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Home My WebLink About8 District Pipeline replacement # Agenda Item 8 a. g ' �' d� I�Public Utility� ,�� '�II b' r 11 i � District Memorandum To: Board of Directors From: Neil Kaufman Date: February 21, 2008 Subject: Award of the District Pipeline Replacement— 2008— Contract A project 1. WHY THIS MATTER IS BEFORE THE BOARD Board authorization is required to award a contract for construction. 2. HISTORY In 2005 and 2006, the Water Department reported to the Board regarding the condition of existing water pipelines and the need to pursue a pipeline replacement program. This pipeline replacement program is part of the District's Objective No. 1 — Provide an adequate, reliable, and high quality water supply and distribution system to meet current and future needs and Objective No. 5 — Manage the District in an environmentally sound manner. Specific goals under these objectives are Goal No. 1.4 — Provide effective and efficient maintenance and replacement programs; Goal No. 5.4 — The District will conduct its business in an environmentally lawful manner and Goal No. 5.6 — The District will seek to minimize any negative impact of its operations on the environment The District subsequently issued a COP in 2006 and dedicated a portion of those funds for the pipeline replacement program. Pipeline construction projects have been undertaken during 2006 and 2007 as part of this program. At the September 19, 2007 Board Meeting, Ed Taylor made a presentation regarding planned Water Department Capital Expenditures for 2008. This presentation included a discussion of the planned pipeline replacement projects. The planned 2008 pipeline construction covers about 17,500 feet of pipeline. The overall replacement program for 2008 has been broken into three separate contracts for bidding purposes. Contract A covers work in Tahoe Donner. Contract B covers work in Sierra Meadows and Ponderosa Palisades area. Contract C covers work in the Glenshire area. These pipeline alignments are shown on Figure 1. On January 9, 2008, the Board approved the plans and specifications for all three contracts and directed staff to begin advertising for bids. 3. NEW INFORMATION Two addenda were issued for this contract covering the following issues: • Reissuance of the Bid Forms • Clarification of rock excavation requirements for one pipeline alignment • Clarification of pipe pressure rating for one pipeline alignment • Issuance of the butterfly valve specification • Clarification of requirements regarding pavement striping • Clarification of requirements regarding installation of service laterals by trenchless methods At 9:00 AM on February 20, 2008 the Bid Opening was held for Contract A. A summary of the Bids is given below: Bidder Location Amount Pacific Rim Construction Renton,WA $895,000.00 Cruz Excavating Incline Village, NV $1,233,893.98 Vulcan Construction Fresno, CA $1,382,342.00 Teichert Construction Lincoln, CA $1,434,636.00 Burdick Excavating -Kings Beach, CA $1,476,146.00 Gerhardt& Berry Construction Reno, NV $1,548,297.00 Longo, Incorporated Tahoe City, CA $1,559,061.00 Mary McQue Excavating Carson City, NV $1,640,458.00 R.P.Weddell & Sons Las Ve as, NV $1,661,268.00 As en Developers Reno, NV $1,684,610.00 Hansen Brothers Grass Valley, CA $1,706,997.00 Lorang Brothers Colfax, CA $1,875,861.00 A&K Earth Movers Sparks, NV $1,879,000.00 The bid from Pacific Rim Construction was determined to be responsive and the lowest bid. The current project schedule is given below: October 3, 2007—Board Approval of Inland Ecosystems Contract December 5, 2007—Board Approval of CEQA Initial Study December 19, 2007—Public Hearing on CEQA Initial Study January 9, 2008—Adoption of Final CEQA Document January 9, 2008—Board Authorization to Begin Advertising for Bids February 20, 2008—Bid Opening March 5, 2008—Award of Contract May 1, 2008—Begin Construction 4. SOURCE OF FUNDING The majority of funding for the construction will be the COP issued in 2006. There is some pipeline upsizing involved in the project that will be funded from Facility Fees. As shown above, the low bid was $895,000. Based on this bid, a proposed breakdown of funding between the COP funds and Facility Fees was calculated. Funding Source Amount 2006 COP Funds $705,408.33 Facility Fees 189,591.67 Total $895,000.00 5. RECOMMENDATION: 1) Award the District Pipeline Replacement— 2008— Contract A to Pacific Rim Construction in the amount of$895,000.00. 2) Authorize the transfer of$705,408.33 from COP funds to the Water Department General Fund and $189,591.67 from Water Facility Fees to the Water Department General Fund to cover the cost of the project. Ed T ylor, Water tility Manager Michael D. Holley, Gener anager Attachments: Figure 1 Item 960 g em # ai A Public Utility District Memorandum To: Board of Directors From: Neil Kaufman Date: February 26, 2008 Subject: Award of the District Pipeline Replacement— 2008— Contract B project 1. WHY THIS MATTER IS BEFORE THE BOARD Board authorization is required to award a contract for construction. 2. HISTORY In 2005 and 2006, the Water Department reported to the Board regarding the condition of existing water pipelines and the need to pursue a pipeline replacement program. This pipeline replacement program is part of the District's Objective No. 1 — Provide an adequate, reliable, and high quality water supply and distribution system to meet current and future needs and Objective No. 5 — Manage the District in an environmentally sound manner. Specific goals under these objectives are Goal No. 1.4 — Provide effective and efficient maintenance and replacement programs; Goal No. 5.4 — The District will conduct its business in an environmentally lawful manner and Goal No. 5.6 — The District will seek to minimize any negative impact of its operations on the environment. The District subsequently issued a COP in 2006 and dedicated a portion of those funds for the pipeline replacement program. Pipeline construction projects have been undertaken during 2006 and 2007 as part of this program. At the September 19, 2007 Board Meeting, Ed Taylor made a presentation regarding planned Water Department Capital Expenditures for 2008. This presentation included a discussion of the planned pipeline replacement projects. The planned 2008 pipeline construction covers about 17,500 feet of pipeline. The overall replacement program for 2008 has been broken into three separate contracts for bidding purposes. Contract A covers work in Tahoe Donner. Contract B covers work in Sierra Meadows and Ponderosa Palisades area. Contract C covers work in the Glenshire area. These pipeline alignments are shown on Figure 1. On January 9, 2008, the Board approved the plans and specifications for all three contracts and directed staff to begin advertising for bids. 3. NEW INFORMATION Two addenda were issued for this contract covering the following issues: • Correction of typographic errors • Clarification of requirements regarding pavement striping • Clarification of requirements regarding installation of service laterals by trenchless methods At 11:00 AM on February 20, 2008, the Bid Opening was held for Contract B. A summary of the Bids is given below: Bidder Location Amount Pacific Rim Construction Renton,WA $ 768,500.00 Teichert Construction Lincoln, CA $ 885,821.00 Suter Construction Reno, NV $ 938,000.00 Heavy Equipment Truckee, CA $ 944,633.00 Cruz Excavating Incline Village, NV $ 968,840.33 S.P. Pazar ad Van Nuys, CA $ 998,120.00 Vulcan Construction Fresno, CA $ 998,456.00 Longo Incorporated Tahoe City, CA $1,004,393.00 Burdick Excavating Kings Beach, CA $1,015,200.00 Hansen Brothers Grass Valley, CA $1,113,739.00 Aspen Developers Truckee, CA $1,119,075.00 Gerhardt & Berry Construction Reno, NV $1,121,767.00 American Engineering &Asphalt Rocklin, CA $1,195,651.00 A & K Earthmovers Sparks, NV $1,277,750.00 R.P. Weddell & Sons Las Vegas, NV $1,304,691.00 Mary McQuery Excavating Carson City, NV $1,326,762.00 The bid from Pacific Rim construction was determined to be responsive and the lowest bid. The current project schedule is given below: October 3, 2007—Board Approval of Inland Ecosystems Contract December 5, 2007—Board Approval of CEQA Initial Study December 19, 2007—Public Hearing on CEQA Initial Study January 9, 2008—Adoption of Final CEQA Document January 9, 2008—Board Authorization to Begin Advertising for Bids February 20, 2008—Bid Opening March 5, 2008—Award of Contract May 1, 2008—Begin Construction 4. SOURCE OF FUNDING The majority of funding for the construction will be the COP issued in 2006. There is some pipeline upsizing involved in the project that will be funded from Facility Fees. The project includes the installation of some electric conduit along Shore Pine Road and Frond Road in a joint trench with the new water pipe. This electric conduit will be paid for by the Electric Department. As shown above, the low bid was $768,500. Based on this bid, a proposed breakdown of funding between the COP funds, Facility Fees and the Electric Department was calculated. Funding Source Amount 2006 COP Funds $666,201.77 Water Department Facility Fees $90,465.03 Electric Department Rate Funded Capital $11,833.20 Total $768,500.00 5. RECOMMENDATION: 1) Award the District Pipeline Replacement— 2008— Contract B to Pacific Rim Construction in the amount of$768,500.00. 2) Authorize the transfer of$666,201.77 from COP funds to the Water Department General Fund, $90,465.03 from Facility Fees to the Water Department General Fund and $11,833.20 from the Electric Department General Fund to the Water Department General Fund cover the cost of the project. -V Ed Ta or, Water Utihty Manager Michael D. Holley, General Manager Attachments: Figure 1 Agenda C G� g da Item # •ru ■u , i . 11 W Public Utility Dr 31I Memorandum To: Board of Directors From: Neil Kaufman Date: February 26, 2008 Subject: Award of the District Pipeline Replacement— 2008— Contract C project 1. WHY THIS MATTER IS BEFORE THE BOARD Board authorization is required to award a contract for construction. 2. HISTORY In 2005 and 2006, the Water Department reported to the Board regarding the condition of existing water pipelines and the need to pursue a pipeline replacement program. This pipeline replacement program is part of the District's Objective No. 1 — Provide an adequate, reliable, and high quality water supply and distribution system to meet current and future needs and Objective No. 5 — Manage the District in an environmentally sound manner. Specific goals under these objectives are Goal No. 1.4 — Provide effective and efficient maintenance and replacement programs; Goal No. 5.4 — The District will conduct its business in an environmentally lawful manner and Goal No. 5.6 — The District will seek to minimize any negative impact of its operations on the environment. The District subsequently issued a COP in 2006 and dedicated a portion of those funds for the pipeline replacement program. Pipeline construction projects have been undertaken during 2006 and 2007 as part of this program. At the September 19, 2007 Board Meeting, Ed Taylor made a presentation regarding planned Water Department Capital Expenditures for 2008. This presentation included a discussion of the planned pipeline replacement projects. The planned 2008 pipeline construction covers about 17,500 feet of pipeline. The overall replacement program for 2008 has been broken into three separate contracts for bidding purposes. Contract A covers work in Tahoe Donner. Contract B covers work in Sierra Meadows and Ponderosa Palisades area. Contract C covers work in the Glenshire area. These pipeline alignments are shown on Figure 1. On January 9, 2008, the Board approved the plans and specifications for all three contracts and directed staff to begin advertising for bids. 3. NEW INFORMATION 4 Two addenda were issued for this contract covering the following issues: • Reissuance of the Bid Forms • Clarification of requirements regarding pavement striping • Clarification of requirements regarding installation of service laterals by trenchless methods At 3:00 PM on February 20, 2008 the Bid Opening was held for Contract C. A summary of the Bids is given below: Bidder Location Amount Pacific Rim Construction Renton,WA $ 840,500.00 Cruz Excavating Incline Village, NV $ 923,263.46 Vulcan Construction Fresno, CA $ 932,199.00 Teichert Construction Lincoln, CA $ 981,182.00 Correa Construction Carnelian Bay, CA $1,000,677.00 American Engineering &Asphalt Rocklin, CA $1,037,803.00 Aspen Developers Truckee, CA $1,089,930.00 Burdick Excavating Kings Beach, CA $1,134,480.00 Longo Incorporated Tahoe City, CA $1,145,350.00 Gerhardt& Berry Construction Reno, NV $1,170,327.00 S.P. Pazar ad Van Nuys, CA $1,190,095.00 Hansen Brothers Grass Valley, CA $1,249,994.00 Mary McQueary Excavating Carson City, NV $1,326,785.00 R.P.Weddell Las Ve as, NV $1,332,467.00 A& K Earthmovers Sparks, NV $1,387,740.00 The bid from Pacific Rim Construction was determined to be responsive and the lowest bid. The current project schedule is given below: October 3, 2007—Board Approval of Inland Ecosystems Contract December 5, 2007—Board Approval of CEQA Initial Study December 19, 2007—Public Hearing on CEQA Initial Study January 9, 2008—Adoption of Final CEQA Document January 9, 2008—Board Authorization to Begin Advertising for Bids February 20, 2008—Bid Opening March 5, 2008—Award of Contract May 1, 2008—Begin Construction 4. SOURCE OF FUNDING The majority of funding for the construction will be the COP issued in 2006. There is some pipeline upsizing involved in the project that will be funded from Facility Fees. As shown above, the low bid was $840,500. Based on this bid, a proposed breakdown of funding between the COP funds and Facility Fees was calculated. Funding Source Amount 2006 COP Funds $809,857.31 Facility Fees $30,642.69 Total $840,500.00 5. RECOMMENDATION: 1) Award the District Pipeline Replacement— 2008— Contract C to Pacific Rim Construction in the amount of$840,500.00. 2) Authorize the transfer of$809,857.31 from COP funds to the Water Department General Fund and $30,642.69 from Water Facility Fees to the Water Department General Fund to cover the cost of the project. f 61 Ed aylor, Water Utility Manager Michael D. Holley, General Manager Attachments: Figure 1