HomeMy WebLinkAboutAgenda Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734
(916) 587-3896
REGULAR MEETING
Monday, May 7, 1984
7:00 P_M. - TDPUD Board Room
A G E N D 1. Call to order A
2. Roll call
3. Approval of minutes:
a) January 3, February 6 and March 19, 1984
b) April 2 (special and regular meetings) ; April 9; April 16 (special
and regular meetings) ; Board direction
c) Request for correction to minutes of September 26, 1983
4. Statement of general fund; bills for approval
5. Manager's report
6. Planning Department Notices
7. Consultant reports
8. Public input
9. Correspondence
10. Committee reports
SPECIAL BUSINESS - 8:00 P.M_ (or as soon thereafter as possible)
1. Presentation of Harvey Rose management audit
UNFINISHED BUSINESS
1. Consideration of resolution authorizing lease agreement with Weststar
NEW BUSINESS
I. Highway 267 line relocation; consideration of recommendations; possible
award
2. Consideration of resolution establishing District policy regarding main-
tenance and miscellaneous services costing under $3,000
3. Consideration of resolution establishing District policy regarding pro-
cedures for water service applications and the processing of same, and
rescinding former resolution
4. Consideration of resolution adopting revised electric rules and regula-
tions and rescinding former resolutions
5. Consideration of resolution authorizing President to sign contract on
behalf of District with Peter L. Holzmeister, General Manager
6- Resolution issuing call for bids - electrical distribution material (wire)
CLOSED SESSION - Discussion of legal and personnel matters
RETURN TO PUBLIC SESSION - Possible action resulting from closed session
ADJOURNMENT
C E R T I F I C A T I O N
I hereby certify that the foregoing agenda has been posted in the District
Office and Government Center, provided to the U. S. Post Office and County
Library for posting, and mailed to the Dire ors and 'ntereste parties on
Thursday, May 3, 1984.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - April 30, 1984
Bank Balance - March 29, 1984 $ 32.407.58
Electric Revenue 568,686.19
Water Revenue 63,187.35
Electric Connection Fees 6,300.00
Water Connection Fees 4,275.00
Facilities Fees 3,950.00
Miscellaneous Billings Revenue 3,469.53
Miscellaneous Revenue - Office supplies, employee ins. , 2,320.81
misc. rents, misc. job work, credit bureau collections,
Standby Revenue 3,211 .93
Interest Revenue 76,032.93
Transfer from LAIF 492,000.00 $ 1 ,255,841 .32
Approved Billings $ 517,314.63
Less: unapproved ( 1 ,110.64) 516,203.99
Amcom Communications - down payment on phone system 4,790.23
Associated Truckee Travel - plane fare to Pennsylvania,
Santa Barbara, Kansas City and state of Washington 35363.00
Budget Rent-A-Car - car rental for J. Hamilton 79.90
Cattan, George - pension plan payment 258.75
Cooley, Dan - refund of expenses, Santa Barbara 30.73
Dabis, E. Christina - Nevada Co. sewer assessments 706.25
Directors - monthly compensation 1 ,000.00
Employment Development Dept. - SDI and personal income
tax withheld 35461 .25
Employee meals .50 49
Employee telephone 4 .50
Hamilton, James 36
- expense money for Kansas City 50.00
Harker & Harker - payment of retention on contracts 13 ,708.83
Holzmeister, Peter - payment for manager interview 1 ,770.80
I.B.E.W. - union dues 520.00
I.E.E.E. Registration - electrical parts seminar 75.00
Maass, James - expense reimbursement for Penn. trip 183.54
Mark Adams Hotel - lodging for J. Hamilton 69.17
Pandy, Joseph - payment for manager interview expenses 923.15
Penn Grove Hotel - manager interview, general public 54.04
Petty cash - refund account 192.40
Placer Credit Union - employee contributions 2,357.55
Refunds: Credit balance on closed accounts 25469.67
RMRS Systems - postage meter 1 ,000.00
Social Security Division - employer/employee deposit 9,330.46
State Compensation Insurance Fund - workman 's comp.
insurance for quarter 5,277 88
State Board of Equalization - energy surcharge for qtr. 4,451 .88
Truckee River Bank - federal tax deposit 7,880.11
- computer loan pmt. 25569.80
- LAIF deposit 600,000.00
- truck loan pmt. 2,737.01 6135186.92
U.S. Postmaster - stamps 100.00
- trust fund 25.00 125.00
USDA-REA - loan payment 7,070.83
Walter, Harry,- payment Net manager interview expenses 368.54
PAYROLL (1 ,193,169 62)
3-30-84 20,361 .39
4-13-84 20,662.98
Retro cks. 1 ,187.11 ( 42,211 .48)
Bank Balance - April 30, 1984 $ 20,460.22
Bills for Board Approval - see attached ( 340,038.85)
Bank Balance after payment of above ( 319,578.63)
LAIF transfer to cover above bills 320,000.00
Balance after LAIF transfer $ 421 .37
Balance in LAIF and Public Time Deposits after above
transfer is $ 270.462.73
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BILLS FOR BOARD APPROVAL - May 7, 1984
VENDOR Total Electric Water General Description
Ace Hardware 4.40 4.40 Misc. hardware, 4/84
Allied Automotive 64.52 64.52 Automotive maintenance
Allied Petroleum 2,115.89 2,115.89 Gasoline and oil , 4/84
American Safety Utility Corp. 190.33 190.33 Blue eye beam, replacement bulbs, 4/84
Arnett Testing Laboratory 128.10 128.10 Safety test of gloves, blankets & sleeves
Bi State Petroleum 807.23 482.24 324.99 Diesel and heating fuel , 4/84
J.R. Bradley Company 58.27 58.27 Galvanized bolts and washers
Cal-Nevada Tire, Inc. 11.50 11.50 Tire repair, Unit 9
Camellia Valley Supply 2,205.24 2,205.24 Inventory for Water Dept.
Case Power & Equipment 82.00 82.00 Parts for backhoe
Cook Associates 1,966.85 1,966.85 Consulting services, 4/84
County of Nevada 1,851.30 1,851.30 Special assess. standby charges 1983,84 tax rl
D & C Roadside Service 352.97 352.97 Repair on Unit 10 & 18
Digital Equipment 880.00 880.00 Contract maint. agreement, 4/84
Digital Systems 1,377.01 1,377.01 License fees, consultation, 3/84
Dr. James D. Evans 121.00 121.00 Safety glasses, Bill Tamietti
Farmers Bros. Company 77.70 77.70 Coffee, tea & cocoa, 4/84
Forestry Suppliers, Inc. 131.29 131.29 Nylon-clad steel tape
General Electric Supply Company 130.81 130.81 Staples, batteries, plastic handle
Johnny Gorc 70.00 70.00 Apprentice lineman training
Graybar Electric 3,277.79 3,277.79 Tap clamps, machine bolts
James Hansen & Assoc. 392.56 392.56 Consulting services, 3/84
Harker & Harker Inc. 6,016.33 6,016.33 Install transformer, T.D. Sub., 12/83
Hartford Life Insurance 1,898.54 1,898.54 Define Benefit Plan, 5/84
High Country Answering Service 68.75 68.75 Answering service, 5/84
House of Printing, Inc. 370.27 370.27 Receipt stubs, envelopes
J.S. Truckee Rents 188.68 188.68 Jumping jack, fork lift, compactor rental
Jones-West Ford 17.39 17.39 Parts for Unit 8
McDonough, Holland & Allen 875.36 875.36 Consulting services, 3/84
W.C. Menzies Jr., M.D. 115.00 115.00 Physical exam, Peter Holzmeister
Mountainside Maintenance 445.00 445.00 Janitorial Service, 4/84
Mountain Hardware 100.69 100.69 Miscellaneous hardware
Munichem Corporation 180.92 180.92 Chemical cleaning items
NJATC 45.13 45.13 Subscription, "Apprentice Lineman"
National Rural Electric Coop. 17.50 17.50 Advertisement, Engineer position
Nevada Communication Equipment 73.00 73.00 Radio maintenance on Unit 21
Nevada Office Machines 120.00 120.00 Maint. on (2) Victor calculators, 5/84-5/85
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BILLS FOR BOARD APPROVAL -
Page 2
VENDOR Total Electric Water General Description
Nevada Zee First Aid Supply 41.63 41.63 First-Aid supplies
North-Lake Auto Parts, Inc. 84.93 84.93 Automotive parts
Nupla Corporation 239.52 239.52 Shovels for Water Department
Osburn's Garage 1,028.62 1,028.62 Auto repair on Unit 3
Overhead Door 105.00 105.00 Maintenance overhead door
Pacific Bell 1,321.66 411.60 910.06 Telephone and telemetry, 4/84
R.T.E. Corporation 1,070.60 1,070.60 Transformer
Raymond Vail Associates 225.00 225.00 Survey of erosion problems
Record Supply Company 3,668.52 3,668.52 Concrete meter boxes, flanged gate valves
Red Star Services 442.40 442.40 Uniforms, linen service, 4/84
Wayne Richardson Company 1,390.00 1,390.00 Annual Trust and summary reports, pension
Sacramento Bee 27.45 27.45 Advertisement, journeyman lineman
Sha-Neva, Inc. 27.40 27.40 Fill dirt for Water Dept.
Sierra Masonry 4.66 4.66 Concrete blocks
Sierra Pacific Power Co. 288,807.81 288,807.81 Purchase power, 3/84
Siri Office Supply, Inc. 624.72 624.72 Office supplies
Snap On Tools Corp. 95.03 95.03 Small tools
Snohomish County P.U.D. 4,792.47 4,792.47 Professional services, M. Schinman, 3/84
Standard Insurance Co. 1,188.51 1,188.51 Life & Disability Insurance, 5/84
Superintendent of Documents 16.50 16.50 Bulletin, REA #181-2
Tahoe Office Systems 308.76 308.76 Office Supplies
Tahoe Truckee Sanitary District 10.00 10.00 Trash insulators
Tahoe Instant Press 73.08 73.08 Office Supplies
Teichert Aggregates 591.15 591.15 Fill for Water Project
Thomas Publishing Co. 160.00 160.00 Subscription, 1984
Truckee Tahoe Lumber Co. 168.67 168.67 Particle board, wood for desk file
Truckee Tahoe Medical Group 36.00 36.00 Physical exam, Dennis Devine
Truckee Tire Service, Inc. 22.00 22.00 Tire repair, Unit 5
Utility Body Company 357.01 357.01 Parts for Unit 18
United Parcel Service 64.29 64.29 Parcels
Wedco Inc. 1,659.55 1,659.55 Dex-Angle, Conductor, copper wire
West Coast Shoe Co. 88.56 88.56 Repair of boots
Western Hardware & Tool Company 65.24 65.24 Knives & Safety straps
Western Nevada Supply Co. 4,274.69 4,274.69 Inventory, Water Dept.
ZEP Manufacturing 128.10 128.10 Safety solvent for Water Dept.
TOTALS 340,038.85 305,132.15 13,939.34 20,967.36
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COOK ASSOCIATES ENGINEERING CONSULTANTS
2060 PARK AVENUE
OROVILLE. CALIFORNIA 66665
PHONE (6t6) J533•6457
t�
May 2, 1984
RECT MAY 4 1984
COPIES TO.
Mark Schinman, Interim Manager - BOARD-
Truckee Donner Public Utility District
Post Office Box 309
Truckee, California 95734-0309 _�`
Re: Engineer ' s Report for Highway 267
May 7 , 1984 Board of Director ' s Meeting
Dear Mark :
Five bids were received by the District April 27, 1984 for
the Highway 267 Line Replacement project.
1. Jetco Underground $ 78,440.00
2. Joe Suter 94,934. 50
3. Harker & Harker 103,850. 00
4. James Maneatis 114,399. 60
5. Northbilt 142,610. 00
Engineer ' s Estimate 108,000 . 00
The low bidder is J. E. McGill, doing business as Jetco
Underground, from Brownsville, California. The construction
firm is well qualified having completed Schedule A of your
Project 77-1 on Deerfield Drive in 1978, and has informed
us that he is well aware of the large float rock and
saturated ground conditions to be overcome in this project.
He is anxious to proceed.
It is therefore our recommendation that Project 83-2,
Highway 267 Line Replacement, be awarded to:
Jetco Underground
Star Route Box 224
Brownsville, California 95919
( 916 )692-1530
in the amount of $78, 440. 00, and direct that the following
'^ Bonds and Insurances be
provided to the District with the
signed Construction Agreement:
1. Workmen's Compensation Insurance,.
2. Public Liability Insurance: $1,000,000 each
person and each accident.
3. $500,000 Property Damage Insurance.
4 . Fire Insurance.
5. Payment Bond for 50% of the Bid.
6. Performance Bond for 100% of the Bid.
It is further recommended that the Board of Directors
authorize the Chairman and the Manager to execute the
Construction Contract after each is satisfied the
Agreements within tile Contract are in proper order .
Enclosed for your information is a copy of the detailed
breakdown of the Bids and the Engineer ' s Estimate.
Very truly yours,
COOK ASSOCIATES
�l
fan J. Cook
Civil Engineer
DJC:psl
cc : Board of Directors
Enclosure: Bid Summary
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Truckee Donner Public Utility District
Post Office Box 309 • 11570 Donner Pass Road a Truckee, California 95734
(916) 587-3896
MEMORANDUM
April 12, 1984
To: Board of Directors
From: Marls A. Schinman, Interim Manager
Subject: Minutes of September 26, 1983
Upon review of the minutes by the Harvey Rose Accountancy Firm, and
subsequently listening to the tape of the September 26th meeting, an
omission was noted.
I request that the following paragraph be inserted into the minutes
where indicated on the attached copy.
"Director Kuttel moved that the Board President (Corbett) and
Vice President (VanLandingham) take the responsibility of
.management until the District has an Interim Manager. The
motion was seconded by Director Corbett. ROLL CALL: Maass,
no; all other Directors, aye. SO MOVED."
May consideration of this correction be placed on the May 7th agenda?
smc
Enclosure a/n
t
! ROLL CALL vote on the motion: all Directors, aye. SO MOVED. It wa3
inoted that the matter will be placed on the October 3, 1983, agenda for cer.-
{ sideration.
f{ CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF LEASE AGREEMENT FOR
i
AT&T TELEPHONE SYSTEM -— !
Counsel requested that this matter be put over to -the regular meeting
of October 3rd.
CLOSED SESSION
The meeting was adjourned to closed session at 8:00 P.M.
RETURN TO PUBLIC SESSION {
The Board returned to public session at 9:37 P.M.
f
JAMES M. WARD - EVALUATION OF JOB PERFORMANCE
President Corbett advised that the Board, in closed session, had begun
a discussion of the job performance of General Manager Ward. Mr. Ward re-
quested this discussion be held in public session, and the Board agreed.
i Relating to Mr. Ward's performance, the Chairman mentioned a possible
communication problem, the alleged failure to copy some items to the Board -
which he felt should have been copied, what he interpreted to be a sensi-
tivity on the part of Mr. Ward regarding certain matters, and Mr. Ward
leaving meetings or appointments abruptly (prior to their conclusion) on
several occasions.
Director Kuttel mentioned he had concerns respecting a possible confliO
` of interest on the part of Mr. Ward.
M
t
� j Manager Ward requested that the Board name specific instances and sit-
uations where these alleged actions took place. Lengthy discussion ensued.
Also brought up at this time was the reconductoring of the Donner Lake Sub-
station, change orders related thereto, how the Design Engineer for the pror
ject was 'selected, how Ingo Nikoley was chosen as the District's Electrical
Engineer; the undergrounding project at Donner Lake Substation, performance
and qualifications of Gordon Richards, District Inspector for the project,'
and possible bad planning of the project; further, insurance information
Director VanLandingham requested Mr. Ward to obtain, the status of the Disc
Ii trict's vehicle maintenance and inspection program, employee morale and
Union grievances.
District employee Dave Rully noted his feeling that Mr. Ward's door ha
I always been open to him for communication purposes, but stated that, in his
Opinion, morale is very low and employees are unhappy - there appears to be
quite a bit of mistrust. Further, he noted that he thinks the employees waAs
! to do a good g g p d
� g job, but are looking for recognition and respect from the Boar t
Several employees in the audience agreed with Mr. Rully. {
sf
ent Corbett moved that this matter be put over, and it be. again '
1 the October 3, 1983, meeting. Director VanLandingham seconded 4
ROLL CALL: all Directors, aye. SO MOVED.
I � esident moved that, until the matter is settled, Jim Ward be
I ithout pay. Director VanLandingham seconded the motion. ROLL
j a, no; all other Directors, aye. SO MOVED.
President Corbett indicated he would like to t prepare a communication
to the public via the newspaper concerning current activities of the Dis-
trict; the Board asked that it be given the opportunity for review prior
to release.
iWith respect to questions posed by several members of the audience,
Director VanLandingham stated that, in his opinion, Mr. Ward's job per-
formance was unsatisfactory to him.
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9/26/83 Pg. 2