HomeMy WebLinkAboutDocumentation �.. RESOLUTION NO. 8759
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ISSUING A REQUEST FOR PROPOSALS
FOR THE 1987-89 AUDITS
WHEREAS , the Board of Directors of the Truckee Donner Public Utility
District has made the decision to request proposals from accountantcy firms
for review and auditing of the District's financial statements for a three
year period beginning on December 31 , 1987 through December 31 , 1989; and
WHEREAS, the Finance Supervisor has prepared the attached documents
requesting proposals and District Counsel John M. Phelps has approved such
documents;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee
Donner Public Utility District that the request for audit proposals
attached hereto is hereby approved; further, that the proposals will be
accepted up until the hour of 11:00 A.M. on January 13 , 1988 , at which time
they will be opened and read publicly.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and
held within the District on the 21st day of December 1987 , by the following
roll call vote:
AYES: Aguera, Maass, Sutton, White and. Corbett.
NOES: None.
ABSENT: None.
TRUC EE DONNER PUBLIC L TY ISTRICT
By
J L. Corbett , President
ATTEST:
Susan Macdonald, Deputy District Clerk
sm/d21.67
�^'-
REQUEST FOR PROPOSAL
FOR
ANNUAL FINANCIAL AUDITS
OF
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Issued by:
Peter L. Holzmeister, General Manager
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309 - 11570 Donner Pass Road
Truckee, CA 95734
(916) 587-3896
1987
REQUEST FOR PROPOSAL
ANNUAL FINANCIAL AUDITS
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
INTRODUCTION
The Truckee Donner Public Utility District (hereinafter referred to as
"District") is seeking the services of a certified public accounting firm
to perform audits of the District's annual financial statements for each of
the three years ending December 31 , 1987 through 1989 and to express an
opinion on whether the statements are presented fairly and in conformity
with generally accepted accounting principles applied on a basis consistent
with that of the preceding year.
Firms interested in providing financial auditing services to the District
must submit ten (10) copies of their proposal to the person named below no
later that 11:00 A.M. on January 13 , 1988.
Peter L. Holzmeister, General Manager
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309 - 11570 Donner Pass Road
Truckee, CA 95734
(916) 587-3896
For further information regarding this proposal contact:
Paul Colburn, Finance Supervisor
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
(916) 587-3896
BACKGROUND INFORMATION
The District adheres to the accounting and reporting requirements
prescribed by the Rural Electrification Administration. The District's
accounting systems are automated presently on a DEC PDP 11/34, but will be
converted to an IBM System 36 for years subsequent to 1987. The District
is comprised of two operating segments , the Electric Department and the
Water Department.
SCOPE OF AUDIT
1. The scope of services is limited to the examination of the District's
combined financial statements for each of the three years ending December
31 , 1987 through 1989. The purpose of the examinations is to obtain the
-2-
auditor's opinion on the fairness of the combined financial statements as
presented and their conformance with generally accepted accounting
principles.
2. Submit ten (10) copies of the audit report to the District. The audit
reports shall include a signed opinion, combined balance sheets, combined
statements of revenue, expenses and accumulated net revenues, combined
statement of changes in financial position, accompanying notes to the
financial statements and supplemental financial information.
3. It is the responsibility of the financial auditor to request and
acquire access to any needed information pertinent to audits of previous
years' financial statements. The most likely sources for obtaining such
information are the District and the District's prior independent financial
auditor for the year(s) in question.
4. Ascertain whether the District has complied with the bond covenants and
other requirements as prescribed in the various bond resolutions and
ordinances of the District.
'~ 5. Include as a minimum the anticipated work to be p performed in the areas
of computer utilization, internal control evaluation, and recommendations
to improve accounting procedures.
TIME REQUIREMENTS
The District must receive the final audit reports on or before April 30 of
the year subsequent to the year for which the report is prepared.
Prepare and submit a management letter to the District on or before May 15
of the year subsequent to the year for which the management letter is
prepared. The management letter shall report all significant opportunities
for realistically improving internal control or department operations and
procedures which are discovered or observed by the auditor in the course of
the audit. The recommendations are to be discussed with District financial
staff prior to being released in the management letter.
AUDITING STANDARDS
Examinations are to be made in accordance with generally accepted auditing
standards and specific Rural Electrification Administration procedures as
set out in 7 CFR Part 1789 - REA Policy of Audits of Electric Telephone
Borrowers and , accordingly, include such tests of the accounting records
-3-
and such other auditing procedures as are necessary in the circumstances.
INTERNAL AUDIT EFFORTS
The auditors will coordinate their efforts with the Finance Supervisor to
reduce audit costs by utilizing available staff.
Those firms who want to be considered must provide the specific information
requested below in their proposal. In order to simplify the review process
and obtain a maximum degree of comparison , the proposals should be
organized in the following manner to include all of the request
information.
1. Title page
Include name of proposer' s firm, local address, name
of contact person and date.
2. Table of contents
Identify the material by section and page number.
3. Letter of transmittal
Limit to one or two pages.
(a) Briefly state your understanding of the work to
be performed.
(b) State the names of persons who will be
authorized to make representations related to the
proposals, their titles, addresses and telephone
numbers.
4. Profile of the proposer
Give the location of the office in which the work is
to be done and provide a profile of the number and
location of professional staff by classification.
Summary of proposer's qualifications and work plan
1. Statement of qualifications - Describe the experience your local office
and/or firm has had within the last five years in performing financial
-4-
audits of electric utilities in the Pacific Northwest. Describe the
qualifications of your office to handle financial accounting issues related
to municipal electric revenue bond issues and with bond rating agencies.
2. Project management - Give the names and relevant professional
background and experience of the partner, manager and senior whom you
propose to initially assign to this engagement. Describe the experience of
each person in performing financial audits of electric utilities. In
addition, describe the approach you would use to prepare for and conduct
financial audits of the District while meeting the scope of service
requirements: describe the quality assurance procedures you would use; and
the District's resources that you would require. Finally, how would you
assure the continuity of the assigned personnel during the term of the
engagement?
3. Task plan and schedule - The District requires the final audit report
completed and delivered by April 30 of the year subsequent to the year for
which the report is prepared. Identify the tasks you would perform to
complete the report and prepare a preliminary schedule showing the dates
when each task would be started and completed, to meet the deadline for
delivering the report. Your overall schedule should include an on-site
work schedule and, for the first audit , the amount of time you require to
become acquainted with the District's financial accounting systems , records
and procedures. In addition to the tasks to be performed , include a
statement as to the proposed depth of the audit review.
4. Fees and charges - Prepare a schedule showing the estimated hourly
billing rate for each job category (e.g. Partner, Manager, Senior and Staff
Auditors). Indicate the number of individuals in each job category that
you would anticipate assigning to the engagement and the estimated number
of hours they would work on each year's audit. Specify a not-to-exceed fee
for the audit of the 1987 statements and not-to-exceed fee for each of the
subsequent years. Provide a not-to-exceed amount for any out-of-pocket
expenses that would be billed. Explain how you would handle your costs to
become acquainted with the systems , records , and procedures.
SELECTION PROCESS
After the top candidates have been selected , oral interviews will be
arranged to assist in making final selection.
-5-
CONTRACTS
Provide a draft of the proposed or standard contract required by your firm.
The District reserves the right to modify, with mutual agreement , any
portion of the contract document as deemed necessary to comply with
District policy.
PROPOSED SCHEDULE
Proposal due January 13 , 1988
Evaluate proposals January 13-15 , 1988
Oral presentations/interviews January 18-20, 1988
Selection February 1 , 1988
PROPOSAL EVALUATION CRITERIA
Each proposal will be evaluated using the criteria listed below:
Possible points
1. Experience of both the local office and the 15
firm with public electric utilities including
those in the Pacific Northwest
2. Experience with electric utilities and 20
qualifications of the principals (Partner,
Manager , and Senior) who would be initially
assigned to the audit and the means to
assure the continuity of those individuals
3. Proposed approach to prepare for and 15
conduct each audit; quality assurance
procedures and use of District resources
4. Proposed audit plan and work schedule 15
5. Capacity to assist with financial accounting 05
issues that arise in connection with marketing
bond issues
6. Fees and charges 20
7. Overall supervision to be exercised over 10
audit team by firm's management
-6-
sm/d9.13
i
I
§ 1789.1 7 CFR Ch. XVII (1-1-87 Edition)
PART 1789—REA POLICY ON AUDITS Subpart A—General Provisions
OF ELECTRIC AND TELEPHONE
BORROWERS §1789.1 General.
This part sets out policy of REA on
Subpart A—General Provisions the selection and retention of inde-
Sec. pendent certified public accountants
1789.1 General. (CPAs) to perform annual audits, au-
1789.2 REA audit requirements. diting and reporting requirements for
1789.3 Borrowers'responsibilities. CPAs selected to perform audits of
1789.4 Qualifications of CPA. REA borrowers, and documentation i
1789.5 Audit standards. standards for work done in connection
1789.E Audit date. with audit reports prepared for REA i
1789.7 Disclosure of irregularities.
1789.8 Access to audit working papers. borrowers. f
{ 1789.9 Quality review of working papers.1789.10 Due process and sanctions. NOTE.—In Part 1789, the terms CPA and
I
1789.11 Audit requirements of supplemen- CPA firm are used interchangeably.
tal lenders. §1789.2 REA audit requirements.
1789.12-1789.14 [Reserved]
(a) Annual audit. Each borrower
Subpart B—Selection of CPA and REA shall have its financial statements au-
Approval dited annually by a CPA selected by
1789.15 Board of Directors responsible for the borrower and approved by REA as
selection. set out in § 1789.18. An annual audit,
1789.16 Audit agreement. short-form audit report and accompa-
1789.17 Notification of selection. nying management letter prepared in
1789.18 REA approval of CPA. accordance with Subpart D meet the
1789.19-1789.24 [Reserved] requirements of the REA mortgage.
Subpart C—Submission and Review of Audit (b) Definition Of audit. Audit, as
used in this part,refers to an examina-
tion of financial statements by an in-
1789.25 CPA's submission of the audit dependent CPA for the purpose of ex-
report. pressing an opinion on the fairness
1789.26 Borrower's review and submission with which those statements present
j of audit report. financial position, results of oper-
1789.27-1789.29 [Reserves] ations and changes in financial posi-
tion in conformity with generally ac-
Subpart D—Audit Reporting Requirements cepted accounting principles. A report
1789.30 General. prepared in connection with a review
1789.31 Financial statements and accompa- or compilation of financial statements
nying notes. as defined in Statement of Standards
1789.32 Management letter. for Accounting and Review Services
1789.33-1789.34 [Reserved] No. 1, Compilation and Review of Fi-
Subpart E—Audit Procedures and nancial Statements, does not satisfy
Documentation the requirements of the REA mort-
gage. Additionally, reports as de-
1789.35 Audit procedures. scribed in Statement on Audit Stand-
1789.36 Planning and supervision. ards No. 14, Special Reports, and
1789.37 First annual audit. Statement on Audit Standards No. 35,
1789.38 Audit documentation. {
APPENDIX A—.SAMPLE AUDIT REPORT FOR Special Reports—Applying Agreed-
ELECTRIC DISTRIBUTION COOPERATIVE upon Procedures to Specified E1e-
APPENDIX B—SAMPLE AUDIT REPORT FOR ments, Accounts, or Items of a Finan-
CLASS A OR B COMMERCIAL TELEPHONE cial Statement, do not satisfy the REA
COMPANIES mortgage requirements.
APPENDIX C—SAMPLE MANAGEMENT LETTER (c) Until all loans made or guaran-
/�� (ELECTRIC OR TELEPHONE) teed by REA or RTB have been
AUTHORITY: 7 U.S.C. 901 et seq.; 7 U.S.C. repaid, the borrower shall have an
1921 et seq. annual audit.
SOURCE: 51 FR 2790, Jan. 21, 1986, unless (d) Any borrower qualifying as a
otherwise noted. unit of state or local government or
62
= i
Rural Electrification Administration, USDA § 1789.6
Indian tribe as such terms are defined (c) Peer Review Program. The CPA
in the Single Audit Act of 1984 (31 shall belong to and participate in an
U.S.C. 7501 et. seq. and 7 CFR Part approved peer review program as set
3015,Audit of State and Local Govern- out in § 1789.9, for audits of financial
ments, OMB Circular A-128) may statements of borrowers dated after
submit an audit meeting the require- December 31, 1987.
ments of the Single Audit Act. A bor-
rower purporting to submit an audit §1789.5 Audit standards.
under these requirements shall notify
the Director, Borrower Accounting (a) The CPA shall perform the
and Services Division, Rural Electrifi- annual audit in accordance with gener-
cation Administration, U.S. Depart- ally accepted auditing standards
ment of Agriculture,Washington, D.C. issued by the American Institute of
20250. Such audit shall be sufficient to Certified Public Accountants. The
satisfy that borrower's obligations CPA shall adhere to all generally ac-
under this Part 1789 to the extent pro- cepted auditing standards in effect at
vided in the Single Audit Act. the audit date unless directed other-
wise by REA in this part.
§1789.3 Borrowers'responsibilities. (b)The CPA shall perform an exam-
REA borrowers are responsible for: ination of the financial statements in-
AThe selection of a qualified CPA cluding such tests of the accounting
t out in § 1789.4, records and such other auditing proce-
The selected CPA complying dures that are sufficient to enable the
with Part 1789,and CPA to express an opinion on the fi-
(c) The submission of the required nancial statements. The borrower
audit report and management letter as shall not limit the audit to an extent
set out in § 1789.26. that the CPA is unable to meet REA's
§1789.4 Qualifications of CPA. audit requirements or provide an un-
(a) Certification. The accountant au qualified opinion that the financial
diting the financial statements of an statements are presented fairly in con-
REA borrower shall be a CPA of some fortuity with generally accepted ac-
state, territory or the District of Co- counting principles. The requirements
lumbia. The CPA does not have to be of this Part are not satisfied if the
licensed by the state in which the bor- CPA has to qualify the opinion in the
rower is located; however, the CPA is audit report due to limitations placed
required to abide by the rules and reg- on the examination by the borrower.
ulations of professional conduct pro- If the CPA determines during the
mulgated by the accountancy board of audit that an unqualified opinion
the state in which the borrower is lo- cannot be issued due to scope Iimita-
cated. tions imposed by the borrower, the
(b) Independence. The CPA firm CPA shall immediately contact the Di-
shall be considered to be independent rector, Borrower Accounting and Serv-
if it meets the standards for independ- ices Division, Rural Electrification Ad-
ence contained in the American Insti- ministration, U.S.Department of Agri-
tute of Certified Public Accounts culture, Washington. DC 20250. The
(AICPA) Code of Professional Ethics Director shall endeavor to resolve the
in effect at the time the CPA's inde- matter with the borrower.
pendence is under review and if the
CPA: §1789.6 Audit date.
(1) Does not have and has not had
any direct financial interest or any The annual audit shall be performed
material indirect financial interest as of the end of the same calendar
with the borrower during the period month each year unless prior approval
covered by the audit,and to change the date is obtained from
/" Is not and was not during the REA. A borrower may request a
1 d under audit,connected with the change in audit date by writing to the
borrower as a promoter, underwriter, appropriate REA area office.
trustee, director,officer or employee.
63
i
§1789.7 7 CFR Ch. XVII (1-1-87 Edition) I
§1789.7 Disclosure of irregularities. compliance with REA requirements.
(a) The CPA shall be alert to situa- The CPA shall respond in writing
tions or transactions that could indi- within 60 days to all comments in the
cate an irregularity. As used in this evaluation letter.
part, irregularity means any defalca- (c) Acceptable peer review programs.
tion. fraud, false report or false claim The following peer review programs
made with seeming knowledge affect- satisfy the requirement of § 1789.9:
ing a borrower or the interest of the (1) The mandatory peer review pro-
Government. gram conducted by the AICPA's Divi-
(b) The CPA shall extend normal sion for CPA Firms. The CPA firm se-
audit steps and procedures if there is lecting this program shall belong to
an indication that an irregularity may either the Private Companies Practice
have occurred. The extended audit Section or the SEC Practice Section.
steps are to be directed to obtaining (2) Independent peer review pro-
sufficient evidence to determine gams approved by REA. These pro-
whether in fact an irregularity has oc- grams shall be approved if they re-
curred, and, if so, the possible effect quire their members to abide by the
on the borrower's financial state- following:
ments. (i) Ensure that the firm can legally
(c) The CPA shall report all irregu- engage in the practice of certified
larities, whether material or not, to: public accounting.
(1) The president of the borrower's (ii) Adhere to quality control stand.
board of directors, (2) supplemental ards established by the AICPA Qual-
lenders, if applicable, and (3) the Di- ity Control Standards Committee that
rector, Borrower Accounting and Serv- are in effect at the time of REA's eval-
ices Division, Rural Electrification Ad- uation.
ministration, U.S. Department of Agri- (iii) Submit to peer reviews of the
culture,Washington,DC 20250. firm's accounting and audit practice
every three years or at such additional
§1789.8 Access to audit working papers. times as designated by its own execu-
A CPA performing an audit under tive committee. The reviews are to be
the provisions of this part shall make conducted in accordance with review
the audit working papers available to standards established by the Private
j REA upon request. Companies Practice Section of the
1 AICPA Division for CPA Firms
f §1789.9 Quality review of working papers. (PCPS), Peer Review Manual.
(a) A CPA firm's audit working (iv) Ensure that all professionals in
papers shall be periodically reviewed the firm, including CPAs and non-
as provided in this section to deter- CPAs, take part in qualifying continu-
mine compliance with generally ac- ing professional education as follows:
cepted audit standards and REA audit (A) Participate in at least one hun-
requirements as described in this part. dred twenty hours every three years,
Participation in an approved peer but not less than twenty hours every
review program may satisfy this re- year, or
quirement; however, REA reserves the (B) Comply with mandatory con-
right to review any CPA firm's work- tinuing professional education require-
ing papers even though such CPA firm ments for state licensing or for state
j belongs to an approved peer review society membership, provided such
program. state or society requirements require,
(b) REA review program. If REA during the reporting period, an aver-
elects, the Technical Accounting and age of forty hours per year of continu-
Auditing Staff, Borrower Accounting ing professional education, and provid-
and Services Division, shall peform a ed each professional in the firm par-
review of the CPA's working papers. ticipate in at least twenty hours every
REA shall inform the CPA by letter of year.
the results of the review, detail specif- (C) A qualified continuing profes-
�., i is recommendations for improvements, sional education course shall be one
# and indicate that a follow-up visit will which meets the standards of the
be made, if necessary, to determine PCPS.
ii
r 64
t ;f
, t
A
Rural Electrification Administration, USDA
§ 1789.11
(3) Notification. The CPA shall not apply to the actions of the Direc-
notify the Director, Borrower Ac- tor, BASD. In making this decision,
counting and Services Division, Rural REA shall consider, among other
Electrification Administration, U.S. things, the best interests of REA, its
Department of Agriculture, Washing- borrowers, and supplemental lenders,
ton, DC 20250, of participation in a if applicable.
peer review program. REA will notify the CPA within (d) Within 10 days from date of re-
review program selected days if the peer ceipt of additional information, the
able and the reasons therefor.
or.unaccept- CPA shall be advised of any change in
(4) Submission of reports. The CPA action planned. If no change is
shall submit a copy of any peer review planned, the CPA shall be advised
report and accompanying letter of that the action shall be taken as origi-
comment, if any, within 60 days of naIly set out.
date of receipt by the CPA. If the peer (e)Appeal from an adverse decision.
review report indicates a follow-up (1) A CPA may request a review of an
review will be made, the CPA shall adverse decision by the Director,
submit subsequent reports. Peer BASD, by submitting a letter request-
review reports shall be submitted to ing such review to the Administrator,
REA at least once every three years, REA, U.S. Department of Agriculture,
or more frequently, if required by the Washington,DC 20250.
p review program. (2) Such request for a review shall
l.10 Due process and sanctions. be submitted within 10 days of the
date of receipt of REA's response,
(a) If REA finds serious deficiencies specifying the reasons for such re-
in a review of the CPA's working quest.
Papers by REA or during a peer (3) The Administrator, REA, may
review, REA may notify the CPA in decline to review the decision of the
writing that one or more of the follow- Director, BASD, in which case the de-
ing actions shall be taken:
(1) Advise CPA that REA borrower cision shall stand. If a review is grant-
clients are being notified that unless ed, the determination by the Adminis-
REA audit requirements are met. ap- trator, or the Administrator's desig-
proval to audit REA borrowers will be nee, shall be based on the review
withdrawn; report and such additional informa-
(2) Determine that REA will not tion as the Administrator may request.
accept audit opinions or reports from Formal rules of procedures and evi-
the CPA firm for any borrowers dence shall not apply to the actions of
except those it is already representing; the Administrator.
or (4)Written notice of the Administra-
(3) Determine that REA will not tor's determination, stating the basis
accept audit reports or opinions from for the decision, shall be provided the
the CPA for any borrowers. CPA.
(b) The CPA shall be given 15 days
to respond to REA's letter before noti- §1789.11 Audit requirements of suppie-
fication is provided the REA borrower mental lenders.
on action taken.
(c) At the request of the CPA. REA Many borrowers have received loans
may decide to afford additional oppor- from other lenders which are secured
tunity for presentation or consider- under the same security document as
ation of relevant information; includ- the loans made or guaranteed by REA
ing, without limitations, a meeting be- or Rural Telephone Bank (RTB).
tween REA and the CPA in such These lenders are referred to as "sup-
forum as REA may determine. The Di- plemental lenders." Audit reports
rector, BASD, shall determine which shall be furnished by the borrower to
of the above actions shall be taken the supplemental lenders.
cot*_"`ering all relevant information
de ped during the review. Formal
rules of procedure and evidence shall
65
r
§ 1789.15 7 CFR Ch. XVII (1-1-87 Edition)
§§1789.12-1789.14 (Reserved] board of directors within three j
months of the"as of"audit date.
Subpart B—Selection of CPA and REA (6) Documentation and evidence of I
Approval audit work performed shall be pre-
pared in accordance with the profes-
§1789.15 Board of Directors responsible sional standards of the AICPA and
for selection. REA requirements.
(a) Selection. The borrower's board (7) Audit working papers shall be
o made available to REA as requested.
f directors or an audit committee
composed entirely of board members is statement that the CPA be-
responsible for selecting a qualified longs t to approved peer review pro-
CPA. In selecting a CPA,the borrower gram if thhee financial statements being
shall consider the qualifications of audited will be dated after December
I
� CPAs available to do the work, with 31, 1987.
particular regard to experience in per. (9) A statement that the CPA shall
forming audits of utilities and the abil- follow the requirements of reporting
ity to complete the audit and submit irregularities as outlined in§ 1789.7.
the report to the borrower within (b) The audit agreement may cover
three months of the "as of" audit additional conditions or items not
,,.. date. listed in(a).
(b) Board Approval. The board's ap- (c) A copy of the annual audit agree-
proval of a CPA to perform the annual ment shall be available at the borrow-
audit shall be recorded by a board res- er's office for inspection by REA per-
olution stating that: sonnel. Additionally, a copy of the cur-
(1) The CPA meets REA qualifica- rent audit agreement shall be in the
tions to perform an audit,and CPA's working papers or permanent
(2) The CPA will provide an audit file.
agreement.
§1789.17 'notification of selection.
§1789.16 Audit agreement. (a) When the selection has been
(a) An annual audit agreement shall made, the borrower shall advise REA
be prepared and signed by the CPA and supplemental lenders, if applica-
and the borrower. This agreement ble,by letter of its selection.
shall include assurance that the fol- (b) Notification to REA and supple-
lowing conditions will be met: mental lenders, if applicable, that the
(1) The audit report shall be signed same CPA has been selected for suc-
ceeding audits of the borrower's finan-
firm of certified public accountants in cial statements is not required: howev-
I good professional standing with a er, the procedure must be followed for
1 state board of accountancy.
(2) The CPA is independent as de each new CPA selected, even though
such CPA may previously have been
fined in § 1789.4(b). approved to audit records of other
(3) The CPA shall comply with the REA borrowers. Changes in the name
ac-
cepted auditing standards) and thee Professional Standards (generally a of a CPA firm are considered to be a
�
Code of Professional Ethics of the change in a CPA.
AICPA, as though the CPA were a §1789.18 REA approval of CPA.
member.
(4)The CPA shall perform the audit The borrower shall make sure that
and shall prepare the audit report and notice of the selection reaches REA at
management letter in accordance with least 15 days before the "as of" audit
the requirements in Subpart D, date. REA shall notify the borrower
100-1 hereof. before the "as of" date if the CPA is
(5) The audit report and manage- not satisfactory to REA.
ment letter with copies for transmittal
to REA, and supplemental lenders, if
applicable, shall be submitted to the
fib
� i
e j
a
�. ,
Rural Electrification Administration, USDA § 1789.31
§§1789.19-1789.24 [Reserved] (a) Report on a short-form audit
report of the type illustrated in Ap-
Subpart C—Submission and Review pendixes A and B of this subpart.
of Audit Report (b) Provide a management letter to
the borrower as illustrated in Appen-
§1789.25 CPA's submission of the audit dix C.
report. (c)Deliver the audit report and man-
agement letter(with copies required in
after completion the audit but § 1789.25) to the borrower as soon as
within three months of the "as of" possible after completion of the audit
audit date, the CPA shall deliver the but not more than three months after
audit report and the management the"as of"audit date.
letter to the president of the board of §1789.31 Financial statements and accom-
directors. As a minimum, copies panying notes.
should be provided for each member (a) Electric borrowers. The CPA
of the board of directors,the manager, shall report on a comparative balance
two copies for REA, and one copy for sheet, statement of revenue and pa-
each supplemental lender. tronage capital (or retained earnings,
(b) Presentation to Board. In addi- if appropriate) and statement of
ti to providing sufficient copies of changes in financial position. The
eport and management letter for report shall cover all statements pre-
e- _. member of the board, the CPA sented. A suggested format for this
should report the audit findings orally report is shown in Appendix A.
to the board of directors at the com- (b) Telephone borrowers. The CPA
pletion of the audit. shall report on a comparative balance
§1789.26 Borrower's review and submis- sheet, statement of income and re-
sion of audit report. tained earnings (or patronage capital,
if appropriate) and statement of
(a) The board of directors should changes in financial position. The
note and record receipt of the audit report shall cover all statements pre-
report and any action taken in re- sented. A suggested format for this
sponse to the report in the minutes of report is shown in Appendix B.
the board meeting at which the report (c)The CPA shall report on the ade-
is presented. quacy of disclosures in the notes to
(b) The borrower shall forward two - the financial statements. Suggested
copies of the audit report and manage- notes to the financial statements in-
ment letter to REA within four elude:
months of the "as of" audit date. One (1)Significant accounting policies.
copy of the same information is to be (2) Depreciable assets (property,
forwarded to supplemental lenders, plant and equipment) and deprecia-
where applicable. tion rates.
(c) The borrower shall furnish REA (3)Assets subject to lien.
and supplemental lenders, where ap- (4) Investments (including tempo-
plicable, with copies of each special rary cash investments).
report, summary of recommendations (5) Subsidiaries and affiliated com-
or similar communications, if any, re- panies.
ceived from the CPA as a result of the
audit.
(6) Segment information (including
nonregulated activities).
§§1789.27-1789.29 [Reserved] (7)Leases.
(8)Long-term debt.
Subpart D—Audit Reporting (9) Equity and capital accounts (in-
Requirements eluding restrictions on return of cap-
ital).
§.-.,.4.30 General. (10) Pension and retirement plans
(including deferred compensation ar-
The CPA shall: rangements).
67
I
r
§ 1789.32 7 CFR Ch. XVII (1-1-87 Edition)
(11) Income tax or tax exempt Standards No. 48, The Effects of Com-
status. puter Processing on the Examination
(12) Commitments or contingent li- of Financial Statements. If electronic
abilities. data processing systems are not in use, i
(13)Litigation. so state.
(14)Related party transactions. (d) Accounting and records. Com-
(15)Subsequent events. ment on the adequacy and effective-
(16) Unusual accruals and allow- ness of the borrower's accounting pro- 4
ances, such as extraordinary retire- cedures, discuss the general condition
ments. of the records, and outline any recom- f
(17)Prior period adjustments. mendations for improvement. Include i
(18) Where applicable, additional comments on the adequacy and fair-
disclosures specified in generally ac- ness of the methods used in accumu-
cepted accounting principles and audit lating and recording labor, material
standards necessary to allow readers and overhead costs, and the distribu-
to use, understand and interpret the tion of these costs to construction, re- !,
financial statements. tirement, and maintenance or other
expense accounts. Where appropriate,
§1789.32 Management letter. comments shall be included on mat-
In accordance with REA reporting ters such as: [
requirements the CPA shall prepare a (1)Whether subsidiary plant records
�.^ management letter specified in this agree with the controlling general
subpart,. A suggested format for this ledger plant accounts.
letter is shown in Appendix C. Com- (2) Whether construction clearing
ments shall be based upon information accounts are cleared promptly of costs
obtained by the CPA in applying audit of completed construction to the
procedures set out in Subpart E. The proper classified plant accounts and
CPA shall specifically report on the whether depreciation was accrued on f
following items: such completed construction from the
(a) Provide a statement that the ex- dates completed plant was placed in
amination procedures specified in Part service. !
1789 have been performed. (3)Whether retirements of plant are
(b) Provide a statement as to wheth- currently and systematically recorded
er any special report, summary of rec- and properly priced.
ommendations or similar communica- (4)Whether all costs associated with
tions, was furnished to the borrower retirements of plant are properly ac-
management during the course of the counted for in the accumulated provi-
audit or during interim audit work. sion for depreciation accounts and
(c)Internal control. (1) Give an eval- comment on any unusual charges or
uation of the effectiveness and reli- credits to such accounts.
ability of the system of internal ac- (5) When REA approval was not ob-
counting controls and outline any rec- tained for a sale requiring such ap-
ommendations for improvement. Com- proval, and when receipts from sales
ments provided shall: (i) Identify the of plant, material, or scrap were not
borrower's significant internal ac- handled in conformance with REA re-
counting controls, (ii) indicate the quirements.
extent to which tests of compliance (e) Materials control. Comment on
were used in evaluating identified con- the adequacy of the control over mate-
trols, and (iii) state the CPA's conclu- rial and supplies. When appropriate,
lions and identify material weaknesses comment on discrepancies between
in the borrower's internal accounting physical inventory, perpetual invento-
controls noted during the review. ry records, and general ledger balance.
(2) If electronic data processing sys- The disclosure should identify the
tems are in use, a statement as to the dollar amount of gross overages and
effectiveness and reliability of internal gross shortages, as well as the net
accounting controls associated with amount of the discrepancy: also dis-
those systems is also required. The close the disposition of any differ-
study and evaluation should be in ac- ences. Include recommendations for
cordance with Statement on Auditing disposition of deferred amounts re-
68
6
Rural Electrification Administration, USDA § 1789.36
maining on the books at the close of ments in accordance with Financial
the audit for which a satisfactory Accounting Standards Board Opinion
method of disposition has not been de- No. 57, Related Party Disclosures, is
termined. required. If the examination did not
(f) Compliance with REA Mortgage. disclose any related party transactions
State whether the following provision considered to be material, individually
of the REA Mortgage has been com- or in the aggregate,so state.
plied with: (1)Acquisitions or Sales of Property.
(1) Electric: Article II, Section 16, (1) Acquisitions: Comment on signifi-
covering the declaration and payment cant acquisitions of land.
of dividends, payment of patronage re- (2) Sales: Provide information on
funds, retirement of any patronage sales of plant if REA approval was not
capital or any other cash distribution, obtained when required.
including abatement of charges, as de- (m)Depreciation rates. (1) Comment
fined in this section. when the depreciation rates used in
(2)Telephone: Article II, Section 15, computing monthly accruals have not
covering restrictions on the payment been accepted by REA or the regula-
of dividends, salaries and other com- tory body having jurisdiction over the
pensation. borrower's depreciation rates.
(g) Reports to REA. State whether (2) Provide information in the man-
the information in the December 31 fi- agement letter when proper account-
ncial reports (Form 7 or Form 12— ing has not been carried out for origi-
',�tric or Form 479—Telephone) sub- nal costs of plant removed and related
,ced to REA is in agreement with salvage, and when the net result of
the borrower's records. Comment on these retirements is not properly re-
any exceptions noted. If an amended flected in the provision for deprecia-
report has been filed as of December tion accounts. Any unusual charges or
31, the comments shall relate to the credits should be fully disclosed.
amended report. (n) Insurance Certifications. Com-
(h) Service contracts. If manage- ment on the validity of the insurance
ment and/or operations contracts are certification filed by the borrower
in effect between the borrower and af- each year in accordance with the pro-
filiates or others, state whether pay- visions of the REA Ioan documents as
ments have been made in accordance implemented by REA bulletins and
with the terms of the contract. Also regulations.
state whether the contract has been
approved by REA. ff there are no con- §§1789.33-1789.34 [Reserved]
tracts, a statement to this effect shall
be included in the management letter. Subpart E—Audit Procedures and
(i) Deposits. State whether funds in Documentation
banks and savings and loan associa-
tions are in institutions insured by an
agency of the Federal government. §1789.35 Audit procedures.
Also state whether temporary invest- This subpart details audit proce-
ment of loan funds is in accordance dures to be performed by the CPA
with REA Bulletin 26-1:327-1 or Bulle- during the examination of the REA
tin 103-9:405-4,as appropriate. borrower's financial statements. How-
Q) Income tax status. State the ever, these procedures are not all in-
income tax filing status of the borrow- elusive. In accordance with generally
er. accepted auditing standards, the CPA
(1)C corporation filing form 1120, shall exercise judgment in determin-
(2) S corporation filing form 11205, ing additional or alternative auditing
or procedures necessary to afford a rea-
(3) Sec. 501 (c)(12) corporation filing sonable basis for an opinion.
form 990.
k) Related party transactions. A §1789.36 Planning and supervision.
,�ment to the effect that all related In accordance with Statement on
y transactions have been disclosed Auditing Standards No. 22, Planning
in the notes to the financial state- and Supervision:
69
§ 1789.37 7 CFR Ch. XV11 (1-1-87 Edition)
(a) The CPA shall have or obtain a be relied on. Where the CPA does not
level of knowledge of the utility busi- intend to rely on specific internal ac-
ness that will enable the CPA to plan counting control procedures during
and perform the audit in accordance the audit, a statement of this fact, and
with generally accepted auditing the reasons therefor,shall be included
standards. in the audit working papers. However,
(b) In planning the audit the CPA where the CPA intends to rely on spe-
shall consider the nature, extent and cific internal accounting control proce-
timing of work to be performed and dures during the audit the following
shall prepare a written audit program. additional documentation is required:
This program should set forth in rea- M The CPA shall document the cli-
sonable detail, the audit procedures ent's procedures. The documentation
that the CPA believes are necessary to shall indicate:
accomplish the objectives of the audit. (A) The internal accounting control
(c) The CPA shall review work per- procedures being followed;
formed by assisting auditors to deter- (B) The flow of information from
mine whether it was adequately per- the initiation of the transaction
formed and that the results are con- through the posting of accounting
sistent with the conclusions presented records;
in the audit report and management (C) Key accounting documents proc-
letter. essed;
§1789.37 First annual audit. (D)The segregation of duties;and
In accordance with generally accept- (E) Authorization limits and approv-
ed auditing standards, the CPA shall als required for transactions proc-
obtain sufficient competent evidential essed.
matter to afford a reasonable basis for The narrative may be supported
expressing an opinion on comparative with copies of forms and related flow
financial statements the CPA has been charts.
engaged to examine as well as on the (ii) The CPA shall provide working
consistency of the application of ae- papers documenting the tests made to
counting principles in that year as verify that the client's stated proce-
compared with the preceding year. dures were in fact being followed (i.e.
Statement on Auditing Standards No. tests of compliance) and documenta-
1, Communications Between Predeces- tion indicating those aspects of inter-
sor and Successor Auditors, provides nal accounting control on which the
guidance to CPAs when a change in auditor intends to rely for limiting
auditors takes place. REA requires tests of account balances.
that the first year's working papers (3) Where applicable, compliance
detail how the successor auditor com- with Statement on Auditing Standards
plied with SAS No. 7. No. 48, The Effects of Computer Proc-
essing on the Examination of Finan-
§1789.38 Audit documentation. eial Statements, shall be shown.
(a) Internal control. (1) The CPA (b) Review of minutes and legal doc-
shall study and evaluate the borrow- uments. (1) The working papers pre-
ers' internal accounting control proce- pared by the CPA shall contain ex-
dures as part of the examination of fi- tracts from the minutes of the Board
nancial statements whether or not the of Directors and the annual member-
CPA intends to rely on the borrower's ship or stockholders' meeting. Copies
internal accounting controls. This or outlines resulting from a review of
study and evaluation shall be docu- documents such as the articles of in-
mented by an internal control ques- corporation, bylaws, commission
tionnaire and/or narratives. Conclu. orders, mortgages, pension and retire-
sions drawn as a result of this study ment plans, labor agreements and im-
and evaluation shall be noted in the portant contracts are to be a part of
working papers. the working paper files.
(2)The CPA is responsible for deter- (2) Compliance with transactions au-
mining those areas in which internal thorized in the minutes and with the
accounting control procedures are to legal documents noted above shall be
70
i
.r.
Rural Electrification Administration, USDA § 1789.38
tested by the CPA and documented in orders, including payments and receiv-
the working papers. ing reports.
(c) Working trial balance. Amounts (B) Contract payments—Review con.
on the working trial balance must be tracts showing scope of work, nature
readily traceable to audit working of contract, contract amount and
Papers and to the summarized finan- schedule of payments. Review sup-
cial statements included in the audit porting documents to determine that
report. all services contracted for were in fact
(d) Utility plant and depreciation re- rendered.
serves—M General. Because of the (C) Labor—Select several employees
large proportion of the plant value to who allocated their time to the work
total assets, audit of these accounts orders selected for testing. Review
shall include an examination of addi- time cards and pay rates for these em-
tions, replacements, retirements, and ployees.
changes. Specifically, documentation (D) Material & Supplies—Review
prepared by the CPA shall show that: the nature of material and supplies
(i)Direct labor and material transac- issued to the project and trace
tions were examined in determining amounts and quantities to supporting
that the client's accounting records re- documents. Review the reasonableness
flect a complete accumulation of costs. of clearing rates for assignment of
(ii) Indirect costs and overhead stores expense to the work order.
,* arges were examined to determine if (E) Overheads—Review the accuracy
sy conform to Uniform System of of the computation of overheads ap-
Accounts requirements. plied to the work order.
(III) Costs of completed construction (F) Other Charges—Review other
and retirements are cleared promptly costs charged to the work order for
from work in progress accounts to support and propriety.
classified plant in service and related (III) If construction was not per-
depreciation reserves. formed by force account, the CPA
(iv) Direct purchases of special shall select a representative number of
equipment and general plant were ex- completed contracts for review. Tests
amined. performed shall include:
(v) Tests were performed to deter- (A)Schedule payments to contractor
mine the degree of accuracy and con- and trace to verification of payment
trol of pricing retirements, including and supporting invoice.
tests of salvage and removal costs. (B) Trace contract costs to final
(vi) The borrower's work order pro- close-out documents and to general
cedures were documented and tested. ledger and continuing property
(vii) Depreciation rates were tested records.
for adequate support, compared to (C) Verify costs of owner furnished
REA guidelines and determined to be materials,if applicable.
in compliance with approved rates. (iv) The CPA shall review the bor-
(2) Construction work in progress. rower's procedures for unitization and
(i) The working papers shall include a classification of work order and con-
summary of open work orders recon- tract costs.These tests shall cover:
tiled to-the general ledger. The CPA (A) Tabulation of record units for
shall note on the summary unusual or construction from work order staking
nontypical projects. sheets to tabulation of record units, to
(ii) For each annual audit the CPA unitization sheets and to continuing
shall test a representative number of property records.
work orders. It is recommended that, (B) Procedures for unitizing and Bis-
on a test basis, the CPA select at least tributing costs of completed construc-
one month's activity and verify all tion to plant accounts.
charges to the work orders by review- (C) Verification that standards costs
supporting records. These tests are being used and test the basis for
.1 cover: determining standard costs.
.A) Equipment purchases—Review (D)Determination that costs of com-
equipment purchases charged to work pleted construction are cleared
71
§ 1789.38 7 CFR Ch. XV11 (1-1-87 Edition)
promptly from work in progress ac- (ii)The control over, and the accura-
counts. cy of pricing retirements.
(3) Continuing property records. The (iii) The accuracy of distributing
CPA shall determine whether subsidi- costs to classified utility plant sc-
ary plant records agree with the gen- counts.
eral ledger control accounts, note dif- (iv) An evaluation of the method of:
ferences in the working papers and (A) Capitalizing the direct loadings
comment on discrepancies in the man- on labor and material costs;
agement letter. (B) Distributing transportation costs
(4)Retirement work in progress. The and other expense clearing accounts;
CPA's working paper shall show that and
tests were made to determine that re- (C)Capitalizing overhead costs.
tirements of plant are currently and (v)The tests of depreciation.
systematically recorded, priced on the (vi) Review of agreements such as
basis of continuing property records, those relating to acquisitions,property
i and that the costs of removal have sales, and leases which affect the
been properly accounted for. If con- plant accounts.
tinuing property records have been es- (vii) Notations, if applicable, of REA
tablished, the CPA is required to ex- approval in connection with property
plain the method used in computing sales and the propriety of the disposi-
�"" costs of units of plant retired and state tion of the proceeds.
whether costs appear reasonable. The (e) Cash. The CPA shall prepare
CPA is also required to test accounting working papers showing that the fol-
for net loss due to retirement and lowing audit procedures have been
trace clearing entries to the deprecia- performed:
tion reserve, the plant accounts and (1) Tests were performed to ascer-
continuing property records. tain that all significant sources of cash
(5) Provision for depreciation re- receipts and disbursements are under
serve. The CPA's working papers shall effective accounting control.
include an analysis of transactions for (2) Receipt and disbursement activi-
the period and additional working ty was tested for a selected period
papers showing: based upon controls identified.
W A test of the depreciation accru- (3) Cash on hand and working funds
als for the period, including the depre- were properly counted or confirmed.
ciation base. (f) Investments. The CPA shall pre-
(ii) The basis of the depreciation pare working papers showing that the
rates.Indicate any change in rates and following audit procedures have been
the reason therefore and, as appropri- performed:
ate, approval by REA or the regula- (1) Ownership of investments was
tory body having jurisdiction. verified by inspection or confirmation,
dii) A test of salvage and removal as appropriate, and that the securities
costs. were properly safeguarded.
(iv) A test for unrecorded retire- (2) Significant transactions (pur-
ments. chases and sales) were examined for
(6) Other reserves. The CPA's work- proper authorization, approval and
ing papers shall include an account supporting documentation and were
analysis and tests of transactions for accurately recorded in the accounting
all other material plant reserves, such records.
as the reserve for the amortization of (3) Tests were made of the related
plant acquisition adjustments. income, gain/loss and discount/premi-
(7) Narrative. The CPA shall pre- um accounts.
pare and include in the working (g) Receivables and Accumulated
papers a comprehensive narrative on Provision ,for Uncollectible Notes and
the scope of work done, observations Accounts. The CPA shall perform and
�^ made, and conclusions reached.Specif- document the audit procedures listed
is matters that are to be covered in below:
this narrative include: (1) Reconcile the totals of the indi-
G) The nature of construction and vidual general ledger account balances
other additions. with the supporting subsidiary detail.
72
i
i
i `:
Rural Electrification Administration, USDA § 1789.38
(2) Confirm selected receivables and (ii) Substantiation of the cost used
note in the working papers (i) the in pricing.
basis of selecting positive and negative (iii) Purchases and receipts for a re-
confirmation requests and the extent lected period.
of coverage in each case, and (ii) the (iv)Issuances.
results of the confirmation procedures (v) Salvage entries and adjustments.
and extent of follow-up on exceptions (5) Review inventory for obsolete
and nonresponses. items and note conclusions in working
(3) Check thoroughly into any unre- papers.
conciled differences resulting from re- (i) Other assets—(1) Prepayments—
quests for confirmation or between (i) Insurance. The CPA's working
subsidiary records and control ac- papers shall contain an analysis of
counts. transactions, together with evidence
(4) Test cash receipts and recording that:
of revenues in connection with the col- (A) A representative number of
lection of receivables from original transactions were reviewed for sup-
source documents through the general port.
ledger entry. Include reconcilement of (g) The method of amortization was
revenues and cash collections to tested.
ending receivable balances. (See (C) The insurance certification, as
�.$ (5) In
(3)). reported to REA, is in agreement with
(5) In testing the reserve for provide
0)ol- the insurance policies in force.
� sum notes and accounts provide c.- (2) Deferred charges—(i) Extraordi-
a summary analysis of the transac- nary retirement losses. The CPA's
Lions p the reserve accounts for the working papers shall show the basis
audit period; (ii) an evaluation of the
adequacy of the accumulated provi- and history of this account, including sion for uncollectible notes and ac any required approval by a regulatory
counts; and (iii) evidence that write- commission with jurisdiction in the
offs were properly authorized. matter or REA in the absence of a
(h)Material and supplies. In connec- commission.
tion with the inventory of material (ii) Clearing accounts. The CPA's
and supplies the CPA shall perform working papers shall contain an analy-
and document the audit procedures sis of clearing accounts and evidence
listed below: that transactions were reviewed for
(1) Review and comment on the ade- proper allocation between expense and
quacy of the client's inventory proce- capital accounts.
dures. Test check the unit prices, com- (3) Other current assets. The CPA
putations and footings on the invento- shall prepare working papers showing
ry tabulations. If not present when the results of a review of the nature
the inventory was taken, physically and composition of each major ac-
count a representative number of count included in this category.
items and test check them to the phys- (j) Capital and equity accounts—(1)
ical inventory records. Capital stock. For privately owned
(2)Review transactions occurring be- companies, the workpapers shall in-
tween inventory count dates and the clude analyses of the stock transac-
"as of" audit date. tions during the period and provide
(3) Ascertain that the perpetual in- documentation showing that:
ventory records and the ledger ac- (i) Subsidiary records were tested
counts were brought into agreement and reconciled to the general ledger
with the physical inventory and com- control account.
merit on any material discrepancies be- (ii) Authorization and issuances or
tween the physical inventory records redemptions of capital stock were
and the general ledger balances. properly approved by the board of di-
(4) Test the client's procedures for rectors, stockholders, and regulatory
dandling material and supplies. Tests commissions.
.call cover: (iii) Transactions were made in ac-
(i) Clerical accuracy of extensions on cordance with the appropriate provi-
stock record cards. sions of the articles of incorporation,
73
§ 1789.38 7 CFR Ch. XVII (1-1-87 Edition)
the bylaws, and provisions of the REA (2) Confirm other long-term debt di.
loan documents. rectly with the lender.
(iv) Transactions were recorded in (3) Examine new mortgages issued
accordance with the uniform system or notes canceled during the audit
of accounts. period.
(2) Memberships. For cooperative. (4) Test accrued interest computa-
type organizations, the working papers tions.
shall incude an analysis of the mem- (1) Current and accrued liabilities.
bership transactions during the The audit working papers prepared by
period,supported by evidence that: the CPA shall contain evidence that:
W Subsidiary records were tested (1) Subsidiary records for each cur-
and reconciled to the general ledger rent or accrued liability account were
control account. reconciled to the appropriate general
(ii) Transactions were in accordance ledger control account and include evi-
with provisions of the articles of incor- dence, on a test basis, that the details
j poration, bylaws, and REA loan docu- were traced to disbursement vouchers,
! ments. invoices and other supporting
(3) Patronage capital, retained earn- APorting doeu-
ings, margins and other equities. The iderment dire The auditor shall also con-
s
working papers shall include an analy- Sider direct confirmation with credi-
sis of these and any related reserve ac- tors.
counts, together with evidence that (2) Withholdings were analyzed on a
the transactions were vouched. These test basis and the extent of the verifi-
schedules shall contain evidence that: cation.
W The transactions were made in (3) Significant accruals (interest,
conformity with the provisions of the taxes, etc.) for the period as a whole
articles of incorporation, bylaws, REA were analyzed, including the balance
loan documents,uniform system of ac- of the accrual was tested and impor-
counts, or orders of the regulatory tant disbursements vouched.
commissions. (4) Cash disbursements subsequent
(ii) Payments were tested by tracing to the audit date were reviewed to de-
to underlying support. termine whether the items paid repre-
(iii) A determination whether, under sented liabilities at the audit date.
the terms of the mortgage,restrictions (b) A search was made for unrecord-
of retained earnings or margins are re. ed liabilities and the results of this
quired and, if so, whether they have search.
been properly recorded. (m) Deferred credits and reserves.
(k) Long-term debt. The CPA shall The CPA shall document the nature
Perform the audit work noted below and basis of deferred credits, miscella-
and provide documentation to evi- neous credits, and miscellaneous re-
dence this work: serves, together with the extent of the
(1) Reconcile long-term debt result- tests made in this area in the audit
ing from REA loans, including accu- working papers.
mulated deferred interest, if any, to (n) Representations. (1) The CPA
the most recent statement received shall document work performed in re-
from REA. REA automatically mails viewing for contingencies. Acceptable
confirmation schedules of long-term evidence includes notes of discussions
obligation (REA Forms 690 or 691 or with management, their general coun-
RTB Form 12) directly to the CPA se- sel and an examination of the board
lected by the borrower to perform the minutes.
annual audit. A written request for (2) A representation letter (SAS No.
the confirmation is not necessary. 19, Client Representations) shall be
REA does not confirm current interest obtained from the borrower's manage-
or accumulated interest accruing sub- ment, and a representation letter as to
sequent to the date of the latest contingent liabilities and litigation
"Statement of Loan Account and (SAS No. 12, Inquiry of a Client's
Transactions for Three-Month Period lawyer Concerning Litigations, Claims
Ending—" (REA Forms 696 or 697 or and Assessments) shall be obtained
RTB Form 13). from the borrower's attorney.
i 74
tural Electrification Administration, USDA § 1789.38
(o) Revenues. (1) The CPA's working (q) Related party transactions. The
Japers shall contain an analysis of CPA shall document compliance with
'ear-to-year changes in the revenue SAS No. 45, Omnibus Statement on
accounts, together with evidence of a Auditing Standards-1983 (Related
eview of significant variations in the Parties). Supporting workpapers shall
•urrent results as compared to the cor- detail procedures applied and conclu-
esponding period in the previous sions reached.
'ear.
(2) The CPA's working (r) Subsequent events. In accordance
g papers shall with SAS No. 1, Section 560, Subse-
ontain evidence of a selected test of quent Events, CPAs are responsible for
,perating revenues from source docu- collecting evidential matter pertaining
rent through each step of the devel- to events between the audit date and
ipment of the revenue entry to the the report date (normally the last day
inal postings in the general ledger. In of field work). Documentation shall
his connection there shall be evidence detail (1) procedures used to identify
hat the application of the approved subsequent events and(2)the effect of
ates, the mathematical accuracy of subsequent events on financial state-
he billings, and the accounting classi-
ication were tested. ments.
(3) Reconcile total revenue recorded APPENDIX A—SAMPLE AUDIT REPORT FOR
'uring audit period to cash and receiv- ELECTRIC DISTRIBUTION COOPERATIVE
bles also recorded during the audit Appendix A is an example of a short-form
eriod. audit report, financial statements and ac-
($ ._The CPA shall determine wheth- companying notes for an electric distribu-
r Iterest income is being properly tion cooperative.
cc,_.,d and accounted for and docu-
ient tests performed. The sample audit report is intended
(5) Document the amount of un- as a guide only and, while it is recom-
i(5) revenue at the audit date. mended that the format be followed,
(le Expenses. (1) It is expected that each audit report should be prepared
ie working papers in this area will to adequately cover the circumstances.
ie working
the review and test r inter- To the extent possible, it should be
used as a guide in preparing audit or
control and related accounting t
rocedures, particularly the review ports for other types Of electric -
:ade to insure that expenses have rowers. For power supply borrowea rrs
aen properly segregated as to operat- and for distribution borrowers with
ig and nonoperating expenses. Production transmission plant, the
(2) The CPA's working papers shall same generalal format should be fol-
)ntain a comparative analysis of ex- lowed. However, the Statement of
Revenue and Patronage Capital must
,nse accounts supported by evidence
tat: be enlarged to show separate totals for
(i) All unusual fluctuations were sat- operation expenses and maintenance
`actorily explained. expenses for each class of production
(ii) Analyses were made of selected plant and for transmission plant.
Certified Public Accountants,
Counts t0 assure proper classifica- 1600 Main Street, City,State 24105
)n and support for the charges. March 2,19X5.
(3) Procedures for paying and dis-
buting the costs of payroll for a se- THE BOARD OF DIRECTORS,CENTER COUNTY
ted period shall be tested by the ELECTRIC COOPERATIVE
'A. Documentation of payrolls se- We have examined the balance sheets of
'ted for detail testing shall be pre- the Center County Electric Cooperative as
red by the CPA to show: of December 31, 19X4 and 19X3, and the re-
i) The extent of mathematical tests lated statements of revenue and patronage
d review Of supporting documents capital, and of changes in financial position
r pay rates and withholdings. for the years then ended. Our examinations
11)A review of the borrower's prOCe- were made in accordance with generally ac-
resln distributingincluceptded
d auditing standards and, accordingly,
a payroll costs to included such tests of the accounting
pi nd expense accounts. records and such other auditing
procedures
75
_ u
r
t
§ 1789.38 7 CFR Ch. XVII (1-1-87 Edition)
as we considered necessary in the circum- CENTER COUNTY ELECTRIC COOPERATIVE BAL.
stances. ANCE SHEETS-DECEMBER 31, 19X4 and
In our opinion, the financial statements 19X3-Continued
referred to above present fairly the finan-
cial position of the Center County Electric [Equities and Liabilities(Note 1)]
Cooperative as of December 31, 19X4 and
19X3, and the results of its operations and I9X4 19X3
the changes in its financial position for the
years then ended, in conformity with gener- Other Equities(Note 7)......... 53,647 35.900
ally accepted accounting principles applies -
On a consistent basis. Subtotal............................ 1,875.590 1,622,173
Long-term debt:
CENTER COUNTY ELECTRIC COOPERATIVE BAL- REA mortgage notes less
ANCE SHEETS-DECEMBER 31, 19X4 and current maturates (Note
8).......................................... 5,249,115 5,396.385
19X3
} Current liabilities:
[Assets(Notes 1 and 2)] Current maturities of long.
term debt............................. 145.000 140,000
19X4 19X3 Accounts payable-Pur- I
t chased power..................... 48,916 52,117
Electric plant(Note 3): Accounts payable-Other..... 21,859 6,556
In service-At cost,............... $9,524.646 $9,365.264 Consumer deposits................ 32,660 33,085
Construction work in Accrued taxes......................... 10.958 9,146
progress-............................. 407,943 317,166 Accrued pension costs
(Note 9)............................... 5,000 4,750
Subtotal..................
.......... 9,932,589 9,682,430 Other current and accrued
Less: Accumulated provi- liabilities............................... 7,285 1,711
sions for depreciation
and amortization................. 3,117,629 2,917,295 Subtotal............................ 271,678 247,365
Subtotal............................ 6,814.960 6,765,135 Deferred credits(Note 10)............ 11,904 10,565
Other assets and investments: Contingent liabilities(Note 11).....................................................
Nonutility property.................. 20,227 20,227 Total......................................... $7.408.287 $7.276,488
Investments in associated
organizations(Note 4)....... 391,258 292,798 The accompanying notes are an integral part of these
Subtotal....................... 411.485 313,025 statements.
Current assets: CENTER COUNTY ELECTRIC COOPERATIVE,
Cash-General funds............ 37.350 51,544 STATEMENTS OF REVENUE AND PATRONAGE
j Cash-Construction funds.... 10,034 20,193
Accounts receivable (less CAPITAL FOR THE YEARS ENDED DECEMBER
accumulated provision 31
r for uncollectible ac-
counts of$2,207 in 19X4
i11 and$1,933 in 19X3).......... 36,527 35,255 19X4 19X3
Materials and supplies (at
average cost)...................... 83,652 80.882
Other current and accrued Operating revenues....................... $1,719,467 $1,805,890
assets................................... 8,613 8.692 Operating expenses:
Subtotal............................ 176,176 196,566 Cost of power......................... 587,729 625,411
Distribution-Operation.......... 111,058 121,682
Deferred charges(Note 5)........... 5,666 1,762 Distribution-Maintenance.... 158,622 182,740
Consumer accounts............... 76,675 72,927
Total......................................... $7,408,287 $7,276,488 sales.....,.................................. 38,378 40,755
Administrative and general... 94.682 87,058
The accompanying notes are an integral part of these Depredation and amortrza-
statements. tion....................................... 208,389 279,776
Taxes....................................... 34,920 34,438
CENTER COUNTY ELECTRIC COOPERATIVE BAL- Total................................. 1,390.453 1,444,787
ANCE SHEETS-DECEMBER 31, 19X4 and
Operating margins before fixed
19X3 charges........................................ 329.014 160,903
[Equities and Liabilities(Note 1)] Feed charges:
Interest on long-term debt.... 113,713 115,082
19X4 19X3 Operating margins
after fixed charges...... 215,301 45,821
Equities: G&T and other capital credits...... 14,460 17.500
Memberships........................... $60,145 $59,440 Net operating margins... 229,761 61,321
' Patronage Capital(Note 6)... 1,761,798 1,526,833
76
3
�'f
Rural Electrification Administration, USDA § 1 789
CENTER COUNTY ELECTRIC COOPERATIVE, CENTER COUNTY ELECTRIC COOPERATIVE
STATEMENTS OF REVENUE AND PATRONAGE STATEMENTS OF CHANGES IN FINANCIAL PO-
CAPITAL FOR THE YEARS ENDED DECEMBER SITION FOR THE YEARS ENDED DECEMBER
31-Continued 31-Continued
19X4 19X3 19X4 19X3
Nonoperating margins: Other current and accrued
Interest income....................... 24,289 18,802 assets......................................... (79) 112
Other nonoperating income.. 1,200 1.200 0 - (f,g93)
Total........................................ (2pj
Total................................. 25,489 20.D02
(Increase) decrease in current Ii-
Net margins for period.................. 255.250 83,323 abilities:
Patronage capital-Beginning of Accounts payable......................... (12,102) I 1,987
year.............................................. 1.526.833 1,469.125 Consumer deposits...................... 425 (83)
i
Accrued taxes............................... (I812) 794
Subtotal............................ 1,782,083 1,552.448 Accrued pension costs................ 250) (300)
Retirement of capital credits........ 20,285 25.615 Other current liabilities................. (5,574) 1 (3,703)
Patronage capital- Total....................................... (19,313) (1,305)
End of year.................. 1,761,798 1,526,833
Net decrease in working capital........ (39,703) (2,798)
The accompanying rotes are an integral part of these
statements. Note.-The accompanying notes are an integral part of
these statements.
E'ER COUNTY ELECTRIC COOPERATIVE
ATEMENTS OF CHANGES IN FINANCIAL PO- CENTER COUNTY ELECTRIC COOPERATIVE
NOTES TO FINANCIAL STATEMENTS,DECEMBER
SITION FOR THE YEARS ENDED DECEMBER 31 31, 19X4 AND DECEMBER 31, 19X3
19X4 19X3 1.SUMMARY OF SIGNIFICANT
ACCOUNTING POLICIES:
FUNDS WERE PROVIDED BY Present a description of the reporting en-
Net margins before provision for tity's significant accounting policies in ac-
depreciation and amortization of cordance with Accounting Principles Board
(19X4$290,562;19X3 S281,033).. $545,812 $364,356 Opinion No. 22, Disclosure of Accounting
G & T and other capital credits Policies.
(non-cash). .................................. (14, (17, 00) Disclosure of accounting policies should
Membership feesees 705 6
.................................. 705 00
Advances from REA............................ 174.976 278,500 identify and describe the accounting princi-
Retired capital credits-gain.............. . 1,200 ples followed by the borrower and the meth-
Material returned to stock from re- ods of applying these principles that materi-
tirements............................................ 10.014 8,473 ally affect the determination of financial
Increase in deferred credits................ 1,339 576 position, changes in financial position and
Decrease in working capital............... 39.703 2.798 results of operations.
Total........................................... 759.289 637,803 Disclosures of accounting policies do not
have to be duplicated in this section if pre-
FUNDS WERE USED FOR sented elsewhere as an integral part of the
Extension and replacement of financial statements.
plant................................................... 289,787 242,584 2.ASSETS PLEDGED:
Payments on long-term debt to
REA including portion maturing Substantially all assets are pledged as se-
within one year.................:............... 322,387 289,667 curity for long-term debt to REA.
Increase in investments(nett-Ex-
eluding capital credits assigned).... 96.932 57.868 3.ELECTRIC PLANT AND
Increase in deferred charges............. 3.904 2.640 DEPRECIATION PROCEDURES:
Plant removal costs............................. 25,994 19,429
Retirement of patronage capital........ 20,285 25,615 Listed below are the ma.ior classes of the
Total........................................... 759,289 637,803 electric plant as of December 31, 19X4, and19X3:
CHANGE IN COMPONENTS OF
WORKING CAPITAL 19X4 19X3
Increase (decrease) in current
assets:
,,.*-G@sh-General funds................... (14,194) (8,133) Intangible plant................................... $2.194 $2,194
�1-Construction funds........... (10,159) 6,799 Distribution plant................................. 9,011,036 8,873,957
counts receivable..................... 1,272
(2,143) General plant..........._......................... 511,416 1 489,113
Material and supplies................... 2,770 1,872 Electric plant in service.............1 9,524.646 9,365,264
77
§ 1789.38 7 CFR Ch. XV11 (1-1-87 Edition)
19X4 19X3 19X4 19X3
Construction work in progress.......... 407.943 317.166 Assignable....................................... S255,250 i $83,323
—I Assigned to date....._..................... 1,952,448 1,869.125
Total ........................ 9.932,589 9,682.430
Total........................................ 2,207.698 11952,448
Less:Retirements to date................1 445,900 425,615
Provision has been made for depreciation Total..................................... 1,761,798 1,526,833
of distribution plant at a straight-line com-
posite rate of 2.86 percent per annum.
General Plant depreciation rates have Under the provisions of the Mortgage
been applied on a straight-line basis and are Agreement, until the equities and margins
as follows: equal or exceed forty percent of the total
assets of the cooperative, the return to pa-
trons of capital contributed by them is lim-
Percent ited generally to twenty-five percent of the
Structures and improvement.. 2.5 patronage capital or margins received by
Office furniture............ 6.0 the cooperative in the prior calendar year.
Transportation equipment...... 14.0 The equities and margins of the cooperative
represent 25.3% of the total assets at bal-
ance sheet date. Capital credit retirements
Other general plant.................. 4.0 in the amount of$20,285 were paid in 19X4.
Communications equipment... 6.0 7.OTHER EQUITIES:
At December 31, 19X4 and 19X3,other eq-
4.IN-VESTMENTS IN ASSOCIATED uities consisted of:
ORGANIZATIONS:
Investments in associated organizations 19X4 I 9X3
consisted of the following at December 31, Retired capital credits—Gain............ $36,190 $34,990
19X4 and 19X3: Donated capital........................................... 17,457 910
Total.................................................. 53,647 35,900
19X4 19X3
Capital term certificates of the
National Rural Utilities Coopers- B.MORTGAGE NOTES—REA:
bye Finance Corporation Long-term debt is represented by mort-
(NRUCFC)...................................... $385.193 $288,261
Patronage Capital Credits Invest-
gage notes payable to the United States of
ad by NRUCFC.............................. 5,065 3,537 America. Following is a summary of out-
Other................................................... 1,000 1,000 standing long-term debt as of December 31,
19X4 and 19X3:
Total ..............................- 391.258 292,798
19X4 19X3
5.DEFERRED CHARGES:
2 percent notes due Mar.31
Following is a summary of amounts re- 1994.......................-.............:.. $1,057,155 $1,098,700
corded as deferred charges as of December 2 percent notes due Dec.31,
31,19X4 and 19X3: 19%.......................................... 2.485,927 2,502.370
5 percent notes due Dec.31.
19%.......................................... 033 1.935,315
19X4 19X3 Less:Current maturities.............. (145,000) (140,000)
Total................................... 5,249,115 5.396,385
Preliminary surveys 19X5-X6 work plan.. $3,486 0
Deferred interest......................................... 2,180 $1.762
Unadvanced loan funds of $285,600 are
Total.................................................. 5,666 1,762
available to the cooperative on loan commit-
ments from REA.
Principal and interest installments on the
6.PATRONAGE CAPITAL: above notes are due quarterly in equal
At December 31, 19X4 and 19X3, patron-
amounts of $99,600. As of December 31,
19X4, annual maturities of long-term debt
age capital consisted of: outstanding for the next five years are as
follows:
78
X
W
4�1
Rural Electrification Administration, USDA § 1789.38
19X5........................................ $145,000 State Supreme Court. Counsel is of the
19X6........................................ 150,000 opinion that no liability will be incurred by
19X7....................................... 151,500 the cooperative as a result of this action.
19X8........................................ 154,000 12.COMMITMENTS:
19X9........................................ 155,000
Under its wholesale power agreement, the
cooperative is committed to purchase its
Advance payments of$252,300 may be ap- electric power and energy requirements
plied to the installments. from Central Power Cooperative, Inc. until
December 31, 1990. The rates paid for such
9.PENSION PLAN: purchases are subject to review annually.
Substantially all of the employees of the APPENDIX B—SAMPLE AUDIT FOR CLASS A OR
Cooperative are covered by the ABC Retire- B COMMERCIAL TELEPHONE COMPANIES
ment and Security Program. The total pen-
sion expense for 19X4 was$22,400 and 19X3 This sample audit report is intended as a
was$20,400, including $8,680 and $8,630 re- guide. Audits will vary in each case, and
spectively of past service costs being amor. while it is recommended that the format be
tized over 10 years.These past service costs followed, each audit report should be pre-
will be fully amortized in 19X9.The amount pared to adequately cover the circum-
of accrued pension expense for the year is stances,
funded by the Cooperative in quarterly This short-form audit report has been pre-
annual contributions to the pension plan. pared to illustrate the type of audit report
A comparison of accumulated plan bene- and financial statements considered appro-
fits and plan net assets as of December 31,
1914 and 19X3 is presented below: priate for commercial telephone companies
10— financed by REA. Terminology relating to
cooperative telephone companies is illus-
[in thousands of dollars] trated in Appendix A.
Certified Public Accountants,
19x4 19X3 1600 Main Street,
Actual present value of accumulated City,State 24105.March 2,19X5.
plan benefits:
Vested.............................................. $2.563 $2,289
Nonvested........................................ 1,398 1,055 ACCOUNTANTS'REPORT
Total...........••-•-.--.•-••••••••--••............ 3,961 3,344 The Board of Directors, Center Telephone
Company:
Estimated net assess available for We have examined the balance sheets of
benefits................................................ 5.731 5,317
the Center Telephone Company as of De-
cember 31, 19X4 and 19X3, and the related
The assumed rate of return used in deter- statements of income and retained earnings,
mining the -dual present value of accumu- and changes in financial position for the
lated plan benefit was 7% of in 19X4 and years then ended. Our examinations were
19X3. made in accordance with generally accepted
10.DEFERRED CREDITS: auditing standards,and,accordingly,includ-
ed such tests of the accounting records and
Following is a summary of the amounts such other auditing procedures as we con-
recorded as deferred credits as of December sidered necessary in the circumstances.
31, 19X4 and 19X3: In our opinion, the financial statements
referred to above present fairly the finan-
19X4 19X3 cial position of the Center Telephone Com-
pany as of December 31, 19X4 and 19X3,
customer energy prepayments............. $6,694 $3,065 and the results of its operations and the
nventory adjustment.............................. 5,210 7,50o changes in financial position for the years
Total.............................................. 11,904 10,565 then ended,in conformity with generally ac-
cepted accounting principles applied on a
consistent basis.
11.LITIGATION:
The cooperative is defendant in an action
m which the plaintiff claims damages total-
ing $200,000 for personal injuries sustained.
I700^ction has been dismissed by the Dis-
7r ;ourt, but is on appeal before the
79
�^ a211111x r
7 CFR Ch. XV11 (1-1-87 Edition)
CENTER TELEPHONE COMPANY-BALANCE CENTER TELEPHONE CO.-BALANCE SHEETS-
SHEETS-DECEMBER 31,19X4 AND 19X3 DECEMBER.31, 19X4 AND 19X3-Continued
[Assets(Notes I and 2)] [Equities and liabilities]
19X4 19X3 19X4 19X3
Property, plant and equipment Long-term debt REA mortgage
(Note 3): notes(note 8)............................. 4,592,658 4,128,106
In service................................. $7,401.300 $6.650,553
Under construction................. 67,626 199,092 Current liabilities:
Acquisition adjustment Current portion of long-ter
(Note 4)............................... 176,380 176.380 debt(note 8)........................... 146,646 145,998
Subtotal................................ 7,645,306 7.026,025 Notes payable............................ 61,600 70.400
Accounts payable....................... 123,689 290,484
Less: Accumulated provi- Customers deposits................... 11.878 4,940
sion for depreciation.......... 1,760,587 1,504.255 Advance billings and pay-
merits....................................... 2,137 2,243
5,884,719 5,521,770 Accrued taxes............................. 242,076 224,50
-- Accrued pension costs (note
Miscellaneous physical proper- 9).............................................. 2,500 2,000
ty.(Note 5): Other current liabilities.............. 6,000 7,079
Net CATV plant...................... 413,511 407,086
Net deregulated customer.................................................. Total..................................... 596,526 747,710
Premises equipment.............. 103,618 0
Subtotal................................ 6,401,848 5,928,856 Deferred credits:
Deferred investment tax
Current assets: credit(note 11)....................... 53,078 61,377
Cash-Construction funds.... 21,000 19,000 Income taxes(note 10) 37.137 35,039
Cash-General funds............ 128.300 140,083
Notes receivable 2.1 3,000 Total............................................ 90.215 96.4 j16
Due from customers
agents (less reserve'a$11,597 in 19)114 Grand total..........................j6E,8187,545 E140"3
$1,490 in 19X3).................. 139.642 122,623
Materials and supplies (at�, The accompanying notes are an integral part of these
average cost)...................... 103,713 73.964 statements.
Other current assets.............. 1,357 10,131
Subtotal................................ 396,512 367,801 CENTER TELEPHONE CO.-STATEMENTS OF IN-
-- COME AND RETAINED EARNINGS FOR THE
Prepaid expenses and deferred
YEARS ENDED DECEMBER 31
charges!
Prepayments(Note 6)........... 49,185 62.201
Extraordinary retirements 19X4 19X3
(Note 7)............................... 40,000 45.000
Subtotal................................ 89,185 107,201 Operating Revenues:
Local Service........................... $836,822 $882,205
Total..................................... 6,887,545 6.403.858 Access Charges...................... 125,042 0
Toll Service.............................. 897.300 755,073
L9 ....... . .... ....................... 144.435 147,100
The accompanying notes are an integral part of these Less: Uncoliectible, Reve-
statements. nues...................................... (24,000) (24.500)
CENTER TELEPHONE Co.-BALANCE SHEETS- Total.................................. 1,979,599 1,759.878
DECEMBER.31, 19X4 AND 19X3 Operating Expenses:
[Equities and liabilities] Maintenance........._........ 339,839 284,226
Traffic....................................... 257.853 206,427
19X4 19X3 C0MffWC1al.................... 78,965 70,149
General Office Salaries and
Expenses............................. 153,899 142,750
Capital stock and retained Other Operating Expenses 98.027 ro:29i
earnings: Depreciation(Note 3) 332,044 309564
Capital stock-common: Amortization............................. 17,638 13,144
$10 par value-3DO,ODO Investment Credits-Not 6,201 1,640
shares authorized, Provision for Defamed
102,600 shares outstand- Income Tax(Note 10) 31.566 29.468
100"" ing 19X4 and 19X3............ $1,026,000 $1,026,000 Federal and State Income
Retained earnings(note 8) 582,146 405.626 Taxes--Operating IN
10&11)...................... 159,845 170,687
Total..................................... 1,608,146 1,431,626 Other Operating Taxes 225.013 204,230
80
Rural Electrification Administration, USDA § 1789.38
CENTER TELEPHONE CO.-STATEMENTS OF IN- CENTER TELEPHONE CO.-STATEMENTS OF
COME AND RETAINED EARNINGS FOR THE CHANGES IN FINANCIAL POSITION FOR THE
YEARS ENDED DECEMBER 31-Continued YEARS ENDED DECEMBER 31-Continued
19X4 I 9X3 19X4 19X3
Total.................................. 1,700.890 1.492,576 Increase (Decrease) in De-
ferred Charges.................... (18,016) 36,464
Operating Income: 278,709 267,302 Decrease (increase) in De-
Other Income and Ex- ferned Credits...................... 6,201 (1,640)
penses: Dividends on Common
Income from Miscellane- Stock.................................... 35,910 23,084
ous Physical Proper- Increase (Decrease) in
ty-Net(Note 5).............. 19,902 10,593 Working Capital................... 179,895 (281.159)
Income Available for Fixed Total ................... 1.234.898 526,281
Charges.................I.................. 298,611 277,895 -
Analysis of Increase (De-
Fixed Charges: crease) in Working Capital:
Interest on Long-Term Increase(Decrease)in Cur-
Debt.................................. 88,432 85.854 rent Asset:
Interest Charged to Con- Cash---Construction
, Funds..........'
3000struction-Credit.............. (2,251) (1,516) (148,64808)
Cash-General
(I1,�83) , 6
--otal.................................. 86,181 84,338 Notes Receivable................
(500) (781)
Due from Customers and
Agents.................... 17,019 26.589
Net Income for Period............... 212,430 193,557 Materials and Supplies. 29.749 (13.707)
Other Current Assets (8,774) 46,477
Retained Earnings-January
1,1 9X3 and 1 9X2.................. 405,626 235,153 Total.................................. 28,11=1 -,8-16
Dividends Declared................ (35,910) (23,084) -
Retained Earnings-Decem- Increase(Decrease)in Cur-
ber 31,19X4 and 19X3 582,146 405,626 rent Liabilities:
I Current Portion of Long-
Earnings Per Share o Term Debt........................ 648 104
Common Stock-Average.... 2.07 1.89 Notes Payable..................... (8,800) (4,036)
Accounts Payable.......... (166,795) 278,727
The accompanying notes are an integral part of these Customer Deposits............. 6,938 (2,325)
statements. Advance Billings and
Payments .............. (106) (228)
Accrued Taxes.........._........ 17,510 37,742
CENTER TELEPHONE CO.-STATEMENTS OF Accrued Pension Coats 500 1,077
CHANGES IN FINANCIAL POSITION FOR THE Other Current Liabilities (1,079) 14,954
YEARS ENDED DECEMBER 31 -r
Total.................................. (151.18-4) 326.015-
19X4 19X3 Increase(Decrease)in Work-
Funds Were Provided by: ing Capital.......................... 179,895 (281.159)
Net Income Before Depre- The accompanying notes are an integral part of these
ciation (19X4-$367.044 statements.
and 19X3-$326,342) $579,474 $519,899
Advances from REA............... 505,549 I 31,340
Decrease (increase) in In- CENTER TELEPHONE COMPANY
vestments............................. 99,575 (78,965)
Materials Returned to Notes to Financial Statements;December 31,
Stock.................................... 50,000 54,007 19X4 and December 31, 19X3
Total.................................. $1,234,898 $526,281 1. Summary of Significant Accounting
Policies:
Funds Were Used for: Include a brief description of the report-
Telephone Plant Additions ing entity's significant accounting policies in
and Replacements.............. 759,1001 585,097 accordance with Accounting Principles
Miscellaneous Physical Board Opinion No.22,
Property Additions and
oow%+olacements ..................
- 159 -0- Disclosure of Accounting Policies
mts and Reclas�;ii �c._
of Long-Term Debl Disclosure of accounting policies should
Due Within On.'.., 146,649 145,998 identify and describe the accounting princi-
Plant Removal Costs............. 20,000 18,437 ples followed by the borrower and the meth-
81
§ 1789.38 7 CFR Ch. XVII (1-1-87 Edition) C
I
ods of applying those principles that materi- 19x4 19x3
ally affect the determination of financial
position, changes in financial position and CAN Plant in Service................... S430,440 $420,940
results of operations. CATV Plant under Construction.. 9,051 6,500
Disclosures of accounting policies do not
have to be duplicated in this section if pre- Total CATV Plant............... 439,491 427.440
sented elsewhere as an integral part of the Less Accumulated Depreciation.. 25,980 20.354
financial statements. -
2.Assets Pledged: Net CATV Plant.................. 413,511 407,086
Substantially all assets are pledged as se-
curity for the long-term debt to REA.
3.Investment in Telephone Plant: CATV plant in service and under construc-
Telephone plant in service and under con- tion is stated at cost.The company provides
struction is stated at cost. Listed below are for depreciation on a straight-line basis at
the major classes of the telephone plant as annual rates which will amortize the depre-
of December 31, 19X4 and 19X3: ciable property over its estimated useful
life.
19X4 19X3
19X4 19X3
Organization.................................... $4,507 $4,507
Land................................................. 56,070 56,070 Deregulated Customer Prem-
Buildings..........................................1 560,200 495.760 ises Equipment-Leased.......... $109,699 0
Central Office Equipment.............. 2,570,364 2,133,581 Less: Accumulated Provisions
Toll and Subscriber Carriers......... 500,798 390.920 for Depreciation.......................... 6,08/ 0
Station Apparatus.......................... 230,196 197,350
Station Connections...................... 200.948 153,87a Total................................................. $103,618 0
Poles,Cables and Wire................ 2,408,895 2,082,760
Furniture and Office Equipment... 57,045 45,188
Telephone Plant in Service- Deregulated customer premises equipment
Unclassified................................. 611,950 900.252 was reclassified as miscellaneous physical
Telephone Plant in Service....... $7,401,300 $6,650,553 property as of January 1, 1983.Deregulated
CPE is stated at cost.The company provides
for depreciation on a straight-line basis at
The company provides for depreciation on an annual rate of depreciation which will
a straight-line basis at annual rates which amortize the cost of the equipment over its
will amortize the depreciable property over estimated useful life.
its estimated useful life.Such provision as a Following is a summary of net income
percentage of the average balance of tele- from miscellaneous physical property for
phone plant in service was 7.2 percent in the year ending December 31,19X4:
19X4 and 7.1 percent in 19X3. Individual
plant depreciation rates are as follows: Deregulated
CAN CPE Total
Percent
' Income from
Buildings.......................................................................... 4 Operations......... $32,425 $9,151 $41.576
Central Office Equipment.............................................. 4 Expenses............... 18,834 2,640 21,674 '
Toll and Subscriber Carriers......................................... 10 I
Station Apparatus........................................................... 13.3 Total........... 13,591 6,311 19,902
Station Connections....................................................... 5 _
Outside Plant-Aerial and Buried Cable..................... 4-5
Outside Plant-Pole Lines and Aerial Wire................ 25 Income tax expense totaled $3,556, of
Office Furniture............................................................... 10 which a2,883 was applicable to CATV oper-
k Wor es........................................................................... 25 ations and$673 was applicable to CPE sa'_es
Work Equipment............................................................. 16
and leasing activities.
6.Prepaid Expenses:
4. Telephone Plant Acquisition Adjust- Following is a summary of the amounts
ment: recorded as prepaid items as of December
This adjustment represents the difference 31, 19X4 and 19X3:
between the amount paid for the telephone I
plant plus associated expenses and the origi-
nal cost of the plant less the associated de-
preciation. The company is amortizing the i
adjustment over a 191/2 year period in ac- Prepaid Taxes.-... S1o,000 S20,000
cordance with the Public Utility Commis- Prepaid Insurance.......................... 3,000 31000
Prepaid Rent................................... 36,165 39,201
sion. Annual amortization amounts to
$9,000.
Total..................................... 49,185 62.201
5,Miscellaneous Physical Property:
82
f
`1
'•� tis,,
Rural Electrification Administration, USDA § 1789.38
7.Deferred Charges: (In thousands of dollars)
The balance consists of the unamortized
portion of the unprovided for loss in service 19x4 i 19X3
value of plant retired
Actuarial Present Value of Ac-
cumulated Plan Benefits:
Original Unamortized Vested......................................... $1,340 i $1,290
Description Data balance net balance Nam,ested................................... 930 I 875
of income. Total..................................... 2.270 I 2,065
tax savings 19X0 19X3 Net Assets Available for Bene-
Aerial Plant 1/1/X2 $50,00 $40,000 $45,000 fits................................................ 3,455 3,200
.......
The Public Utilities Commission granted The assumed rate of return used in deter-
the company permission to amortize this mining the actuarial present value of accu-
loss over a ten year period net of income tax mulated plan benefits was 6 percent for
savings of$10,542. both 19X4 and 19X3.A plan amendment ef-
8.Mortgage Notes: fective July 1, 19X3,refunded approximate-
Long-term debt is represented by mort- ly $1,000 to current employees representing
gage notes payable to the United States of their contributions to the plan. The refund
America. Following is a summary of out- had no effect on the employees' pension
standing long-term debt: benefits and did not materially affect the
actuarial present value of vested accumulat-
ed plan benefits. Beginning in 19X5, this
19X4 19X3 amendment is expected to increase annual
pension costs by approximately$300.
5% Notes Due December 31, 10. Income Taxes and Deferred Income
,'O'-'l............................................. $4,739.304 $4,274,104 Taxes:
:urrent Maturities................ 146,646 141,9911 The company uses a different method of
Total..................................... a,592,658 4,128,t06 depreciation on plant additions for income
tax purposes. As provided by the Economic
Recovery Act of 1981, the company has
As of December 31, 19X4, there were no elected to use the Accelerated Cost Recov-
unadvanced loan funds. ery System (ACRS)method of depreciation
Principal and interest installments on the for plant additions after 1980.In addition to
above notes are due quarterly in equal the different depreciation practices for book
amounts of$63,200.The maturities of long- and tax purposes, the company does not
term debt for each of the five years succeed. capitalize extraordinary maintenance and
ing the balance sheet date is as follows: retirements and cost of removal charges for
1995.........................................................$146,649 tax purposes.Provision is made in the state-
1996.........................................................$153,839 ments of income and retained earnings for
1997.........................................................$155,743 the taxes deferred as a result of the above
1998.........................................................$143,000 timing differences. The differences between
1999.........................................................$139,976 accounting for book and tax purposes per-
The long-term debt agreements contain taining to income taxes and investment tax
restrictions on the payment of dividends or credits are accounted for using the normal-
redemption of capital stock. The terms of ization method of accounting, as is required
the Mortgage Agreement require the main- for property placed in service after Decem-
tenance of defined amounts of members' ber 31, 1980, under the Economic Recovery
equity and working capital after payment of Tax Act of 1981.
dividends. Under these provisions approxi- 11.Investment Tax Credits:
mately $293,688 of retained earnings was The company follows the practice of re-
available for payment of dividends at De- cording_investment tax credit as a deferred
ce9.Pe sio Plan:
income, to be amortized over the life of the
9.Pension Plan:
The Corporation has a defined pension assets providing the credit as required by
Plan in effect for all employees.All accrued the Public Service Commission.Accordingiy,
pension costs are funded through participa- Federal income tax expense at December 31,
tion in a retirement program with the ZYX 19X4 was reduced $7,400 by the investment
Reserve Insurance Company. The fund tax credit amortization.
covers all vested benefits under the plan. 12.Commitments:
The expense for the year ended 19X4 was The company has executed contracts for
$12.000 as compared to $11,500 for 19X3. construction programs for approximately
The actuarial present value of accumulated $225.000 at December 31,19X4.The amount
,40+efits and the net assets available for unpaid against thse commitments at Decem-
benefits are as follows: ber 31,19X4 is$185,000.
83
.; _ 77u
r
§ 1789.38 7 CFR Ch. XVII (1-1-87 Edition)
APPENDIX C—SAMPLE MANAGEMENT LETTER graph would not necessarily disclose all ma-
(ELECTRIC OR TELEPHONE) terial weaknesses in the system. According-
REA requires that CPAs auditing REA ly, we do not express an opinion on the
borrowers provide a management letter in system of internal accounting control of
accordance with ¢1789.32. (company) taken as a whole. However, our
REA requires that this letter bear the study and evaluation disclosed no condition
same date as the accountant's report and be that we believed to be a material weakness.
addressed to the board of directors. The Our comments on specific financial and
CPA is required to sign both the manage- accounting matters as required by REA and
ment letter and the accountant's report. other comments and recommendations de-
veloped during our examination, which do
Certified Public Accountants not represent material internal control
1 1600 Main Street weaknesses,are detailed below.
City,State 24105
NOTE.—In instances where the study and
March 2, 19X5. evaluation of internal control discloses ma-
terial weaknesses (as defined in Statement
on Auditing Standards No. 20, Required
We have examined the financial state- Communication of Material Weaknesses in
ments of(company)for the years ended De- Internal Accounting Control, the last sen-
�-+ cember 31, 19X4 and 19X3, and have issued tence of the fourth paragraph and the fifth
our report thereon dated March 2. 19X5.As paragraph should be modified as follows:
part of our examination, we made a study However, our study and evaluation dis-
and evaluation of the company's system of closed conditions that we believe result in
internal accounting control to the extent we more than a relatively low risk that errors
considered necessary to evaluate the system or irregularities in amounts that would be
as required by generally accepted auditing material in relation to the financial state-
standards and specific REA audit require- ments of (company) may occur and not be
ments as set out in 7 CFR Part 1789—REA detected within a timely period. These con-
Policy on Audits of Electric and Telephone ditions were considered in determining the
Borrowers. The purposes of our study and nature, timing and extent of the audit tests
evaluation were to determine the nature, to be applied in our examination of the
timing and extent of the auditing proce- 19X4 financial statements, and this report
dures necessary for expressing an opinion does not affect our report on these financial
on the company's financial statements. Our statements dated March 2, 19X5.
study was more limited than would be nec- These material weaknesses as well as com-
essary to express an opinion on the system ments on specific financial and accounting
of internal accounting control taken as a matters as required by REA and other com-
whole. ments and recommendations developed
The management of (company) is respon- during our examination,which do not repre-
sible for establishing and maintaining a sent material weaknesses, are detailed
system of internal accounting control. In below:
fulfilling this responsibility, estimates and
judgments by management are required to COMMENTS
j assess the expected benefits and related Statement that examination procedures
costs of control procedures. The objectives specified in Part 1789 have been per-
reasonable,a system are to provide management with formed
reasonable,but not absolute,assurance that
assets are safeguarded against loss from un- Statement as to whether any special report,
authorized use or disposition, and that summary of recommendations or similar
transactions are executed in accordance communications, was furnished to the
with management's authorization and re- borrower management during the course
i corded properly to permit the preparation of the audit or during interim audit
of financial statements in accordance with work
generally accepted accounting principles. Material Weaknesses in Internal Accounting
Because of inherent limitations in any Control(if applicable)
system of internal accounting control, Weaknesses in Internal Accounting Control
errors or irregularities may nevertheless not considered Material
occur and not be detected. Also, projection Required Comments on Specific Financial
of any evaluation of the system to future and Accounting Matters (as detailed in
periods is subject to the risk that proce- 41789.32)
dures may become inadequate because of Internal Control (additional information
changes in conditions or that the degree of required by REA)
compliance with the procedures may dete- Accounting and Records
riorate. Material Control
Our study and evaluation made for the Compliance with REA Mortgage
limited purposes described in the first para- Reports to REA
l
84
Rural Electrification Administration, USDA
§ 1789.38
Service Contracts Sec.
Deposits Income Tax Status 1794.33 Proposals normally requiring an
Environmental Assessment without
Related Party Transactions
scoping.
Acquisitions or Sales of Property Depreciation Rates p y 1794.34 Proposals normally requiring an
Insurance Certification Environmental Assessment with scoping.
Other Comments and Recommendations 1794.35 Work plan proposals.
This letter supplements the information Subpart E-Procedure for Categorical
included in the financial statements and Exclusions
notes. It is intended solely for the use of
management, the Rural Electrification Ad- 1794.40 General.
ministration, and supplemental lenders and 1794.41 Proposals with no BER.
should not be used for any other purpose. 1794.42 BER proposals.
In accordance with the terms of our en-
gagement, we are enclosing copies of the Subpart F-Procedure for Proposals Normally
report and management letter for each Requiring an EIS
member of the Board, the Manager, and
other required distribution. Two copies of 1794.50 Normal sequence.
,.4�e report and management letter should be 1794.51 Preparation for scoping.
nsmitted to the REA and one copy trans- 1794.52 Scoping meeting.
'ted to supplemental lenders, where ap- 1794.53 Borrower's Environmental Analy-
Plicable. sis.
Certified Public Accountants 1794.54 EIS.
1794.55 Timing of agency action.
PART 1794-ENVIRONMENTAL Subpart G-Procedure for Environmental
POLICIES AND PROCEDURES Assessment Proposals Without Scoping
1794.60 General.
Subpart A-General
1794.61 Document requirements.
Sec. 1794.62 Notice of availability.
1794.1 Purpose. 1794.63 FONSI and notice requirements.
1794.2 Actions requiring environmental 1794.64 Timing of agency action.
review,
1794.3 Compliance. Subpart H-Procedure for Environmental
1794.4 Trivial violations. Assessment Proposals With Scoping
1794.5 Responsible officials.
1794.6 Metric units. 1794.70 General.
1794.7 Guidance. 1794.71 REA determination.
1794.72 Notice requirements for a PONSI
Subpart B-Implementation of the National determination.
1794.73 Timing of agency action
Environmental Policy Act for
FONSI determination.
1794.10 Apply NEPA early in the planning
Process. Subpart 1-Adoption of Environmental
1794.11 Consideration of alternatives. Documents
1794.12 Public involvement.
1794.13 Interagency involvement. 1794.8 1794.81 General.
1 Adoption as a fins]EIS.
Subpart C-Provisions Applicable to EA or EIS 1794.82 Adoption as a draft EIS.
1794.83 Adoption of an EA.
Preparation 1794.84 Adoption of environmental materi-
1794.20 Interagency coordination. als.
1794.21 Limitation on actions during the 1794.85 Timing of agency action.
NEPA process.
1794.22 Tiering. Subpart J-Supplemental EIS
Proposals 1794.90 Circulation and notices.
Subpart D-Classification of Pro
P 1794.91 Timing of agency action.
4.30 Control. APPENDIX A-PROCEDURE FOR PROPOSALS
1794.31 Categorical exclusions (proposals QUIRE AN EIS
WHICH NORMALLY RE
normally requiring neither an EIS nor AUTHORITY: National Environmental
an EA.) Policy Act of 1969(NEPA)(42 U.S.C.4321 et
1794.32 Proposals normally requiring and seq.);
EIS. Council on Environmental Quality
Regulations for Implementing the Proce-
85