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Home My WebLink AboutAgenda Truckee Donner Public Utility District Post Office Box 309 0 11570 Donner Pass Road G Truckee, California 95734 General Manager Board 587-3896 Board of Directors Peter L. Ho zmsister Joseph R. Aguera John L. Corbett James A. Maass Patricia S. Sutton Karen F. White REGULAR MEETING 7: 00 P.m. - MOND", APRIL 17, 1989 TDPUD BOARD ROOM A G E N D A 1. Call to order 2 . Roll call 3 . Approval of minutes: a) February 21 and March 6, 1989 b) March 20, 1989 ; Board direction 4 . Bills for approval 5. Manager's report a) Water quality report b) Summary of FmHA loan purchase c) Escheat of funds d) Status of bills from Cook Associates e) Use of District Board room 6. Public input 7 . Correspondence a) Grace Robertson letter of 3/26/89 b) Robert Aivasian letter of 4/10/89 c) Placer Foothills Consolidated Fire Protection District letter of 3/27/89 8 . Committee reports a) Report on cable television survey; possible direction PUBLIC HEARING - 7 : 30 P.M. (or as soon thereafter as possible) 1. Consideration and possible adoption of an ordinance implementing the Uniform Construction Cost Accounting Act UNFINISHED BUSINESS 1. Consideration of general liability insurance proposals; possible direction 2 . Hirschdale water improvement project a) Authorization to file letter of intent to apply for grant for construction of a water treatment plant in Hirschdale b) Review of audit c) Consideration of Contract Change Orders No. 8 and No. 9 d) Consideration of progress pay request e) Status report prepared by District Engineer 3 . Consideration of accepting 1988 audit NEW BUSINESS 1. Proclamation declaring week of May 1 - 5 as Water Awareness Weeks review of Water Awareness Week Program 2 . Consideration of resolution adopting certain overheads to be used in conjunction with the Uniform Construction Cost Accounting ordinance 3 . Consideration of a resolution authorizing purchase of a computer disc drive 4 . Possible authorization for engineering work relating to certain build- ing improvements CLOSED SESSION RETURN TO ]PUBLIC SESSION ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Directors and interested parties on April 3 , 1980. Susan M. Craig, Deputy/District Clerk • • i BILLS FOR BOARD APPROVAL - APRIL 17, 1989 TOTAL ELECTRIC WATER DESCRIPTION ----------------------------------------------------------------------------------------- BERST ENTERPRISES 1,270.00 850.00 420.00 SNOW REMOVAL: BUILDING COMPLEX, SUB STATIONS PUMP STATIONS RUTH LAIDLAW JONES INC. 400.00 200.00 200.00 RISK AND INSURANCE MANAGEMENT CONSULTANT SPIEGEL & MC DIARMID 87.04 87.04 SIERRA PACIFIC POWER PAT SUTTON 804.39 724.39 80.00 DIRECTORS COMPENSATION (400.00), SPECIAL DISTRICT MANAGEMENT INSTITUTE EXPENSES (404.39) TERRANCE E. LOWELL AND ASSOCIATES 820.00 82G.00 HIRSCHDAILE WATER SYSTEM AUDIT UNION BANK 1,231.48 985.19 246.29 CALIFORNIA MUNICIPAL UTILITIES ANNUAL CONFERENCE EXPENSES FOR PETER HOLZMEISTER (450.87) , JOHN CORBETT (439.39) , KAREN WHITE (341.22) ..__..---------------------T____------ 4,612.91 2,846.62 1,766.29 PROCLAMATION OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT WHEREAS, water is California's most precious natural resource, and; WHEREAS, the health and welfare of the people and the state's economic growth depend on a reliable and safe supply of water, and; WHEREAS, water also provides Californians with recreation and beauty as well as enhances fish and wildlife habitats, and; WHEREAS, because water plays such a vital role in our everyday lives, it is important that individuals understand how water is developed, treated, and delivered, and; WHEREAS, local water agencies throughout the state serve the public by delivering water from the watershed to our homes and businesses at an affordable price, and; WHEREAS, during the week of May 1, the Truckee Donner Public Utility District, in cooperation with the California Water Awareness Committee composed of various urban and agricultural } water communities, will work to increase understanding of how quality water is delivered to the people of California; NOW, THEREFORE, the Board of Directors of the Truckee Donner Public Utility District hereby proclaims May 1 - 5, 1989 as Water Awareness Week and urges all citizens to join in supporting the District in its efforts to help the Truckee community become water aware. AYES: Aguera, Corbett, Sutton, White and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jamey A. Maass, President i. ATTEST..,:; Susan M. Craig, Deputy Dis ict Clerk smc ORDINANCE NO. 8902 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT PROVIDING FOR INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT WHEREAS, Resolution No. 8802 adopted by the Board of Directors of the Truckee Donner Public Utility District on February 1, 1988 sets forth the District's decision to become subject to the California Uniform Construction Cost Accounting Act; and WHEREAS, the District determined, by such resolution, to implement the accounting and bidding procedures provided for under the Act effective June 1, 1988 ; and WHEREAS, the State Controller has been properly notified of the District's election to become subject to the Act, and has provided the State Controller with a copy of Resolution No. 8802 ; and WHEREAS, the General Manager of the District was directed to prepare and submit to the Board for approval an ordinance, as required by the Act, containing those provisions required by Public Contract Code Section 220334 ; NOW, THEREFORE, BE IT ENACTED by the Board of Directors of the Truckee Donner Public Utility District that effective 30 days from the date of passage of this ordinance, the following accounting and bidding procedures provided for under the California Uniform Construction Cost Accounting Act shall be effective: Section 1. Informal Bid Procedures Public projects, as defined by the Uniform Public Construction Cost Accounting Act, of $50, 000 or less may be let to contract by informal procedures as set forth in Sections 2 , 3 , 4 and 5 of this ordinance. Projects shall not be split in order to avoid the formal bid requirements. Section 2 . Contractor's List The General Manager of the District shall cause a list of contractors to be developed and maintained and submitted to the Board for review and approval in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. pr Section 3 . Notice Inviting Informal Bids Where a project is to be performed which is subject to the provisions of this ordinance, a notice inviting informal bids shall be mailed to all contractors for the work to be bid, as shown on the list developed in accordance with Section 2 , and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code and to the Sierra Sun. Additional contractors and/or construction trade journals may be noticed at the discretion of the General Manager, provided however: (a) If there is no list of qualified contractors maintained by the District for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the Commission, and to the Sierra Sun. (b) If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. Section 4 . Content of Notices for Informal Bidding All mailing of notices to contractors and construction trade journals pursuant to this ordinance shall be completed not less than 15 calendar days before bids are due. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and state the time and place for the submission of bids. Section 5. Award of Contracts The General Manger is hereby authorized to award informal bidding contracts not to exceed $15, 000 in amount. The District Board of Directors shall award informal bidding contracts over $15, 000, not to exceed $50, 000. The General Manager shall report the award of any informal bid contracts to the Directors at the next regular Board meeting. Section 6. Force Account Projects Projects of $15, 000 or less may be performed by the employees of the District by force account, by negotiated contract, or by purchase order. Section 7 . Projects Subject to Formal Bidding Projects of more than $50, 000 shall, except as otherwise provided by law, be let to contract by formal bidding procedure. Section S . Formal Bid Procedures Notice inviting formal bads shall state the time and place for the receiving and opening of sealed bids and distinctly describe the project. The notice shall be published at least 14 calendar days before the date of opening the bids in a newspaper of general circulation, printed and published in the District. The notice inviting formal bids shall also be mailed to all construction trade journals specified in Section 22036. The notice shall be mailed at least 30 calendar days before the date of opening the bids. In addition to notice required by this section, the General Manager may give such other notice as he deems proper. Section 9. Rejection of Formal Bids In its discretion, the District may reject any bids presented. If after the first invitation for bids all bids are rejected, the District shall state the reasons for the rejection, and after reevaluating its cost estimates of the project, the District shall have the option of either of the following: (a) Abandoning the project or readvertising for bids in the manner described by this ordinance. (b) By a four-fifths vote of the Board of Directors, pass a resolution declaring that the project can be performed more economically by the employees of the District. Section 10. Award of Formal Bids (a) If a contract is awarded, it shall be awarded to the lowest responsible bidder. If two or more bids are the same and the lowest, the District may accept the one it chooses. (b) If no bids are received, the project may be performed by employees of the District by force account, or by informal bidding procedures set forth in this ordinance. Section 11. Adoption of Plans Specifications and working Details The Board of Directors of the District shall adopt plans, specifications and working details for all projects of more than $15, 000. For projects under $15000, the General . Manager shall cause plans and specifications in sufficient detail to be drawn up to allow proper bidding to occur. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting duly called and held within the District on the 17th day of April 1989 , by the following roll call vote: AYES: Aguera, Corbett, Sutton, White and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J s A. Maass, President ATTEST,f-' Susan M. Craig, Deputy D4Vstrict Clerk smc RESOLUTION NO. 8910 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WITH IN CONNECTION WITH THE DISTRICT'S PURCHASE OF COMPUTER HARDWARE WHEREAS, the District has determined the need to acquire an IBM 9332 External Disk Drive with 200MB of memory (disk drive) ; and WHEREAS, the disk drive was included in the 1989 Budget; and WHEREAS, Public Contract Code Section 20206.4 generally requires that the District seek competitive bids in connection with the purchase of goods; and WHEREAS, various California court decisions, including Graydon v.. Pasadena Development Agency, 104 C.A. 3d 631 (1980) , hold that if the subject of a contract is such that competitive proposals would be unavailing or would not produce an advantage, and the advertisement for competitive bid would thus be undesirable or impractical, a public agency may dispense with competitive bidding; and WHEREAS, IBM offers to California local agencies a special discounted price on computer hardware, which District staff has concluded is a far more favorable price than is available through any other IBM vendor; and WHEREAS, the following price quotes for a disk drive of the type described above have been received by the District: IBM $5,950, Orcom Systems $8, 500, Celtic Computers, Inc. $6, 900 (used but eligible for IBM maintenance) , Neptune $7, 132 , thereby confirming District staff conclusion; and WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not produce an advantage to the Distract, and the advertisement for competitive bids and the delay that would therefore result, would be undesirable; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that for the reasons set forth above, the District finds that competitive proposals for an IBM Disk Drive would be unavailing and would not produce an advantage to the District, and the advertisement for competitive bids, and the resulting delay, would be undesirable. . ......... . ......... ... ... ...__.................... BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the acquisition of an IBM Disk Drive, and District staff is authorized to purchase an IBM 9332 Disk Drive for the sum of $5,950 plus tax from IBM. PASSED AND ADOPTED at a regular meeting of the Board of Directors of the Truckee Donner Public Utility District duly called and held in said District on the 17th day of April 1989 by the following roll call vote: AYES: Aguera, Corbett, Sutton, White and Maass. NOTES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jambe A. Maass, President ATTEST,.-�- Susan M. Craig, Deputy gistrict Clerk smc RESOLUTION NO. 8911 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING APPLICATION TO THE DEPARTMENT OF WATER RESOURCES FOR FUNDING TO ASSURE THAT THE HIRSCHDALE WATER SYSTEM MEETS MINIMUM SAFE DRINKING WATER STANDARDS WHEREAS, the Truckee Donner Public Utility District has the authority to construct, operate and maintain the Hirschdale Water System on behalf of the Community of Hirschdale; and WHEREAS, the Truckee Donner Public Utility District desires to assure that the Hirschdale Water System meets minimum safe drinking standards; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District that pursuant and subject to all of the terms and provisions of the California Safe Drinking Water Bond Law of 1988 and all amendments thereto, application be made to the California Department of Water Resources for funding to assure that the Hirschdale Water System meets minimum safe drinking water standards; and BE IT FURTHER RESOLVED that the General Manager of said District is hereby authorized and directed to cause the necessary data to be prepared, investigations to be performed, and application to be signed and filed with the Department of Water Resources. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within the District on the 17th day of April 1989, by the following roll call vote: AYES: Aguera, Corbett, Sutton, White and Maass. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jades A. Maass, President ATTEST !; Susan M. Craig, Deputy Di trict Clerk sync