HomeMy WebLinkAboutAgenda Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734
`r.. (916) 587-3896
REGULAR MEETING
7:00 P.M. - Tuesday, July 5, 1988*
TDPUD Board Room
A G E N D A
1. Call to order
2. Roll call
3. Approval of minutes
a) May 16, June 6 , 1988
b) May 23, 1988; Board direction
4. Bills for approval
5. Manager's report - possible direction
a) Tahoe Donner water quality
b) Financial report
6. Public input
7. Correspondence
a) June 21 , 1988 letter from Board of Supervisors
b) June 27 , 1988 letter from Nevada County Water Agency Advisory
Council
8. Committee reports
UNFINISHED BUSINESS
1 . Sale of 1.9 acre parcel on corner of Highway 89 and Donner Pass Road
NEW BUSINESS
1. Truckee Substation
a) Resolution approving transformer specifications and issuing a call
for bids
b) Resolution declaring emergency situation and authorizing
distribution line reconductoring
2. Hirschdale water system rehabilitation - Joe Suter's request for
contract retention reduction
3. Review of news release on groundwater lawsuit
4. Report on meeting with Donner Lake Property Owners Association
CLOSED SESSION
RETURN TO PUBLIC SESSION
ADJOURNMENT
C E R T I F I C A T I O N
I herebv certify that the foregoing amended agenda has been hosted in the
District office and Government Center, provided to the U. S. Post Office
and County Library for posting, and mailed to jhe Directors and interested
parties on July 1 , 1988.
t
Susan M. Craig, Deputy DistCXct Clerk
* When the regular meeting date falls
on a holiday, the meeting is held the
following day
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - JUNE 30, 1988
BANK BALANCE 05/31/88 (14,528.55)
ELECTRIC REVENUE 642,030.84
WATER REVENUE 86,225.56
CONNECTION FEES, WORK ORDERS 15,125.00
MISC. WORK ORDERS 22,745.91
FACILITIES FEE 7,636.00
MISC. BILLING REVENUE 2,880.42
STANDBY FEE 22,270.24
MISC. REVENUE 393.29
SIERRA PACIFIC POWER FERC SETTLEMENT 17,507.03
CONSUMER DEPOSITS 12,362.50
TRANSFER FROM LAIF (wired) 500,000.00
---------------
TOTAL SOURCES OF FUNDS 1,314,648.24
BOARD APPROVED BILLINGS
r- JUNE 6, 1988 78,070.51
DEDUCT TOUCHE ROSS (19,500.00)
JUNE 20. 1988 42,585.55
BOARD DIRECTED PAYMENTS
JOE SUTER CONSTRUCTION 160,429.98
RESOURCE DEVELOPMENT 34,407.00
LIBERTY ELECTRIC 3,060.00
TRUCKEE CLEANING 1,260.00
PACIFIC BELL 1,868.86
TOUCHE ROSS 19,500.00
SIERRA PACIFIC POWER CO. 431,307.29
BILLS PAID AUTOMATICALLY (see attached) 242,215.41
---------------
(total of attached report) 995,204.60
TRUCKEE RIVER BANK LAIF (wired deposit) 255,000.00
---------------
1,250,204.60
---------------
BANK BALANCE - JUNE 30, 1988 64,443.64
BILLS FOR BOARD APPROVAL -(see attached) (151,068.30)
---------------
BANK BALANCE AFTER PAYMENT OF ABOVE (86,624.66)
BILLS FOR BOARD APPROVAL - JULY 5, 1988
TOTAL ELECTRIC WATER GENERAL DESCRIPTION
-------------------------------------------------------------------------
ACE SUPPLY COMPANY 1,399.20 1,399.20 SANGAMO METERS
BANK OF AMERICA 91,995.64 91,995.64 INTEREST PAYMENT ON BUILDING COMPLEX
R. W. BECK & ASSOCIATES 2,222.26 2,222.26 TRUCKEE RIVER DISSOLVED OXYGEN, NEGOTIATION
WITH SIERRA PACIFIC POWER
CHRISTIANSEN BUSINESS SYSTEMS 6,865.58 6,865.58 ENVELOPES, CONTINUOUS REGULAR BILLS
FRANK B. HALL & CO. 4,561.00 2,280.50 2,280.50 INSURANCE ADJUSTMENT FOR 8/19/87 TO 4/1/88
ON NEW BUILDING
GENERAL PACIFIC 9,359.88 9,359.88 INVENTORY: DEADEND SERVICE, AUTO SPLICE, GUY
GRIPS, LEWIS GRIPS, SECURITY LIGHTS, CUTOUTS
LARRY 0. PIERCE PAVING CO. 1,170.00 1,170.00 PATCH PAVING THROUGHOUT TAHOE DONNER
LIBERTY ELECTRIC COMPANY 3,199.45 3,199.45 PROGRESS BILLING NUMBER TWO
MC DONOUGH, HOLLAND, & ALLEN 2,673.11 2,673.11 GROUNDWATER ORDINANCE
ORCOM SYSTEMS 4,200.68 4,200.68 ALDUS PAGEMAKER, RATE STUDY SYSTEM, COMPUTER
SERVICES, EXTENDED SUPPORT
PORTER, SIMON, GRAHAM & PHELPS 1,949.25 1,949.25 LEGAL SERVICES JUNE 1988
RED STAR INDUSTRIAL SERVICES 1,163.50 1,163.50 UNIFORMS, TOWELS, RUGS
SHERMAN & REILLY, INC. 1,438.44 1,438.44 UNIVERSAL BLOCK, CROSSARM BRACKET
WEDCO, INC. 6,546.03 6,546.03 INVENTORY: GUY WIRE, CUTOUT, GRD. RODS, NUTS
WESTERN STATES ELECTRIC INC. 1,003.82 1,003.82 INVENTORY: SPOOL TIE, RTE ELBOW
UNISON 8,967.90 8,967.90 SECOND RETROFILL OF FIVE TRANSFORMERS
}
ZELLERBACH PAPER CO. 2,352.56 2,352.56 YEAR SUPPLY OF COPY PAPER
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151,068.30 132,613.80 6,123.61 12,330.89
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Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734
(916) 587-3896
June 30, 1988
MEMORANDUM
TO: Peter L. Holzmeister, General Manager
FROM: Paul H. Colburn, Finance Supervisor
SUBJECT: Investment report
As of May 31, 1988 the District had invested with the State of California Local
Agency Investment Fund $3,580,000.00 which is comprised of the following accounts.
The effective yield on the investment was 7.815 0.
ELECTIC FUNDS
REA RESERVE * 19,000.00
GENERAL FUND 394,778.45
FACILITIES FEES * 502,342.93
STORM DAMAGE FUND * 156,970.05
BUILDING FUND * 817,457.20
---------------
TOTAL ELECTRIC INVESTMENTS 1,890,548.63
WATER FUNDS
FmHA 77-1 RESERVE * 10,360.00
FmHA 79-1 RESERVE * 11,580.00
GENERAL FUND 18,846.15
FACILITIES FEES * 476,032.28
BUILDING FUND * 383,086.10
RESERVE FOR FUTURE METERS * 412,655.34
DART * 306,212.29
WEST RIVER ST. ASSESSMENT DISTRICT
BOND REDEMPTION FUND * 7,492.03
PREPAID CONNECTION FEES * 63,187.18
---------------
TOTAL WATER INVESTMENTS 1,689,451.37
---------------
TOTAL DISTRICT INVESTMENTS 3,580,000.00
* RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS
' ! ' TRUCKEE DONNER P.U.D. !
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ELECTRIC INCOME STATEMENT
FOR PERIOD ENDING MAY 31, 1988
CURRENT CURRENT CURRENT YEAR YEARLY BUDGET ANT
MONTH AMOUNT Y-T-D AMOUNT Y-T-D BUDGET (-) Y-T-D AMOUNT
OPERATING REVENUE
RESIDENTIAL 319,666.52CR 1,443,484.15CR 1,567,313.00CR 1,628,414.85CR 46.9 1
COMMERCIAL 156,529.94CR 709,491.96CR 463,520.00CR 341,340.04CR 67.5
LARGE COMMERCIAL .00 586,205.16CR 926,962.000R 1,701,018.84CR 25.6 1
PUBLIC STREET AND HIGHWAY LIGHTIN .00 .00 6,500.00CR 15,600.000R
SALES TO PUBLIC AUTHORITIES 5,670.78CR 38,178.15CR 53,882.000R 76,821.85CR 33.1
FUEL CHARGE 29,287.73CR 187,414.53CR .00 187,414.53
INTERDEPARTMENTAL 24,094.85CR 128,745.13CR 120,060.000R 221,154.87CR 36.7 1
-------------- -------------- -------------- --------------
TOTAL ENERGY SALES 535,249.82CR 3,093,519.08CR 3,138,247.000R 3,797,035.92CR 44.8 1
RISC OPERATING REVENUE 8,688.79CR 34,465.98CR 8,378.000R 14,376.98 171.5 1
MISCELLANEOUS RENTS .00 .00 23,956.000R 57,479.000R
STANDBY REVENUE .00 27,866.50CR 22,500.000R 26,133.50CR 51.6 1
INTERDEPARTMENTAL RENT 6,000.00CR 30,000.00CR .00 30,000.00
-------------- -------------- -------------- --------------
rTOTAL OPERATING REVENUE 549,938.61CR 3,185,851.56CR 3,193,081.000R 3,836,271.44CR 45.3 1
OPERATING EXPENSES
PURCHASED POWER 286,899.48 2,387,761.85 2,276,598.00 2,582,238.15 48.0 1
DISTRIBUTION OPERATIONS 20,848.78 116,573.74 112,706.00 153,913.26 43.0 1
DISTRIBUTION MAINTENANCE 15,081.12 48,558.62 88,534.00 167,839.38 22.4 1
CUSTOMER ACCOUNTING AND INFORMATI 23,770.51 116,324.80 119,689.00 170,887.20 40.5 1
ADMINSTRATIVE AND GENERAL 53,121.39 263,242.41 272,588.00 370,083.59 41.5 1
DEPRECIATION 26,095.85 130,479.25 214,000.00 383,120.75 25.4 1
TAXES .00 .00 .00 .00
OTHER OPERATING EXPENSES 12,252.14 81,222.85 74,249.00 96,932.15 45.5 2
-------------- -------------- -------------- --------------
TOTAL OPERATING EXPENSES 438,069.27 3,144,163.52 3,158,364.00 3,925,014.48 44.4 1
-------------- -------------- -------------- --------------
NET OPERATING REVENUE 111,869.34CR 41,688.04CR 34,717.000R 88,743.04 88.5-%
INTEREST INCOME 13,978.22CR 69,115.67CR 43,750.000R 35,884.33CR 65.8 %
DONATED STREET LIGHTING .00 .00 .00 .00
INTEREST EXPENSE 20,608.93 109,659.98 81,475.00 $5,680.02 56.1 X
OTHER INCOME .00 .00 .00 .00
-------------- -------------- -------------- --------------
NET REVENUE 105,238.63CR 943.73CR 3,008.00 138,538.73 .6-X
* e * TRUCAEE DONNER P.U.D. * * !
WATER INCOME STATEMENT
FOR PERIOD ENDING MAY 31, 1988
CURRENT CURRENT CURRENT YEAR YEARLY BUDGET ANT
MONTH AMOUNT Y-T-D AMOUNT Y-T-D BUDGET f-) Y-T-D AMOUNT
OPERATING REVENUE
RESIDENTIAL 79,474.70CR 342,541.48CR 391,921.00CR 613,658.52CR 35.8 %
COMMERCIAL 19,928.69CR 65,545.88CR 67,811.000R 217,554.12CR 23.1 X
SALES TO PUBLIC AUTHORITIES .00 .00 .00 .00
INTERDEPARTMENTAL 45.74CR 228.70CR .00 228.70
-------------- -------------- -------------- --------------
TOTAL WATER SALES 99,449.13CR 408,316.06CR 460,732.000R 830,983.94CR 32.9 %
HYDRANTS 3,900.55CR 19,515.51CR 19,551.000R 28,484.49CR 40.6 %
MISC OPERATING REVENUE 1,183.14CR 5,114.02CR 8,096.000R 14,400.96CR 26.2 X
MISCELLANEOUS RENTS 50.000R 250.00CR 12,690.000R 30,150.00CR .8 X
STANDBY REVENUE 360.000R 14,898.50CR 11,000.00CR 10,101.50CR 59.5 X
-------------- -------------- -------------- --------------
TOTAL OPERATING REVENUE 104,942.82CR 448,094.09CR 512,069.000R 914,120.91CR 32.8 X
OPERATIONS
SOURCE OF SUPPLY 597.50 1,902.32 1,835.00 2,501.68 43.1 X
,,,...PUMPING 1,369.88 6,664.84 13,515.00 25,863.16 20.4 X
UMPING - POWER PURCHASED 25,311.69 131,711.96 120,060.00 218,288.04 37.6 %
WATER TREATMENT 3,731.97 21,233.00 9,153.00 723.00 96.7 X
TRANSMISSION & DISTRIBUTION 4,248.50 25,959.53 36,116.00 60,744.47 29.9 X
-------------- -------------- -------------- --------------
TOTAL OPERATIONS EXPENSE 35,259.54 187,471.65 180,679.00 308,120.35 37.8 %
MAINTENANCE EXPENSES
SOURCE OF SUPPLY 183.72 1,416.16 .00 1,416.16CR
PUMPING 3,174.47 17,909.02 21,700.00 34,170.98 34.3 %
WATER TREATMENT 629.22 2,377.96 .00 2,377.96CR
TRANSMISSION & DISTRIBUTION 7,799.82 50,405.95 66,073.00 108,139.05 31.7 %
-------------- -------------- -------------- --------------
TOTAL MAINTENANCE EXPENSES 11,787.23 72,109.09 87,773.00 138,515.91 34.2 %
CUSTOMER ACCOUNTING & INFORMATION 5,670.04 24,014.80 31,811.00 52,314.20 31.4 %
ADMINISTRATION & GENERAL 21,285.63 89,218.17 77,829.00 103,639.83 46.2 %
INTERDEPARTMENTAL RENT 6,000.00 30,000.00 .00 30,000.00CR
DEPRECIATION 9,489.97 47,449.85 63,000.00 103,750.15 31.3 %
OTHER OPERATING EXPENSE 948.79 9,502.31 19,871.00 38,133.69 19.9 %
-------------- -------------- -------------- --------------
TOTAL OPERATING EXPENSE 90,441.20 459,765.87 460,963.00 714,474.13 39.1 %
-------------- -------------- -------------- --------------
NET OPERATING REVENUE 14,501.62CR 11,671.78 51,106.000R 199,646.78CR 6.2-%
INTEREST INCOME 10,297.17CR 52,120.48CR 15,835.00CR 14,120.48 137.1 %
^'TEREST EXPENSE 2,596.60 13,022.63 31,620.00 62,865.37 17.1 %
dER INCOME .00 .00 .00 .00
OTHER .00 .00 .00 .00
-------------- -------------- -------------- --------------
NET REVENUE 21,102.19CR 27,426.07CR 35,311.00CR 112,660.93CR 18.2 %
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RE CD . i',U D
Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee. California 95734
(916) 587-3896
MEMORANDUM
Date : June 30 , 1988
To : Peter Holzmeister, General Manager
From: Debi Black, Engineering Technician
SUBJECT : Water Quality Complaint - Nancy Jones
Tahoe Donner, Unit 7 , Lot 246 , 12741 Peregrine
Janet Mann of the Nevada County Health Department contacted
me on June 20 , 1988, regarding a health complaint from a
resident of Tahoe Donner . Apparently , Ms . Jones ' two young
children have been ill with intestinal problems since late
November, 1987. Following several attempts to treat them
medically , their pediatrician, Dr. Chris Arth , recommended
,.-. that she contact the Nevada County Health Department to have
the water tested .
Ms . Mann went to the residence on June 15 , took a chlorine
residual reading and sampled the water from the kitchen sink.
She then had the sample delivered to Cranmer Labs . On Monday,
June 20 , she called me and advised that the water sample was
contaminated . The coliform count was 9 . 2, negative on fecal
coliform. She had already contacted the customer, and advised
that she should not drink the water.
I asked Janet why the District was not contacted immediately.
She indicated that she has frequently received complaints and
has made follow-up investigations . She said that she was unaware
that we would do anything, and that this was common practice in
her previous two positions in dealing with water utilities .
I asked what the residual was , and she indicated that no chlorine
was present . At this point I advised her that we should have
been contacted immediately in order to confirm the presence or
absence of chlorine throughout the area. If we found none , we
would immediately add chlorine directly to the tank serving the
area , and flush the mains in order to draw the chlorine through
the system.
Memorandum
Peter Holzmeister
June 30 , 1988
PAGE TWO
I then spoke with Ms . Jones regarding the matter. She said
that Ms . Mann advised her to purchase water for drinking and
that any members of the family with open sores should not
bathe in the water. I explained to Ms . Jones what our course
of action would normally have been , and told her that we would
sample her home at the outside hose bib and at her kitchen sink
as well as several of her neighbors ' homes .
I contacted Jess Morehouse after speaking with Ms . Jones . I let
him know that I was not pleased with the way the matter was
handled , and questioned why the family should not shower. Jess
felt that there was no need for this action. Jess made arrangements
to meet with Janet Mann at our office on June 22 , and contacted
the customer to discuss the situation.
On June 21 , Janet called and said that she had talked to the
Health Department in Nevada City, and that in the future all water
complaints would be referred to the District . I let her know that
we would be happy to keep her informed and provide copies of all
test results , but that the District is responsible for the provision
of safe water to all customers , and we must be informed in order to
perform that service .
District water crews sampled four residences on Peregrine in addi-
tion to the inside and outside taps at the Jones ' residence. All
samples were negative for coliform bacteria. A chlorine residual
was found at all locations . The samples were taken on June 20.
At Jess ' s direction , chlorine was added to the tank serving the
area, and the lines were flushed to draw the chlorine level up ,
on the 20th- of June.
Jess Morehouse met with Janet Mann and me on June 22. We reviewed
the District ' s system, and confirmed our procedures . Jess then
took Janet to the residence , assisted by water crew member Sam
Aubrey. The presence of chlorine was confirmed.
Following confirmation of no bacteria in the water, I contacted
Ms . Jones and advised her that she could discontinue purchasing
water. A follow-up letter was sent to Ms . Jones , copied to Janet
Mann, Dr. Chris Arth ' and Jess Morehouse.
At this point , we can only assume that Ms . Jones ' water did have
coliform bacteria present .on the 15th of June , based on the County
Health Department ' s sampling.