT(1983) PAVING LIST(432.90) . SHA-NEVA INC 1,579.10 1,579.10 ALDER CREEK MATERIALS AND TRUCKING. UTILITY TREE SERVICE INC 16,189.95 16,189.95 TREE TRIMMING SERVICES PER MO90-152. WEDCO INC 11,666.89 11,666.89 TRANSFORMERS PER M090-107(10022.56) T&B LUGS(784.13) INSULATORS(537.08) SPLICES & FREIGHT(323. 12) WESTERN STATES ELECTRIC INC 1,456.69 1,456.69 WIRE PER M090-84(937.13) KELLEY BAR & DOG ASSEMBLY (519.56) YATES BODY SHOP 1,204.72 1,204.72 REPAIR UNIT 7 HOOD AND TENDER AND PAINT. ------------------------------------ 64,948.70 51,764.04 13, .84.66 Truckee Donner Public Utility District � Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 General Manager Board of Directors Peter L.Holzmeister Joseph R.Aguera John L.Corbett Richard K.Curran James A. Maass Patricia S.Sutton MEMORANDUM November 2, 1990 To: Board of Directors From: Peter L. Holzmeister, General Manager Subject: Staff Report DAMAGE TO DISTRICT BACKHOE Please refer to the memorandum of Bruce Grow for an update on our damaged backhoe. FINANCE REPORT Attached are a statement of general fund, investment report, balance sheets for water and electric, and income statements for water and electric. These reports describe our financial condition as of September 30, 1990. CAL TRANS ACQUISITION OF PROPERTY AT SOUTHSIDE I met with Cesley Weaver on October 19 to discuss CalTrans interest in acquiring some of our District's property at Southside. Highway 267 currently has two 11 foot lanes. CalTrans plans to widen Highway 267 to three 12 foot lanes from Estates Drive to a point beyond Palisades Drive. To accomplish this they need to acquire 20 feet from us. CalTrans has agreed to relocate the rocks that control access to the site and to relocate two hydrants. Ms. Weaver stated that comparable sales have been identified in the range of $ . 30 to $9 . 00 per square foot. They would be taking 17, 000 square feet of our property. She will send us a formal offer soon. Truckee Donner Public [Utility District Post Office Box 309 • 11570 Donner Pass Road Truckee, California 95734 (916)587-3896 General Manager Board of Directors Peter L. Hoizmeister Joseph R.Aguera ,John L.Corbett Richard K.Curran James A.Maass Patricia S.Sutton MEMORANDUM November 2, 1990 To: Peter L. Holzmeister, General Manager From: Bruce N. Grow, Foreman of Technical Services Subject: Vandalism to District backhoe (Unit 24) on October 18, 1990 at approximately 3 : 00 AM, the Sheriff 's office was notified of a shooting incident on East River Street. The Sheriff found the District's 1980 Sohn Deere backhoe riddled with bullet holes and notified the on-call PUD employee. Upon arrival, Paul Rose attempted to contain the diesel fuel and anti.--freeze that was running out onto the ground. Tom Edgman and I were notified of the incident when we arrived at work at 7: 30 AM. After leaving notes for you and Andy, , we proceeded to the scene. Pictures were taken and a damage assessment was initiated. The photos accompany this report and are referred to by the number found in the top right cornier of each photo. Approximately 19 bullet holes were noted in or through the backhoe. The Sheriff's report notes that 28 number . 223 caliber casings were found at the scene. Later, Weaver Equipment notified us that they found six holes in the rear tire and an unknown number of holes in the front tire. Some of the bullets did little more than cosmetic damage, i.e. , Picture 2 - five bullets struck this heavy steel doing little damage, Picture 6 - two bullets, the lower one again hitting heavy steel, the upper one penetrating the sheet metal into and through the cab - two small holes. Pictures 4 , 5, 13 and 14 show the extent of damage to the glass in the cab. Although breaking the glass may have been psychologically satisfying to the perpetrator, the resulting damage was not serious. s PCV .:,Y:xEE'CX TELECGr IER ?010 ;It-- S �� 3:1.st'Ii � WE AV REI4O TES. No . 702 359 3520 Nov 01 ,00 15 : 11 P .02 P.O.Box'507-0 P.Q. Box 495 475 Pork Ave. P. Box 20b'�i 0931 Sacramento,CA95851 Andersort,CA 5�7 Chico,CA 95_� Reno,NV 89515 (51S)422.7<51 ( i6)"s>S 3 1 (219)$42-2414 (702)359-3$71 GATE I fl_2.5-,9 ._.... P.Q. # MiACHINE MOIDEL ..... 'J. D. 410 _BACKHOE Ct1STt?I EA ,.CRk F0RD AND COMP_klgY ......... _ _ SERIALtJUMBER ..._.__......_ ......355�,�4-ST...._. ENGINE ARRANGEMENT ADDRESS-__.....P..fl,-.BOX., 16Z5 __... .......------.-,....._ AND SERIAL NO—_. -._._...._ CITY.._-_ ...ELKOr . NE.VADA.._.._898.01._____. ....._.._.__..._. HOURMETER .... .�.$_E2�....�. ATTACHMENTS_____ .._..__... CUSTOMER EQUis? NO.___,_CA.758742_, __.. .. ._..._. __... TRI.;C SEE DONNER P.U.D. PHONE NO-..19Z-7 -_8_Fa01 _...._. CONTACT _...... ESTJMATE �c. DESORtPTION OF REFAIRS QUOTE PARTS LABOR TOTAL _. REPLAC _..RT .H _.?REAR...TI:�E_.1.8.,_.4_. .-..2. C3.©vYR. _...FILL_ N._BULLET.30LLS....0?�__��G�-�I`,Ek..A.�?_PAINT._. P_L:_CE_.IRIGH.T_LOAD.Ei3__ui).( 19. 1.. 4.8 _._REP.LACE_FUEL--TANI{_.AXIl., _C.i�:YE.R.____..�._---- _ ._ _. . _._. _ ....._ .3?..5.___ _.__ ..._.___ 25 .:.?.(Z_ ...... ASSEISB�YK THE ABOVE PROPOSAL IS BASSO UPON LABOR RATES, PARTS PRICES,AND CONDITION OF MACHINE HAULIN EXISTING ON THE DATE OF THE P€tOPC3SAL INDICATED ABOVE.THE CUSTOMER WILL BE ADVISED OF ANY CHANGES OR REVISIONS€ 8 ADDITIONAL WORK F;EQURED PRIOR TO START OF WORK.FREIGHT, SUBLETS- H ARE,TAXES,AND CONSUMABLE WILL BE ADDEDTO THE ABOVE PROPOSAL UNLESS STATED A ISE.CUSTOMER AGREES TO NORMAL TERMS UNLESS STATED OTHERWISE. If Eu 3 THIS ESTIMATE IS GO UNTIE.. JAN 1 ,� ] 99I 'PLUS TAX SUBMITTED BY. CUSTOMER NEVADA COUNTY SHERIFF-CORONER'S DEPARTMENT I FEFCR7 NUMB CONTINUATION REPORT Avy0 �/ CONNECTED REPORTS ;�pnIGINAL I.iPGnT (',SUPPLE,,,ENTARY C]FOLLOW-UP W-, .CFiTY - :L'ST FIRST OFFENSE GNLY IF "CAE 7-'AN CNEk FEL M15'..+' CCMFLA€NAN VICT_" MST FIRST VICTIM ONLY IF NCAE THAN ONE} =E�ELCP YOUR INVES TIG ATtON iN�E Fi TINE".T CESERV�.:NCNS:'FINAif:C CF EV L NCE AOly 75EHEN73 A�.`�CR RE CLJE5T5lFCR 71}a"�.C+'�i� :IM..ECSATE A�.EA OF li£ SCENE: tS5:5'4 NC E: TR,NSF Of�7ATfOn•5:wlTe:E55 CL7NTAC'S. '+':~FORT INFCAafA TIGN IN TyE'C rA CNCL CGICa4 CF,vER tT CCCL`AAEP. // � � �1ri_l` � f`� ' jiG��vl1�S �!J'✓�•i:�.�'f� 7,:5) /L r ' S r 147of F try ���✓CJf��IY Q • � .G�t�,Ji ��.�-i f�f/ �� � L �1 I t /?< �✓L+'� /'� !f �� f "C' CFI.✓ ��f~1T'"� l��J �� �'�� , ITf! AS WAVE f� fI 2) '5``(J c 1 J L. 12' /r'4 f S G .✓ /� ;,rr rl� ??� J'� "f t/emsw, —7, 1VE5 !G♦TING CIF FICE {31 �!D'ZEAPPFi0V IN4. 5�EA VAS0R i FA:E .- g X-C k ' r y � - KZY Kc. Ccnected Rip;r 10 t a 1 F - - FROPZRTY REPORT MADA COUNTY SHZRIFF'$ DIPAR'tl CKT = Office Entry it KCIC Entry CASE • E=Evidence S=Stolen R=Recovered F= 'aund SK=Safekeeping C=Coroner Felony 3Sisd. J Violation �Y, - � Sch.Karr.No. Date/Tim Rptd Date Receivedr Received By Released by: Released. to: Date Released: Reason Released Loc. of Occ. : Date/Tire Occ. Hare h`ame DOB Address Phone Code � � 5F7 3C Prop Item Description Value Rat. Bin Code No (Article, Mfg,Ser#,M0del,Size, Unique Details) To No Myner applied Ho'e.,Caliber, Action, )ierkings) Page jj ! 'Pages (Dist: White-Evid. Yellow-Report/Records Pink-Work Copy Goldenrod-Dispatch, TRUCKER DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND SEPTEMBER 31, 1990 HISTORY OF ACTIVITY FOR MONTH: BALANCE IN GENERAL, FUND 08/31/90 1,341,356.72 RECEIPTS ELECTRIC REVENUE 430,967.53 WATER REVENUE 120,677.10 STANDBY ELECTRIC 1,742.63 STANDBY WATER 793.88 MISC. BILLING REVENUE ELECTRIC 3,132.26 MISC. BILLING REVENUE WATER 500.00 CONSUMER DEPOSITS, ELECTRIC 10,086.25 CONSUMER DEPOSITS, WATER 2,310.00 CUSTOMER ADVANCES-OTHER ELECTRIC 71,746.68 CUSTOMER ADVANCES-OTHER WATER 12,858.01 MISC. REVENUE ELECTRIC 8.57 MISC. REVENUE WATER 105.08 MEDICAL INSUR-kNCE (COBRA) 542.08 --------------- TOTAL RECEIPTS 655,470.12 DISBURSEMENTS ACCOUNTS PAYABLE DISBURSEMENTS 651,064.96 LESS VOID CHECKS FOR PREVIOUS MONTHS (787.82) TRANSFER TO WATER RESTRICTED FUNDS METER FEES COLLECTED 8,775.00 TRANSFER TO WATER RESTRICTED FUNDS FACILITIES FEES 24,080.84 --------------- TOTAL DISBURSEMENTS 683,132.93 BALANCE IN GENERAL FUND 09/30/90 1,313,693.86 DISTRIBUTION OF NON-RESTRICTED FUNDS AT MONTH-END: PETTY CASH/CUSTOMER SERVICES OPERATING FUNDS 600.00 TRUCKEE RIVER BANK GENERAL FUND CHECKING 33,001.64 LAIF GENERAL FUND (NOT RESTRICTED) 1,280,092.22 --------------- 1,313,693.86 • ' ' TRUCKEE DONNER P.U.D. ' t . ELECTRIC BALANCE SHEET FOR PERIOD ENDING SEPTEMBER 30, 1990 CURRENT LAST YEAR Y-T-D AMOUNT Y-T-D AMOUNT ASSETS UTILITY PLANT 8,150,763.66 7,855,801.92 RESTRICTED FUNDS ADMINISTRATIVE BUILDING LEASE FUNDS 279,438.76 279,85$.81 EKPLOYEE DETERRED COMPENSATION-ICMA 187,071.01 118,565.82 REA RESERVE FUND 13,000.00 19,000.00 FACILITIES FEES 700,371.20 562,873.52 STORM FUND 160,515.66 174,392.74 BUILDING FUND 545,836.16 791,125.24 TOTAL RESTRICTED FUNDS 1,892,232.79 1,945,816.13 2.8- ' CURRENT ASSETS GENERAL FUNDS 1,313,693.86 679,617.19 ACCOUNTS RECEIVABLE, NET 418,865.71 621,873.31 iDUE FROM EATER 158,609.44 110,379.20 MATERIALS AND SUPPLIES 272,771.31 242,445.90 INTEREST INCOME RECEIVABLE 53,59$.00 41,918.46 PREPAID EXPENSES AND OTHER 78,032.67 62,941.76 TOTAL CURRENT ASSETS 2,295,570.99 1,759,175.62 30.S+ X UNAMORTIZED DEBT DISC AND ISSUE COSTS 164,732.00 180,358.00 PRELIMINARY SURVEY COSTS AND OTHER 3,030.41 3,105.41 TOTAL ASSETS 12,506,329.85 11,744,257.28 6.5+ X; TRUCKEE DONNER P.U.D. f : ELECTRIC INCOME STATEMENT FOR PERIOD ENDING SEPTEMBER 30, 1990 LAST YEAR CURRENT CURRENT YEAR YEARLY BUDGET AKT Y-T-D AMOUNT Y-T- , hHOUNT Tu!i L BUbuit (-? Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 1,150,342.48 2,148,794.35 3,350,000.00 1,201,205.65 64.1 % COMMERCIAL 1,487,788.29 1,669,557.46 2,300,000.00 630,442.54 72.5 X LARGE COMMERCIAL 1,159,708.89 487,260.80 625,000.00 137,739.20 77.9 % PUBLIC STREET AND HIGHWAY LIGHTIN .00 .00 .00 .00 ALES TO PUBLIC AUTHORITIES 70,488.91 62,518.73 90,000.00 27,481.27 69.4 % FUEL CHARGE 432,514.88 333,056.02 460,000.00 126,943.98 72.4 % INTERDEPARTMENTAL -Y_316,354.03- - -364,938.18- --400,000-00-- 35,061.82-- 91.2 % TOTAL ENERGY SALES 5,617,197.48 5,066,125.54 7,225,000.00 2,i58,874.46 70.1 % MISC OPERATING REVENUE 102,766.32 80,666.70 109,700.00 29,033.30 73.5 % MISCELLANEOUS RENTS 25,807.07 31,981.04 43,322.00 11,340.56 73.8 % STANDBY REVENUE 27,185.00 26,385.00 52,500.00 26,115.00 50.2 % INTERDEPARTMENTAL RENT 54,000.00 42,003.00 116,000.00 73,997.00 36.2 % Y L OPERATING REVENUE 5,826,955.87 5,247,161.28 7,546,522.00 2,299,360.72 69.5 % OPERATING EXPENSES PURCHASED POWER 3,909,134.37 3,477,978.25 4,975,000.00 1,468,587.16 47.0 % DISTRIBUTION OPERATIONS 226,295.39 238,711.84 507,299.00 2fi8,587.16 4T.0 X DISTRIBUTION MAINTENANCE 109,990.43 80,859.51 262,590.00 181,730.49 30.7 x CUSTOMER ACCOUNTING & INFORMATION 225,014.97 224,601.75 332,227.00 107,625.25 67.6 % ADMINISTRATION & GENERAL 593,457.47 568,674.97 837,068.00 268,393.03 67.9 X DEPRECIATION 283,607.73 273,872.07 330,000.00 56,127.93 82.9 % OTHER OPERATING EXPENSES 14,999.23 124,376.19 138,084.00 13,707.81 90.0 % TOTAL OPERATING EXPENSES -5,362,499.59 4,989,074.58 7,382,268.00 2,393,193.42 67.5 % - - NET OPERATING REVENUE - 464,456.26 - _258,086.70 164,254.00 93,832.70CR157.1 % OTHER REVENUE (EXPENSE) INTEREST INCOME 156,414.47 175,263.72 180,000.00 4,736.28 97.3 X INTEREST EXPENSE 185,706.63CR 184,636.29CR 246,193.00CR 61,556.71CR 74.9 X --- --- -- NET REVENUE (LOSS) 435,164.12 248,714.13 98,061.00 150,653.13CR253.6 % * TRUCKEE DONNER P.U.D. WATER BALANCE SHEET FOR PERIOD ENDING SEPTEMBER 30, 1990 CURRENT LAST YEAR Y-T-D AEOUI4T Y•T-D AMOUNT EQUITY & LIABILITIES -------------------------------------- RETAINED EARNINGS 3,782,699.57 3,423,041.18 DEBT BACKHOE LEASE .00 15,075.51 TOTAL DEBT .00 15,075.51 100.0- CURRENT LIABILITIES ACCOUNTS PAYABLE 33,683.27 46,566.88 CONSUMER DEPOSITS 33,893.75 32,116.48 ACCRUED INTEREST PAYABLE .00 305.12 DEFERRED STANDBY FEES .00 15.50 ACCRUED COMPENSATION & RELATED COSTS 15,455.44 15,217.09 T-A TOTAL CURRENT LIABILITIES 83,032.46 ---94,221.07 11.9- CONSTRUCTION ADVANCES 379,249,99 94,916.90 TOTAL EQUITY AND LIABILITIES 4,244,982.02 3,627,254.66 17.0+ '.