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Home My WebLink AboutAgenda Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING Monday, December 5, 1983 7:00 P.M. - TDPUD Board Room .-- A G E N D A 1. Call to order 2. Roll call 3. Reorganization of the Board - election of officers 4. Approval of minutes: a) October 3, 13, 17 and 24, 1983; Board direction 5. Bills for approval 6. Manager's report 7. Planning Department Notices 8. Consultant reports 9. Public input 10. Written and oral communications 11. Committee reports UNFINISHED BUSINESS 1. Consideration of agreement with Mickelson Media, Inc. 2. WAPA status report - possible direction 3. Director/Manager relationship policy (rescinded Resolution No. 7204) - discussion and possible direction 4. Discussion and possible direction respecting certain District consultants NEW BUSINESS 1. Consideration of resolution accepting remainder of Martis Woods water improvements 2. Vehicle maintenance for 1984; possible direction 3. Consideration of resolution carrying forward vacation hours for certain employees 4. Review of conflict of interest code and requirement to file statement with County - clarification 5. Assignment of committees for new term 6. Reorganization of the District - (structural flow chart) CLOSED SESSION - Discussion of legal and personnel matters RETURN TO PUBLIC SESSION - Possible action resulting from closed session ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District Office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Directors and interested parties on Thursday, December 1, 1983. Susan M. Craig, Deputy District Clerk REGULAR MEETING December 5, 1983 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:08 P.M. in the TDPUD Board room. ROLL CALL: Directors Cooley, Duffy, Maass and Corbett were present; Director Hamilton arrived at 7:13 P.M. CONSULTANTS PRESENT: District Counsel Simon was present. EMPLOYEES PRESENT: Mary Chapman, Jan Maughan, Pete Silva, Ron Reynolds and Susan Craig. this would be discussed later in the meeting. WRITTEN AND ORAL COMMUNICATIONS William Kinsey Note was made of Mr_ Kinsey's request pertaining to a waiver of a late charge on his account (due to his pay date schedule) and the Chairman tabled the matter to later in the meeting. COMMITTEE REPORTS There were no committee reports. CONSIDERATION OF AGREEMENT WITH MICKELSON MEDIA, INC. It was agreed that Counsel would prepare a new agreement between the District and Mickelson Media and the Secretary would prepare the adopting resolution for consideration by the Board at the next regular meeting. WAPA STATUS REPORT - POSSIBLE DIRECTION President Maass indicated negotiations for the delivery of the two megawatt power allocation are at a stand-still with PG&E, and Shumway's and Wilson's offices have been apprised of the situation. Director Duffy moved that the Board authorize contacting the Congressman's and Senator's offices and seek whatever pressure they may be able to provide, and that the Board be kept apprised of the situation. The motion was seconded by Director Corbett, and passed unanimously by voice vote. SO MOVED. DIRECTOR/MANAGER RELATIONSHIP POLICY (RESCINDED RESOLUTION NO. 7204) Director Hamilton moved that this matter be put over. The Chairman requested that all Directors review the previous resolution governing Director/Manager relationships, and be prepared to make suggestions as to amendment and/or corrections at the next meeting. SO MOVED by consensus. DISCUSSION AND POSSIBLE DIRECTION RESPECTING CERTAIN DISTRICT CONSULTANTS President Maass noted that this item had been placed on the agenda at Mr. Cook's request, as he would like to be advised with respect to his status With the District. Director Hamilton moved that the matter be tabled to the next regular meeting. Director Corbett seconded the motion. ROLL CALL: Duffy no; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION ACCEPTING REMAINDER OF MARTIS WOODS WATER IMPROVEMENTS After some discussion, Director Corbett moved that the Board authorize Dan Cook to look over the Martiswoods improvements and provide a letter to the Board stating his recommendations regarding acceptance prior to the next regular meeting. Director Hamilton seconded the motion. All Directors, aye, by voice vote. SO MOVED_ VEHICLE MAINTENANCE FOR 1984; POSSIBLE DIRECTION Director Hamilton moved that the matter be put over_ MOTION FAILED FOR LACK OF A SECOND. President Maass noted that the contract for vehicle maintenance be- tween the District and Mid-Sierra Truck Repair expires at the end of the year and, after very brief discussion as to services provided by Mr. Wil- liams, tabled the matter until after closed session. CONSIDERATION OF RESOLUTION CARRYING FORWARD VACATION' HOURS FOR CERTAIN EMPLOYEES After a cursory review of the proposed resolution carrying forward vacation hours for certain employees, the Chairman directed that Counsel check into the related terms of the MOU between the District and the IBEW. Director Duffy asked that he also check into policy set by the Board. 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P. 0 n aNrtrtx rta �rm 000m (n0 (D H rNt H. t0i f t N h N 0 00' ,rtt h H. rt a r 0 a " a rt N z "n'`4No (D W � N m 0Qj r x aca wn mrmr rta z � � rt aK rt a bdK a s m drt . art (Da G� Hl< (aD Nrrt` hhm a s K o N G (D n N o rt � m m � 0ao0� 0Ha FrJ 0 �C 0 h h v 0 r K n rt n (D at N H d i hn (D (D i 0 r m m (D 0 hh f ro ' a• art x �('C TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - November 30, 1983 Bank Balance - November 2, 1983 $ 10,065.49 Electric Revenue 390,400.96 Water Revenue 58,335.77 Electric Connection Fees 1 ,800.00 Water Connection Fees 2,050.00 Facilities Fees 5,470.00 Miscellaneous Billings Revenue 2,547.01 Miscellaneous Revenue - misc. contract work, insurance 2,242.90 payment, rent, office copies, credit bureau collections, meter fees Standby Revenue 1 ,981 .39 Transfer from LAIF 400,000.00 $ 874,893.52 Approved Billings $ 371 ,473.42 George Cattan - pension plan payment 258.75 Directors - board meeting attendance 800.00 Employment Development Dept. - SDI and personal income tax withheld deposits 1 ,872.58 Employee meals 253.00 Employee telephone 26.01 Harker & Harker - progress payments 58,377.18 Hill Construction - progress payments 32,776.00 I.B.E.W. - union dues 485.00 Placer Credit Union - employee deductions 1 ,430.92 Refunds: credit balance on closed accounts 2,179.04 Refunds: water charges 519.00 Refunds: standby charges 30.00 Social Security Division - Employer/employee deposits 7 ,308.98 Suter, Joe Construction - progress payments 855000.18 Truckee River Bank - fed. tax deposit $ 6,776.26 - LAIF deposit 242,000.00 - computer loan 2,569.80 251 ,346.06 U.S. Postmaster - stamps 100.00 - trust fund 25.00 125.00 (814,261 .12) PAYROLL Net 11-4-83 19,488.83 11-15-83 19,965.90 39,454.73 ( 39,454.73) Bank Balance - November 30, 1983 $ 21 ,177.67 Bills for Board Approval - see attached (316,025.19) Bank Balance after payment of above (294,847.52) LAIF Transfer to cover above bills 295,000.00 Bank Balance after above transfer 152.48 Balance in LAIF and Public Time Deposits is $ 212,512.70 after above. transfer I i 11 BILLS FOR BOARD APPROVAL - Dec. 5, 1983 Total Electric Water General Description Ace Hardware A & G Industries 168.70 168.70 Office supplies Airsignal 10.13 10.13 Shop supplies Allied Automotive 16.00 16.00 Radio service, 11/83 Allied Petroleum 170.53 170.53 Vehicle parts and supplies Alpha Hardware 1,844.40 1 ,844.40 Gasoline Al's1 ,062.38 1 ,062.38 Hoist, sling, cutters, brace John B Enterprises Upholstery International Trucks 144.56 144.56 Recover seats in two trucks Big D International 130.00 130.00 Snow removal parking lot and warehouse area 2,344.45 2,344.45 Auto maintenance Bi-State Petroleum Blue Cross 27.45 27.45 Automotive supplies 8,927 67 ' 8,927.67 Insurance for 12/83 plus difference of increase Cal Nevada Tire, Inc. 207.50 since 9/83 Contractors Supply 119.25 207.50 Tire maintenance Cook Associates 119.25 Cement 11105.90 1 ,105.90 Consultant fees for 11/83 Crawford's Automotive 139.11 139.11 Vehicle maintenance Donner Auto & Truck. 5.51 Digital Equipment Corp. 880.00 5.51 Auto maintenance 880.00 Computer maintenance, 11/83 Dowling Tree Service 887.50 Digital Systems 8 .53 895.53 License and consultation, 11/83 . 887.50 Tree removal Farmer Bros. Co. 89.45 89.45 Coffee, cocoa, cider General Electric 8,608.70 8,608.70 C.W. Haymart Co. 250.00 Electric parts, crossarms, clamps, shots,insulators Hartford Life Insurance J.S. Truckee Rents 60.95 250.00 Hot tap, Alder Road 824.00 60. 824.00 Insurance pension plan McDonough Holland & Allen 236.78 60.95 Rent fork lift 236.78 Legal counsel, 11/83 Muni-Chem Corp. 147.74 Mountain True Value. 236.70 147.74 Auto supplies 236.70 Misc. hardware Thomas Muefiler 1 ,244.00 1 ,244.00 Repair Ski Run pump station Nevada Communications Equipment 448.53 448.53 Radio service Ingo Nikoley 1 ,520.00 1 ,520.00 Consultant, 10/83 Petroleum Engineering 63.07 63.07 Pitney Bowes 173.00 Pump valve Pacific Telephone 173.00 Office machine maintenance contract 1 ,673.69 455.31 1 ,218.38 Telephone and telemetry, 11/83 Red Star Industrial Service 483.00 483.00 Linen service, 11/83 Sierra Masonry 13.99 13.99 Sierra Pacific Power Co. 270,617.47 270,617.47 Concrete blocks for Gateway air release Siri Office Supply 179.44 Purchased power, 10/83 Truckee Tahoe Lumber Co. 179.44 Office supplies Truckee Tire Service 319 21 . 237.99 Concrete mix and stakes .06 319.06 Tire rotations on vehicles Total Electric Water General Description Sierra Saddle 77.22 77.22 Work boots for meter reader Sierra Sun 98.88 50.88 48.00 Publication, Hirschdale job opening Standard Insurance 1 ,026.46 1 ,026.46 Life, disability insurance, 12/83 Standard Register 439.39 439.39 Meter forms Sun Printing 7.69 7.69 Desk blotter Sandel-Avery 650.00 650.00 Maintenance of telemetry, 11/83 A. Milton Seymour 3,620.24 3,620.24 Consulting service, 11/83 Tahoe City Disposal 41.00 41.00 Trash disposal for 10/83 Tahoe National Forest 10.00 10.00 Yearly road permit Tahoe Office Systems 19.08 19.08 Office supplies Tahoe Truckee Sanitation Agency 304.00 304.00 Water sampling Tahoe Truckee Disposal 152.00 152.00 Disposal for 10/83, dumpsters Teichert Aggregates 423.58 423.58 Fill material Tokos Equipment 70.00 70.00 Snow removal at Tahoe Donner Truckee Meadows Paving 600.00 600.00 1/3 contract for snow removal for Martis, Truckee, Northside Truckee North Tahoe Materials 318.48 318.48 Concrete bricks United Parcel Service 21.64 21.64 UPS charges, 11/83 Western Hardware and Tool 322.12 322.12 Electrical supplies Western Nevada Supply 128.08 128.08 Compression connection Porter, Simon & Graham 1 ,181.20 577.50 603.70 Legal services, 11/83 Totals 316,025.19 283,378.17 5,610.99 27,036.03 3/c Truckee Donner Public Utility District Post Office Box 309 • 1 1570 Donner Pass Road • Truckee. CaWornia 95734 k916) 587-3896 MEMORANDUM - December 5, 1983 To: Board of Directors From: John L. Corbett, President Since spending almost three years as a Director and two weeks as Co-Manager, I've had the opportunity to see the operations of the District first hand, observe the work flow and efficiency, and to observe the employees at their work. Following are some of my concerns and suggestions as to what we (work- ing positively together) can do to improve the operation of the TDPUD. (In no way do I wish to claim credit for all of these thoughts, as they have come from many sources. Where they come from is not important. What is im- portant is what is good for the District.) 1. Employee morale - I feel this is the first area we should address as, in my opinion, the employees are the District's most important asset. We should: a) Listen to their input at committee meetings long be- fore plans and procedures are finalized. b) Work with them (as partners) during negotiations for a new contract. c) Treat them not like Captain Bligh, but have communica- tion with them so they feel they are part of the team. 2. Restructuring of the District - some ideas - a) The General Manager, ideally, would be the administra- tor of the operations and personnel of the District, with a Secretary/Assistant reporting directly to him; all Board requests and direction would go through him. b) Engineering Department - Electrical Engineer (no need at this time for a Civil Engineer) ; Engineering Assist- ant/Draftsman; Engineering Technician; Customer Service Clerk. c) Accountant/Controller - Manager of Computer Operations (Mary) ; Bookkeeper (Kay) . + d) Public Relations/Customer services - Public Relations/ i Customer Services Manager (in charge of billing, ac- counts receivable, consumer relations, press releases. # e) Vehicle Maintenance Department - Mechanic - new build-ing with pit or hoist and space for all vehicles (ware- house to be used solely for warehouse) . I will be presenting to you shortly an additional memo dealing with my con- cerns and suggestions more in depth. x Please be aware that it is my intention to work together with the Board in a positive manner to improve the operation and efficiency of the Districtl ) 3 f f j nc/smc S f � 1 t t f } f } t f� { -2-