HomeMy WebLinkAboutGeneral Fund BILLS FOR BOARD APPROVAL:
Total Electric Water General Description
Ace Hardware 24.94 24.94 Miscellaneous hardware
Aetna Life & Casualty 77.47 77.47 Life insurance, 11/80
Ace Supply Company 63.31 63.31 Key for locking meter rings
Airsignal of California 16.00 16.00 Monthly service, 11/80
Allied Automotive, Inc. 78.02 29.55 48.47 Miscellaneous vehicle parts & warehouse
supplies
Alpha Hardware 182.25 182.25 Coffing hoist & cutting oil
American Public Power Association 918.55 918.55 Service fee for 12 months
Arthur Andersen & Co. 4,690.00 4,690.00 First & second quarter financial review &
interim billing for professional services in
connection with performance of a utility
plant original cost study
Arnett Testing Laboratory 63.75 63.75 Testing of rubber gloves & blankets
The Beginning Restaurant 92.26 92.26 Three overtime meals - 5/80, 8/80 & 10/80
Rully, Pimental, Tamietti & Waltrip
Beier & Gunderson 1,631.00 1,631.00 Two office desks
Blue Cross 2,934.36 2,934.36 Health insurance, 11/80
Cal Western Life 2,838.57 2,838.57 Pension plan premium, 11/80
California Service Tool, Inc. 175.34 175.34 Cable sheave
State of California:
Department of General Services 171.00 171.00 Radio maintenance, 9/80
Camellia Valley Supply, Inc. 1,755.59 1,755.59 Water meters, repair clamps, curb stops
Lyell Cash 4,000.00 4,000.00 Consulting services, 10/80
Clarke Stationers, Inc. 179.78 179.78 Office supplies
Cook Associates 13,176.44 1,510.63 9,942.66 IJ23,15 Consulting services, 10/80
Cranmer Engineering, Inc. 150.00 150.00 Water analysis, Southside Well #1
Credit Bureau Tahoe-Truckee 10.00 10.00 Dues, 10/80
)igital Equipment Corporation 99.00 99.00 Maintenance coverage on computer, 10/80
Farmer Brothers Coffee 48.84 48.84 Coffee
aeneral Electric Supply Company 3,119.58 3,119.58 Triplex conch - 9000'
aeneral Pacific, Inc. 2,929.84 2,929.84 Underground secondary wire
araybar Electric Company 18.52 18.52 Terminals
lickinbotham Bros., Ltd. 290.23 290.23 Miscellaneous hardware
ligh Country Answering Service 58.75 58.75 Answering service, 11/80
International Business Machines 19.61 19.61 Office supplies
T. Juliot Paving, Inc. 1 ,208.00 1,208.00 Miscellaneous paving
BILLS FOR BOARD APPROVAL (Continued)
Total Electric Water General Description
L & V Fuel, Inc. 71.02 71.02 Gasoline
Maydwell & Hartzell, Inc. 717.32 717.32 Fuse links & electric meters
McDonough, Holland & Allen 2,475.59 2,475.59 Legal services, 9/80
Mountain Hardware 26.48 7.24 19.24 Miscellaneous hardware
Nevada Safety & Supply 32.01 32.01 Ear plugs
North Supply Company 2,263.39 2,263.39 Aluminum clamps, photo cell controls, deadend
service wire, underground connector insulators,
conduit strap, nut drivers, power moulding,
volt meter charts
Osburn's Garage 33.39 33.39 Vehicle repairs
Pacific Telephone 1,058.46 645.48 Monthly telephone charges, 9/80
412.98 Monthly telemetry charges, 9/80
Pan Western Products 469.82 469.82 Electrical tape
Pioneer Equipment 52.25 52.25 Oil & air filters for vehicles
Poole Fire Equipment 484.48 238.92 245.56 Recharge & purchase of fire extinguishers
R C Engines 10.34 10.34 Repair parts for cutoff saw
Record Supply Company 1,205.51 1,205.51 Meter couplings, steel lids, universal heads,
cutting dies, galvanized pipe, rubber gaskets,
bushings
Redi-Space, Inc. 70.00 70.00 Storage charges on trailer
Red Star Industrial Service 95.20 95.20 Linen services, 10/80
RTE Corporation 3,074.00 3,074.00 One 50KVA transformer & two 25KVA transformers
Ruralite Services, Inc. 129.00 129.00 Safety training, 8/80
Sierra Engravers 8.80 8.80 Office supplies
Sierra Pacific Power Company 183,140.59 183,140.59 Purchased power, 9/80
Sierra Sun 26.25 26.25 Publication of Notice of Public Hearing re
unauthorized use of water
Siri Office Supply 37.02 37.02 Office supplies
Southern Pacific Transportation Co. 197.00 197.00 Longitudinal water line lease
Specialty Oxygen Service 9.91 9.91 Oxygen
The Standard Register Company 1,099.68 1,099.68 Printing of checks for General Fund, Consumer
Deposit & Payroll Accounts
Sun Printing Company 46.42 46.42 Office supplies
Tahoe City Disposal 90.00 90.00 Garbage service, 9/80
Sandel-Avery Engineering 326.42 326.42 Engineering services, 10/80
BILLS FOR BOARD APPROVAL: (Continued)
Total Electric Water General Description
Tahoe Truckee Unified School District 50.00 50.00 Use of facilities, 9/80
Tahoe World 5.00 5.00 Typesetting charge
Teichert Aggregates 203.19 203.19 Fill & concrete mix
Transformer Consultants 16.00 16.00 Labels
J. S. Truckee Rents 47.70 47.70 Forklift rental
Truckee-Tahoe Lumber 186.33 35.86 150.47 Plywood for warehouse office shelves, cement,
mineral surface & pvc conduit
Truckee Taylor's Tires 99.16 99.16 Road service, mount & balance tires
USDA-REA 1,266.19 1,266.19 Interest due on REA loan
U S Rentals 56.72 56.72 Cutoff saw rental
Weaver Equipment Company 16.54 16.54 Vehicle parts
Wedco, Inc. 25.43 25.43 Freight charges
Werdel & Chapin 2,660.00 2,660.00 Legal services, 8/80 & 9/80
Western Hardware & Tool Company 84.89 30.53 54.36 Tape measure & wooden rules
Phil Willard Enterprises 191.00 191.00 Janitorial service, 10/80
Wray Rentals, Inc. 25.02 25.02 Parts to rebuild cutoff saw
Yates Body Shop 513.01 513.01 Vehicle body repairs
Steven Grumer, Ltd. 2,979.00 2,979.00 No breakdown - Phone call received after this
was typed
246,696.53 199,920.51 18,599.05 28,176.97
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE Se7-3896
✓^`- MANAGER'S REPORT
November 3, 1980
Effect on underground water from TTSA expansion - I received a call from Mr.
Bill Dendy on October 31, 1980, which advised that his report will be completed
and ready for presentation to the Board on November 17, 1980. It will be an
agenda item.
9 Hyatt-Thermalito power - On October 23, 1980, I received formal notice that
�f the State Department of Water Resources rejected all bids for purchase of
power. They now propose to negotiate for the possible sale of available cap-
acity. I have contacted Mr. T. F. Crampton of the State Department of Water
Resources and the Executive Director of N.C.P.A. for information. When in-
formation is received, the Board will be advised if District involvement is
possible and practical.
3 Possible electric service to Wilson property in PG&E service area - I have dis-
cussed the request from Mr. Norman Wilson with PG&E. They state that they have
no objection to the District's furnishing power to the subject property but will
not put such information in writing because of previous lawsuits. They esti-
mated their cost of serving the property to be in excess of $100,000. Mr.
Wilson complained to the PUC. After investigation, the PUC upheld the PG&E
estimate which may have been the reason of the request being made to the Dis-
trict. As rapidly as I can establish a basic estimate of cost to the Dis-
trict I will advise the Board- At that time it should be determined if we
continue to develop an itemized cost.
Office and warehouse roof repairs - The material for roof coating was received
on October 31, 1980. The contractor has been notified and will start the work
as soon as possible.
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ENGINEERING CONSULTANTS
2060
PARK AVEN
UE
ONOVILIE,CALIFORNIA 98985 969°6
TRUCKEE-DONNE" PUBLIC UTILITY Di CT
BALANCE SHEET
JULY 31, 1980
1980 1979 i930 ?979
ASSETS MARGINS AND LIABILITIES
lFabilities, Buildings, Land: liargins: `
Plant in Service Operating margins - Cumulative
Electric plant 2,267,651 2,239,800 since 1927 1,792,807 1 ,573,570
,later plant 974,680 933,457 Other equities - Profit on sale
General plant 546,758 489,490 on non-utility property 764,724 648,558
Plant in Service 3,789,089 3,662,747 Year to date margins 336,737 297,470
Less accumulated depreciation (2,109,164) (1 ,977,263) Total Margins 2,894,268 2,519,598
Net Plant in Service 1,679,925 1 ,685,484
► Construction work in progress 1,027,785 239,852 Long-Term Debt:
Acquired plant 2,092 2,856 Electric Dept - Note payable by
{ Net Utility Plant 2,709,802 1,928,192 water dept. - 50,412
FmHA loan 251,800 251,800
lNotes Receivable REA bonds payable 310,574 329,574
Stubblefield-Pejo's, Inc. 4,385 - Note payable to Sierra Pacific
I Loan from water dept. - 50,412 Power Company 34,855 51 ,081
Sewer assessments payable 13,603 14,480
Restricted Funds 856,046 590,355 Other - Computer loan, truck loan 3,340 12,717
Total Long-Term Debt 614,172 710,064
Current Assets:
Cash 476,604 923,133 Current Liabilities:
Accounts Receivable - Electric Accounts Payable 479,637 314,158
and water usage billings 266,928 238,345 Consumer deposits payable 45,865 34,277
Accounts Receivable - Standby. 10,255 12,425 Accrued liabilities - payroll taxes,
Accounts Receivable , Other - Line interest on notes 39,068 47,432
extensions, connection fees, misc. 66,698 18,521 Total Current Liabilities 564,570 395,867
Miaterials and supplies 166,286 153,973
Other current assets - Insurance
prepmt., interest receivable, Customer Advances for Specific Improve-
future line extension, costs 23,994 17,030 ments to System (Restricted Funds) 507,988 306,857
Total Current Assets 1,010,765 1 ,363,427
TOTAL ASSETS 4,580,998 3,932,386 TOTAL MA^GINS AND LIABILITIES 4,580,998 3,932,386
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
For the month of and seven months ended U�� 31 . 1980
- ELECTRIC DEPARTMENT WATER DEPARTMENT ELECTRIC AND WATER TOTAL
Current Month Year to Date Current Month Year to Date Current Month Year to Date
1979 1980 1979 1980 1979 1980 1979 1980 1919 1980 1979 1980
Revenues from Sales & Misc. 199,138' 255,553 1 ,554,016 2,136,611 33,131 37,255 173,946 208,396f 232,269 292,808 1 ,727,962 2,345,007
Standby Revenue -0- -0- 28,546 27,170 -0- -0- 18,251 16,655 -0- -0- 46,797 43,825
i
Net Revenues 199,138 255,553 1,582,562 2,163,781 33,131 37,255 192,197 225,051 232,269 292,808 1,774,759 2,388,832
Purchased Power 139,920 130,575 1,032,129 1,507,284 8,175 14,169 37,566 57,214 148,095 144,744 1 ,069,695 1,564,498
Op ing Expenses 7,528 10,527 62,315 70,543 440 2,311 19,726 19,825 7,968 12,838 82,041 90,368
Maintenance Expenses 5,742 4,296 28,800 48,921 10,409 2,201 27,910 22,722 16,151 6,497 56,710 71 ,642
Customer Accts Expenses:
Pieter reading, billing,
customer services 9,993 11 ,442 76,158 93,467 1 ,571 1 ,469 13,348 12,078 11,564 12,911 89006 105,545
General & Administrative
Expenses 12,535 18,145 84,500 116,469 3,805 4,059 24,465 26,460 16,340 22,204 108,965 142,929
Outside Services (263) (2,737) 10,263 16,876 3,143 (8,106) 35,998 31 ,262 2,880 (10,843) 46,261 48,138
Depreciation 7,767 7,985 53,707 55,325 2,660 2,823 18,525 19,634 10,427 10,808 72,232 74,959
Unallocated 'Overhead (1 ,775) 67 (2,092 (15,060) - - - -
(1,775) 61 (2,092) (15,060)
otal Operating
Expenses 181,447 180,300 1,345,780 1,893,825 30,203 18,926 177,538 189,195 211 ,650 199,226 1,523,318 2,083,020
Total Operating
Margins 17,691 75,253 236,782 269,956 2,928 18,329 14,659 35,856 20,619 93,582 251,441 305,812
Other Income & Expenses (873) 20,700 (6,182) 40,609 (1,421) (1 ,237) (8,902) (9,685) (2,294) 19,463 (15,084) 30,924
Net Margins 16,818 95,953 230,600 310,565 1 ,507 17,092 5,757 26,171 18,325 113,045 236,357 336,736
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BOARD MEETING OF NOVEMBER 3, 1980
ENGINEER'S REPORT
UNFINISHED BUSINESS ITEM 3
Project 79-1 Contract Award and Funding Options
General: Project 79-1 was expected to be completely funded by
an Fm.H.A. loan of $321,500. The actual low overall bid for
the project, by Dana Knudsen, is $346,832. When incidental
costs are added, the overall estimated project cost is approximately
$435,500. See attached project 79-1 Summary.
To proceed with the project will involve varying degrees of three
actions: 1) Commitment of additional funding, 2) Reduction of the
project scope and/or, 3) Re-Bid the entire project.
1. Additional Funding
There are three potential sources of the additional funds for
the project: A) An increase of $28,500 in the amount of the Fm.H.A.
Loan to the full limit authorized by the Bond Election, (seems very
likely) , B) Utilization of funds currently within the District' s
Facilities Fee Account. The current balance of this account is
approximately $102,000, C) Utilization of a portion of the District
General Funds and or reserves until the lease or sale of some real
property asset.
2. Reduction of Scope
The options of scope reduction are somewhat limited. A reason-
able scope reduction is the deletion of the loop mains , schedules
"A" (Evergreen Circle) and "D" (Hospital) , and the Soma Sierra
Strainer, Schedule "G". The work remaining is essentially the Two
Booster Stations and the Tonni Springs effort. The work remaining
could be thought of as Source of Delivery Upgrading. Due to the
extremely small variations among the submitted proposals, this
reduction in scope causes a change is ranking of bidders. The low
bidder for this reduced scope of work is R.D. Henderson, Inc. ,
(third low overall) , and the second low bidder for this scope is
Dana Knudsen (lowest overall) .
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Recommendation
Take action to establish the District intent to award the entire
project subject to:
1) Conformation of the sale of the $321,500 Revenue Bonds
to Fm.H.A.
2) Conformation that the balance of the authorized bonds
($350,000 - $321,500 = $28,500) can be sold either to
Fm.H.A. or on the open market.
3) Board's determination that the use of $85,500 from the
Facility Account should be applied to the Water System
Improvements 79-1 as Bid.
In the absence of No. 3 above, I recommend that the District adopt
a motion of intent to award the reduced project to Henderson Const.
NEW BUSINESS ITEM 3 HILLTOP
It is my understanding that you have received the "Easement Map"
from Fred Kohler. The proposed access over all roadways (floating
easement) and the pipeline easements shown, I believe, cover the
needs of the physical systems .
NEW BUSINESS ITEM 4 PHASE VI
The physical pipeline is with hours of completion. However, it is
�.r not entirely complete and should not, in my opinion be considered
at tonight's meeting.
ROOF CONTRACT
Enclosed are the T & M Contract for the Poly-Coat Application for
execution. The work should be complete this week.
MOBIL OFFICE SITING
We have selected Ice's Mobil Home Service to accomplish the siting
of set up of the temporary office space. They are bonded, insured
and capable of accomplishing the entire project. Quotes for
transportation, set up and hook up were: Red! Space, $2750;
Chuck Bond, $1904.80 and Ice 's, $1568.
TRUCKEE RIVER BANK
Based on the last meeting a 3/4" metered service was authorized for
the temporary Bank Trailer. The connection charge is $225 .
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KNUDSEN RoEN HE
F.RT TOMS Do.nvilka 4Z,
SEC-710H 23 WATERL MAINS
SGi•IEDUL-E ` A ` 19080 1-7267 155G0 I
POW'DEROSA OR.. EYERGiCEEN G.R.
SCf}EDUL>= ' D' 249s0 2396.4f t9'155
LAVONNE DR. 4 PINE AVE a 005P.
SEGT1oN TdTAL= 43030 141231 3S315
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SEC-T I O N 3L = S OO STER, STATION S
SCHEDVL>E ` B ' loazoo 042,18G l5"199s t
souTNs1DE RE-PLACr--PAS NT
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0 SCNEDuLE `H ' 35500 IOZtGO t04000
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SEc-TIoN TbTRL= 19S000 29?3R6 302945 Z'
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SECT%ON -M = OTNEC VnISC.
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