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Managers Report
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 597 3996 MANAGER'S REPORT February 4, 1980 1. General Status of the District Attached to this report are the water consumption records for the month of January. Since the last Regular Board Meeting, there have been no signif- icant outages of either the water or electrical systems. Further, the period of good weather has enabled us to catch up on meter reading and new electric services to a large extent. We still are quoting up to a two week delay for the installation of new electric service, and, of course, are not installing new water services until the ground thaws out in the Spring. As soon as the Electric Crew is cought up with the backlog of new connections, we will start doing more permanent repairs on some of the line damage that was caused this Winter and in routine maintenance of re-sagging wire spans and re-guying some poles. Work is progressing by Avery Engineering on installing a new level con- trol for the Sierra Meadows Tank. The new control, which will be identical to the one installed during the past year on the Ponderosa Palisades Tank, will eliminate considerable manual work on turning pumps on and off and will be much more reliable than the existing control system. 2. District Conservation Program Before an effective energy conservation plan can be put into effect, the Board of Directors and the Manager must develop a District policy on energy conservation. This policy should provide for: 1. The examination of the District' s own use of energy. This includes, but is not limited to, electrical energy as well as vehicular fuel consumption. 2. A program of system-wide load management. 3. A system-wide program to promote efficient energy use in the home and in businesses. 4. A public information program so that the need for energy manage- ment is understood along with what each consumer can do to help. 5. A training program appropriate for District employees. 6. A weatherization program in conjunction with Sierra Pacific and perhaps others to include energy audits and the sale of insulation- -1- m • W |4 0 ) 04 4J ro ° t $ 0 W04J 2 ] ga) A > Aa o ao \ ] � 0u - o �j j � k 0 0(D [ j � 2 ` 4-) 2 § � ) ` t ? ] ` § t ]j > A § 2t � w@ 0) kt § r. >4) I 02 0 Q) j � ( \ § § o ® 1 � ) § \ ) § § o % EQ4q [ § � / ) 4 0 z(d e2 2 § § u ) ) @0 \ 2 / � j )4 k ) ( \j § � rl- 01 } \ ( § o � \ t ( >1 @c \ m % i� ; q / ) § ] ƒ t ) et ® § H / % �44@ 042 § j0 •4J j � � ] � § d4 ) k / / § ( q lug § ® \ . © � / / ) % ° d > , rijj ] ¥ @ ° ] ° ) ° ) ) td 4J \ o 0 (j � / P \ r \ ) \ 241 ® 92] \ § � 2t Qw , o = ■ mwlq , Q : � ! rd 4J W DI , _ \ � 4A / \\ \\ \ 4J \4 \ / . ° \ § § \ \ \j (d / � � � \ § . § 4 \ / m (d rd ( \ . � ( � ( TRUCKEE-DONNER PUBLIC UTILITY DISTRICT WATER SYSTEM PRODUCTION MONTH OF: ---- 1980 NORTHS I DE WELL . . . . . . PROSSER HEIGHTS WELL . . . DONNER CREEK WELL _ q y SOUTHSIDE WELL #1 . . . . . 'T SOUTHSIDE WELL #2 . . . . . , SANDERS WELL . . • • • • . AIRPORT WELL . . . . . . . . TONINI SPRING . . . . . . . 2. 6 Ste', 0co MCGL.ASHEN SPRING . . . . . . SOUTHSIDE SPRING . . . . . . A & B WELLS : T. D_ . . . . . TOTAL PRODUCTION : 3S 6oc> poo T. D. USAGE : — 97,' 5_0" TOWN USAGE : 77 72 5 REPORT PREPARED BY : z DATE: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 567 3696 MEMORANDUM February 4, 1980 To: Board of Directors From: . A. Milton Seymour, General Manager Re: FUTURE STAFFING REQUIREMENTS During the past year the District has grown in many respects. First, there has been a significant increase in the amount of electricity that we are serving. Second, there has been an almost 25% increase in the number of electric customers we are serving. The same can be said for water. There has been an increase of approximately 40 miles of electric distribu- tion line, primarily in Units 8, 9, 10 and 11 of Tahoe Donner. There has been a significant increase in the amount of paperwork required to administer the District. There is an ever-increasing demand for more and more accurate information about the District's operations. As we have moved from the small country, slow going community District to a rapidly growing purveyor of energy and water in a complex and often turbulent society we have added sophistica- tion to our billing system, plant record systems, collection systems and book- keeping systems. All of the above growth aspects of District operations are requiring more and more man hours of time. Indeed it has now reached the point where employ- ees have to turn aside important projects to carry on the daily function of providing electric and water service and for the billing thereof. We have just completed a very trying year that taxed the District's capabilities to the ut- most. We have managed by using part-time and temporary employees, by overtime and lots of hard work on the part of the regular crews. During the coming year we will see a considerable expansion in our Water Department in the way of the Airport Well, two booster stations and new transmission line. We also expect the new substation to be built. In order to accomplish the things that we must do and the things that we should do, it is rapidly becoming imperative that we add more permanent personnel. Our draft budget, which has gone now to the Budget Committee, includes funds for the personnel additions or changes as I have outlined be- low: Electric Department 1 new lineman Salary range - $22,300 + overtime 1 half-time helper Salary range - $ 6,500 - $ 7,000 -1- Water Department 1 new serviceman/technician Salary range - $19,250 + overtime 1 half-time helper Salary range - $ 6,500 - $ 7,000 Administration Department 1 general clerk/typist Salary range - $10,000 - $11,000 1 estimator/mapper/inspector Salary range - $18,000 - $20,000 For the past several months, our Electric Department has not been able to keep up with all the new services and emergencies. After clearing up from the last storm, all five of our line crew have been just putting in new services. We now begin to see the daylight at the end of the tunnel, but we are still quoting about two weeks between the time of application for service and the time the connection is made. in the meantime, no maintenance is being done. Our General Foreman and Line Foreman both feel that another lineman is necessary to keep up with the new services as well as perform some very es- sential maintenance so that Winter storms won't hit us quite so hard. In our Water Department, we have had to forego daily pump checks for nearly a year. There simply is not enough time or personnel to accomplish this daily routine. We have been fortunate in that the work done by Avery Engineering on the telemetry system has enabled us to detect problems in the water system in Tahoe Donner without the routine daily checks. The work of our crews has been almost exclusively installing new services and repairing leaks. Despite their efforts, more than 120 new services were illegally con- nected by contractors during the past year. Because of this situation we hired an inspector last Fall to go throughout the District and inspect all new water connections to determine whether or not they were properly made and if they were legal. We now have a list of his inspections, which indicates that we will be very busy during the coming Spring, Summer and Fall months connecting poorly installed water services. The staff will soon be asking the Board to pass an ordinance requiring that customers who have illegally connected them- selves to the water system pay over and above the normal connection fees for any corrective work to their water service. It is much more difficult to correct an already improperly installed water service than to install a new service properly. In asking for a new water serviceman/technician, we have in mind an Individual with some training in electronics. At the present time we are entirely at the mercy of outsiders for the maintenance of our telemetry Sys- tem. None of our incumbent employees have any training in electronics and especially in equipment as sophisticated as a time division multiplex tele- metry system. While Avery Engineering has done an excellent job, their charges are high. It bothers me to be forced to pay up to $30 per hour for an engineer to fix something that could easily be fixed by a $10 per hour technician. Because our present computer is limited in capacity, we are now using about one and one half people to keep current with our billing. 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N m m cGi m m m m rat hrti rt °o a rat r0R o+ R, rt N• 0 N 0 a 0 t 0' ai rwrtn iH m artwE w F-i . K t rt x 64 0 D o m 0 r m m rt K n n m W N a 0 m 0 \ I 0rtrt m tmi rt the candidates we interview. I would anticipate that a minimum starting salary in the vicinity of .$25,000 per year will be required to attract good candidates. All of the non-management positions if authorized, will, of course, be offered to incumbent employees through the bidding process before hiring from outside. I believe that the estimator/mapper/inspector and super- intendent position should be designated by the Board as management employees in that these positions require independent judgment and interpretation of Board policy. Both positions, if authorized, should consider incumbent em- ployees and condidates from the outside. r -4- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE. CAL.IFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Board of Directors A. Milton Seymour, General Manager FROM: Mary Chapman, Office Manager DATE: February 1, 1980 SUBJECT: COMPLIANCE WITH FmHA LOAN Attached please find a second copy of a letter from Greg Conlon of Arthur Andersen & Company dated January 10, 1980. I spoke on two occasions this week with Rick Blumenfeld regarding this matter. On each occasion he stressed the importance of making a decision and implementing the necessary steps immediately. He stated that if steps to comply with FmHA loan requirements were not taken immediately, then we would be in default for a third year. At this point, I think that the appropriate Board action would be to authorize Arthur Andersen & Company to proceed on one method of accounting or the other. Rick did feel that setting up separate bank accounts would be the easiest method of accounting as well as the easiest method of continual monitoring of FmHA compliance. If the separate bank account method is chosen, it will be necessary for us to come back to the Board for their approval of the establishment of specific accounts through resolutions. MC:ljh Aw iD.F-Yz s iE w ScV E D I-I TO: EBoard -- ------- JAN 1 4 1980 Dist,/GI I., STRk;r-T ToWr_yr, Suj-rr 3500 ONR MARxr_-r PI.AZA TRIJCKF-E E)()NNER P.U.D. k SAN FRANCISCO, CAI FORINTA 9410 5 BY 01 January 10, 1980 Board of Directors Truckee Donner Public Utility District P. 0. Box 309 Truckee , California 95734 To the Board of Directors : At the request of Mr. A. Milton Seymour , General Manager of the District, we have reviewed the District ' s Resolution No. 77-47 providing for the issuance and sale of the Emergency Drought Relief Promissory Note of 1977, ( which constitutes an Indenture placed upon the District by the United States of America, U. S. Department of Agri- culture, Farmers Home Administration ) to determine the accounting and record keeping requirements placed upon the District by the Indenture . As you are aware, the Indenture requires the District to' establish various funds to account for : the proceeds from the sale of the Note; the revenue and ex- penses of the water operations; and the installment pay- ments of principle and interest on the Note and a reserve fund. Counsel for the District, Wilson, Morton and Asso- ciates, and McEllelligott issued an opinion letter dated June 12, 1979 which stated that "the intent of the Indenture has been to Provide authority to maintain bookkeeping funds without the need to maintain separate bank accounts . " As a result, the District is not required to establish and main-, tain separate bank accounts to maintain cash balances which represent the funds as required by the Indenture . Because of the complexity of the requirements, we believe that the District should consider the establishment of separate bank accounts as the method by which the District complies with these complex requirements . The establishment of separate bank accounts as a methodology to meet the Indenturel:s requirements , provides several benefits to the District some pf which are as follows : A RTI-IUR ANDFRS} N Lac CO- Board of Directors - 2 - January 10, 1980 1 Cash reserves are specifically identified and available to meet the operating and the principle and interest requirements of the Indenture . 2 - Improved management control over the cash flow generated from operations of the water department without comingling of th-e funds with the cash flow from electric operations . 3 - Clear demonstrations of the District ' s compliance with the requirements of the Indenture . 4 - Simplified record keeping and reporting requirements as opposed to those which would need to be maintained if separate bank accounts were not established. 5 - Reduction in the amount of time required by the District ' s management in the monitoring of the compliance with the Indenture on an annual and monthly b-!sis . The determination by the Board of Directors of the District to establish or not establish separate bank accounts for the various funds as required by the Indenture, significantly impacts the determination of the .accounting record keeping requirements of the Indenture . As a result, we request that -the Board address our recommendations and make such a' determination so that we may proceed with our identification of such requirements . We would be pleased to discuss -this matter with you further at your convenience . ,." Very truly yours , ARTHUR ANDERSEN & CO. By - Greg y7C -lon cc : A. Milton Seymour Truckee-Donner Public Utility District f COOK ASSOCIATES ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE. CALIFORNIA 95965 PHONE (976) 533-6457 February 4, 1980 Board of Directors Truckee Donner Public Utility District P.O. Box 309 Truckee, California 95734 Re: Adequacy of the Water Distribution and Source Facilities in the Prosser Heights/Prosser Lakeview Estates Subservice Area Dear Directors : i During your January 7 , 1980 Board Meeting, you authorized the preparation of 'individual letter reports addressing the adequacy and the inadequacy of the various subservice zones throughout the Truckee Donner Public Utility District. Each of the sub- service zones, in accordance with the January 7, 1980 directive, was to be addressed at consecutive meetings of the Board. The Prosser Heights/Prosser Lakeview Estates Subservice Zone is the second area to be addressed. The first such area was the South- side Subservice Area, which was discussed in our letter report to you dated January 21, 1980. i The summation of each of the subservice zone analysis and reports s will form the basis upon which you, as the community decision makers, will fix policy with respect to water use ordinance f currently under deliberation. Service Area The Prosser Lakeview Estates and the Prosser Heights as a subservice area to the Truckee Donner Public Utility District constitute an independent northerly extremity to the parent district. The sub- service area being addressed in this letter report consists primarily of two basic subdivisions. Prosser Heights is the oldest of the two subdivisions and contains approximately 99 lots. Prosser Lakeview Estates is the newer of the subdivisions and Board of Directors Truckee Donner P.U.D. February 4, 1980 Page 2. contains 649 lots within the multiple unit subdivision. Historically, Prosser Lakeview Estates has, on a percentage basis, a great deal more weekend summer residents than the full time resident occupation of Prosser Heights. The Prosser Heights/Prosser Lakeview Estates S ubservice Area possess many excellent building sites with good exposure, views and other assets that create a very desirable living environment. The undersigned anticipates that the development pressures will increase substantially in the Prosser Heights/Prosser Lakeview Estates Subservice Area in the near future. The justification for the anticipated increases in development pressure will be centered on the following factors. _ 1. The entire subservice area is outside the jurisdictional influence of T.T.S.A. Therefore, an individual building site will be less expensive by the amount of $2,500 connection fees and the sewer assessment fees normally associated with the install- ation of the sewage collection systems. 2. The growing concern about a sewage connection moratorium in the Truckee Sanitary District will result in the more timid individuals buying property and constructing homes outside the sewered community. 3. The deficiencies noted in our January 21, 1980 report on the Southside Subservice area, identified many deficiencies within that area: The deficiencies within the water system of the _ Southside Subservice area will undoubtedly divert development pressures from the Southside to other areas, namely in my opinion, the Prosser Heights/Prosser Lakeview Estates. t 4. The Lahontan Regional Water Quality Control Board prohibition on septic tanks and the requirements for sewering all septic tank lots within the Martis Valley area is not fully understood and appreciated by individuals buying developed lots within the Truckee Donner -Public Utility District. Basic Source of Water Suppler The basic water source for the Prosser Heights/Prosser Lakeview Estates is the Prosser Heights Well constructed in the early 19601s. The well and pump combination is currently rated at 280 GPM Board of Directors Truckee Donner P.U.D. February 4, 1980 Page 3. r+ delivery rate. The well is completed in the Martis Valley aquifer which is capable of sustaining the 280 GPM delivery rate indefinitely. The pump installed in the Martis Valley Well is a submersible pump and the health department deficiencies associated with the Prosser Heights Well were corrected as a part of the drought relief project 77-1, financed by the Farmers Home Administration. The Water Source Augmentation and Elimination of System Losses , Project 77-1 also provided for the relocation and installation of an emergency in-line booster pumping system that will provide emergency backup water to the area in the event of a mechanical failure in the Prosser Heights Pump. Dart Resorts completed a well known as the Sanders No. 1 in 1978 and has made the Sanders No. 1 well available for the District's use in accordance with the terms and conditions contained in the 1979 Agreement. As currently constructed, the Sanders No. 1 well pumps into the "Town System" . However, Dart has agreed to meet their 4,000 GPM contractual agreement through the installa- tion of the Airport Well Transmission Main and related facilities., all of which pass through the town system. Therefore, the Sanders Well No. 1 can more properly be used as a supplemental source of supply to the Prosser Heights/Prosser Lakeview Estates t S ubs ervic e Area. System Consumption The historical and projected water demand and consumption for the Prosser Heights/Prosser Lakeview Estates S ubservice Area can best be summarized when reviewed in tabular form as follows: F Board of Directors Truckee Donner P.U.D. _ February 4, 1980 Page 4. Peak P.H. And Total Peak 3-Day Year Trailer Park P.L.E. Connections Demand Demand 1977 132 76 208 138 103 1978 138 97 235 216 161 1979 141 134 275 291 218 1980 150 186 336 356 266 1981 160 250 410 434 375 1982 170 300 470 497 373 1983 175 350 525 556 416 1984 178 400 578 611 458 1985 180 445 625 661 495 1986 182 490 672 711 533 1987 184 530 714 756 566 1988 185 570 755 799 599 1989 186 605 791 837 627 1990 187 640 827 875 656 A review of the above tabulation reflects our anticipated connections and water system demands. It is important to note that the above listed anticipated growth rate provides for approximately 250 more connections in the Prosser Heights/Prosser Lakeview Estates Subservice Area for the year 1985 than was anticipated by us when we prepared the 1976 Water Analysis Report. The change in condition is directly responsive to the artificial induced development pressures resulting from outside the area governmental regulations. Review of the above table will also- indicate that the water stored for fire protection purposes will begin to diminish during the peak 3-day periods during the calendar year 1982 if the accelerated growth pattern is realized. It is therefore, in accordance with our projections, essential ` that the Sanders Well No. 1 be refitted and on line during the summer months of 1982, It is also essential that the Olympic Heights area.. (at times of maximum demand, acts as a parasite on the Prosser Heights/Prosser Lakeview Estates) be removed from actively drawing upon the system prior to the summer of 1981. For the basis of this analysis and the above listed consumption, we have assumed that the Olympic Heights parasite has been removed from the Prosser Heights/ Prosser Lakeview Estates Subservice Area of the District, The Board of Directors. Truckee Donner P.U.D. February 4, 1980 Page 5. Olympic Heights Area specifically will be addressed in the next subservice area report to the Board, Recommended Action It is recommended that the Sanders Well No. 1 be refitted to respond directly to fluctuation in the Prosser Heights tank. The existing motor, electrical panel and all mechanical equip- ment, with the exception of the pump bowls will remain in service as installed by Dart Resorts. The estimated cost to rebowl the existing pump is $5,000.00. Additionally,_ a telemetry control net-work will be required to provide the most efficient and economical operation of the combined systems. Rework the pressure reducing valve and manifold piping in the vicinity of the existing Prosser Heights Well to accept flow from the refitted Sanders Well No. 1, Relocate the pressure reducing valve that steps the Prosser i Heights pressure down to the Prosser Lakeview Estates service area. Install a production meter adjacent to the relocated pressure reducing station listed above, so that actual duty and consumption for the Prosser Lakeview Estates can be carefully monitored. Establish a set-aside sinking fund for the establishment of a additional source of supply in the north portion of the Prosser Heights/Prosser Lakeview Estates S ubservice Area. i Very truly yours, COOK ASSOCIATES Dan J. Cook DJC/cab Civil Engineer t " TRUCKEE DONNER PUBLIC UTILITY DISTRICT MEETING OF FEBRUARY 4, 1980 ENGINEER'S REPORT UNFINISHED BUSINESS WATER USE ORDINANCE . PROSSER HEIGHTS SUBSERVICE AREA The Prosser Heights subservice area has been growing at an exceptional rate over the last three years . Additionally, it is my estimation that the rate of connections will increase in the near term. Development pressures unable to be satisfied in the South service area due to water system deficiencies, when coupled with the sewez-age treatment and disposal deficiencies of other areas of the community will result in development pressure in the Prosser Heights, Prosser Lakeview Estates and the large lot subdivisions in the vicinity. Based on the accelerated growth_ g pattern. that I anticipate, dditionaZ water source will be required by the mid-1980's . The reboOlng of the Sanders Well to respond directly to the Prosser Heights Tank fluctuation, will provide for a redundant source in the near term and satisfy the intermediate consumptive water demand. PAT SHANE RIGHT OF WAY _ Enclosed for your consideration are several letters that have been exchanged between Recreation District and Ken Baker, Mr. Shane's agent. Enclosed as page 4 of this Engineer's Report is a small i plat showing the general arrangement and alignment of the requested easement. From a water systems operational standpoint, the proposed easement does not conflict with any of the District's long term written development plans and/or any mentally conceived improvements that I possess. For your local public works grant application, proposed intertie from Martis Valley Estates throughthe reio a E park -area and across Shane's property was Proposed.osed. gional of the Airport Transmission Main by and large eliminates thesne dtion for redundant loop systems that I envisioned in 1973. At some future date, Martis Valley Estates, the Shane properties and the Town Tank pressure zone main in Highway 267 will be looped, however, their overall importance to your water system grid is much less now that the Airport Transmission Main has been upsized. It would therefore appear appropriate from the water systems operational standpoint that the right of way is not in any way detrimental. The requirement of both the District Manager and the � f Park and Recreation District is that a left turn pocket lane be provided at the point of access on Highway 267. The easement as currently drafted does not provide sufficient room for the acceleration, deceleration tapers. PLACER COUNTY ANNEXATION Enclosed as pages 9 through 13 of this En rt ar various informational data relating to the annexation ROfoC S Ae 19 to the Truckee Donner Public Utility District. DART STAGE IV PIPELINE We have reviewed a proposed improvement plan for the Dart Phase IV pipeline project that connects the recently completed Hood work with the previously authorized construction under the Southern Pacific Railroad. We recommend approval of the plans and specifica- tions for the Phase IV effort and suggest that the calling for bids be accomplished at the earliest possible date. GOLDTOWN/TRUCKEE MOUNTAIN TOWNHOUSE CONDOMINIUMS There has been some question in the accounting department about the plan check fees that have accumulated on the Goldtown Condominium project. The District should, in my opinion, bill the owners (Caberhill/Mitchell) the specified plan check fee in the amount of $ 6,o . The plan check fee covers Phase I and Phase II, together with the off-site water main tying to Palisades Drive. The amount stated represents 1% of our estimate of the construction cost. I would expect that probably by your February 16 Board Meeting that the improvement plans for the condominium project will be ready for your review. MARTIS VALLEY ESTATES UNIT 4 Enclosed as page 14 of this Engineer's Report is a schematic diagram of the system intertie that I have advocated for a number of years. The system intertie has found its way into a condition Of approval imposed on Martis Valley Estates No. 4 by the Planning Commission at my recommendation. The project proponents are asking for a schematic design and preliminary estimate of the construction cost so that they may properly evaluate their overall financial commitment to the project. I would anticipate that the installation of the intertie would be accomplished in accordance with our main �- 2 extension, Rule 15. It is my understanding that the Developer,as of this time, proposes to comply with the requirements including the interne installation and would therefore anticipate that the Truckee Donner Public Utility District would not oppose his proposed subdivision development. I raise this issue with the Board for clarification as to the Board's thinking about the interne line extension in accordance with Rule 15 and satisfactory compliance with the stated District Requirements. Respectfully submitted, COOK ASSOCIATES By Dan J. Cook Civil Engineer Enclosed for your review is the Water Agreement for the S .A.D. 5 tank. un Ov 30 - Qy 04 � -�� ��E is'•�'�,s, "��' a�"�2^- ��3�'x �s t�`X� �'P �;Y,��3 t�s \ 1` � 1 � 1 I JA ��. 1 CRESTVIEW WAY KENNETH E.BAKER Land Surveyor THOMAS L.LOTT Calif. #3959 Civil Engineer R"C.E.24867 NEVADA CITY ENGINEERING, INC. 424 BROAD STREET P.O.BOX 1437 NEVADA CITY,CALIFORNIA 95959 TELEPHONE(916)265-6911 Engineering • Surveying • Planning CG X AS�OCI;:TES January 28, 1980 � E C L L ' V C C Cook and Associates 2060 Park Avenue Oroville, California 95965 I Attn: Mr. Dan Cook Re: Shane right-of-way Dear Dan: !— Enclosed herewith please find the parcel map prepared for Clinton P. Shane on which is delineated the right-of-way alignment to which we have agreed with the Truckee Donner Recreation and Park District. have also enclosed herewith various letters of correspondence relative to this right of way starting with a letter dated August 14, 1978, from Dr. Tapia regarding their agreement to granting a right-of-way appurtenant to the Shane property. Also enclosed is a copy of the Truckee Donner Recreation and Park District, letter dated November 27, 1979, stating their agreement to the alignment. �-- I hope this is the information you need in order to fully present this right-of-way matter to the Truckee Donner Public Utility District Board of Directors at their meeting of February 4, 1980. If you feel additional conversation or explanations are in order, please feel free to call me at any time. Very truly yours, Kenneth E. Baker KEB/slp enclosures TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 = TRUCKEE, CAI-IFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM January 9, 1980 To: Board of Directors From: A. Milton Seymour, General Manager Re: Right-of-way across District owned property requested by Pat Shane We have now received the $500 fee requested by the Board for considera- tion of the right-of-way across District property (Truckee River Regional Park) . I have talked to Ken Baker of Nevada City Engineering, who has surveyed and staked the route of the proposed right-of-way easement. The Truckee Donner Recreation and Park District has reviewed the survey and their Board has agreed to the proposed route subject to the approval of the Truckee Donner '- Public Utility District, and the construction of a left turn lane at the new entrance to the rodeo grounds on Highway 267. In view of the Recreation and Park District' s approval of this project, and subject to the same stipulation of the left turn lane, I cannot find any reason for this proposed roadway easement having a negative affect on Truckee Donner PUD operations. I have scheduled this for your consideration at the January 21st Reg- ular Meeting of the Board. AMS/smc cc: Tom Parillo , Nevada County Planning Department -___--Ken Baker, Nevada City Engineering Henry Tapia, Truckee Donner Recreation and Park District �f�4rlG . TELEPHONE 587-3587 DR. H.P.TAPIA,SUPERINTENO$MT J ZtiCl2EE-�012)2EZ G�ECZEGI CO►2 a)-z f�QZ/ �LStZFCE P.O. BOX 1087 • 'TRUCKEE,CALIFORNIA 95734 -.._.. _ November 27, 1979 -- `� ---- File #1_1 79036 Shane Road Easement �~ Truckee River Regional �. Park . x .- Kenneth E . Baker tLand `Surveyor }' Nevada City Engineering, -� 0...._<-Box — Nevada.,Cl ty, CA 959 59 t Dear Mr. Baker ''`✓. ��` ~ � P -----.The Board--of Direct'o'rs of- the-_Truckee-Donner Recreation - `'and .Park", District met on -November 8, 1979 , to discuss` the `�-inroad- easement at our park site- relative to -the Shane property. " Please be advised that--the y-"approved your proposal -as amended with`"-Exhibit "A" stipulations -' • �� ;`"mcontai ni ng the two stipulations . - �'"-< ' I would greatly appreciate - your notifying me before you begin work on the road . •= Sincerely yours , Dr. H . P. Tapia ~----- -{ Superintendent —_ -__HPT%i h Truckee.-Donner— Gateway to the Sierra - - Nk- - TEt N Sa 3 s PHOE l- 090 \ C)R. H. P. TAPfA, SutcgI KTCHncivr �zueJ e-J�onns� eRzateation and 1-3ark 2�Eat¢fet P. O. SOX tatfo7. TRUCKEE, CALIF13RNIA 95734 - August 14 , 1978 File #878020 Road Easement - Truckee River Regional Park Jr rt '-,'O.,jWHOM IT MAY CONCERN: $ # The Truckee-Donner Recrea.t on__.a ` ..� � Park�D•� trict, as _1•�ss-ee s, p _..g_f__.,lartd�"owned by the �t�ckee-Dorrller-'Pubric, `Ut-il.it District .,..._..��'`�e�s cr.i b�.d---i n our lease w i�h,�t h.e m" as •� ,.K c, Paz`ceT �t2;--4;-5 acres meadow bounded on the 5outlZ-b"y Hwy 267; on the west and north -by_ Truckee Donner Park.,•-'"and on the east '�y`"�z'epery of SH-frre_ rothers and Ponderosa Golf Club Inc_ , ection 14•,T 1_7Nd- ,R. 14 Eof -s S4es hereby offer n�-�ob�ection to"'-an easemert'�for �aaj -,Pu'rors'e� .=to,cQnnect Parcel- 450-003H Mutual agreement as tCf--t.tie exact alignment and wid'tti-of �ia'se>�erit 'is"to�be negotiable subject to approval by the-.'Park-D-is.trl'ct. The following parameters will constitute tfi - ---- maximum leeway as to location of road. -- -~ -�`e` stern terminus of the road will connect to Parcel - - #ApI3`1.9-450-003 somewhere between the S.W. property corner r th,':7-second power pole to the north of the S.W. property., rner. The western terminus of the road will connarcV,,•to,,the_- -- _ acee`�-s road now being constructed as the eastern en;trazice:_to Truckee River Regional Park. Road must be corLstrue-ted to ' Me_etj--Xevada County Road 'Standard$ or better. ---This letter has been signed by the Superintendent of the =M�rict and must be accompanied by a Ce+'tzfi:c 'te of Confirma- <�-_"?` oh passed and d ly authorized by the doard of `''DZirectors to c-'the par Vie-,1- conpelraed. ! Br. H.�TF T _ Superintendent _ HPT:gr _ - Truckee=.M'"nner— 6aassr+� s lfse,sierra _ DRAFT RESOLUTION NO, OF TRUCKEE DONNER PUBLIC UTILITY DISTRICT TO AUTHORIZE FILING OF TRUCKEE DONNER PUBLIC UTILITY DISTRICT "PLACER C.S.A. #19 ANNEXATION" WITH PLACER/NEVADA COUNTY LAFCo WHEREAS, the Board of Directors of the Truckee Donner Public Utility District has previously authorized the investigation of the feasibility of annexation of additional lands, and WHEREAS, the area located south of the existing District = boundaries and descriptions attached hereto, marked "Exhibit A" , has been found feasible for annexation into the Truckee Donner Public Utility District; and WHEREAS, responses concerning attitude towards the annexing of C.S.A. #19 to the Truckee Donner Public Utility District were solicited by mail of all owners of property within C.S.A. #19; and WHEREAS, owners of 55% of the property within C.S.A. #19 (238 lots totaling 85. 2 Ac.) responded to the solicitation; and a WHEREAS, 76% . (by area) of the owners responding to the solicita- tion were in favor of said annexation. f NOW THEREFORE, be it resolved by the Board of Directors of the Truckee Donner Public Utility District as follows : That the staff of the Truckee Donner Public Utility District shall �. prepare all necessary documents for the proposed annexation which shall be titled Placer CSA IP19 Annexation_ i That further the staff shall file said application for annexation with the LAFCo of Nevada/Placer Counties, Passed and adopted at a regular meeting of the Board of Directors of the Truckee Donner Public Utility District duly called and held in said District on the day of 1980_ AYES: NOES: ABSENT: WATER CONSUMPTION HISTORY PLACER C.S.A. #19 1977 1978 1979 January 141,150 Gal 72,000 Gal 175,000 Gal February 195, 160 128,000 175,000 March 383,670 175,000 April 335,660 65,170 218,050 May 39,720 65,170 165,460 June 32,970 243,250 190,300 July 52,050 248,660 223,420 August 76,320 220,750 183,920 September 98,950 211,020 252,480 October 115,040 179, 190 170,370 November 83,470 158,200 165, 130 December 126,430 167, 110 184,790 TOTAL 1,296,920 2, 142,190 2,278,920 'Servicing 68 customers as of 2-1-80 PLACER C.S.A. #19 BUDGET 1977-78 1978-79 1979-80 Item (Actual Expense) (Actual Expense) (Budget 1. Insurance . $ 0 $ 12 $260 2. Maintenance & Equipment 0 10 250 3. Applied Admin. Service 265 1, 119 303 4. Professional & Special 1,181 2, 158 4,000 Service Purchases (Inc. water purchase from PUD) 5. Direct Administration 77 78 500 6. Postage 7 0 0 7. Special Department Expense 4,639 0 5,000 i 8. Contingency 0 0 1,000 Total $6, 169 $3,377 _ $11,313 f CURRENT PLACER C.S.A. #19 WATER RATES (Paid by Customers to CSA #19) Quantity Used Rate (Cu. Ft.) (Per Cu.Ft.) First 500 $1.00 Next 1000 0.95 Next 1000 0. 85 Note: All connections in CSA #19 are subject to above rates. without exception. t CURRENT PLACER C.S.A. #19 WATER RATES (Paid by CSA #19 to TDPUD) Bimonthly Rate Meter Size (Per Connection) { Less than 3/4" $12.00 3/4" 13.00 15.00 i 1 - 1/2" 16.00 t 2" 20.00 3„ 25.00 *68 Connections as of 2-1-80 • f� PROPOSED CONDITIONS OF ANNEXATION 1. An inspection shall be conducted by members of the Truckee Donner Public Utility District staff May 1, 1980 at which time a specific deficiency list shall be prepared. 2. All items on the specific deficiency list shall be corrected at the sole cost of C.S.A. 19. 3. C.S.A. 19 shall pay to Truckee Donner Public Utility District a set up charge of $25.00 for each active service at the time of annexation. 4. All. accounts shall be current at the time of annexation. 5. Any and all pending service applications shall fully comply with the standards of the Truckee Donner Public Utility District. 6. Any and all pending developments shall be reviewed and be approved by the Truckee Donner Public Utility District prior to construction start. Anticipated deficiencies are those listed in the October 1978 tabulation together with any operation problems that have arisen during the intervening period of time. R 3 Recording Requested By: The Waltz Corporation And When Recorded Mail to: The Waltz Corporation P.O. Box 10645 Reno, Nevada 89509 WATER AGREEMENT WHEREAS , the WALTZ CORPORATION (hereinafter referred to as "WALTZ") owning four contiguous parcels comprising of 106.9 acres (more or less) that will be encumbered by the proposed granting of easements, rights of entry and fee simple for the construction of a water tank, access road, 8 inch water main, and accessories, does hereby desire to have the right, authority, and ability to connect into the water system facilities of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT (hereinafter referred to as "DISTRICT") at such a time as the development of said aforementioned parcels - of land becomes feasible. WHEREAS, the District desires to obtain, install and have constructed those aforementioned improvements on and upon the lands of Waltz as shown in Exhibit A and delineated on those certain engineering plans approved by the Board of Directors and entitled "Truckee Sanitary District Sewer Assessment District N o. 511. NOW THEREFORE, it is mutually agreed by the parties hereto as follows : 1. That Waltz shall grant to District those certain easements and land as required for the construction of these improvements . 2. That the District shall maintain said improvements in reasonable repair, and that such maintenance shall not include the enlargement of said works without the written approval of Waltz. This agree- ment shall not be construed to require any owner to contribute to the cost of any enlargement of said works. 3. This agreement shall not restrict, however, Waltz from making and/or bearing the cost thereof, minor work required to permit the hook-up of future facilities installed or paid for by District. _ 4. That Waltz agrees to accept as full compensation the amount of $4,000.00 for the easements and land dedicated in Item 1 above. That District agrees to the payment of said $4,000.00 to compen- sate Waltz and also agrees to the granting of non-revocable water rights to said 106.9 acres of land (more or less) . 5. This agreement may only be terminated by the action of both parties. 6. This agreement is to be construed as a covenant running with the land, and it is further understood and agreed that this agreement shall inure to and bind the successors in interest of the parcels owned by all the parties hereto, whether by way of sale, assignment, inheritance or otherwise, and it shall be applicable to such smaller parcels as may be created by sub- sequent divisions of said parcels. THE WALTZ CORPORATION Dated By TRUCKEE DONNER PUBLIC UTILITY DISTRICT e Dated By 1� 1=orrrt FHA 424-7 UNITED STATES DEPARTMENT OF AGRICULTURE (Rev. 8-22-69) FARMERS HOME ADMINISTRATION I ORDER No. 5 - CONTRACT CHANGE ORDER DATE January 14, 1980 i STAT E 1 CONTRACT FOR Water Source Augmentation & Elimination couvTY California of System Losses Schedules B C & D OWNER Nevada Truckee Donner Public Utility District C. W. -Roen_.. You are hereby requested to comply with the following changes fromthe contract plans and specifications:-------------------------- - i Description of Changes DECREASE INCREASE(Supplemental Plans and Specifications Attached) in Contract Price in Contract price i Remove existing pump motor, install new pump motor including labor and f equipment to remove -and replace motor 1,468. 10 f k - F --------------------- -- - TOTALS 5 - -- - $12 468. 10 HET CHANGE IN CONTRACT PRICE $ .-------•-------._...------------ - _� 8.10 JUSTIFICATION: Replace the specified across the line Startingmotor with a i part winding motor to prevent surges in power distribution lines in the surrounding area. r-1 The amount of the Contract will be( ram'=`^,(Increased) By The Sum of: One Thousand Four Hundred i Sixty Eight Dollars and Ten Cents 1 468. 10 Dollars(S ' ) i The Contract Total Including this and previous Change Orders Will Be- _ One Hundred Forty-five Thousand r Four Hundred Forty-four and Ten Cents Dollars(5 145,444. 10 )- The Contract Period Provided for Completion Will Be(Increased) ZOO calendar Days t This document will become a supplement to the contract and all provisions will apply hereto. Requested ? Truckee Donne Pub iC Utility Dist ro.....,j �Dor Recommended P,crJ / Co ASSOC , U+vn r-s A—hir et/sng:nee�) (Data) Accepted f i/iC o C. W. Roen Construction �co,.rA�to,, rD fed!7 11 Approved By FHA -(Name and Title) (Dar r 1976-665-664/I93' gEG.fi6 - - Po.cilinr< 6 i PHA 424-7 (Rev. 8-22-69) - ll. Tic E E:CINKER P.U.D. ❑ S�, :: - --1 71 ley D INVOICE NO, CUSTOMER NO. PURCHASE nROER NO. � MODEL NO. SERIAL NO. BILL 112 2 8 7 qu NO -� - / ' ��(�� SERVICE ADDRESS(IF 07HER THAN'BILL TO'ADDRESS) � NO.AND STREeT �i� ' L / /1TE 1R� /y f CITY ZIP CODE COMPONENT SERVICE f.-. INVOICE OF (0) S I L 03-. D ye DATE SIER IC 1649 ADRIAN RD. BURLINGAME,CA 94010 REG. NO. 5899 ^ �i SERVICE CONTRACT NO. L� OT ,�/�i/, PA,R�TS USEDI AT.NO.i C, f`�(\'f� �i/`� ,^. /` /(/v^'N•• C.:.-/ E PAR 5�7NO�I�TG,. I I i I HEREBY AUTHORIZE THE LISTED PARTS TO -� BE INSTALLED AND THE LABOR PERFORMED. , SIG /js h I SIGN. i I TECH SIGN I I - I ALL SERVICE WORK CASH PLEASE PAY TECHNICIAN � PARTS_/yNtO UNT ' TOTAL PARTS !! �5 OESC�HIRE CAUSE OF FAILURE,WORK PERFORMED � �j a z'��-yam Ulf - _ ;_ J SUB-T0 AL SHOP INVOICE NO. SHOP AMOUNT TAX AAMHOOuNT ol CHECK SH. OTHER CC PARTIAL PAYMENT PSI5-Ot 3179 I S ---- ORIGINAL 112287 TRUCKEE. CALI 587-3887 SQUAW VALLEY. CAL-IF J/11" 583-3439 TRUCKEE-TAHOE MEDICAL. GROUP POST OFFICE BOX 68 TRUCKEE..,CAI-IF-OR.NIA 95734 �L CHARLES KELLERMYERF L JAMES W. HURLEY. M.D. JAM ES N. ENGLESBY M.D. RICHARD B. GANONG. M.D. elv- UA t's IV tt tt Ljc-,\ t,( vl'--4. 1"k? t'- P4 4c, Lk—BC. 62. V'IZ L i�A I-It In. ri(7� t:��-- e-V p DONNER LAKE UTILITY COMPANY -s FE E V E D OFFICE: F.O.BOX 2418 DONNER LAKE VILLAGE RENO,NEVAD 9505 P.O.BOX 177 (702)329-0 AN, 2 8 '19810 TRUCKEE,CALIFORNIA 95734 TRUCKLE DONNER P.U.D. January 23, 1980 (916)587-3226 TO: Truckee-Donner Public Utility District P.O. Box 309 ET Truckee, Ca. 95734 (-1 _CkAp'i. Attn: A. Milton Seymour, General Manager Dear Mr. Seymour: Reference is made to Your account 65-052-01; your letters of November 27, 197b and February 1, 1979 and ours of December d. 197b and February 7, 1979 pertain, This company acknowledges that it consumed electrical power in excess of that billed to account 65-052-01. However, investigation of the matter by Carpenter Engineering of Reno (Electrical Engineering Consultants ) has revealed two pertinent items; 1) No statement can be made with any certainty as to the actual error in the old meter since it was demolished, and 2) The California PUC, the Courts of California and Sierra Pacific Power Co. hold that only 3 months back track in meter errors in the Utility' s favor is permitted. Based on the above, this company offers, for your consideration, to pay additional charges into account 65-052-01 equal to the charges for October, September and August, 1978 Or $185-31, $195.26 and $16 $561.00 total . 0-43 or Sincerely yours Ljohn B. williams cc : Carpenter Engineering President