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Home My WebLink AboutAgenda Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING Monday, June 6, 1983 TDPUD Board Room 1. Call to order 2. Roll call 3. Approval of minutes: a) April 4, 14 and 18, 1983; Board direction 4. Statement of General Fund and bills for approval 5. Manager' s Report 6. Planning Department Notices 7. Consultant Reports 8. Public Input 9. Written and oral communications 10. Committee Reports UNFINISHED BUSINESS 1. Possible amendment of Resolution No. 7204 - Director/Manager relationships 2. Change in meter reading and billing procedure - discussion and possible direction 3. Possible award of janitorial service bid 4. Water connection fees - discussion and possible action 5. District retirement program - scheduling of meeting with Wayne Richardson, Inc. 6. Discussion of the purpose and function of the committee system NEW BUSINESS I. Joint Powers Agreement with Nevada City and Nevada Irrigation District - con- sideration of malting amendments to agreement 2. Redwood tank at Northside - possible award (dismantling, removing and cleaning up site) 3. Sponsorship of Truckee youth summer activities 4. Line bucket truck - possible direction S. Discussion of the purpose and function of the District's Counsel 6. Consideration of resolution accepting an easement from Dale W. Cox (relocation of power pole) 7. Summer help program - review, possible direction CLOSED SESSION - Discussion of legal and personnel matters RETURN TO PUBLIC SESSION - Possible action resulting from closed session ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District Office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Direct s and interested parties on Tuesday, May 31, 1983. / Susan M. Craig, Deputy Di rict Clerk Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING Monday, June 6, 1983 All- TDPUD Board Room ADDENDUM TO AGENDA NEW BUSINESS 8. Consideration of resolution changing the days of the regular Board meetings (amending Section 4 of the Bylaws, Resolution No. 7820, and rescinding Ordinance No. 7703) C E R T I F I C A T I O N I hereby certify that the foregoing addendum to the agenda has been posted in the District Office and Government Center, provided to the U_ S. Post Of- fice and County Library for posting, and mailed to the Directors and inter- ested parties on Thursday, June 2, 1983. Susan M. Craig, Deputy strict Clerk TRUCKEE DONNER PUBLLC UTILITY DISTRICT STATEMENT OF GENERAL FUND - May 31 , 1983 Bank Balance - April 27, 1983 $ 65,523.15 Electric Revenue 465,078.81 Water Revenue 45,996.82 Electric Connection Fees 2,700.00 Water Connection Fees 1 ,575.00 Facilities Fees 1 ,150.00 Miscellaneous Billings Revenue 1 ,345.06 Miscellaneous Revenue - Garbutt, deposit on primary ext. , misc. contract work, office expense 8,281 .59 Standby Revenue 20,342.65 Interest Revenue 43,499.76 Transfer from LAIF 300,000.00 $ 955,492.84 Approved Billings 431 ,574.62 American Public Power Assoc. - dues 425.00 Am. Water Works Assoc. , Date Proc. Dept. - water bk. 8.15 George Cattan pension plan payment 258.75 Deluxe Travel - room for J. Corbett for seminar 222.60 Directors - compensation for month 1•,000.00 Employment Development Dept. - deposit for month 1 ,873.66 Employee telephone - lineman phone for month 27.96 Evans, James Dr. - replacement B. Johnson glasses 45.00 I.B.E.W. - union dues- 491 .30 Mertens ZurBorg, B. work boots 78.97 Nevada County - Hirshdale Annexation 250.00 Petty cash - replenish fund 347.29 Placer Credit Union - employee savings 1 ,343.42 Refunds: Connection fees 875.00 Refunds: Energy audits 15.00 Refunds: Credit balance on closed accounts 4,336.64 RMRS System - postage meter 500.00 Social Security Division deposit for month 7,140.03 State Board of Equalization - sales tax for the quarter ended 3-31-83 1 .99 State Board of Equalization - energy surcharge for quarter ended 3-31-83 4,017.58 State Dept. Health Services - J. Ward water certfte. 15.00 TDPUD - interest on consumer deposits 173.16 Truckee River Bank - fed tax deposit 6,784.61 - LAIF deposit 431 ,000.00 - computer loan 2,569.80 440,354.41 U.S. Postmaster - postage permit no.l 500.00 - stamps 100.00 - trust fund 25.00 - postage permit no. 28 40.00 665.00 Ward, James -expenses for Phoenix trip to assess line trucks 181 .14 (896,221 .67) PAYROLL OT Gross Net 4-30-83 Permanent 588.44 18,685.30 Part-time 89.30 82.61 5-15-83 Permanent 1893.54 26,629.01 18,911 .71 87.40 80.84 ( 37,760.46) Bank Balance - May 31 , 1983 21 ,510.71 Bills for Board Approval - see attached (348,054.96) Bank Balance after payment of above (326,544.25) LAIF Transfer to cover above bills 327,000.00 Bank Balance after LAIF transfer 455.75 Balance in LAIF and Public Time Deposits after above transfer is $100,954.91 RILLS FQR BOARD APPRQVAL - June 6, 1983 'Total Electric Water General Description Ace Supply Company 91.02 91.02 Mitey locks Aetna Life & Casualty 117.00 117.00 Life insurance for 5/83 Airsi.gnal of California 16.00 16.00 Radio service for 5/83 Allied Automotive, Inc. 25.63 9.56 16.07 Misc. auto parts Allied Petroleum Co. Inc.. 1,954.11 1 ,954.11 Gas Alpha Hardware 1,002.38 662.39 103.24 236.75 Misc. supplies Andersen, Arthur & Co. 4,50.0,00 4,500.00 Final bill for 12/82 audit Barsamian, Armon 439.40 439.40 Arbitrator Re: discharge of Merrilyn Big D Lnternational, Inc. 134.11 Marsh 134.11 Misc. auto parts Blue Cross 11 ,156.99 11 ,156.99 Insurance premium for 6/83 & 7/83 Boss Manufacturing Co. 23.42 23.42 Misc. rain gear Bureau of Reclamation 2,500.00 2,500.00 Funds for technical review of proposed hydro developement at Boca and Prosser Cassano, Andrew R. 431.08 431.08 Consultant services for 4/83 Citation 1.12 1.12 Burner gasket, Steam cleaner CPN Energy Management Services 250.00 250.00 Energy audits Crawford's Automotive 50.00 50.00 Smog inspections for vehicles Credit Bureau of Tah-Truckee 12.00 12.00 May charges Davis Auto Parts. 30.34 30.34 Misc. auto parts Digital Equipment Corp, 877.60 877.60 Maintenance coverage for computer Digital Systems 1,128.07 1 ,128.07 License fees for 5/83 Easterday Supply Co. 51.48 51.48 Napkin disposal and trash can liners Evans, Dr. James D. 85.00 85.00 Michael Connell 's work glasses Farmer Brothers Co. 71.74 71.74 Coffee, Tea and Cocoa General Electric Supply 1,605,70 1 ,605.70 Grounding clamps and cable Goldsmith, Bonnie 2,420.00 2,420.00 Accounting services 4/26/83 thru 5/30/83 Goodrich, B.F. 73.60 73.60 Tires Graybar 61.36 61.36 Wedge clamps and service sleeves Hall 's Safety Equipment, Inc. 46.61 46.61 Belt supporters and loop & snap assembly Hawkins Traffic Safety Supply 218.63 218.63 Plastic back bracing High Country Answering Service 63.75 63.75 Service for 5/83 House of Printing, Inc. 1 ,097.53 1 ,097.53 Office supplies Jones-West Ford 16,449.42 16,449.42 Two Ford pickups Lloyd Associates, Inc. 24.00 24.00 One year subscription Personnel Reporter Long's Drug Stores 24.69 24.69 Office supplies McDonough, Holland & Allen 472.02 472.02 Consultant services Mid Sierra Truck & Tractor 1 ,557.47• 1 ,557.47 Misc. vehicle repair ........ ..... l � BILLS FOR BOARD APPROVAL - June 6, 1983 Page 2 Total Electric Water General Descri:pti;pn Morrill and Machabee, Inc. 432.81 432.81 Office supplies Mountain Hardware 44.42 26.54 17.88 Misc. supplies National Joint Apprenticeship 3.00 3.00 Balance due on workbooks Nevada Communications Equip. Co. 458.00 458.00 Radio maintenance Nevada Office Machines 268.00 268.00 Renewal of Maintenance agreement for Victor 670's 6/83 thru 5/84 Nevada Zee First Aid Supply 56.07 56.07 First aid supplies Nikoley, Ingo 760.00 760.00 Consultant services 3/83 thru 5/5/83 North-Lake Auto Parts, Inc. 607.20 607.20 Misc. auto parts 0.B's Board 27.58 27.58 Employee meals Pacific Telephone 928.41 928.41 Telephone for 5/83 Pacific Telephone 473.85 473.85 Telemetry for 5/83 Pitney Bowes 342.00 342.00 RMRS meter rental and service agreement Record Supply Company 308.50 308.50 PUC pipe, romac dresser Red Star Services 572.21 572.21 Supplies for 4/83 and 5/83 Sandel-Avery Engineering 750.00 750.00 Maintenance contract for 2/83 Sears & Roebuck 71.67 71 .67 Typewriter repair Sierra Pacific Power Company 285,894.92 285,894.92 Power usage for 5/83 Siri Office Supply 636.67 636.67 Office supplies Siris Business Machines 54.27 54.27 Adding machine repair Sierra Chemical Co. 85.75 85.75 Sodium Hypoclorite, carboy Standard Insurance Co. 996.21 996.21 Insurance premiums State Comp. Ins. Fund 602.00 602.00 Insurance premiums Surplus Equipment Association, Inc. 50.00 50.00 One year membership fee Sun Printing 10.60 10.60 Slide lock folders Tahoe Instant Press 239.91 239.91 Printing for mailings, Camera work Tahoe Office Systems 57.92 57.92 Office supplies Tahoe Truckee Disposl 129.00 129.00 Trash disposal for 4/83 Tahoe Truckee Sanitation Distr. 736.00 736.00 Lab services for 4/83 Truckee Taylor's Tires 120.90 120.90 Gas and tire repair Truckee Tahoe Lumber Co. 39.52 39.52 Misc. building material T & T Engineering, Inc. 234.25 234.25 Gas pump repair United Parcel Service 50.84 50.84 Service for 5/83 U.S. Rentals 16.50 16.50 Rt. angle drill Wagon Train Coffee Shop 6.92 6.92 Employee meals Wesco 1 ,178.35 1 ,178.35 Copper ply staples, rolled point, Angel wing cutouts, Misc. parts BILLS FOR BOARD APPROVAL - June 6, 1983 Page 3 Total Electric Water General Description Wall Street Journal 94.00 94.00 One year subscription Werdel, Chapin and Leverett 62.50 62.50 Consultant fees Western Nevada Supply Co. 85.13 85.13 Threaded flanges for pipe West Publishing Company 18.55 18.55 California code books Withrow Oxygen Service 27.86 27.86 Cylinder rental Wood, Porter, Simon and Graham 1 ,459.40 56.50 132.30 1 ,270.60 Consultant services for 5/83 Totals 348,054.96 309.592.25 2,773.40 35,689.31 AOT Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee. California 95734 (916) 587-3896 MEMORANDUM May 31, 1983 To: Board of Directors From: James M. Ward, General Manager Subject: Summer Help Program Last year, the District employed two part time utility workers to clean up and paint the exteriors of the District's pump houses. I believe this program was successful. It accomplished maintenance that has been needed for years, and that our full time personnel could not get to during the construction season. This year I propose to expand the summer help program and accomplish the fol- lowing goals: I. Pumphouse maintenance - continue the pumphouse maintenance program by painting and sealing the interiors and performing a clean-up of the piping systems in addition to cleaning up the grounds around the pump and tank stations. 2. Property maintenance - clean-up of the District properties that front public thoroughfares (the District headquarters building complex, fire hydrants, flushing programs, etc.) 3. Valve exercising program - This program is a must to be implemented this year and be continued each year. It benefits the Fire Department and the District. In addition, each valve will be swing tied and a loca- tion map developed. 4. Meter reading - this is a pilot program to do two things: a) Assure the practicality of reading all meters in ten days and bill all accounts by the 20th of the month - requiring pay- ments by the 30th of each month. b) Free-up full time Meter Readers for 1/2 month to finish the Pole survey program. If the program is successful, then our present work forces can augment the meter reading program in the winter months. Cost of Labor Technical Services - Property Maintenance Program - �1D 4 utility workers at $3.88 per hour 1 utility worker supervisor at $6.46 per hour Estimate - ten weeks work = $8,792 i^ Technical Services - Meter reading program 3 utility workers at $5.17 per hour Estimate - ten weeks work = $6,240 Water Department - Maintenance program 2 utility workers - one at $5.80 per hour one at $6.46 per hour Estimate - ten weeks work = $4,904 Water Department - Valve program 1 utility worker at $6.46 per hour Estimate - ten weeks work = $2,584 Total estimated labor cost - $22,520 Cost of materials Material purchases will be mostly trees, shrubs, paint, shovels, rakes and other minor tools. The cost should not exceed $5,000. Total estimated material cost - $5,000 Work program - specific projects A. Property maintenance - I. District Headquarters: a) Clean up all rubbish and haul to dump b) Relocate materials to east area c) Install new radio conduit to warehouse d) Build picnic area e) Investigate lighting of small ball field f) Clean-up warehouse interior 9) Stripe the parking lot 2. Southside Springs Complex: a) Clean-up all rubbish and haul to dump b) Install drainage system c) Plant frontage and entrance road with Sequoia trees d) Plant Dogwood at pumphouse building e) Plant Willows at Southside pump #1 building -2- 011la f) Place trash barrels g) Install irrigation system 3. 1.9 acre parcel (Donner Pass and Hwy 89) : a) Clean-up all rubbish and haul to dump b) Remove dead trees c) Place trash barrels 4. Fire hydrants: a) Paint as many fire hydrants as possible this year, begin- ing with oldest subdivisions and commercial areas B. Pump house maintenance - 1. Clean exterior and interior of pump houses: a) Paint interior walls b) Replace damaged screens c) Paint all piping d) Repack leaking seals C. Valve exercisin I. Exercise all valves, begining with commercial areas 2. Swing tie and map valve locations (This person must have some construction experience) D. Meter reading program 1. Read meters first two weeks of each month 2. Exercise fire hydrants (summer help) 3. Flush lines during summer on dead-end systems weekly The above is a basic program for this summer at a total cost of under $30,000. I sincerely believe it will benefit the District, the customers, and place the District in a positive position with the community by hiring local students (high school and college) that need summer jobs. The return on our investment should greatly increase the District's public image and accomplish District goals. 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