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Home My WebLink AboutAgenda Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 REGULAR MEETING 7 :00 P.M. - Monday, October 17, 1988 TDPUD Board Room A G E N D A 1. Call to order 2 . Roll call 3 . Approval of minutes: a) September 19, 1988 b) September 6 and 23 , October 3, 1988; Boa approval rrddirection 4 . Statement of general fund and bills for 5. Manager's report 6. Public input 7 . Correspondence 8. Committee reports CLOSED SESSION - 8:00 P.M. (or as soon thereafter as possible) 1. Groundwater lawsuit - discussion with Special Counsel McDonough UNFINISHED BUSINESS 1. Hirschdale water system improvements: a) Consideration of Change Order and Progress Payment b) Consideration of resolution approving and accepting the project and directing the filing of the Notice of Completion 2 . Martis Valley Substation access and onsite paving project - consideration of Change Order 3 . Transfer of funds from facilities fees to general fund for Martis Valley Substation paving and reconductoring projects 4 . Resolution adopting amended by-laws for the TDPUD Financing Corporation NEW BUSINESS 1. Discussion with representatives of Truckee Sanitary District 2 . Resolution authorizing call for bids on poles CLOSED SESSION RETURN TO PUBLIC SESSION �-- ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Directors and inlereste part' on October 11, 1988 . Susan M. Craig, Deputy D rict Clerk Truckee Donner Public Utility District Post Office Box 309 0 11570 Donner Pass Road • Truckee, California 95734 (916)587-3896 REGULAR MEETING Monday, October 17, 1988 - 7:00 P.M. TDPUD Board Room ADDENDUM TO AGENDA NEW BUSINESS 3 . Consideration of scope of services for an audit of performance of Joe Suter Construction Company in construction of Hirschdale Water System 4 . Discussion of Joerger Well (closed session) C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Directors and i�eresteo parties on October 13, 1988. Susan M. Craig, Deputy6tistrict Clerk BILLS FOR BOARD APPROVAL - OCTOBER 17, 1988 TOTAL ELECTRIC WATER GENERAL DESCRIPTION --------------------------------------------------------------------------------------------- B & B PLUMBING 4,356.00 4,356.00 PARTIAL BILLING ON UPSTAIRS BATHROOMS JONES WEST FORD 10,415.22 10,415.22 1988 FORD RANGER 4X4 TRUCK, MISC. AUTO PARTS MC DONOUGH, HOLLAND & ALLEN 2,151.68 2,151.68 GROUNDWATER ORDINANCE ($1020.90) , WATER MAT- TERS ($100.45) ,TRUCKEE RIVER ISSUES($1030.33) N.W.P.P.A. 2,337.00 1,869.60 467.40 ANNUAL MEMBERSHIP SAUERS ENGINEERING 3,065.10 3,065.10 MISC. OPERATIONS ($225.00) , FACILITY FEES ($325.00) , WATER QUALITY ($225.00) , MARTIS VALLEY PAVING ($1519.40), APR'T STORAGE ($75.00) , PROPOSITION 55 ($200.00) , DR. ORME ($50.00), DONNER LAKE UTILITY ($445.70) UNION BANK 1,580.35 1,380.00 54.40 145.95 CREDIT CARD-dBASE III DISK COURSE ($145.95) , MEALS WITH A. HYDE ($54.40) , TRIP TO WASHING- TON, MAASS & HOLZMEISTER ($1380.00) ------------------------------------------------ 23,905.35 7,605.60 16,153.80 145.95 i TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - SEPTEMBER 30, 1988 BALANCE IN GENERAL FUND 08/31/88 415,422.80 RECEIPTS ------ 494,660.74 ELECTRIC REVENUE 115,268.14 WATER REVENUE 15,925.00 CONNECTION FEES, WORK ORDERS, ELECTRIC 9,014.41 CONNECTION FEES, WORK ORDERS, WATER 150.00 MISC. BILLING REVENUE 17,998.59 CONSUMER DEPOSITS, ELECTRIC 3,065.00 CONSUMER DEPOSITS, WATER 4,000.00 FACILITY FEES, ELECTRIC 231.86 MISC. RECEIPTS 75.81 STANDBY WATER 2,000.00 TRANSFER FROM RESTRICTED FUNDS (WEST RVR.ST.ASSES)--------------- 662,389.55 TOTAL RECEIPTS DISBURSEMENTS ------- 799,904.61 ACCOUNTS PAYABLE DISBURSEMENTS 1,709.90 LESS VOID CHECKS FOR PREVIOUS MONTHS --------------- 798,194.71 TOTAL DISBURSEMENTS --------------- 279,617.64 BALANCE IN GENERAL FUND 9/30/88 INVESTMENT SUMMARY ------ 269,470.65 PORTION OF GENERAL FUND IN LAIF 1,392,079.98 RESTRICTED ELECTRIC FUNDS IN LAIF 1,663,449.37 RESTRICTED WATER FUNDS IN LAIF --------------- TOTAL INVESTED IN LAIF 3,325,000.00 EFFECTIVE YIELD ON INVESTMENT FOR MONTH 8.268% Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 October 13, 1988 MEMORANDUM TO: Peter L. Holzmeister, General Manager l FROM: Paul H. Colburn, Finance Supervisor ,G SUBJECT: Investment report As of September 30, 1988 the District had invested with the State of California Local Agency Investment Fund $3,325,000.00 which is comprised of the following accounts. The effective yield on the investment was 8.2680. ELECTIC FUNDS REA RESERVE * 19,000.00 GENERAL FUND 269,470.65 FACILITIES FEES * 512,358.14 STORM DAMAGE FUND * 160,060.60 BUILDING FUND * 700,661.24 --------------- TOTAL ELECTRIC INVESTMENTS 1,661,550.63 WATER FUNDS FmHA 77-1 RESERVE * 10,360.00 FmHA 79-1 RESERVE * 11,580.00 FACILITIES FEES * 485,404.76 BUILDING FUND * 353,012.58 RESERVE FOR FUTURE METERS * 420,780.01 DART * 312,241.23 WEST RIVER ST. ASSESSMENT DISTRICT BOND REDEMPTION FUND * 5,639.53 PREPAID CONNECTION FEES * 64,431.26 --------------- TOTAL WATER INVESTMENTS 1,663,449.37 --------------- TOTAL DISTRICT INVESTMENTS 3,325,000.00 * RESTRICTED FOR SPECIFIC USE PER BOARD RESOLUTIONS t ; ' TRUCXEE DONNER P.U.D. ELECTRIC INCOME STATEMENT FOR PERIOD ENDING SEPTEMBER 30, 1988 CURRENT CURRENT CURRENT YEAR YEARLY BUDGET ART MONTH AMOUNT Y-T-D AMOUNT Y-T-D BUDGET (-) Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 140,019.39 2,101,355.41CR 2,343,136.000R 969,543.59CR 68.4 X 800,014.000R 254,184.22 1 COMMERCIAL 152,733.57CR 1,305,016.22CR 50. LARGE COMMERCIAL 456,708.12CR 1,160,166.58CR 1,706,029.000R 1,127,057.42CR .7 % PUBLIC STREET AND HIGHWAY LIGHTIN .00 .00 11,700.000R 15,600.000R SALES TO PUBLIC AUTHORITIES 5,370.91CR 64,659.22CR 84,568.000R 50,340.78CR 56.2 % FUEL CHARGE 34,512.84CR 348,602.21CR .00 348,602.21 INTERDEPARTMENTAL 41,359.02CR 293,713.S6CR 289,201.000R 56,286.44CR 83.9 % -------------- -------------- -------------- -------------- TOTAL ENERGY SALES 550,665.07CR 5,274,513.20CR 5,234,648.000R 1,616,041.80CR 76.5 % MISC OPERATING REVENUE 5,931.59CR 60,250.57CR 15,0?0.000R 40,161.57 299.9 % MISCELLANEOUS RENTS 2,570.000R 2,570.000R 43,112.000R 54,909.000R 4.4 % STANDBY REVENUE .00 27,866.50CR 40,500.000R 26,133.50CR 51.6 % INTERDEPARTMENTAL PENT 6,000.00CR 54,000.00CR .00 54,000.00 -------------- -------------- -------------- -------------- ,,TOTAL OPERATING REVENUE 565,166.66CR 5,419,200.27CR 5,333,330.000R 1,602,922.73CR 77.1 % OPERATING EXPENSES PURCHASED POWER 397,977.87 3,972,055.21 3,602,586.00 997,944.79 19.9 % DISTRIBUTION CPERATIONS 26,124.62 216,029.39 202,854.00 54,457.61 79.8 X DISTRIBUTION MAINTENANCE 7,666.48 84,990.22 163,302.00 131,407.78 39.2 R CUSTOMER ACCOUNTING AND INFORMATI 20,545.06 219,779.06 215,417.00 67,432.94 76.5 X ADMINSTP.ATIVE AND GENERAL 50,980.22 479,622.66 486,033.00 153,703.34 75.7 X DEPRECIATION 26,095.85 234,862.65 385,200.00 278,737.35 45.7 A TAXES .00 .00 .00 .00 OTHER OPERATING EXPENSES 10,060.24 130,071.73 133,621.00 48,083.27 73.0 1 -------------- -------------- -------------- -------------- TOTAL OPERATING EXPENSES 539,450.34 5,337,410.92 5,189,013.00 1,731,767.08 75.5 a -------------- -------------- -------------- -------------- ING REVENUE 25,716.32CR 81,789.35CR 144,317.000R 118,844.35 1?3.8-; NET OPERAT INTEREST INCOME 11,950.000R 112,866.?1CR 78,750.000R 7,866.71 107.4 DONATED STREET LIGHTING .00 .00 .00 .00 INTEREST EXPENSE 19,890.11 193,960.70 146,655.00 1,579.30 99.1 OTHER INCOME .00 .00 .00 .00 -------------- -------------- -------------- -------------- NET REVENUE 17,776.21CR 695.36CR 76,412.000R 138,290.36 .5 * * * TRUCKEE DONNER P.U.D. ELECTRIC BALANCE SHEET FOR PERIOD ENDING SEPTEMBER 30, 1988 CURRENT Y-T-D AMOUNT A S S E T S UTILITY PLANT 7,776,556.58 RESTRICTED FUNDS ADMINISTRATIVE BUILDING LEASE FUNDS 354,176.00 EMPLOYEE DEFERRED COMPENSATION-ICMA 58,258.75 REA RESERVE FUND 19,000.00 FACILITIES FEES 512,358.14 STORM FUND 160,060.60 BUILDING FUND 700,661.24 ------------ TOTAL RESTRICTED FUNDS 1,804,514.73 CURRENT ASSETS GENERAL FUNDS 279,617.64 ACCOUNTS RECEIVABLE, NET 411,981.85 DUE FROM WATER 207,262.78 MATERIALS AND SUPPLIES 258,093.01 INTEREST INCOME RECEIVABLE 35,850.00 PREPAID EXPENSES AND OTHER 64,289.00 ------------ TOTAL CURRENT ASSETS 1,257,094.28 UNAMORTIZED DEBT DISC AND ISSUE COSTS 188,171.00 PRELIMINARY SURVEY COSTS AND OTHER 207,875.13 ------------ TOTAL ASSETS 11,234,211.72 : TRUCKEE DONNER P.U.D. ELECTRIC BALANCE SHEET FOR PERIOD ENDING SEPTEMBER 30, 1988 CURRENT Y-T-D AMOUNT E Q U I T Y & L I A B I L I T I E S -------------------------------------- RETAINED EARNINGS 6,629,413.91CR DEBT ADMINISTRATIVE OFFICE BUILDING LEASE 3,050,000.00CR REA 158,5?3.52CR TRUCKEE RIVER BANK - TRUCK LOAN 7,065.94CR IDAHO FIRST - IBM COMPUTER LEASE 121,686.22CR DEPT. OF ENERGY 16,182.06CR ------------ TOTAL DEBT 3,353,50?.74CR CURRENT LIABILITIES ACCOUNTS FLYABLE 834,837.16CR CONSUMER DEPOSITS 200,726.64CR ACCRUED INTEREST PAYABLE 82,301.89CR DEFERRED STANDBY FEES .00 ACCRUED COKP ENSATION & RELATED COSTS 28,561.63CR ------------ TOTAL CURRENT LIABILITIES 1,146,427.32CR CONSTRUCTION ADVANCES 46,604.000R EMPLOYEE DEFERRED COMPENSATION - ICMA 58,258.75CR ------------ TOTAL EQUITY AND LIABILITIES 11,234,211.72CR * * * TRUCKEE DONNER P.U.D. * WATER INCOME STATEMENT FOR PERIOD ENDING SEPTEMBER 30, 1988 CURRENT CURRENT CURRENT YEAR YEARLY BUDGET ANT MONTH AMOUNT Y-T-D AMOUNT Y-T-D BUDGET (-? Y-T-D AMOUNT OPERATING REVENUE RESIDENTIAL 81,086.30CR 667,771.54CR 711,967.000R 288,422.46CR 69.8 % COMMERCIAL 37,966.39CR 214,726.21CR 230,773.000R 68,373.79CR 75.8 X SALES TO PUBLIC AUTHORITIES .00 .00 .00 .00 INTERDEPARTMENTAL 45.74CR 411.66CR .00 411.66 -------------- -------------- -------------- -------------- TOTAL WATER SALES 119,098.43CR 882,915.41CR 942,740.000R 356,384.59CR 71.2 X HYDRANTS 4,010.36CR 35,506.78CR 35,677.000R 12,493.22CR ?3.9 X MISC OPERATING REVENUE 768.33CR 9,598.51CR 14,250.000R 9,916.49CR 49.1 X MISCELLANEOUS RENTS 50.000R 439.52CR 21,810.000R 29,960.48CR 1.4 % STANDBY REVENUE 360.000R 16,338.50CR 19,000.00CR 8,661.50CR 65.3 % -------------- -------------- -------------- -------------- TOTAL OPERATING REVENUE 124,287.12CR 944,798.72CR 1,034,477.00CR 417,416.28CR 69.3 % OPERATIONS SOURCE OF SUPPLY 852.44 9,618.48 3,303.00 5,214.48CR218.4 X PUMPING 734.61 11,079.16 24,411.00 21,448.84 34.0 X PUMPING - POWER PURCHASED 44,456.65 308,053.20 289,201.00 41,946.80 88.0 X WATER TREATMENT 5,480.63 43,123.54 16,469.00 21,167.54CR196.4 X TRANSMISSION & DISTRIBUTION 3,886.45 48,209.91 651012.00 38,494.09 55.6 X -------------- -------------- -------------- -------------- TOTAL OPERATIONS EXPENSE 55,410.78 420,084.29 398,396.00 75,507.71 84.7 X MAINTENANCE EXPENSES SOURCE OF SUPPLY 63.80 3,805.61 .00 3,845.61CR PUMPING 1,773.69 27,439.09 39,060.00 24,640.91 52.6 WATER TREATMENT 1,065.39 5,859.08 .00 5,859.08CR TRANSMISSION & DISTRIBUTION 18,784.36 113,096.32 118,905.00 45,448.68 71.3 7 -------------- -------------- -------------- -------------- TOTAL MAINTENANCE EXPENSES 21,687.24 150,200.10 157,965.00 60,424.90 71.3 ; CUSTOMER ACCOUNTING & INFORMATION 4,121.31 45,104.90 57,246.00 31,224.10 59.0 ADMINISTRATION & GENERAL 15,674.92 179,415.63 143,216.00 13,442.37 93.0 INTERDEPARTMENTAL RENT 6,000.00 54,000.00 .00 54,000.00CR DEPRECIATION 9,489.97 85,409.73 113,400.00 65,790.27 56.4 OTHER OPERATING EXPENSE 2,821.62 19,295.21 35,739.00 28,340.79 40.5 -------------- -------------- -------------- -------------- TOTAL OPERATING EXPENSE 115,205.84 953,509.86 905,962.00 220,730.14 81.2 -------------- -------------- -------------- -------------- NET OPERATING REVENUE 9,081.18CR 8,711.14 128,515.000R 196,686.14CR 4.6 INTEREST INCOME 10,800.000R . 97,041.83CR 28,503.000R 59,041.83 255.3 'A�l-NTEP.EST EXPENSE 2,485.04 23,227.98 56,916.00 52,660.02 30.6 OTHER INCOME .00 .00 .00 .00 OTHER .00 .00 .00 .00 -------------- -------------- -------------- -------------- NET REVENUE 17,396.24CR 65,102.71CR 100,102.000R 84,984.29CR 43.3 t * = TRUCKEE DONNER P.U.D. WATER BALANCE SHEET FOR PERIOD ENDING SEPTEMBER 30, 1988 CURRENT Y-T-D AMOUNT A S S E T S ------------ UTILITY PLANT 2,039,298.08 RESTRICTED FUNDS EMPLOYEE DEFERRED COMPENSATION-ICMA 14,564.72 FMHA RESERVE FUND 77-1 10,360.00 FMHA RESERVE FUND 79-1 11,580.00 FACILITIES FEES 485,404.76 WEST RIVER STREET ASSESSMENT DIST 5,639.53 BUILDING FUND 353,012.58 RESERVE FOR FUTURE METERS 420,780.01 DART 312,241.23 PREPAID CONNECTION FEES 64,431.26 TELEMETRY .00 ------------ TOTAL RESTRICTED FUNDS 1,678,014.09 CURRENT ASSETS GENERAL FUNDS .00 WEST RIVER STREET ASSESSMENT DIST 45.13 ACCOUNTS RECEIVABLE, NET 100,279.97 DUE FROM ELECTRIC 207,262.78CR MATERIALS AND SUPPLIES 67,897.45 INTEREST INCOME RECEIVABLE 32,400.00 PREPAID EXPENSES 32,234.76 ------------ TOTAL CURRENT ASSETS 25,594.53 OTHER .00 ------------ TOTAL ASSETS 3,742,906.70 t * TRUCKEE DONNER P.U.D. : WATER BALANCE SHEET FOR PERIOD ENDING SEPTEMBER 30, 1988 CURRENT Y-T-D AMOUNT EQUITY & LIABILITIES -------------------------------------- RETAINED EARNINGS 3,105,580.16CR DEBT FMHA 77-1 BONDS 230,259.36CR FMHA 79-1 BONDS 295,OOO.00CR BACRHO£ LEASE 28,407.48CR TOTAL DEBT 553,666.84CR CURRENT LIABILITIES ACCOUNTS PAYABLE 23,767.72CR CONSUMER DEPOSITS 31,313.70CR ACCRUED INTEREST PAYABLE 3,595.47 DEFERRED STANDBY FEES 15.50CR ACCRUED COMPENSATION & RELATED COSTS 14,677.53CR ------------ TOTAL CURRENT LIABILITIES 66,178.98CR CONSTRUCTION ADVANCES 2,916.000R EMPLOYEE DEFERRED COMPENSATION - ICMA 14,564.72CR ------------ TOTAL EQUITY AND LIABILITIES 3,742,906.70CR