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Home My WebLink AboutAgenda x�'6 Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING Monday, December 19, 1983 7:00 P.M. - TDPUD Board Room A G E N D A I. Call to order 2. Roll call 3. Approval of minutes: a) October 3, 13, 17 and 24, 1983 b) November 7, 1983; Board direction 4. Bills for approval 5. Management reports - Administrative, Electrical, Water and Technical Ser- vices Departments 6. Planning Department Notices 7. Consultant reports 8. Public input 9. Correspondence 10. Committee reports PUBLIC HEARING - 7:30 P.M. (or as soon thereafter as possible) 1. Consideration of resolution ordering the annexation of the Hirschdale im- provement area to the District UNFINISHED BUSINESS 1. Consideration of resolution authorizing agreement with Mickelson Media, Inc. 2. Consideration of resolution accepting remainder of Martiswoods Estates water improvements 3. Consideration of resolution carrying forward vacation hours for certain em- ployees 4. Assignment of committees for new term 5. Boca/Prosser hydro projects - status of FE_RC license; possible direction 6. Discussion and possible direction re employee medical coverage 7. Interim Manager - discussion and possible direction as to appointment NEW BUSINESS 1. Request of Bill Kinsey for waiver of late charge 2. Request of Ludvik Limberg re looping water lines (Sierra Pines) 3. Request of Karl Kuttel for District to relocate power lines 4. Consideration and possible approval of payments to Harker and Harker for extra work (electrical improvements) 5. Authorization to pay retained amounts to contractors - Donner Lake grading and paving; Donner Lake undergrounding; water improvement projects 83-1A and 83-1B 6. Arthur Andersen & Company workshop - determination of date 7. Consideration of cancelling existing janitorial service contract and ac- cepting new proposals based on changes in service requirements CLOSED SESSION - discussion of legal and personnel matters RETURN TO PUBLIC SESSION - possible action resulting from closed session REGULAR MEETING December 19, 1983 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:06 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Duffy, Hamilton and Maass were present. Director Cooley arrived at 7:37 P.M. EMPLOYEES PRESENT: Jim Chilton, Mike Pimental, Bruce Waltrip, Pete Silva and Susan Craig_ CONSULTANTS PRESENT: James Simon, Dan Cook and Interim Manager Schinman. a E E BILLS FOR BOARD APPROVAL - December 19, 1983 Total Electric Water General Description Ace Hardware 4.64 4.64 Oil for boots Airsignal 16.00 16.00 Radio service, 12/83 Allied Automotive 50.42 50.42 Vehicle maintenance Allied Petroleum 1 ,198.86 1 ,198.86 Gasoline Arthur Anderson & Company 1 ,500.00 1 ,500.00 First interim billing for 1983 audit Armon Barsamian 875.00 875.00 Arbitrator, union grievance for M. MarJi Bi-State Petroleum 796.74 796.74 Heating and diesel fuel Black Forest Enterprises 34.20 34.20 Snowshoe repairs Boss Manufacturing Company 468.63 468.63 Nylon jackets and pants Bragg Crane/Western Rigging 370.00 370.00 Crane rental to unload transformers Calif. Dept. of General Services 120.00 120.00 Local agency purchasing procurement Calif. Dept. of General Services 157.65 157.65 Radio maintenance for 10/83 Calif. Dept. of Transportation 21.20 21 .20 Standard specs and plans for trans- portation D & C Roadside Service 157.50 157.50 Maintenance on vehicle 24 (backhoe) Digital Systems 25.00 25.00 Annual source code fee Freed, Andy 70.00 70.00 Snow removal D.L. Substation Farmers Bros. Company 39.47 39.47 Coffee, cocoa mix, tea General Electric Supply 32.74 32.74 Staples Goodrich, B.F. 197.27 197.27 Tires Graybar Electric Company 238.50 238.50 Staples, transformer Hall 's Safety Equipment, Inc. 308.72 308.72 Lineman steel toes, insoles, pac Hi Country Answering Service 63.75 63.75 Answering service, 12/83 Hydrotex 248.68 248.68 Essential lube drum Hydraulic Energy Co. 754.40 754.40 Couplers and bushings J.S. Truckee Rents 186.56 186.56 Rental of wacker David Kaiser Enterprises 865.00 865.00 Janitorial and extras for 11/83 Ken's Tire Center 285.07 285.07 Tires Long's Drug Store 114.61 114.61 Cleaning supplies, warehouse McGraw Edison 731 .40 731 .40 600 amp switch Mid Sierra Truck & Tractor 436.00 436.00 Vehicle maintenance Moore Business Center 43.72 43.72 Antiglare filter Mountain Electric Supply 392.09 392.09 Electrical supplies Mountain Hardware 45.56 45.56 Miscellaneous hardware Muni Chem Corp. 218 .66 218.66 Automotive supplies Nikoley, Ingo. 1 ,480.00 1 ,480.00 Electrical consultant North Lake Auto Parts 30.07 30.07 Automotive parts Oakman's 1 ,124.77 1 ,124.77 Office furniture Pac Power 1 ,288.90 1 ,288.90 Repair line truck C C Total Electric Water General Descriptions Pioneer Equipment 75.28 75.28 Slings, sleeves, eyes Pitney Bowes 69.17 69.17 Postage meter rental Record Supply Co. 3,070.57 3,070.57 Tapping saddles, water lids/boxes, misc water parts Red Star Service 67.80 67.80 Towels and uniforms Ruralite Service 531.00 531 .00 Safety training and hearing tests Sha-Neva, Inc. 61.61 61.61 Fill material Sierra Masonry 10.49 10.49 Bricks Sierra Pacific Power Co. 46.16 46.16 Power bill for Martis Woods pump Sierra Sun 57.60 57.60 Public notice/periodic power outage Siri Office Supply 151.72 151.72 Office supplies Snap On Tools 1 ,259.44 1 ,259.44 Tools Southern State, Inc. 1 ,211 .37 1 ,211.37 Fuses, amps, switches Tahoe Instant Press 167.68 167.68 Letter installation of transformers Tahoe Truckee Disposal 114.00 114.00 Disposal service, 11/83 Tahoe Truckee Sanitation Agency 56.00 56.00 Laboratory service, 11/83 Teichert Aggretages 72.64 72.64 Sand and fill Truckee Tire Service 36.00 36.00 Mount and balance tires United Parcel Service 17.19 17.19 U.P.S. Service Wesco, Inc. 578.48 578.48 Crossarms and burndy die Weaver Equipment Co. 456.83 456.83 John Deere vehicle parts Wesco 106.00 106.00 Ink sacs Western Nevada Supply Co. 1 ,006.83 1 ,006.83 Breakaway kits, couplings, adapters, sleeves, valves, flanges Withrow Oxygen Service 143.12 143.12 Oxygen, acetyline Zellerbach Paper Company 230.65 230.65 Paper products Totals 24,589.41 9,251 .54 3,172.73 12,165.14 Following is an invoice without a signed purchase order: Raymond Vail & Associates 700.00 526.00 174.00 Construction observation and meeting with client, research easements I I 3,3& RECT D E C 1 .3 1983 December 16, 1983 ., S Board of Directors Truckee Donner Public Utility District James A. Maass James Hamilton John Corbett Dan Cooley L. Martin Duffy P.O. Box 309 Truckee, California 95734 Dear Sirs; As employees of the Truckee Donner Public Utility District , we have found ourselves in a position of desperation. This feeling has grown to such a point we feel it necessary to write this letter. Our District has expanded significantly over the past ten years. During this ten year period the number of District cus- tomers has increased approximately 250% , and the District staff has also increased by approximately 250% . In this time of un- equaled expansion , there have been at least thirteen changes in the position of District Manager , and no less than twenty in- dividuals acting as Board Members. Any consistency within the District comes through its employees, many of whom have taken pride in this community and District five , ten , and even fifteen years. Over 50% of the present employees have been with the District for more than five years. With the introduction of each new Manager and Board Member, there comes new and different ideas on how this District should be operated and the direction that it should take. This constant turmoil in the management and policy making functions is the fundamental cause of the problems destroying the P.U.D. today. We believe a public entity, such as the P.U.D. , should be able to compete favorably with an investor-owned utility in all phases of operation. In addition, there should be a sense of pride , accomplishment , and value. Because of this turmoil , it is our belief that this District does not compare favorably in the area of operations, and the sense of pride, accomplishment , and value has become non-existent among the employees and the public as a whole. 3c/6 December 16, 1983 Page 2 During the past ten years it has been the practice of most new Board Members and Managers to seek the advice and suggestions of people other than employees. We readily accept the need and value of external consulting, however, an integration of staff and consultant input is essential for successful growth and operations. There has been an expressed concern about the employees running the District. We assure you that this concern is unwarranted. Our wishes are not to control the District , rather, we sincerely request that you, the Board of Directors, commit yourselves to sound and effective policy making. We further request that you re-evaluate your relationship with both the District management and employees. Given a healthy environment in which to function, this District has the potential to work as a winning team for the benefit of not only the consumer but for all of us as well . Sincerely, O y !C r CeA�IeP� C El 0 K ASSOCIATES - ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE, CALIFORNIA 95965 PHONE (916) 533-6457 December 16, 1983 Jim Maass, President Board of Directors Truckee Donner Public Utility District Post Office Box 309 Truckee, Ca_ 95734 Re: Hirschdale Dear Jim: Enclosed is a logic diagram of what I see as the probable Hirschdale decisions, activities and results that you and the other Directors potentially face in the near term. The r data is submitted per your request with the hope that it may assist in the basic policy decisions of the District. Some of the more or less apparent background issues would include: 1. There is a potential health hazard that, , in my opinion.) is greater than the individual users can resolve by themselves or with the active participation of Mr. Rodrigues_ 2_ Under a worst case scenerio it is possible for "their" problem to find its way into your water system and to adversely effect your rate payers. 3_ The T.D.P. U_D. is the leadership agency for water supply and water source protection for the region. Hirschdale is within the T.D.P.U.D. Sphere of Influence. 4. As implied on the logic diagram the possibility exists where a superior Authority could possibly dictate District action if the District is slow or refuses to act. Dictated activities could be adverse to the District. t eft,i.i..OY:]^. _r.`i>!< _-... 1J- try'.: �. _. DAN J.COCK C.E. 5. It has been my experience that it is easier to guide a Beast from the head rather than the tail. 5. I think you might expect problems with and from Mr. A.F. Rodrigues, et al. He implied 10/5/83, that he is the victim of Mr. Fitzgerald, the County, the neighbors, the State Agencies and the system in general. 7. The Hirschdale Water System is an integral part of the former Trailer Park, Apartments and other properties that Mr. Rodrigues, et al. , as reassumed title to following the Fitzgerald default. 8. There are assets and liabilities that apply to all the properties and the water system and I believe, Mr.Rodrigues is currently wrapped into a classic catch 22 situation, at least as I perceive his plight. a. The Trailer Park represents the major asset, however, apparently they can' t occupy the park unless they fix the leach field. F b. The proposed fix of the leach field destroys the source of water supply for the water system and you can' t occupy the park, even with a good leach field, unless there is an adequate water system. c. To complicate the issue even further the zoning has now reverted to a less use; thus administratively wiping out most of the primary assets, at least for the present time. 9. There are only 20 services on the system without the Trailer Park properties and such a small rate base may not be able to support the cost of temporary operation by the District or the cost of improvements at this time. 10 . I believe Mr. Rodrigues has an enforceable obligation to provide water service to the 20 homes. In addition there is a estimated $150, 000+ liability attached to the water system as a result of the County observed deficiencies listed in the letter attached of my Green First Thoughts of October 21, 1983. 11. Mr. Rodrigues ' enforceable obligation as I have used the term does not mean that he must forever after provide water service to the area at an economic loss to himself and ultimately the users will have to pay the total cost plus a reasonable return—After the improvements have been made and a year or three in the courts. If problems really are an opportunity for an imaginative solution then the Hirschdale opportunity is enormous. Hopefully the Logic Diagram, this background the October 21, 1983 First Thoughts will be of some help to the Board. Very truly yours, COOK ASSO, AT� ?:� Dan �ook ` DJC:nj Enclosures cc: Board of Directors Supervisor Sutton Jim Simon T00140T 1Z-1+05 YOU ARE HERE fWATER DALE WATER COMPANY RESOLUTION ORDERING USERS PETITION THE AREA IS ANNEXATED THE AREA ANNEXED TO Yes WITH THE DISTRICT SET EX SERVICE AREA THE T.D.P.U.D. WITH CONDITIONS. T.D.P.U.D CONDITIONS TH IO ACTION HAS 600 ACCO M FUSH ED No COUNTY ORDERS THE AREA IS ANNEXED TEMPORARY OPERATING ANNEXATION TO T.D.P.U.D. Yes WITH THE COUNTY SET AGREEMENT WITH WHATEVER CONDITION CONDITIONS T.D.P.U.D. & RODRIGUES THEY MAY CHOOSE No No COURT ACTION i I i i I COUNTY COMPLAINTS USER COMPLAINTS STATE COMPLAINTS I I T.D.P.U.D. OPERATES TEMPORARY OPERATING HOLD HARMLESS AGREEMENT WITH SYSTEM W/CONDITIONS PROVISIONS ARE �♦ FEDERA LOAN/GRANT �♦=FUNDS USE Yes OF AGREEMENT AND Yes APPROV Yes DISTRICT CONDITIONS ANNEXATION ENFORCEABLE i I ( 1 No No No No No � -Yes DISTRICT IS LIABLE TH15 RESULT MUST PEE AV01PED IF AT ALL F05516LE. 7 T.D.P.U.D. OPERATIONS LONG TERM DEBT ON OF SYSTEM W/0 CONDITIONS DISTRICT & OPERATION OF HIRSCHDALE SYSTEM • • • w •• A A _ l• l `►L _ 1A1_1 - -- f% JL r__I SAINTS L 0 _ N t / FEDERA LOAN/GRANT Y �� USER PROVIDES MATCHING Y ALTERNATE WATER SYSTEM IS v (es — APPROVEDYes FUNDS eS SOURCE IS FOUND Yes IMPROVED Yes T E R M No No No No 0 P E R A T I RESULT MUST VOWED If AT N Poss�e�E. S