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HomeMy WebLinkAboutAgenda r- Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING 7:00 P.M. - Monday, November 16, 1987 TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Approval of minutes a) October 5 and 19, 1987; Board direction 4. Bills for approval 5. Manager's report - possible direction a) Water quality report b) Update on the Hirschdale water system improvements c) Report on custodial services 6. Public input 7. Correspondence 8. Committee reports UNFINISHED BUSINESS 1. New District Complex: a) Consideration of change order b) Approval of final pay estimate c) Resolution approving and accepting the new District complex and directing filing of the notice of completion 2. Resolution approving specifications for a high pressure washer and issuing a call for bids 3. Soma Sierra water tank: a) Consideration of Periodic Pay Estimate No. 4 b) Resolution accepting project and directing filing of the notice of completion 4. Alder Creek Road pipeline replacement: a) Consideration of Change Order No. 1 b) Consideration of Periodic Pay Estimate No. 1 c) Resolution accepting project and directing filing of the notice of completion NEW BUSINESS 1. Authorization to hold annual employee dinner on December 11 , 1987 , at Northstar-at-Tahoe 2. Consideration of billing/termination policy pertaining to employees and directors 3. Consideration of proposed change in billing format 4. Consideration of proposed lease with CalTrans s^ CLOSED SESSION - Discussion of legal and personnel matters RETURN TO PUBLIC SESSION - Possible direction resulting from closed session ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Dir ctors an interested parties on November 10, 1987. Susan Macdonald, Deputy District Clerk n Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING 7:00 P.M. — Monday, November 16, 1987 TDPUD Board Room AMENDED AGENDA In addition to the agenda previously posted and mailed to interested parties, the following item will be before the Board of Directors for consideration. NEW BUSINESS 5. Resolution approving and accepting the Airport Business Park electric distribution system for ownership, operation and maintenance. C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the rectors and interested parties on November 13, 1987 . f Peter L. Ho zme ster, Clerk of the Board st/d7.7 Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 NOTICE OF ADJOURNMENT OF REGULAR MEETING TO WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN that, due to the lack of a quorum, the regular meeting of the Board of Directors of the Truckee Donner Public Utility District has been adjourned to Monday, November 23, 1987 at 7:00 P.M. in the TDPUD Board Room. This notice is posted in compliance with Section 54955 of the Government Code of the State of California. Dated: November 16 , 1987 Susan Macdonald, Deputy District Clerk Board packets. Mr. Holzmeister said there has been no bacteriological contamination in the District's distribution system since October of 1986. Update on the Hirschdale water system improvements The Manager reported that Aqua Drilling sunk a test hole to a depth of 220 feet and got a water flow of 15 to 20 gallons per minute. He then pulled off site saying that there was no one present to give him further instructions. Greg Haling of Cook Associates contacted the driller and instructed him to return to the site and perform additional drilling. The site turned out to be a dry hole. Mr. Holzmeister noted that drilling a second hole will require a change order; the State will need to be involved before the District authorizes this kind of work. After some discussion, it was decided to call a special meeting for November 30. Mr. Holzmeister is to invite representatives of the State and from Cook Associates as well as the contractor. Director Maass moved that the Manager advise Dan Cook that the Hirschdale contractor is not to move to a new will site and start drilling until after the Board has met and made a decision on the matter; seconded by Director Sutton. ROLL CALL: Cooley, absent; all other Directors , aye. SO MOVED. Report on custodial services Mr. Holzmeister said that during the last Board meeting he was asked to prepare a report on custodial services. The current services are provided by Truckee River Cleaning at a cost of $290 per week. Three times a week they clean the glass entry doors , vacuum the entry floor mats , wet mop tile entry and hall and clean the public and employee rest rooms. Two days per week, in addition , they vacuum, dust , empty trash for the entire building; clean the lunchroom and crew room, wet mop all tile and linoleum floors. Mr. Holzmeister noted that staff is still in the process of evaluating the services for the new building. When winter weather arrives there will be more dirt tracked into the building and more effort may be required to keep the building clean. He noted that the District has experienced poor performance in the past with various custodial services. Truckee River Cleaning is, he said, the most reliable service the PUD has had during the past four years. PUBLIC INPUT Surplus material and equipment Greg Aslanian and Phil Flanagan were present in the audience and requested that the Board consider donating some of the items recently declared surplus to the Tahoe Truckee Unified School District. Mr. Aslanian thought the School District could use at least 80% of the items listed. -2- BILLS FOR BOARD APPROVAL November 16, 1987 Total Electric Water General Description AMERICAN PUBLIC POWER ASSOCIATION 1,933.86 1,933.86 Membership dues 10/1/87 to 10/1/88 BI STATE PETROLEUM 1,465.30 1,465.30 Gasoline JOHN CORBETT 119.96 119.96 Listed 11/2/87, Water advisory meeting, NCPA meeting JOHN CORBETT 88.93 88.93 Nevada Cityto sign g papers, Nevada County advisory board MICHAEL KALAN 1,140.00 1,140.00 Cabinetry work, new complex MC DONOUGH, HOLLAND & ALLEN 1,570.80 1,570.80 Groundwater Ordinance PORTER, SIMON, GRAHAM & PHELPS 3,0.01.80 3,001.80 Legal fees, October 1987 SAUERS ENGINEERING, INC. 5,000.33 5,000.33 Soma Sierra Tank Replacement, Alder Creek Rd. Pipeline Tahoe Donner pressure TRUCKEE RIVER CLEANING 1,190.00 1,190.00 Janitorial services for October 1987 UNION BANK (John Corbett) 249.55 249.55 Listed 11/2/87, NCPA meeting UNION BANK (Peter Holzmeister) 483.79 483.79 Listed 11/2/87 NCPA meeting ,g, meeting with Gilkey & Mc Diarmid in Reno and Truckee, two flags for head- quarters UNION BANK (James Maass) 20.00 20.00 Annual membership dues on credit card WEDCO 17,601.44 17,60.1.44 Primary underground cable per specs. Total 33,865.76 20,675.30 6,571.13 6,619.33 MAKE CHECKS PAYABLE TO: UNION BANK STATEMENT f ; � P. 0. BOX 30906 T A LOS ANGELES, CA 90030 TO AVOID ADDITIONAL PERIODIC FINANCE CHARGES ON NEW BALANCE,PAYMENT OF NEW BALANCE IN FULL MUST BE RECEIVED M9 7 15 3 �. BY PAYMENT DUE DATE. MINIMUM PAST DUE PAYMENT NEW ACCOUNT NUMBER(S) MasterCard PAYMENT DUE AMOUNT DUE DATE BALANCE AMOUNT YOU ARE PAYING 25.00 0.00 11/15/87 483.79 5121 6620 8700 9098 FOR PROMPT CREDIT,MAIL PAYMENT TO LOCATION SHOWN BELOW. PAYMENT IN ANY OTHER WAY MAY DELAY CREDITING YOUR ACCOUNT UP TO S DAYS. Illll�llllil�l���l�lll�r 1015 1660 9564 rrr NION BANK BANKCARD DIV PETER L HOLZMEISTER P 0 BOX 30906 T A TRUCKEE DONNER PUD LOS ANGELES CA 90030 P 0 BOX 309 TRUCKEE CA 95734-0309 5121662087009098000250000483793 PLEASE DETACH THE ABOVE PORTION AND RETURN IT WITH YOUR PAYMENT TO INSURE PROPER CREDIT,RETAIN LOWER PORTION FOR YOUR RECORDS. TELEPHONE NO. 800-654-7969 ACCOUNT NUMBER(S) DAYS IN CREDIT UNUSED BILLING BILLING CYCLE PAYMENT MINIMUM LINE CREDIT CYCLE CLOSING DATE DUE DATE PAYMENT DUE 5121 6620 8700 9098 2000 1516 29 10/21/87 11/15/87 25.00 DATE OF TRANS. POST REFERENCE NUMBER DESCRIPTION OF TRANSACTION OR CREDIT AMOUNT 0925 1001 78277008H7XG716M4 DOUBLE TREE HOTEL SANTA CLARA CA tJ rrr 92.58 0925 1002 75204008J4MY6RBIV CHEVRON/GULF SAN JOSE CA pJ:rA 46 0930 1005 75120008N2JWDOEGO ANNUAL FEE LOS ANGELES CA 16.00 0929 1007 75211008P37L8QADR JC SCHULTZ ENTRPRS INC ST CHARLES IL 118.75 1013 1019 7820400918RAZ7F40 UNITED- DETROIT TKT S DEARBORN MI 236.00 1019 1019 75120009402TFZBWF PAYMENT - THANK YOU 131.40- PREVIOUS BALANCE PAYMENTS CREDITS PURCHASES AND DEBIT FINANCE CASH ADVANCES ADJUSTMENTS CHARGE NEW BALANCE 131.40 131.40 0.00 483.79 0.00 0.00 483.79 AN AMOUNT FOLLOWED BY A MINUS SIGN(-)IS A CREDITOR A CREDIT BALANCE UNLESS OTHERWISE INDICATED. ********* AS OF MARCH 1987, PLEASE NOTE OUR NEW CUSTOMER RELATIONS PHONE NUMBER: 1-800-654-7969 ****** SEND INQUIRIES TO: UNION BANK P.O.BOX 60691 LOS ANGELES,CA 90060 1-800-654-7969 PERIODIC FINANCE CHARGE RATE(S) THAT MAY BE USED TYPE OF BALANCE PORTION OF BALANCE %PERIODIC CORRES PURCHASES ADJUSTED ANNUAL PONDING AVERAGE DAILY ADVANCE PERCENTAGE RATE ANNUAL R PERCENTAGE BALANCE BALANCE RATE PURCH AND ENTIRE 1 .650 19.80 0.00 ADVANCE 0 .00 0.00 TO AVOID ADDITIONAL PERIODIC FINANCE CHARGES ON NEW BALANCE, PAYMENT OF NEW BALANCE IN M FULL MUST BE RECEIVED BY PAYMENT DUE DATE. NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION. Milo Thanks for buying CHEVRON 512i66248740%S8 8710125 16 .41 rL'C ash HOLZMEI5TEPJPETER L 05/87 3558721 000E 3035 2 b _ . '� G&A,5 CHEt21RON SUPRfMfI�f3;;Lt` U?74 GEC �IfS':lii � ���-----111 ! i PWAL ita4fi# E— cusTaM sr c;nL FOR `6f§M RECORDS j DEALER iS 4I3iRfl)TO RETAIL! 0A StiEET AGC>3 I� 'COHi3 Ta3 I¢ �T�ta1 ib.�i6 cj` I Cusigmer'a Signature ._ u:e{� "sR e,:?2?Ia;hc-aante4 A:-� @99A52 L'2a',x KpmDer Stir. Autltars:t;h No 1S121 b620 8100 9098. t N6 /W i 1015 07/86 09/87 PETER L H O L Z M E I S T E R OTY. CLASS DESCRIPTION PRICE AMOUNT TRUCKEE DONNER PUD i t?OUBLETRE£ HOTEL I $ANTS 'CLAPA c r ` ' �A 092481 1 4 14 4 6 6 DATE AUTHOPIZATION SUB I 5a4G108144 CA �'!j / �. TOTAL I e I.DJUiCENSE NO.-STATE IIIREG7DEPT. CLER TAX I CUSTOMER SIGNATU ! m i#�t Most�rCcr U 5141501 r ' �G A 1C./ J//llVJl X nm FILE SAFE PERF U.S. Pat.4.403,793 CUSTOMER COPY The issues of the card I pro on tlt s ltem is h TOTAL (to pay r withany shown as ch"TOTTL s du. IMPORTANT:RETAIN THIS COPY FOR YOUR RECORDS upon proper pm card ide I promise on t to pey such TOTAL(together e amount any Other Charges due thereon)subject to and In accordance with the agreement g"eming the use Of such card.