HomeMy WebLinkAboutAgenda Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734
(916) 587-3896
REGULAR MEETING
7:00 P.M. - Monday, September 21, 1987
Tahoe Truckee Unified School District Board Roos
Donner Pass Road, Truckee
AGENDA
1. Call to order
2. Roll call
3. Approval of minutes
a) August 17 , 1987; Board direction
4. Bills for approval
5. Manager's report - possible direction
a) Sam Sperry letter re FmHA bond indenture
6. Public input
7. Correspondence
8. Committee reports
UNFINISHED BUSINESS
1. Computer hardware and software - consideration and possible approval of
�. agreements for acquisition of IBM hardware and OR COM Systems software
2. Acceptance of 1986 audit
NEW BUSINESS
I. Request from WestStar Cable Television
2. Approval and acceptance of:
a) Tahoe Donner Substation paving project
b) Airport Business Park water distribution system
3. Consideration of request by SPPCo to serve a customer under the fringe
area agreement
CLOSED SESSION - Discussion of legal and personnel matters
RETURN TO PUBLIC SESSION - Possible direction resulting from closed session
ADJOURNMENT
C E R T I F I C A T I O N
I hereby certify that the foregoing agenda has been posted in the District
office and Government Center, provided to the U. S. Post Office and County
Library for posting, and mailed to the Direc}prs and interested
September 16, 1987. / parties on
Susan Macdonald, Deputy District Clerk
BILLS FOR BOARD APPROVAL September 21, 1987
Total Electric Water General Description
A. B. CHANCE CO. 24,965.90 24,965.90 Padmount switchgear as per bid
ATLAS CONTRACTORS, INC. 3,948.00 3,948.00 Contaminated soil removal, AC pad at Martis Valley Substation
LARRY 0. PIERCE PAVING 1,238.40 1,238.40 Patch paving and trench, Ski Slope, Colombine, Blueberry
LODI METAL TECH. 19,690.00 19,690.00 Racking system for warehouse as per bid
SAUERS ENGINEERING INC. 1,000.00 1,000.00 Proposition 55- application
SIERRA NEVADA CIVIL ENG. 1,970.00 1,970.00 Complex construction staking of parking lot
UNISON 26,903.70 26,903.70 Initial drain, charge, & retro£ill five transformers
VALLEY SLURRY SEAL 2,700.00 2,700.00 Slurry seal, 12' wide x 900' long asper_I�#d-QUOTES
WEAVER EQUIPMENT 4,876.00 4,876.00 Rental of John Deere backhoe for month of 7/10/87 to 8/10/87
and 8/10/87 to 9/10/87
WEST WORLD 1,279.00 1,279.00 Eight ultracom speakerphones for new complex
Total 88,571.00 77,477.60 9,814.40 1,279.00
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Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734
:A (916) 587-3896
MEMORANDUM
September 18, 1987
To: Board of Directors %1 %)`�/'
From: Peter L. Holzmeiste `J `��1�
6enefal Manager
Subject: COMPUTER UPGRADE
Attached for your review are the following items:
I. Projected Cost of Computer System Upgrade
2. Financing Alternatives
3. Implementation Schedule
Even though Amplicon has not confirmed their interest rate in writing, OrCom
�^ has dealt with them and says they are a reliable firm. The change in prime
rate has moved the Truckee River Bank variable rate to 8.75%. This makes
Government Leasing Co. and Amplicon the most competitive.
RECOMMENDATION
I recommend that the Board authorize Paul Colburn and me to talk to Govern-
ment Leasing and Amplicon and enter into an agreement with the firm which
offers the best financing, after reviewing their lease agreements with Counsel
Phelps.
PLH/st
PROJECTED COST OF COMPUTER SYSTEM UPGRADE
Hardware:
IBM System 36
$ 47,131
BDS Printer Boards
2,000
Communications
1,000
Operating System
6,668
Application Software
54,000
Utility billing, service orders, accounts
payable, general ledger, payroll, materials
inventory and purchase orders, work order
accounting
Sales tax on above
5,448
Cabling for new building
3,000
Out of pocket - travel, meals, data conversion
18,000
Total Acquisition Cost
$137,247
Refinance Existing Computer Loan
34,000
$171,247
FINANCING ALTERNATIVES
$170.000 Principal
Interest Monthly
Rate Payment
Truckee River Bank
Fixed Rate 11%
Variable Rate* $3,696.21
Prime 8 3/4 3,508.33
Government Leasing Co. 8.4279
Colorado Springs, CO 3,434.00
Financing Alternatives
Meadow Vista, CA 9.168 3,542.80
IBM Government Lease**
10.57
Amplicon***
Santa Ana, CA 8,4233 3,425.50
* only Truckee River Bank offered a variable rate
** IBM leases for hardware acquisition only
*** Not confirmed in writing
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IMPLEMENTATION SCHEDULE
September 21 Request Board Approval
September 23 Sign Contracts
September 25 Begin Initial Conversion of Financial
Data
October 9 Delivery of System 36
October 15 Install Financial Packages
October 15 Test Conversion of Utility Billing
Files
November 9 Initial Utility Billing Training
January 6 Convert Utility Billing Files
January 15 Mail First Bills