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Home My WebLink AboutAgenda Truckee Donner Public Utility District Board of Directors Joseph R.Aguera J. Ronald Hemig Business Office Planning Services Robert A.Jones (916)587-3696 (916)587-3944 FAX(916) 587-5056 James A. Maass PTJ Patricia 5, Sutton REGULAR MEETING General Manager 7:00 PM, Wednesday, June 5, 1996 Peter L. Holzrnelster TDPUD Board Room AGENDA 1. Call to order 2. Roll call 3. Public Input - 7:00 PM(or as soon thereafter as possible) Any member of the audience desiring to address the Board regarding a matter on the agenda is welcome to do so. Matters not specifically listed an the agenda may be brought up under public input. ACTION ITEMS 4. Consideration of proposals for purchase of electric SCADA system 5. Consideration of a contract change order relating to the Hirschdale water treatment plant project 6. Consideration of a contract change order relating to the Gateway storage tank project 7. Consideration of bids for purchase of wire, cable and transformers 8. Consideration of casting a ballot for special district representative to the Nevada County Local Agency Formation Committee 9. Consideration of resolution relating to standby: a) Resolution implementing and taxing electric standby charges for the fiscal year 1996-97 b) Resolution fixing and placing electric standby charges on District tax roll for collection by the Counties of Placer and Nevada c) Resolution implementing and fixing water standby charges for the fiscal year 1996-97 d) Resolution fixing and placing water standby charges on District tax roll for collection by the Counties of Placer and Nevada 10. Consideration of Wenette Simons'request to purchase an easement for access to property on South River Street 11. Consideration of quitclaim deed clearing up an inconsistency with the Gateway tank property acquisition ROUTINE ITEMS 12. Correspondence: a) Town of Truckee letter dated 518196 re Hwy 267 bypass 13. Consideration of minutes of May 1 and 15, 1996; possible approval Post Office Box 309 11570 Donner Pass Road g Truckee, California 96160 14. Monthly Treasurer's report a) Approval of disbursements b) Acceptance and approval of monthly report CLOSED SESSION 15. Conference with legal counsel, existing litigation, Wood v. Amen as et al and related actions in accordance with Government Code Section 54956.9{a`g RETURN TO PUBLIC SESSION ADJOURNMENT NOTE. The complete packet of material relating to the agenda is available for review at the PUD office and at the Truckee Library �r Posted amailedin May 31996 SuSlgn M. Craig, Deputy Distrrc ESOLUT1 O O �V 1 OF TR�IB TRUC.KEDO NRPUB U7XTYD1STRfC E �T 1. . .. EMENTIN �41VD F�XIN ELECTRIC STANDBY � �R ES FOR Tf�f,E F1SGaL Y�FAf� 19��i-9? WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing electric standby charges on lands within the District boundaries and providing a means for collection thereof; and WHEREAS, on August 16, 1982, the Board of Directors adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County and WHEREAS, Ordinance No. 7501 prescribes that implementation of the actual charges shall be made by resolution of the Board for each fiscal year. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: I. The electric standby charge for the fiscal year 1996-97 shall be the sum of$20 for any parcel consisting on one acre or more, and the sum of$10 for any parcel of less than one acre. 2. The District shall determine the lands to be affected thereby for the current fiscal year and the charges to be assessed, levied and collected on the lands and parcels, and upon the completion thereof a subsequent resolution shall be approved fixing and placing the electrical standby charges on the District tax roll for collection by Placer and Nevada Counties. 3. Certified copies of this resolution are to be forwarded along with the direct charges to the County Auditor of the County of Placer and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within the District on June 5, 1996 by the following roll call vote: AYES: Agues, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT.- None. TRUCK DON ER P BLIC UTILITY DISTRICT By . Peter L. Holrmeister, !strict Clerk i ATTEST: Susan M. Craig, Deputy Distr' Clerk smc R .L1 TIC1t �_ S T ' = � fR P[ 8LC T1LT' T ' `T FIXIN IIIt?'PL . CI�l1 �'LECTRIC TAIIIDBY I-#At�►'G'�EI DIST�`ICT TAX ROLL' FORM CC� .L�CTIC?N BY THE COUNTIES OP PLACER'AND II E ADA WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing electric standby charges on lands within the District boundaries and providing a means for collection thereof; and WHEREAS, on August 16, 1982, the Board adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County, and WHEREAS, on May 15, 1996 the Board adopted Resolution No. 9617 implementing and fixing electric standby charges pursuant to Ordinances 7501, 9103 and 9105 for the fiscal year 1996-97, i and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels, NOW, THEREFORE, BE iT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Placer, State of California, and the County of Nevada, State of California, levy the standby charges against the parcels and owners of record listed on the computer itemization of unimproved parcels kept and maintained in the Planning Services Department of the District and made a part hereof by reference, and that the County Auditors and Tax Collectors be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provide. Upon completion and correction of the current list through June 30, 1996, a copy will be forwarded to the Auditor Controller of each County. 2. That certified copies of this resolution be forwarded to the County Auditor of the County of Placer and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within said District on June 5„ 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKEF,DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmei"ster, District Clerk ATTEST: Susan M. Craig, Deputy Distric Jerk smc - RESOLUTION UTION NO �� T E < . IST�`I T H � O 1 -97T 2 WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing water standby charges on lands within the District boundaries and providing a means for collection thereof, and WHEREAS, on August 16, 1982, the Board of Directors adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County, and WHEREAS, on March 18, 1991, the Board of Directors adopted Ordinance No. 9103 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Nevada; and WHEREAS, on April 8, 1991, the Board of Directors adopted Ordinance No. 9105 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Placer, and WHEREAS, Ordinance No. 7501 prescribes that implementation of the actual charges shall be made by resolution of the Board for each fiscal year. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. The water standby charge for the fiscal year 1996-97 shall be the sum of$80 for all parcels regardless of size. 2. The District shall determine the lands to be affected thereby for the current fiscal year and the charges to be assessed, levied and collected on the lands and parcels, and upon the completion thereof a subsequent resolution shall be approved fixing and placing the water standby charges on the District tax roll for collection by Placer and Nevada Counties. 3. That certified copies of this resolution be forwarded to the County Auditor of the County of Placer and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within the District on June 5, 1995 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT. None. TRUCKS DONNFR PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, District Clerk ATTEST- - Susan M. Craig, Deputy Distri Clerk smc l5 .J � � UL t " P. F11111 A11i1 Pi�4�II {�4T�E " S' `�tJfl�' RGESDNZISTRICTTAKROLLF WHEREAS, on February 18, 1975, the Board of Directors of the Truckee Donner Public Utility District duly adopted Ordinance No. 7501 fixing water standby charges on lands within the District boundaries and providing a means for collection thereof,- and WHEREAS, on August 16, 1982, the Board adopted Resolution No. 8240 amending Ordinance 7501 to include Placer as well as Nevada County; and WHEREAS, on March 18, 1991, the Board of Directors adopted Ordinance No. 9103 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Nevada; and WHEREAS, on April 8, 1991, the Board of Directors adopted Ordinance No. 9105 amending Ordinance No. 7501 and Resolution No. 8240 to the extent that such ordinance and resolution concern the fixing of water standby charges in the County of Placer; and WHEREAS, on May 15, 1996 the Board adopted Resolution No.9619 implementing and fixing electric and water standby charges pursuant to Ordinances 7501, 9103 and 9105 for the fiscal year 1996-97; and WHEREAS, the District has now determined the lands affected thereby and the charges to be assessed, levied and collected on the lands and parcels; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board of Supervisors of the County of Placer, State of California, and the County of Nevada, State of California, levy the standby charges against the parcels and owners of record listed on the computer itemization of unimproved parcels kept and maintained in the Planning Services Department of the District and made a part hereof by reference, and that the County Auditors and Tax Collectors be instructed to levy and collect said charges in the same manner as County taxes as by law and in said ordinance provide. Upon completion and correction of the current list through June 30, 1995, a copy will be forwarded to the Auditor Controller of each County. 2. That certified copies of this resolution be forwarded to the County Auditor of the County of Placer and the County Auditor of the County of Nevada. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting held within said District on June 5, 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig, NOES: None. ABSENT. None, TRUCK&F DONIVER PUBLIC UTILITY DISTRICT By4a Peter L. Holzme ster,'District Clerk ATTEST: . Susan M. Craig, Deputy District C&rk smc i I..AW OFFICES OF SKJERVEN, MORRILL, MACPHERSON, FRANKLIN 8 FRIEL 25 METRO DRIVE, SUITE 700 ER oFl"ICEs: SAN JOSIE, CALIFORNIA 95110 AUSTIN. TEXAS SAN FRANCISCO. CALWORNIA (408) 453-9200 FACSIMILE: (40e)<53-7979 June 5, 1996 Mr. J. Ronald rm President of t Board of Directors Truckee D er PUD 11570 D er Pass Rd. Truckee CA 96610 Dear Mr, Hemig: We represent Ilex Systems, Inc. of Milpitas, Califonria and wish to formally protest the award of the Truckee Donner PUD (TDPUD)Electric Department SCADA System to Quindar Products of Canada(QPL). The irregularities in the bidding process form the basis for this protest. Specifically, the sealed bid prices appear to have been ignored, the parties received differential treatment after the bids were opened and the bid evaluation process is subject to a conflict of interest. The public bid prices were: ILEX $113,053. Quindar $196,950. Despite this difference of over $83,000 in the bids, Quindar received the award. (Ilex was orally told it would be recommended to the Board at its May 1 meeting as a result of the evaluation of the opened bids.) We believe this result raises three troubling issues: l. The formal Bid Specification gave all vendors ample time to call TDPUD for clarification on any and all issues prior to the bid. Ilex found the Bid Specification sufficient to prepare a complete bid. There is no reason why Quindar could not also have submitted a complete bid. We see no reason why all bids should not have been evaluated based upon what was submitted at the time the bids were opened. 2. Moreover, Quindar was apparently approached by TDPUD and offered the opportunity to reformulate the terms of its bid after the bids were opened. No general public rebidding process was announced nor were all bidders asked to address the same post-bid concerns. Quindar has apparently used the opportunity to reduce the price difference between its bid and the Ilex bid. 3. We understand the Quindar bid now includes a proposal for services by NCPA. As an NCPA representative is involved in evaluating the bids, a serious conflict of interest appears to be SUERVEN, MORRILL, MACPHERSON, FRANKLIN 8 FRIEL Mr. J. Ronald Hemig June 5, 1996 Page 2 • present. (Please refer to the evaluation table attached to the TDPUD Staff Report tabled at the May 15, 1996 Board meeting.) In addition to these procedural irregularities, noneconomic factors also Favor the Ilex proposal: 1. Much importance has been focused on the ability to connect real-time data to NCPA. Ilex offered four separate solutions, all of which are industry standard, well documented and easily implemented to connect with NCPA or other agencies. The Quindar solution must connect to a proprietary protocol QNET that no other vender has access to, or may implement. It seems to us that an open implementation of the NCPA interface is in the best interests of TDPLTD and its customers, as well as other NCPA members. 2. Ilex is a California company that has been working with TDPUD for two years helping its engineers develop and refine technical requirements. Ilex has more than 200 systems installed, including seven systems installed with organizations with operating structures similar to the NCPA/"I"DPUD operating structure. Ilex manufactures all equipment in Milpitas, California, meets "Buy American" qualifications and can provide excellent local support. Ilex does not have to depend on lower tier vendors and subcontractors to maintain your system. We request you carefully review the acquisition process which was utilized in this procurement, and make the award, as is appropriate, to Ilex Systems. Very truly yours, n : `Marc David Freed MDF/kf cc: Joseph R. Aguera Robert A. Jones James A. Maass Patricia S. Sutter Peter L. Holzmeister Steven Hollabaugh Daniel L. Scharre Roger diFate Richard E. Godfrey G lWORK1CORP14 1 7000 11TRUCKEE PUB TownCouncil Department Heads Donald C.McCormack,Mayor TOWN OF Stephen L. Wright, Town Manager Jill,R. Fox. Director of Finance WE,bree B.(Breeze)Cross J.Dennis Crabb, Town Attorney Kathleen Eagan `••.,.,_ ��..,,•••` Jon A. Lander, Town Engineer Steve A.Carpenter Thomas E. Covey,Public Works Tony Lashbrook, Community Development May 8, 1996 Peter L. Holzmeister Clerk of the Board Truckee Donner Public Utility District 11570 Donner Pass Road Truckee , CA 96161 SUBJECT: Highway 267 Bypass Update Dear Peter: I would like to take this opportunity to write and say that persistence and collective efforts pay off! If you haven't already heard,the California Transportation Commission,last week,approved funding for the Truckee Bypass project. Funds are now available in the State Transportation Improvement Program to complete right-of-way acquisition and final design during the 1997/98 fiscal year with construction to commence in fiscal year 1999. Continued lobbying efforts both with State Legislators and the California Transportation Commission clearly had an impact on the Commission's decision to fund this project and the Truckee Donner Public Utility Districts' effort to lend its support certainly helped in achieving this goal. On behalf of the Town Council I would like to thank you for your support in these efforts. Very Truly Yours, Don McCormack Mayor DM/bj Town Administrative Office Tel: 916-582-7700 11570 Donner Pass Road,Truckee,CA 96161 Fax: 916-582-7710