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HomeMy WebLinkAboutAgenda �O Truckee Donner Public Utility District SPECIAL MEETING Monday April 26, 1982 3:00 P.M. TDPUD Board Room A G E N D A 1. Call to order 2. Roll call + 3. Adjourn to Closed Session for the purpose of discussing Union meet and confer and personnel matters 4. Return to Public Session - possible action and/or direction result- ing from Closed Session S. Discussion of disciplinary procedures adopted by Resolution No. 8210 6. Consideration of possible further disciplinary action against Merrilyn Marsh 7. Adjournment C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District Office, U. S. Post Office, Government Center and Nevada County Library, Truckee Branch, and mailed to the Directors and interested parties on Wednesday,April 21, 1982. ' i S M_ Craig, Deputy Disj&ict Clerk THE SPECIAL MEETING SCHEDULED FOR THURSDAY, APRIL 22, 1982, HAS BEEN CANCELLED. 4P SPECIAL MEETING April 26, 1982 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 3:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, Kuttel and Maass were present_ Dir- ector Monson was out of town. CONSULTANTS PRESENT: Counsel John Phelps was present. EMPLOYEES PRESENT: James Ward and Susan Craig were present. OTHERS PRESENT: There were no others present in the audience. CLOSED SESSION At 3:01 P.M. , the Chairman adjourned the meeting to closed session to discuss the Union meet and confer and personnel matters_ RETURN TO PUBLIC SESSION The meeting was returned to public session at 4:30 P-M. , and President Maass advised that, in addition to Union and personnel matters, the Rich- mond case was discussed during closed session_ DISCUSSION OF DISCIPLINARY PROCEDURES ADOPTED BY RESOLUTION NO. 8210 The President indicated that Counsel Phelps will be contacting the r-• Union Business Representative, Darrel Mitchell, to discuss various aspects of the disciplinary procedure. Consideration of a resolution amending the procedure and rescinding the previous resolution is to be placed on the May 3rd agenda. CONSIDERATION OF POSSIBLE FURTHER DISCIPLINARY ACTION AGAINST MERRILYN MARSH President Maass directed that this matter be tabled to the May 3, 1982, meeting agenda. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed at 4:31 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By , 4je. A. Maass, President Susan M_ Craig, eputy Q<strict Clerk 4/26/82 pg. 1 �b REGULAR MEETING May 3, 1982 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:02 P.M_ in the TDPUD Board room_ ROLL CALL: Directors Corbett, Huber, Kuttel, Monson and Maass were present. EMPLOYEES PRESENT: James Ward and Susan Craig were present. Merrilyn Marsh arrived during discussion of new business items; Joe Straub was present when the Board returned from closed session. CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were present. OTHERS PRESENT: Denise Mussiter and L. Martin Duffy were present in the audience_ APPROVAL OF THE MINUTES Director Huber moved, and Director Kuttel seconded, that the Board accept the minutes of March 15 and 22, 1982, in final form_ ROLL CALL: all Directors, aye. SO MOVED. Director Huber moved, and Director Kuttel seconded, that the minutes of April 5 and 8, 1982, be prepared in final form as drafted. ROLL CALL: all Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND - BILLS FOR BOARD APPROVAL The Board briefly discussed the District's present financial situa- tion and reviewed the Statement of General Fund prepared April 29, 1982. Assistant Manager Ward mentioned that payment to Walter Jellin for damage caused by low voltage should be sustained by the District as the District was at fault in this instance. It was determined that this would not set a precedent for payment of other claims received by the District, as each claim is evaluated on its own merits. After some discussion, Director Corbett moved that the bills present- ed be approved for payment as soon as funds are available_ The motion was seconded by Director Huber_ ROLL CALL: all Directors, aye_ SO MOVED. The Board considered miscellaneous transfers requested by staff and, thereafter Director Huber moved that $4,996.44 (WO1725B- purchase and in- stallation of 40 hp Soma Sierra pump) be transferred from the Tahoe Don- ner $40 per lot restricted fund to the General Fund; that $2,389.24 (WO81- 104B - Cla-Val at Donner Trails) be transferred from the Tahoe Donner $40 per lot restricted fund to the General Fund; that $33,130.80 (Project 81-1) be transferred from the Tahoe Donner $40 per lot restricted fund to the General Fund; that $6,816.67 (WO1726B - Soma Sierra pump conversion) be transferred from the Tahoe Donner $40 per lot restricted fund to the Gen- eral Fund_ Director Corbett seconded the motion_ ROLL CALL: all Direc- tors, aye. SO MOVED_ Director Huber moved, and Director Kuttel seconded, that the Board authorize the transfer of $20,804.01 from the Sierra Pacific Power Com- pany/Donner Lake Acquisition restricted fund to the Martis Valley Sub- station restricted fund. ROLL CALL: all Directors, aye_ SO MOVED_ With respect to the Donner Lake Acquisition, consideration of a resolution accepting the reconveyance is to be placed on the agenda when appropriate. Assistant Manager Ward will advise the Board of the neces- sary procedures. COMMITTEE REPORTS Electric Committee Regarding financing of the Martis Valley-Substation, Director Huber advised that she has provided Mr. Ward with the names of two municipal 5/3/82 pg. 1 leasing companies_ MANAGER'S REPORT Assistant Manager Ward had nothing to report at this time. PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook noted that a meeting with Charles Phillips, the attorney representing the bonding company on Project 79-1, has been set for 10:00 A.M. , May 6th at the District office. Mr_ Phillips will personally view the punch list items of work remaining and possibly make assignments for the completion of the project. All suppliers and subcontractors have been notified. Mr. Cook advised that the District has received a cancella- tion notice from Commercial Union Insurance Company; the bonding company has been notified that either they or Knudsen are required to reinstate the policy. The Board directed that the District's insurance company be notified to fill any lapse that may occur. Mr. Cook further mentioned a letter from Mountain Electric, subcontractor on Project 79-1, that indicates that company and the bonding company have reach- ed tentative agreement respecting payment of 30.% of the amount due Mountain Elec- tric. WAPA POWER ALLOCATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION The Assistant Manager noted that negotiations with Sierra Pacific Power for wheeling the two megawatts of power allocated to the District by the Western Area Power Administration will probably take four months to a year. BOCA-PROSSER HYDROELECTRIC PROJECTS - POSSIBLE ACTION AND/OR DIRECTION President Maass reported that the Assistant Manager is presently taking steps to initiate contact with the Tribal Council respecting water rights. MARTIS VALLEY SUBSTATION AND FEEDER SYSTEM - -DISCUSSION - POSSIBLE DIRECTION Mr_ Ward advised that, as yet, the District has not had a response from Harker & Harker with respect to the District's notice to proceed with con- struction of the Martis Valley Substation_ The recommendation regarding substation financing was reviewed; Mr. Ward noted that the Sierra Pacific refund was not taken into consideration when the recommendation was made. The Board decided to delay increasing the monthly deposit to the reserve account to $50,000 per month until after the SPPCo re- fund has been received and the financial situation has been again reviewed_ Some discussion ensued regarding who would be responsible for inspection of the substation construction. ELECTRIC AND WATER BUDGETS FOR 1982 - STATUS REPORT President Maass advised that a public hearing to consider the Electric and Water Budgets for 1982 has been scheduled for 7:30 P.M_ at the next reg- ular meeting, May 17th_ SPPCo RATE INCREASE - CONSIDERATION OF LETTER OF AGREEMENT - POSSIBLE APPROVAL The Chairman reported that, according to Special Counsel McDonough's letter, he has spoken with John Springer of R. W. Beck and Associates, and they both find the letter of agreement to be in order and recommend approval by the Board. After appropriate review, Director Corbett moved that the Board President be authorized to execute the SPPCo letter of intent con- cerning settlement of the rate case dated April 8, 1982_ Director Huber seconded the motion_ ROLL CALL: all Directors, aye. SO MOVED. President Maass noted that Dan Speir of Sierra Pacific has indicated his support in the District's negotiations for wheeling the two megawatt Power allocation granted by WAPA. 5/3/82 pg_ 2 CONSIDERATION OF HILLTOP DEVELOPMENT AGREEMENT - POSSIBLE ACTION Since District Counsel Simon has not as yet had a response from Fred- erick Kohler's attorney regarding the proposed development agreement, the Board directed that he write and inform Mr. Kohler that the matter will be considered at the May 17th meeting. A draft incorporating Mr. Kohler's suggested changes should be available for Board review prior to that time. CONSIDERATION OF RESOLUTION RESCINDING RESOLUTION NO. 8210 AND ADOPTING AMENDED CIVIL SERVICE;DISCIPLINARY ACTION PROCEDURE District Counsel advised that the meet and confer process with the Union regarding the civil service and disciplinary action procedure has been completed, and agreed upon amendments have been incorporated into the draft presently before the Board. He indicated Special Counsel Phelps has recommended adoption. Director Corbett moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8222 rescinding Resolution No. 8210 regarding suspen- sion and/or termination of employees and adopting a revised procedure re- garding suspension and/or termination of employees. ROLL CALL: all Direc- tors, aye. SO MOVED. CONSIDERATION OF POSSIBLE FURTHER DISCIPLINARY ACTION AGAINST MERRILYN MARSH Respecting disciplinary action against Merrilyn Marsh, PUD employee currently on suspension with pay, Assistant Manager Ward recommended that previous action be upheld. He further recommended that the Board allow Ms. Marsh to submit a letter of resignation if she desires; if not, he suggest- ed the same members be appointed to the Review Board - Roberta Huber, Ron Monson and Betsy Wilson. Mr. Ward indicated that, in accordance with the disciplinary procedure, names would be supplied to Ms. Marsh in order for her to select an unaffiliated member of the Review Panel. Mr. Ward also noted that charges against Merrilyn Marsh during her entire employment with the District would be reviewed at the hearing. The Assistant Manager ad- vised that a letter of action to Ms. Marsh would be prepared May 4th and will be mailed registered mail if Ms. Marsh does not wish to personally pick up such letter. CONSIDERATION OF LATRELL CROSBY'S PROPOSAL; POSSIBLE DIRECTION The Board examined Mr. Ward's recommendation for an exchange of ease- ments for a waiver of water connection fees in respect to the Crosby matter, and District Engineer Cook reviewed past procedures utilized by the District. It was noted that the Crosby lots lie within Placer County and well permits are available; annexation proceedings would be required to include the prop- erty within the District's boundaries. After some discussion, from which Director Monson excluded himself be- cause of a possible conflict of interest, the Board agreed not to take any action until the property owner formally requests annexation of the property to the District. Mr. Ward was directed to advise the Crosbys of the Dis- trict's interest in the exchange proposal, and of the necessary annexation. REQUEST OF JEROME YOUNG RESPECTING DEPOSIT POLICY - POSSIBLE DIRECTION Jerome Young's request for return of his service deposit was considered by the Board. After some discussion relating to established District policy, the transient nature of the community, past collection problems, and the cost of providing each new customer with a credit-check, Director Corbett moved that the President be directed to write a tactful letter to Mr. Young stating that, although he does indeed appear to have an excellent credit rating, his request has been denied by the Board. Director Monson seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. CONSIDERATION OF RESOLUTION ESTABLISHING DEPOSIT SCHEDULE FOR PROJECT REVIEW, INSPECTION AND OTHER RELATED SERVICES; POSSIBLE ADOPTION The Board reviewed the draft resolution and project review and inspec- tion deposit schedule. The Chairman noted that, up to this point, there has been no resolution addressing the issue; District staff has been working under a motion made by the Board several years ago. 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Cook/Ward correspondence District Engineer Cook's letter regarding the Electric and Water Budgets for 1982 and Mr. Ward's response were mentioned. Mr. Ward stated he and Mr. Cook would be discussing the matter further. PLANNING DEPARTMENT NOTICES r� Warren Young Director Corbett made note of proposed development by Warren Young of a parcel located on the corner of Highway 89 and Interstate 80. Mr. Young noted the possibility of construct! a government center, and asked Director Cor- bett to solicit input from the PUD as to any interest in participating. The possibility of a land exchange involving the PUD 1.9 acre parcel on the corner of Highway 89 and Donner Pass Road was briefly discussed. The Board directed that discussion regarding possible sale, exchange or lease of the 1.9 acre parcel and other parcels owned by the District be placed on the May 17th meet- ing agenda. General Plan - rezoning With respect to the joint Chamber/Merchants meeting scheduled for May 4th, at which the Planning Commission, Board of Supervisors and Department of Public Works will be represented, the Board, by consensus, authorized Director Kuttel to attend and represent the District. Director Huber noted that she would also be attending the meeting. Of special concern to the Dis- trict is the protection of the water quality in the Martis Valley area, and since a major water supply and the new substation are located on the south side of the river while the District office, equipment and crews are located on the north side of the river, a second river crossing. A letter is to be prepared by the secretary for the President's signature authorizing Director Kuttel to speak on behalf of the District. Building remodeling The Board asked that consideration of Mr. Ward's proposal for remodeling to provide Engineering work space be placed on the May 17th agenda. CLOSED SESSION President Maass adjourned the meeting to closed session at 8:42 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 9:17 P.M. The Chairman advised that a water trespass problem on the southside and potential legal ramifications, status of on-going litigation, the Roen case, the Crawford letter, and personnel matters were discussed during closed session. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed at 9:18 P.M. T� TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J es A. Maass,-President- Susan M. Craig, Deputy !strict Clerk 5/3/82 pg. 5 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - April 29, 1982 Bank Balance - April 13, 1982 $ 225805.44 Electric Revenue 391 ,792.78 Water Revenue 29,489.78 Electric Connection Fees 5,780.00 Water Connection Fees 675.00 Miscellaneous Billings Revenue 6,832.05 Miscellaneous Revenue - Energy audits, rents, copies, sale of scrap, meter sets, pmt. on insurance by employee 15088.11 Standby Revenue 4,381 .30 Interest Revenue 24,187.35 Transfer B of A General Fund Acct. 55702.80 $ 492,734.61 *Approved Billings - paid 25,791 .04 George Cattan - pension plan payment 258.75 Directors - board meeting attendance 1 ,000.00 Employee meals - Norton 5.50 Employee telephone - Layton, Lopez, Norton, Reynolds, Silva, Straub 41 .94 I.B.E.W. - union dues 400.30 Petty cash - reimburse fund 128.14 State Compensation Insurance Fund - insurance for period ended 3-31-82 3,359.69 State Board of Equalization - sales tax for quarter ended 3-31-82 270.80 State Treasurer - unemployment insurance for quarter ended 3-31-82 333.76 Truckee River Bank - LAIF transfers $ 388,000.00 - Fed. tax dep. 7,823.60 395,823.60 TDPUD - interest on consumer deposits 101 .95 U.S. Postmaster - postage permit 1 ,040.00 - postage meter 400.00 1 ,440.00 (431 ,299.42) PAYROLL OT Gross Net 4-15-82 Permanent 714.62 26,198.18 18,639.39 Parttime 210.90 195.08 714.62 26,409.08 18,834.47 ( 18,834.47) Bank Balance - April 29, 1982 42,600.72 *Bills for Board Approval- Approved 4-19-82, unpaid ( 30,282.44) Bills for Board Approval - see attached (421 ,964.42) Bank Balance after payment of above LAIF transfer to cover above bills 376,000.00 **Bank Balance after LAIF transfer General Fund Balance in LAIF and Public Time Deposits is $ 838.20 after above transfer Martis Valley Substation balance restricted is $382,535.66 *All approved bills have not been paid in order to make as much interest as possible on LAIF transactions. **See attached miscellaneous transfers for board approval BILLS FOR BOARD APPROVAL: Total Electric Water General Description Allied Automotive 42.39 11 .75 30.64 Miscellaneous hardware Alpha Hardware 100.70 100.70 Battery tester R. W. Beck and Associates 6,008.74 6,008.74 Engineering services through 3/31/82 Bi=State Petroleum 26.34 26.34 Grease Block 728.82 728.82 Cash drawers Blue Cross of Northern California 5,791.50 5,791.50 Health insurance, 5/82 Cal Western Life Insurance 6,551.28 6,551.28 Life insurance-employer contribution 1/82 - 3/82 and regular bill for 5/82 Cook Associates 2,225.32 1,999.44 225.88 Engineering services, through 4/21/82 D & C Roadside Service 338.36 338.36 Vehicle repairs Dearman Snow Removal 350.00 350.00 Snow removal at substation Delta Freight Lines 32.92 32.92 Freight charges Department of General Services 135.75 135.75 Radio maintenance, 3/82 Digital Equipment Corporation 717.00 717.00 Maintenance coverage on computers, 4/82 Farmer Bros. Company 23.22 23.22 Coffee General Electric Supply 173.33 173.33 Insulator & 10' arm for line truck Graybar Electric Company 27.64 27.64 Pliers High Country Answering Service 74.55 74.55 Service, 5/82 IBM 219.10 219.10 Office supplies Walter Jellin 30.00 30.00 Recommended honor of claim by the manager for low voltage to customer McDonough, Holland & Allen 3,953.54 3,034.28 919.26 Legal services through 3/24/82 Moore Business Forms 829.39 829.39 Office supplies - utility bills Mosler Safe Company 49.93 49.93 Office supplies - payment envelopes Mountain Hardware 25.98 25.98 Miscellaneous hardware Multi-Amp Corporation 80.24 80.24 Leads Nevada Safety & Supply 23.93 23.93 Protective eye wear Nevada Zee First Aid Supply 29.42 29.42 First aid supplies Pacific Telephone 1,169.61 708.54 Telephone charges, 3/82 461.07 Telemetry charges, 3/82 Pena's Maintenance 642.00 642.00 Janitorial services through 4/26/82 Record Supply Company 369.07 369.07 Pressure gages, Rockwell repair parts, concrete box & lid Red Star Industrial Service 65.00 65.00 Linen service, 4/19/82 - 4/26/82 Rural Electrification Administration 7,185.90 7,185.90 Principal and interest due on loan Ruralite Services 154.75 154.75 Safety training, 3/82 i Misc. ira,,Jrs for Board Approval Below are payments to be reimbursed to the General Fund from the $40 per lot restricted fund account: WO WO WO 1725E 81-104B 1726B Purchase/Install Cla-Val at Project Convert Soma TOTAL FOR 40 hp Soma Sierra Donner Trails 81-1 Sierra, 20hp TRANSFER TO Pump to 40 hp GENERAL FUND 12/81 Work Order 4,996.44 12/81 Work Order 2,389.24 Mountain Electric thru 1/82 10,242.00 12/81 Work Order 6,816.67 Cook Assoc. 4/82 Mountain Electric thru 2/82 2,413.80 Mountain Electric thru 3/82 20,475.00 4,996.44 2,389.24 33,130.80 6,816.67 $ 47,333.15 Transfer for-Board Approval Please authorize transfer of $20,804.01 from Sierra Pacific Power Co., Donner Lake Acquisition restricted fund account to Martis Valley Substation restricted fund account. The final loan payment of $ 9,279.00 is listed on bills for board approval at the May 3, 1982 meeting. $ 20,804.01 s