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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL MEETING
March 9, 1981
Monday
TDPUD Board Room
7:00 P.M.
REVISED AGENDA
1. Call to order
2. Roll call
3. Workshop with Manager regarding upcoming projects and office
procedures
4. Adjournment
C E R T I F I C A T I O N
I hereby certify that the foregoing agenda has been posted in the District
Office, United States Post Office, Government Center and Nevada County Library,
Truckee Branch, and mailed to the Directors and interested parties on Friday,
March 6, 1981.
Susan M_ Craig, Deputy Distr' t Clerk
�b
SPECIAL MEETING
March 9, 1981
The special meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Huber at approximately 7 :00
P.M. in the District Board Room.
ROLL CALL: Directors Duffy, Maass and Huber were present at the start of the
f meeting. Director Kuttel arrived during closed session (7:12 P.M.) .
EMPLOYEES PRESENT: D_ Eugene Holt was present.
CONSULTANTS PRESENT: District Counsel Simon was present.
OTHERS PRESENT: There were no others present in the audience.
CLOSED SESSION
Because of an emergency matter, the Board adjourned to closed session at
7:01 P.M.
RETURN TO PUBLIC SESSION
The meeting was returned to public session at 8:02 P.M_ , and the Chairman
indicated that the FHK development was discussed during closed session.
WORKSHOP WITH MANAGER REGARDING UPCOMING PROJECTS AND OFFICE PROCEDURES
Gene Holt spoke of the tremendous growth in the area over the past few
years and the need for definite planning and policies with respect to accomplish-
ing proper record keeping, accounting methods and making long-range plans_
r-^ The Manager reported the rate increase from Sierra Pacific and possibly
another before the end of the year, and noted that it may be an appropriate time
to consider other money needs and to provide a cushion for unforeseen items.
Mr. Holt mentioned that the current District computer is not the most
desirable piece of equipment for the growth experienced and expected in the
future. It was his suggestion that, since a study has already been made, an
updated price be obtained. He highly recommended a system application such as
Digital, and noted cost to the District would average approximately 224-, per bill
(less, if post card bills are used) . It was his suggestion that the District
consider leasing the system if possible. The many advantages of the Digital
System application were noted by Mr. Holt.
The present bill-paying system utilized by the PUD was discussed. Pres-
ident Huber noted that this system, according to Martin McDonough, is what is
required by the State of California unless the District sets up a very cate-
gorized budget.
Mr. Holt referred to the petty cash voucher system and a revolving fund
used by the County_ More discussion ensued regarding accounting procedures,
payment of bills and preparation of a detailed budget. Speaking of the bud-
get, the Manager expressed the hope that he would have a tentative budget for
Board review at the first meeting in April. Relating to the amount of detail
required (in the budget) in order for the District to pay bills as they come
in, President Huber suggested that, if Mr. McDonough's memo does not arrive
within the next few days, he be called and reminded that the District is a-
waiting his written opinion.
A future site upon which to locate a new District complex and financing
the construction was discussed. The possibility of building a facility large
enough to rent space to other utilities was mentioned_
Relating to rates, Mr_ Holt advised that he will determine the projected
load growth and make a recommendation as to an increase.
The $200,000 transfer from the General Fund to the Restricted Fund (for
the Martis Valley Substation) , which has not yet been accomplished, was dis-
cussed. Director Maass indicated he would come to the office tomorrow to
'A/A/Rl nn l
discuss the Board's direction to make the transfer.
A means of recovering monies paid by the District to light the business
district was mentioned by the Manager. The history behind the lighting in
Meadow Park, paid for by the District, was discussed. Mr. Holt advised that
the security lights in the new Downtown Merchants' parking lot had been in-
stalled.
Regarding a new computer, the Chairman noted installation will have to
be coordinated with the building remodeling. It was suggested that the com-
puter elements be housed in what is now the Manager's office with climatized
conditions.
Director Maass stated that, first, the Board must determine whether or not
the District needs a new computer. If so, then a determination should be made
regarding purchase or lease of a system. No direction was given at this time.
Respecting a rate increase, it was decided to place an item having to do
with the scheduling of a public hearing on the March 16th meeting agenda.
Mr. Holt noted the possibility of obtaining power through the State of
Nevada.
CLOSED SESSION
The Board adjourned to closed session at 10:21 P.M. President Huber noted
that Director Kuttel left the meeting at 9:00 P.M.
RETURN TO PUBLIC SESSION
The meeting was returned to public session at 10:38 P.M. Personnel matters
were discussed during the closed session.
ADJOURNMENT
President Huber adjourned the meeting at 10:39 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By )" Z
Roberta C. Huber, President
n
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Susan M. Craig, Deputy Distri Clerk
3/9/81 pg. 2
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
SPECIAL MEETING
March 9, 1981
Monday
TDPUD Board Room
7:00 P.M.
A G E N D A
1. Call to order
2. Roll call
3. PUBLIC HEARING
a) District Engineer's and Counsel recommendations -
Consideration of ordinance accepting Truckee Crossroads water
line
4. Consideration of resolution accepting Truckee Crossroads electrical
easements
5. Adjournment
C E R T I F I C A T I O N
I hereby certify that the foregoing agenda has been posted in the District
Office, United States Post Office, Government Center and Nevada County Library,
Truckee Branch, and mailed to the Directors and interested parties on Wednesday,
March 4, 1981.
Susan M. Craig, Deputy Dist ct Clerk
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CONSIDERATION OF SALE OF SURPLUS DISTRICT LAND
With respect to the possible sale of surplus District land, Parcels
A, F, G & J, District Counsel Simon was asked to determine whether the Dis-
trict must again notify appropriate agencies before offering the parcels to
the public. Prior to consideration on April 6th, an appraisal update must be
obtained. President Huber asked that an item relating to the District' s 1.9
acre parcel be placed on the next meeting agenda also. The Board will discuss
whether or not the new District office should be located on that parcel.
ELECTRICAL DISTRIBUTION EQUIPMENT - CONSIDERATION OF RECOMMENDATIONS - POSSIBLE
AWARD
After the Board reviewed the General Foreman's recommendations for award-
ing the electrical distribution equipment bids, Director Maass moved, and
Director Duffy seconded, that the Board award the cut-out arrestor combination
device bid to North Supply Company for 100 McGraw Edison units for a total price
of $4,005.60. ROLL CALL: all Directors, aye. SO MOVED.
Director Maass moved, and Director Duffy seconded, that the Board adopt
the General Foreman' s memorandum dated March 11, 1981 (copy attached) which
sets forth the low meter bids which meet the specified requirements with sat-
isfactory deliveries and 1981 price protection as follows: a) Western States
Electric, 576 meters for a total of $13,190.40; b) General Pacific, Inc. , 4
meters for a total of $135.60; c) General Pacific, Inc. 4 meters for a total
of $143.00; d) Maydwell Hartzell, Inc. , 48 meters for a total of $3,072.00;
e) General Pacific, Inc., 4 meters for a total of $340.80; f) General Pacific,
Inc. , 4 meters for a total price of $426.20; g) General Pacific, Inc. , 20 meters
for a total of $3,168.00; h) General Pacific, Inc. , 4 meters for a total of
$633.60; i) General Pacific, Inc. , 4 meters for a total of $541.20. ROLL CALL:
all Directors, aye. SO MOVED.
Director Duffy moved, and Director Maass seconded, that the Board award
the bid for pad mounted transformers to North Supply Company with Westinghouse
r--
Transformers in the amount of $9,414.00. ROLL CALL: all Directors, aye. SO
MOVED.
Director Duffy moved, and Director Kuttel seconded, that the Board award
the bid for pole mounted transformers to RTE in the amount of $52,868.00. It
was noted that the low bidder for the pole mounted transformers was North Sup-
ply Company based on a firm order within 21 days of the bid opening date and a
one shipment deal. Inasmuch as the District has no storage space or immediate
need for seventy transformers, the next lowest bid with satisfactory delivery
increments through. the last three quarters of the year on the basis of need was
chosen. ROLL CALL: all Directors, aye. SO MOVED.
Director Duffy moved, and Director Kuttel seconded, that the Board award
the triplex service wire bid to Graybar in the amount of $286.02 per thousand
for #2, and $555.87 per thousand for #2/0. ROLL CALL: all Directors, aye. SO
MOVED.
EMERGENCY GENERATOR - CONSIDERATION OF RECOMMENDATIONS - POSSIBLE AWARD
The Board agreed with the Manager's suggestion that award of the generator
bid be delayed until it is determined whether or not a surplus generator may be
purchased from the government.
CONSIDERATION OF RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING PAYMENT OF
EXPENSES FOR AUTHORIZED DISTRICT BUSINESS AND RESCINDING RESOLUTION NO. 7849
The Board indicated they had not received copies of this proposed resolu-
tion. The matter .was tabled to the April 6th meeting.
MICKELSON MEDIA INC. - REQUEST FOR REVIEW OF POLE RENTAL CHARGES
With respect to Mickelson Media' s request that the District review the
$4.00 per pole charge and adopt a consistent standard rate for all parties
concerned, it was decided that Pat Sutton should be contacted and asked how
the $4.00 charge was determined. The minutes from the meeting at which the
agreement was approved did not make note of the means by which the charge was
decided upon.
3/16/R1 na_ 7
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PLANNING DEPARTMENT NOTICES
The Chairman mentioned Planning Department notices regarding condominiums
in Tahoe Donner and the tentative map submitted by Ward Ingersoll in The Meadows.
The County is to be notified that The Meadows is located outside the District
boundaries.
CLOSED SESSION
President Huber adjourned the meeting to closed session at 1:05 A.M.
RETURN TO PUBLIC SESSION
At 1:33 A.M. , the meeting was returned to open session, and the Chairman
advised that possible legal (conflict of interest) and personnel problems with
two of the Director-applicants was the subject of the closed session. Mira Shea
will not be considered for appointment because of the conflict stated during
her interview - Jim Simon is her attorney as well as the District's attorney.
Director Duffy submitted three applicants for consideration - John Scott,
Maria Lowder and John Corbett. President Huber recommended John Corbett for
appointment. Directors Kuttel and Maass declined to make any nominations.
Director Maass moved, and Director Duffy seconded, that the Board appoint
John Corbett as the Director to fill the term created by Pat Sutton's election
as Supervisor of the Fifth District. ROLL CALL: Duffy, aye; Kuttel, abstain;
Maass, aye; Huber, aye. SO MOVED. John Corbett is to be notified, and the ap-
propriate resolution shall be placed on the March 23rd special meeting agenda
for consideration.
ADJOURNMENT
President Huber adjourned the meeting at 1:35 A.M.
r" TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By`�o
Roberta C. Huber, President
Susan M. Craig, Deputy DlsUofict Clerk
3/16/81 pg. 9
I V%
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - March 9, 1981 (revised March 16, 1981 )
Bill for Board Approval :
,.-. Ice's Mobile Home Service - trailer remodel from
2-9-81/3-4-81 labor plus materials $ 4,008.00
Truckee Carpets - partial billing for installation
of carpeting in trailer 1 ,000.00
$ 5,008.00
i
R E C ASMAE 1lUME OF MIRA SHEA PREPARED FOR TRUCKEE DONNER PUBLIC
MAR 12 1981 UTILITY DISTRICT MARCH 12, 1981-. J
TRUCKEE DONNER P.U.D. ,By
O. Box 1400
Truckee, CA 95734
587-7455 (o)a 587-4718 (h)
EDUCATION �� —�---- -------
May, 1975, B.S. , Interdisciplinary Studies in Broadcasting and
Business, The American University, Washington, D.C.
WORK EXPERIENCE
July, 1978 to Present - Owner/Manager, KTRT Radio, Truckee
6/76 to 6/78 - KVOR Radio, Colorado Springs, CO - Sales
6/75•-to 6/76 - WEHT TV, Evansville, Indiana - Sales/Sales Service
9/74 to 5/75 - WJMD Radio, Washington, D.C. - Traffic Manager/Sales
(while a student)
5/74 to 9/74 - Law Firm of Kirkland, Ellis & Rowe, Washington, D.C.
Legal research assistant with FCC law firm.
ACTIVITIES
Vice-President, Truckee Donner Chamber of Commerce .
Program Administrator, Sierra Secret Witness Program,Truckee.
Respectfully submitted for your consideration for appointment
to fulfill unexpired term on Board of Directors, TDPUD,
i
RECEIVES
'' _. .. .March 5, 1981
MAR 10 1981
TRUCKEE DONNER P.U.D.
Toy a Members of The Board:
My name is Daniel W. Cooley. I am 32 years old, and a four year
resident of the Truckee- area residing in Tahoe Donner.
I would like to enter my name in consideration for the vacancy
now open on the board. It has always been of great interest to
directly participate in local government and I know that I will be
a great asset.
Sincerely,
Daniel W. Coole
P.O, ox 2293
Trucke Call;E"' 734
587-921 -./
C 10 Fl! S -40:
EC E I VED
Roberta 1-:uber, Ch- rl-ersOn
I'Dr'UD Boerd of Directors
I -C'. Box 309
Trucl�ee , ,:a. TYAR 1 6 1981
05734
TRUCKEE D014NER p.u.D. ------
By—
Dcai' bars. Huber �anu
I her-ebl..7 --,Pl-y for the vacant seat On
is r,evtiner--,t .on :
STATISTICS :
John T;j
I nterS Scott ; m; rried ; age .30 years ; I -hild; registered
voter in Nevada County; Owner: J.S. Trucl,-ee ' "
at Lents and
'WHY:
I hPve live-3 in ti-,e Truckee cornmun-Lty for 1.1 years , ji:Icl
with my bz-cl-grO-,-lT-.Cl in lit ; l.*
T it v..,
f the coTnm- ur!ity to
be an to vic nonr,-; nnd the as r. v7llole.
(Iceq bi-,siness
r
T plecl -e .-cm. "'n'll t-'ie cc, -Ilit'lli-v 'crlr't I will
tUD. I cAll excel 5;c! MysCj"f
---lAich cctil.cl involv(� any of r1y J>u sl.ne E-S sr.
19 - 3
February 26, 1981
Board of Directors
Truckee-Donner Public
Utility District
P.O. Box 309 0.J. -------
Truckee,
Ca 95734 LJ
Gentlemen:
I would like to be considered for the vacant Position on
Board of Directors. Your
While I have no previous experience on a
Utility board, I have been in real estate for 9 years and am a
interested member of this community. I currently reside at
11192 Thelin and have lived in the Truckee area since the fall
Of 1979.
Enclosed please find my resume. Cedar Creek Housing, Inc closed
down their Reno operation at the end of 1980 and I am currently
working on a contract basis with them in order to handle the
of their various holdings. I am also closings
working with other Parties as
a consultant so am fairly flexibe as to scheduling. The best place
to reach me is at home 587-4974.
1 look forward to hearing from You and appreciate Your consideration.
Sincerely,
X"
?
Maria Lowder
P-0. Box 1146
Truckee, Ca 95734
E D
MAR 1 6 1981
TRUCKEE DONNER P.U.D.
Nla�rch �16, �1980 L:1 -u
Susan Craig
Deputy District Clerk
Truckee-Donner Public Utility District
P.O. Box 309
Truckee, Ca 95734-
Dear Ms. Craig:
Thank you for Your letter of March 11, 1980. 1 will be at the
meeting on March 16, 1980.
I am a registered Republican and wholeheartedly Support the effort
President Reagan is making in trying to cure our economic ills.
Inflation, at its present rate, can put all of us in a losing
position.
While I am not familiar with all the issues which come before a
utility board, there are two areas in which I have a Particular
interest. One, we live in a very beautiful part of the country
which I hate to see mared by utility poles. I feel that any
future developments should require that the developer put in
underground utilities. Further, I would like to see a long range
plan (10 - 20 years) to replace existing poles with underground
facilities. Two, imported oil is going to continue to rise in
price and our own natural resouces have a limited life. I believe
that the time is right to look for alternate sources of energy and
to encourage consumer conservation.
I will be happy to further clarify my views and answer further
questions at Your board meeting.
Sincerely,
Maria Lowder
P.O. Box 1146
Truckee, Ca 95734
(916) 587-4974
RECEIVED
IrAR 1 G 1981 /
March 13,1981
TRUCKEE DONNER P.U.D.
Sy_ Beard of Fri x e-0-tors Jam. ry
Truckee Donner P.U.D.
P.O.Box 309
Truckee, CA. 95734
Dear Board Members:-
I am writting to you to apply for the interim Directorship
for the balance of the term held by Mrs Pat Sutton.
I have lived in this area for the past 20 years (North Tahoe
and Truckee } and have worked on many community Projects during
that time. I would like to serve the community in that manner.
I have been a Photographer for the past 59 years and at the
same time held other managerial positions. I have included a full
resume for you to study.
I was born in Moskow,Idaho on January 7,1918-Married 1942-
Divorced 1953- Three children, girl 34,9irl 32, and a boy 30 all
living in California. At the present time I am 53 years old.
I hereby submit my application for your consideration.
r � \
ro ,7
,J
John L. Corbett
P.O.Box 219
Truckee, CA. 95734
Truckee Tire Protection District
� � of Nevada County
Post Office Box cC,x ,;:
Truckee, California 95734
TRUCKEE DONNER P.U.D. --'
- ----------
BY
March 2, 1981
Mr. Gene Holt, General Manager
Truckee-Donner Public Utility District
Post Office Box 309
Truckee, CA 95734
Dear Mr. Holt :
FIRE FLOW - TRUCKEE CROSSROADS SHOPPING CENTER
This District will require a minimum fire flow of
2, 500 gallons per minute for the Luckys and Longs
complex.
Sincerely,
Don Delaney
Fire Marshal
sjm
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