HomeMy WebLinkAboutCorrespondence TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE. CAUJFORNIA 95734
TELEPHONE 587-3996
May 2, 1979
WATER AND ELECTRIC CASH FLOW BUDGET FOR 1979
The Cash Flow Budget is a projection by the staff of the District's income
for the subject year. It is also an allocation of that income to various operat-
ing expenses anticipated for the subject year. The projection and the allocation
are based on income and expense figures available through October, 1978, and upon
other factors such as anticipated growth of the District area in 1979, how many
new houses will be built, new connection fees, and the amount of water and elec-
tricity that are going to be used. Some of the figures can be predicted with some
accuracy. That is , within 50. Others are more tenuous. Actually, the income
projection shown on the attached budget has been shaded toward the conservative
side, and some expenses have been estimated on the high side. The purpose of
these shadings has been to reduce the probability of lower margins than those
predicted.
INCOME
In reviewing the income items, it is fairly clear that sales from usage means
the actual sale of water and electricity. Interdepartmental income is the sale of
water and/or electricity to the District itself. For example, $82,500 represents
the amount of electricity that the Water Department and the District office must
purchase from the Electric Department to pump water and serve the office and ware-
house.
The next item, Standby Charges, are fees charged to the owners of empty lots
who have either water or electricity adjacent to their properties. It is an annual
fee varying from $5 to $30 which pays for the maintenance of those facilities.
Transfer fees are fees the District extracts from customers whenever the name of
an account changes. Connection fees and line extensions are the fees the District
charges developers or individual home owners to extend either the water or elec-
tric lines to serve their property. This includes connection fees for the water
and electric system. The figures are fairly substantial because they reflect what
is anticipated to be a fairly large number of connections and extensions during
the coming year.
Tapping fees apply only to the Water Department. A fee is charged for tap-
ping a main line. Because roost service connections are made at the time a water
main is installed, there are relatively few new taps made. They generally occur
in older sections of the system or when there is a lot split and a new service has
to be interspersed between two existing services.
Facility fees are fees charged to new customers to help pay for new water
sources and storage. The current District rules do not charge a facility fee
for electricity, but do charge for water. In most subdivisions in the District,
facility fees were paid by the developer at the time the subdivision was formed.
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ab?
Water and Electric Cash Flow Budget for 1979
Page 3
expenditures cover many items such as fittings, pipe, repair clamps, wire, trans-
formers, etc.
Yet another major item of expense is department salaries and their corres-
ponding benefit costs. For the Water Department, we anticipate department salaries
will amount to $40,600, and $122,200 for the Electric Department. There are also a
variety of smaller expenditures such as vehicle operation expense, telemetry main-
tenance expense, radio maintenance, and an allowance for small tools and instruments.
In 1978, we grossly overestimated the cost of vehicle operating expense. However,
in 1979, we have already had major expenses covering overhaul of our backhoe and
both of our line trucks.
General and administrative expenses cover billing costs , office supplies,
and other office-related expenses. In the 1979 budget, we have allocated approx-
imately 85% of these costs to the Electric Department and 15% to the Water Depart-
ment. This allocation is based on the fact that there are more electric billings
than water billings, and a much larger percentage of the office staff's time is
devoted to electric billing problems. Further, meter reading costs (excluding
labor) are included in this category, and meter reading is about 90% electric and
only 10% water.
Under the category entitled outside services, we have estimated the expenses
for the District Engineer in the Water Department and other engineering in the
Electric Department. We have also listed anticipated payments to our District
Legal Counsel , to other legal counsel , and we have made an allowance for the pos-
sibility of hiring a financial consultant sometime in the year should a revenue
bond issue be required. The auditor 's expense is a known quantity and is also
included in this category. Other outside services include computer programming,
safety training, advertising, insurance, Board of Directors ' fees, traveling,
meetings, building maintenance expense, election expenses, and utilities.
Administrative salaries include the salaries of the Manager, Office Manager,
General Foreman and Deputy Clerk. Hourly administrative salaries include the
salaries for clerks, bookkeeper, meter readers - all of whom generally fall into
the bargaining unit category.
The last category of expense in the budget represents debt service which is
repayment of existing debts; primarily loans from Farmers Home Administration,
the purchase of Donner Lake Electric from Sierra Pacific Power Company and loans
made in 1964 and 1968 from the REA. Other things include sewer assessments and
the transfer to restricted funds of facility fees and interest earned on restrict-
ed funds. The final item in the budget is a catch-all item for unforecast contin-
gencies. This amounts to $22,000 total , or less than 1%.
If all of our predictions are reasonably accurate, the operating income of
the District will exceed operating expenses by $39,275 in the Water Department and
$247,441 in the Electric Department for a total margin of income over expenses of
$286,716.
A few general comments should be made regarding the budget at this point.
1 ) Many items of expense cannot be allocated accurately to the Water
Department and Electric Department without some judgmental guessing.
Therefore, divisions of such things as radio maintenance, equipment
-3-
�90
Water and Electric Cash Flow Budget for 1979
Page 4
rentals, G & A expenses, and administrative expenses are allocated
based on best general knowledge of the Manager and other staff mem-
bers.
2) The purpose of a budget is to observe, as the year progresses, how
well expenses and income match predictions and to detect, at an early
stage, any important variations that may occur. It would also be a
highly desirable purpose of a budget to allow one to control expenses
or income so as to meet pre-defined goals_ Unfortunately, very few of
the income items are controllable except through rate changes, and
very few of the expense items are totally controllable. The District
has an obligation to provide water and electricity, and whatever it
takes to provide those commodities must be spent.
3) The affect of inflation on our budget may be difficult to detect.
For example, since rates have not increased since the beginning or
early months of 1978 (and yet everyone knows that the cost of mater-
ials and labor have gone up) the question could arise, "How can your
budget continue to show a healthy margin when the costs of labor and
materials are increasing while the rates for electricity and water
have either not increased or have, indeed, gone down?" There are
several answers to this question, one of which is that the addition
of new customers caused the generation of new revenue at a greater
rate than the icnrease in expenses. Another factor is that in 1978
the District budgeted $197,000 for plant materials, in 1979, slightly
less than $160,000 for this same category even though the cost of
materials has gone up considerably. The reason for the reduction in
the budget is that we have found that through good purchasing practices
and control of where our materials go and how they are used has enabled
us to save considerable money in the purchasing process. We therefore
feel that the $159,780 figure for plant materials in 1979 is realistic.
AMS/smc
5/2/79
-4-
R �ised 2/28/79
TRUC EE-DONN ER PUBLIC UTILITY DISTRICT
DRAFT OF WATER AND ELECTRIC. CASH FLOW RUDGET - 1979
Water Electric
Total Total Total
Budget Budget Budget
Income:
Sales from usage 313,500 2,400,000 2,713,500
Interdepartmental 180 82,500 82i680
Standby charges 37,050 57,950 95,000
Transfer fees -0- 9,460 9,460
Conn. fees & line extensions 38,000 140,000 178,000
Tapping fees 1,200 -0- 1,200
Facility fees 12,000 -0- 12,000
Fire standby revenue 3,100 -0- 3,100
Pole contacts -0- MOO 5300
custoner Contributiuns.
Misc. job work 2,000 500 2,500
Comm'! service repairs -0- -0-_ -0-
Loans and grants * -0- -0-
Other Miscellaneous income:
interest on restricted funds 1 J_ 7,000 ,`,0 1")nYn ;^a ?Z i)i it ! ! � 1.
i
Surplus sales, etc. 11000 41 000 41,000
Miscellaneous Income 5,000 20,000 25,000
I able 4 r• O 762 0 193 1^0
Total n�C,!E Available 3! ,U3 L,i�L,F1 �,� .:;a-:
* Not established
�'j't
TRUCKEE-DONNER PUBLIC; UTILITY DISTRICT
DRAFT OF WATER AND ELECTRIC CASH FLOW BUDGET - 1979
Water Electric
Total Total Total
Budget Budget Budget
Operations and Maintenance:
Dept. salaries 40,600 122,200 162,800
Dept. employee benefits 10;962 32,994 43,956
Purchased power 80,000 4801000 11880,000
Plant materials 39,730 120,000 159,780
3 l .any �:-,4_l•i�. >
Vehicle operating eApenJe 5,000 15,000 20,000
Water quality control 1,500 -0- 1 ,500
Telemetry maintenance 3,000 -0- 3,000
Telemetry leased lines 25000 -0- 2,000
Radio maintenance 540 1,260 WOO
l
t;uir;me.i rt rentals 500 500 11000
�
Small tools & instruments 1,500 31000 4,500
4
1
General and Administrative:
Billings & office supplies 2,600 14,730 17,330
Postage 11150 6,515 7,665
Telephone
15
3,r53' 4j4
i 2 i cpii IG:Ie 6i�,
Vice equip.
jui_. " =i+. ° lease /Sy ',25% 5,000
Petty rr_c-: 21Q ,;yfi ,400
Outside Services:
District engineer 161f,�100//11� -0(-� (� 11.6.0(0�0
Other engineering 10,40 5,000 SjO00
.i O ;'1!1 1i,v;10 ,fin nn'n
District legal counsel, -r
Other legal counsel 2,400 2,400 4,800
Financial consultant -0- 3,000 3,000
Auditor 2,850 6,650 9,6
i
� 1 i
II�JV1\�F-v'a..i1Li �UOLIU UT"'Li-' '✓i J'�\i V�
DRAFT OF WATER AND F!"CTRiC CAS F Lv i;UDGFT - 197
Water Electric
iotai Total Total
Budget Bludget 3i,dget
Outside Services: (Con't)
Computer provrariminq 1 ,000 4,000 5,000
Safety training i sHO
C`. rtiSir�:; & 1egd1 nG+1jPc h�;) ', 't)� S.JUU
I L.n! .1r'�
M
Board o'• Director fees 3,0l0 3,000 I
Travel & meetings 1,0�i% 4,000 5,000
Building maintenance 1,320 3,080 4,400
Election expenses 900 900 1 ,800
Utilities 1,390 3,242 4,632
TS�-
,.
TSe;vage treatrent ;On 34r
c n
Garba;e ser°-.ice 140 328 468
Administrative Salaries.-
Management 21,571 64,710 86,281
1141 r y
1I 36;497 133,248 169,745
.. :
Adrministrative Emp. Benefits:
Management 5,824 17,472 23,296
so;; y 9,854 35,J7 4a,231
Debt Service:
Farmers Nome Administration 13,200 -0- 13,200
Sierra Pacific Power Company -0- 18,426 18,426
Rural Electrification Administration -0- 26,574 26,014.
Computer & Line Truck Loan Repa,,ments 1,283 8,682 9,965 '
Sewer assessments 1,520 -0- 11520
Reserve for future meters 16,000 -0- 16,000
Transfer to restricted funds-Facility Fees 12,000 -0- 12,000
Int. transferred to rest. funds 18,000 7,000 25,000
Unfcrecasr.. items €= contingencies 12,OG0 101000 22,000
Total Appropriations 2,515,069** 2,906,824**
�lT,.z76_ 247,441 286;716
Operating Margins 3�•5
**Does not include capital budget
__,
Resvised 5, 5/ 79 •r ro Ijr K,/rE r,ONAi r! N!n1 Tr I TI! iT !Tq� DTPT �.
Ila��i\1.0 UI�IViVr_ fLDLJI. J11 �
` t ` CASH
FLOW
"Drr^' 7n
WATER Ci: AND ELLLir<1� �.i.�.li ILl�l i� L'V LI - i�iL
FOR THE QUARTER AND twelve MOTHS ENDED December 31, 1978
VT_ - � `!TD Balance
o I i L Ba i ance
Water Dater Water Actual in Electric `l.ctric 171ectr4c .c ual in Total Tot
Q 1y: YTiI ova? yl Water ail .r V D `1o+al of Electric + 1
�' 4,ia ter.y T � e :�uar�erl�� ,,
Actual 8t4 art udge rtuaI Actual budget Eudget Budget Actual Act..
[Actual n t a d .0 8�, udyer A,.
Income:
Sales from usage 10,240 249,795. 276.743 90.3 26,948 561 ,115 2,220,563 2,139,369 103.8 (81 ,194) 631 ,355 2,470
Interdepartmental 45 174 168 103.5 (6) 12,606 68,675 56,416 121 .7 (12,259) 12,651 68
Standbv charges 20,691 40,552 46,023 88.1 5,471 30,851 62,079 57,500 108.0 (4,579) 51 ,542 102
Transfer Tees -0- -0- -0- -0- 2,645 91758 10,2i5 95.5 457 2,645 9
Conn. fees & line ext. 13,360 51,622 26,400 195.5 (25,222) 40,778 145,983 76,800 190.1 (69,183) 54,138 197
n - i f: C f7 /1 ^ �t - - - ' T
Tapping fees 475 I,JUV J,UOV Lu.v 3,700 -0- -V 0 -0- 4, !
' .78.8 6,325 ?6Facility `ees 6,325 6,150 20, ,
825 3,145 2,980 105.5 165) -0- -0- -0- -0- 825 34re standb revenue
Fire hydrant rents -0- 1,239 1 ,239 100.0 -0- -0- -0- -0- -0- 4- ?
u0
T
r 5 n ' 5,006
n .0 /i'1 -0-
-0- 5
Pole contact rents -0- -0- -0- - -0- ,u0� i
'ustQmar Cnn�ributions:
I_ 1746 3 3,813 1 ,000oc. job 2,500 69.8 56E 381.3 (2;813) 5,214'
Comm", service repairs -0- -0- 2,000 -0- 23000 -0- -0- -0- -0- -0-
f
7 99 n O o. n n n I r- 0- -0- 47,600- 299
Loans and grants 4. y600 2,,,40•� �9�,J0 1J0.1 ,400) -� -0-
lther Misc. Income:
ink. on res�Mic*ed tunLs s 1 , ? ,5�0 127.7 (4,305) 4, 71 7,(01 6,313 122.i? (i ,388) i5,144 2
10 967 9 855
Surplus sales, etc. -0- 715 1 ,000 71:5 285 100 2,820 3,000 94.0 180 100 3
r^
441 6,74? -0- (6,741) 2,472 17,155 -0- 55)
(17 15b. 2.913 �J
iiscella>,eous income '
r I V7L,b 1. 69�,434 645. l03 99:0 6,669 6585310 2,543,554 2,305,619 108.0 SiJi yJ-)J/ 810,920 J1
WATER AND ELECTRIC CASH FLOW BUDGET - 1978
FOR THE QUARTER ANDtwelve MONTHS ENDED December 31, 1978
Y :% Balance %,. I i�YTD Balance
Water Water Water Actual in Electric Electric Electric Actual in Tota'!
Qtlyr. YTD Total of eater Quarterly y '/TD Total of Electric QFr. Carly
4Ua 1 ,,y .�t...r"t,s r
a
Operations and Maintenance: Actual Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget k;, ' A!
Dept. salaries _ 11 ,455 40,163 38,000 105.7 (2,163) 32,198 1135888 108,390 105.1 (5,498) 43,653 1.
�
h 2,267 9,326 0,070 92.6 744 6,452 26.267 28,723 91.4 2,456 8,719
Dept. eitplC,j+eC benefits '
?1 ,720 66,078 58,000 113.9 (,8,078 425,624 1,570,022 1,739,000 90.3 168,978 437,344 1,6,
.purchased power ) (�
Purchased power Credit 10010811 (100 081` n 081 (,f�n (1
7 rt n rt n � i nr ( n / � ! � IVil,J81 11'JJ,li�l) \I�
Plant rater?a1s 4,067 31,192 43,927 ;1.3 ;2,735 `3,004 107,406 153,122 70.1 4E,776 27,071
Vehicle operating expense 1,579 5,104 13,200 38.7 8,096 3,685 11,344 23,600 48.1 12,256 5,264
Water quality control 186 1,286 WOO 128.6 ( 286) -0- -0- -0- -0- 186
Telemetry maintenance 373 5,396 1 ,200 450.0 (4,1:96) -0- -0- -0- -0- 373
545 2,021 2;000 ?01.1 21) -0- n
Telcm2tr:Y leased line's -0- -0- -t�- 545
Radio maintenance 237 493 540 91 .3 47 552 1,1.50 1 ,260 91 .3 00 789
-0- 7 ^ r0'C .4 1 ,993 -0- 29 500 5.8 "7' -0-
Small rentals `�/ �
r 15 1,027 1 ,500 68.5 473 1 .720 3, 4 3,00 0 ? 1 ( 4' ) 1 ,73
Sma„ fools & instruments tt�� 84. 0C 2c. . 8 4 5
.om . meter replacement -0- -0- AM 10,000 -D- -0- -0- -0-
General and Administrative:
i
Billings & office supplies 756 3,449 3,593 96.0 144 836 11 ,611 8,384 138.5 (3,227) 1 ,592 1
I
548 ?,72? '.500 ??4.' ( 221) ?,116 5,806 4,200 138.2 (?,606) 1 ,664
"Postage
r Telephone 200 877 1 ,200 73.0 323 800 5,507 2,700 129.8 ( 807) 11000
Office eq. maint & lease 69 809 1,357 59.6 548 274 3,235 3,166 102.1 ( 69) 343
h 38 189 0- r , n) 1 53 57 ,0 r 757)
Pettyt cash -J � �87 IJJ 7J/ `U` � /a; 191
TRUCKEE DONNER PUBLIC UTILITY DISTRIV
WATER AND ELECTRIC CASH FLOW BUDGET - 1978
FOR THE QUARTER ANDt,111g, MONTHS ENDED December 31, 1978
YTO Balance % ~!TO Balance
Water Water Water Actual in Eledric Electric Electric Actual in Total.
Qtly. YTO Total of Water Quarterly YTD Total of Electric Quarterly
Outside Services: Actual Actual Budget Budget Budget Actual Actual Budget Budget Budget Actual
District engineer 4,265 23,398 24,000 97.5 602 (843) 8s130 245000 33.9 15,870 3,422
Other engineering 2,790 13,716 8,000 17V5 (5,716) -0- -0- -0- -0- 29790 1
District legal counsel 1 ,231 7,544 6,500 116.1 (1 ,044) 1,669 12,185 12,800 95.2 615 2,900
Other legal counsel 5,178 6,364 CO2,S 227.3 13,501 10,260 10,543 2,400 439.3 (8,143) 15,438 1
Financial consultant -0- -0- -0- -0- -0- -0- 3,000 3,000 -0-
Auditor -0- 1,848 3,200 57.8 1 ,352 -0- 7,390 6,300 117.3 (1 ,090) -0-
Computer programming -0- 399 600 149.3 299) (2,851) 247 2,400 03 2,153 (2,01)
Safety training -0- -0- -0- -0- 374 955 -0- 955) 374
Advertising & legal notices 45 500 1,200 41.7 700 201 1 ,977 2,800 70.6 823 246
insurance 119 14,153 7,650 05.0 (6,503) 277 14:152 71650 185.0 (6,502) 396
Board of director fees 1,030 3,570 4,200 85.0 630 470 1 ,530 1 ,800 85,0 270 1 ,500
Travel & meetings -0- 894 720 124.2 174) -0- 3,370 1 ,680 201 .1 (11698) -0-
Building maintenance 145 583 2,000 29.4 1,412 582 2,350 4,700 50.0 2,350 727
Election expenses -0- 207 200 103.5 7) -0- 483 11500 32.2 15017 -0-
Utilities 592 1,409 800 176.1 609) 2,366 5,637 1,900 296.6 (3,737) 2,958
Administrative Salaries:
Management 3,645 12,780 20,000 63.9 7,220 14,579 51108 40,600 125.9 (10,518) 18,224
Hourly 8,373 29,356 43,000 68.2 13,644 33,490 117,424 96,080 122.2 (213344) 41 ,863 1,
i
+ ski'. rr :, AiNr1 PUBLIC T .r DTr r=
WATER AND EEECTRiC CASH FiOw BUDGET - 1978
FOR THE WH ARTER AND twe1veMONTHS ENDED
December 31, 1978
YTD Balance r Y T D Balance
Water Water !eater Actual iii Electric Electric Electric Actual in Total
Qtly. Y!D !ota! of Water Yuarterly YTD Total of Ell ectr" Quarterly
Administrative Emp. Benefits ;actual Actual Budget Budget Budget actual Actual Budget Budget Bucket Actual
Management 722 2,937 5,600 52.4 2,663 2,886 11,750 11 ,368 103.4 (382) 3,608
': ,657 6,663 12,030 55.4 "3O/ 6,629 26,651 27.027 98.6 376 $,286
Hourly pp
Debt Service: Fm'r;A, -?PC, REA
12 13 16,000 .0 15,987 4,058 45,502 45,000 101 .3 (582) 4,071
214 °Gr )8' 6� c 4?° ' ?'� ° �7a 8 F8� i05 0 1432' 2,492
Computer loan repayment 8 -,"8 J ,J 9 J ` ; ,
773 1,572 1,100 142.9 ( 472i -0- -0- -0- -0- 773
Serer assessments
Reserve for future meters
15,169 15,169 5,000 300.4 (10,169) -0- -0- -0- -0- 15,169
Transfer to restricted funds 6,325 16,150 20,500 78.8 4,350 -0- -0- -0- -0- 6,325
10,966 19 854 15.550 127.7 1 4,304) A-177 7.702 6,313 82.0 (11389) 15,143
Mt. transferred to res. funds , ,
! U!iforecast items & contingencies 1,729 10,687 -0- (10,687) 515* 515 -0- ( 515) 2,244*
Total Appropriations 99,035 360,254 391,020 92.1 30,756 477,450 2,097,598 2,384,105 88.0 286,507 576,485 2
* $1600.00 - Roger N. Bonnett, MAI
644.55 - Public Employee Consultants
i
!
!
f
UW fj' Uve i
i HE QIJARHR AN'D twel ve IONTHS ENDED Oecem"e, J i y y78
I' 'X `rl3 Balance YTU Balance _
iyi3t�r Water i43r,�r Actual i n Electric c Eectri c sl ectr,i c Act ual i n Total,
' Gi ^¢ Quarterly
Y iota! 0 Electr?l n' r t
0t1v 'tTD Water Qua, terly uu-r�eriy
J
Victual Actua? 8u get Budget Budget Actua? Actual Budget Budget- Budget Actual A,
Other Appropriatons:
Extra ordinary legal and 83,367 84,957 60,000 141.6 124.957) -0- -0- -0- -0- 83,367 84
engineering
83,367 84,957 60,0`00 141 .E (24,957) -0- -0- -0- -0- 83,367 84
Total Other Appropriations
Capita? Appropriations:
63,409 239,065 275,258 86.9 36,?93 -0- -0- -0- -0- 63,409 239
Frig A 77-1 1,526 1 ,526 -0- ( ?,526) -0- -0- -0- -0- 1 ,526 1
FmHA 78-1 -0- -0- 6,000 6,000 -0- -0- -0- -0-
Loop hospital water line
-0- -0- 10,000 10,000 -0- -0- -0- -0- -0- -
Loor Palisades Drive
-0- -0- 11000 1,000 -0- -0- -0-
Cable support river crossing
n,
-0- -0- -0- -u- -0- -0- v,000 o,vG -0-
Pannonia Road line relocation (� (� (�
-C- -0- -C- -0- -0- 504 10,00u .3.0 9096 -0-
Line relocations Donner Lake
-0- -0- -0 -0- 535 4,174 8,515 49.0 4,341 535
Capacitor program
-0- -0- -0- -0- 4,189 4,189 30,000 14.0 25,81? 4,189 -'
Prosser Lakeview Estates
;
,at.^
e e%t.ar;;i;n
-0- -0- -0- -0- -0- -0- 10,000 10,000 -0-
Lire rearrangements and balancin(
-0- -0- 1,500 1,500 -0- -0- 3,500 3,500 -0-
Building painting
4,'60 4.760 3,600 132.2 ( 1,160) 19,018 19,038 8,400 226.6 (?0,638 23,7a8 �.
Parking lat resurfacing
-0- -0- 1,800 1,800 -0- -0- 4,800 4,800 -0-
Plant office n:
-0- 15,LD,3 iJ, �r 95.7 687 -0- 13,092 18,050 72. 5 4,958 -0- 2�
;vehicles
6,358 7,409 6,000 123.5 ( 1,409) -0- -09 -0- -0- 6,358
Telemetry additions
� n
-0- -0- 1,2CC 1,200 -0- -u- 2,800 2,8n00 -�-
Major roof repair
^••�i }i �-r n 5; Tr ItT `Yli i TCT`}
TRUCKEE DOi NER rE i5LIt, � ILI i OI, RI.
WATER AND ELECTRIC CASH FLOW BUDGET - 1978
FOR THE QUARTER AND twelve MONTHS ENDED December 31 918
`'TD Balance YTn Balance
Hater Water Water Actual in Electric Electric Electric Actl<al ^,'~+r c ToL
r. T.. 7 i ; F {.I ,py VTn T 1 f e r j � al
is 1/
,.v: ;;D OE.a C v,a 41iaYjap,,� D iota, G; -1 .I4Wr�er1;
Budget 8{�dge� Actual Budget Budget uudget Actual
A�tu31 �C�GaI Budget Budget Actual,
-C- 498 3,210 15.5 2,712 -0- 1,160 6?840 17.0 5,680 -0-
New radios
303 3,443 4,500 76.5 1,057 1,210 13,7-0 10,600 1L.V/,l (3,1101 1 ,513
New office equipment
-0- -0- 600 600 -0- -0- i ,400 1,40C -0-
Inflammable storage building
-0- -0- 900 900 -0- -0- 2,100 2,100 -0-
Fencing and elat3ide fac�l�t.
-0- -0- 2,000 2,000 -0- -0- 0- -0-
Relocate pressure reducing valve
at Southside
-0- -0- 600 600 -0- -0- i,400 ; ,400 -0-
Office flooring
-0- -0- -0- -0- -0- -0- 8,320 8,320 -C-
i n._ -n- IIj Id 1Ci 73 00 '3.4� 1C 734 11
Dole replacements -C- _C_ V 1 5 4 -{!- 6,! s
76,356 271,964 334,118 81 .4 62,154 35,-7.06 66,4 1132,725ti , ,
6 46.9 6 264 112,062 • 3�
i Total Capital Appropriations
258 758 717,185 785,i38 91 .3 67,051 513,156 2,164,059 2,516,830 86.0 352,771 77i ,914 2,88
Tota1 Appropriations
I
i
1
Recap:
I 103 0 r 66 6 Q 310 2 1 55 7 ?55 1`1 108,0 { {-8/,uj5l 830 9[9 .S..L3
f �1[,rl`.% 69�,'/`�r�`: J9Jy IV:J 49.1� Ly�L�J o53 y.5:t.{ -,54345J L,J�J,6.J ,. - -)
Total Income '
258,758 717,185 785,138 91.3 67,953 513,156 2,164,059 2,516,830 86.0 352,771 171 ,914 2,88
Total Appropriations '
( $6,13g} ( 24,751) ( 86,035) (61,284) 145.i54 379,495 (161,211'1 (540,l-061 59,UIJ 35
Net (Lass) or Gain
I i
s�
I
1
i
5
"M rrr
at
5 TV
�4(TN V�@bl�828 , 1978 TO:
TRUCKEE DONNER F.U.D. 71ilrd
Q/ INstrict Engr- --------
The Board of Directors I
t)iti,:t Counsel
Truckee Donner Public Utility District
Post Office Box 309
Truckee, Ca 95734
Ref: Review of the District Retirement Plan
Dear Board Members ,
Every few years , we like to review a retirement
plan with the organization that is sponsoring it . A
review serves to acquaint new board members with the
program and also allows long service board members to
see what the plan has accomplished over a period of
time .
A review of the retirement plan also provides an
opportunity for the board to initiate any changes or
improvements it may, desire and for my firm to recommend
changes or improvements that seem logical .
While we are available to meet with the board at
any time during the year, we would like to meet with
the Board of Directors at a December or January meeting
since this corresponds with the new year for the retire-
ment plan .
Sip ' erely,
Ron Richardson , CLU
3445 AMERICAN RIVER DRIVE, SUITE B SACRAMENTO, CA 95825 916/483-9202
TRUCKE D NER PUBLIC UTILITY DISTRICT
ST OWFICIS BOX 309
U EF_, CALIFORNIA 95734
LEPHONQ 587-3696
January 3, 1979
Ron Richardson, CLU
WAYNE RICHARDSON COMPANY, INC.
3445 American River Drive, Suite B
Sacramento, California 95825
Dear Mr. Richardson:
I am in receipt of your letter dated November 28, 1978. By direc-
tion of the Board, I am requesting your appearance at either the February
5 or February 20 meeting, whichever is the more convenient date for you.
The Board would like a brief description of the retirement plan
and any additional information you may wish to bring before them. Con-
sidering the length of our meetings over the past several months, 1
would appreciate very much if your presentation could be limited to 20
minutes .
If possible, a written summary submitted to the directors prior to
the meeting would be most helpful in understanding your presentation.
Please advise which date is acceptable to you as soon as possible
so the item may be properly scheduled on the agenda.
Sincerely,
/ 1- ►`+
"James A. Maass
President of the Board
JAM/smc
cc: Board of Directors
A. Milton Seymour, General Manager
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
MEMORANDUM
i
TO: Board of Directors
FROM: A. Milton Seymour, General Manager
DATE: December 29, 1978
i
SUBJECT: 1/2/79 Agenda - Unfinished Business #1
INCREASING SUBSTATION CAPACITY AND FINANCING THE PROJECT
We met with Sierra Pacific Right-of-way representatives on Wed-
nesday, December 27, 1978. As a part of our meeting we made an on-the-
ground survey of possible sites for the location of a l20kV substation.
In considering Sierra Pacific's requirements and their capability
of giving l20kV to the site, we looked primarily at two locations. 1 ) A
U. S. Forest Service piece of property on the southeast corner of the In-
terstate 80 and Highway 89 interchange, and 2) a piece of property owned by
Sierra Pacific Power Company which is currently leaked to the Truckee Donner
Recreation and Park District and is a part of the Truckee River Regional
Parr:.
In discussing the possibility of using the Forest Service property,
we learned from Ranger Dave Hammond that all of the Forest Service property
in the immediate vicinity of Truckee is involved in a complicated land ex-
change with the Hopkins' estate and would not be available for a substation
for at least two years.
i
We also met with Doc Tapia in regard to a part of the Truckee: River
Regional Park behind the rodeo grounds. Doc Tapia 's position on this was `
that he would recontmend to his Board that they make an arrangement with Sierra
Pacific to allow the substation to be built there provided that 1 ) no new
transmission line routes would cross the park, and 2) the substation site
would be part of an agreement with the Park District by which Sierra Pacific
would give a piece of land to the Park so that it would be removed .from the
tax rolls , thus saving the District money. In return, the Park District
would return a sufficient amount of land to Sierra Pacific to construct the
substation.
This last alternative appears to be the most feasible and would i
also fit well with District requirements for serving the Martis Valley.
The Sierra Pacific representatives returned to Reno with the un-
derstanding that they would discuss the activities of the day with their
management and get back in touch with both the PUD and the Recreation and
Park District next week., j
fi
E
E
E
-1- continued i
Memorandum
Increasing substation capacity and financing the project
December 29, 1979
Page 2
I have involved Bob Slattery heavily in the considerations re-
garding the substation site so that he can act for me during my absence
next week.
In regard to financing the project, a recent letter- from Peg
McElligott wondered"about initiating legislation to enable the District to
finance projects of this nature without a voter-approved bond issue. Of
course, the Board has also received information from Martin McDonough re-
garding the possibility of a non-profit corporation that would accomplish
the same thing without legislation.
In view of the possibility that the substation may cost in excess
of $600,000, 1 strongly recommend that the Board give very serious considera-
tion to the non-profit corporation possibility. The formation of a non-pro-
fit corporation could be an important standby financing alternative should
the District decide they do not have the necessary ,Gash to complete the pro-
ject. f
AMS/smc
cc: Dan J. Cook, Civil Engineer
Bob Slattery , General Foreman
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
.j7
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 887-3896
MEMORANDUM
TO: Board of Directors
FROM: A. Milton Seymour, General Manager
DATE : December 29, 1978
SUBJECT: 1/2/79 Agenda - Unfinished Business #2
REVIEW AND POSSIBLE AWARD OF BIDS - POWER TRANSFORMERS - VOLTAGE
REGULATORS - RECLOSERS
I recommend that the Board award the contract for the voltage
regulators and reclosers as recommended by Ken Merriman in his recent
letter. -�
AMS/smc
COPIES TO:
E C E E IC� R. W BECK AND Assoam",d
ENGINEERS AND CONSULTANTS
PLANNING 0 19],
DESIGN Fo-err4-q-4 GENERAL OFFICE
-46-**k BUILDING
RATES -1•R1.!CKEE DONHER P-U-D- SEATTLE,WASHINGTow qmM
ANALYSES
206-622-5000
EVALUATI(94)I_------
MANAGEMENT
FILE NO. WW-1415-ES1-MA December 12, 1973
Mr. A. Milton Seymour, Manager
Truckee-Donner Public Utility District
Post Office Box 309
Truckee , California 95734
Dear Milt :
Subject : Contract No. 1 Power Transformers ,
-Voltage Regulators and Reclosers _
In response to the District ' s advertisement for bids ,
four (14 ) proposals were received on December 4 , 1978 , for the
subject equipment . A summary of 'the bids is attached as Exhibits
A and B.
All bidders quoted firm prices through delivery, except
for WEDCO. WEDCO quoted escalation and based . price escalation on
May and July 1978 Indices for labor and steel respectively. Our
bid analysts has assumed escalation at 10% per annum to time of
delivery In accordance with the stated bid evaluation procedures
In the Contract Documents .
Bid Schedule A - Power Transformers
A total of three bids were received and bid prices are
tabulated on Exhibit "A" .
Bid prices were evaluated at time of bid, at time of de-
livery and. with transformer losses computed in accordance with the
stated evaluation procedures in the Contract Documents .
The General Electric Supply Company quoted the lowest
evaluated delivery price including losses . General Electric took
exception to the technical specification regarding oil and painting
of the control cabinet . We believe that these exceptions may be
waived. The painting of the cabinet Is a preference item not affect-
trig performance. The oil. that "the General Electric Supply Company
provides must comply with acceptable Industry standards which Is the
Mr. A. Milton Seymour - 2 -- December 12 , 1978
Intent of the Contract Documents . However, the General Electric
Supply Company also takes exception to the specified warranty and
requests that their standard warranty be accepted. Your attorngy
should review the warranty specified by General Electric Supply
Company to determine if it is acceptable to the District .
The General Electric Supply Company bid is firm provided
an order is received by January 8, 1979. Delivery conforms to the
Contract Documents .
The General Electric Supply Company did not bid on the
Additive Item db Reduction.
The second lowest evaluated delivery price , including
losses , is that offered by WEDCO Inc. If the cost of losses is
excluded, WEDCO Inc. is the lowest bidder by approximately $7,157
with escalation assumed at 10% per annum through delivery. However,
WEDCO Inc. quoted losses which evaluate $27,550 higher than the
General Electric Supply Company. WEDCO Inc . takes exception to
paragraph 201. 01 - Act of God, paragraph 204 . 06 - Warranties and
paragraph 205 . 03 - Indemnity of the Contract Documents. They re-
quest substitution of standard Westinghouse clauses .
WEDCO Inc. is the only bidder on Bid Schedule A Additive
Item db Reduction. They quote a price of $16, 536 , subject to the
same escalation as the Power, transformers .
It is our understanding that at the present time there is
no California State Law defining permissible sound level emissions .
Some California communities have adopted specific criteria, but we
do not know of any criteria that exists for Nevada County. A 6db
.reduction from standard sound level is consistent with at least one
major electric utility in California and reflects a position of con-
servatism in design by management .
If the District decides not to provide for a reduction be-
low standard sound level emissions and on the basis of this evaluation
and analysis , and assuming that the noted exceptions can be ,waived by
the District , we recommend that the District award Bid Schedule A for
four (4 ) power transformers to the General Electric Supply Company
In the amount of $166,066 .
We further, recommend that, subject to the above exceptions ,
the District purchase the spare parts as quoted in the amount of
$2,460.
Our recommendation has considered various combinations of
bids of transformers and voltage regulations as further described in
our discussion of Bid Schedule B below.
Mr. A. Milton Seymour - 3 - December 12, 1978
If the District elects to pursue a criteria of lower than
standard sound level emissions for this installation, *we recommend
that the equipment be rebid in order to obtain a greater number of
competitive bids .
Bid Schedule B - Voltage Regulators
A total of two bids was received and bid prices are tab-
ulated. on Exhibit "B" . Buckley-Gore Electric Co. , Inc . quoted
conditionally on a lump sum price for the transformers and voltage
regulators . Since the bid for regulators was conditionally com-
bined with the transformers, the regulators could not be evaluated
separately.
Bid prices were evaluated at time of bid and at time of
delivery.
The General Electric Supply Company quoted the lowest
evaluated delivery price. General Electric Supply Company took
exception to the specified warranty and oil as in the case of the
power transformers . Our comments and recommendations that your
attorney review the proposed warranty for acceptability are similar
to those quoted above for the Bid Schedule A - Power Transformers .
General Electric Supply Company' s bid is firm provided
they receive an order by January 8, 1979 . Dellvery conforms to the
Contract Documents .
The second lowest evaluated delivery price is submitted by
Siemens-Allis, Inc . They have advised in a separate letter to the
District that their bid price did riot include sales tax. Accord-
ingly, 6% has been added to their bid price to conform to the bid-
ding conditions . Siemens-Allis, Inc. has taken exception to the
Progress Payments and has substituted their General Provisions in
place of those quoted in the Contract Documents . They also take
exception to the technical specifications regarding the specified
control panel breaker and heater.
The combined General Electric Supply Company bids for
power transformers •and voltage regulators is less than the combined
bid from Buckley-Gore Electric Co. , Inc . with and without the cost
of transformer losses .
On the basis of this evaluation and analysis and assuming
that the exceptions can be waived by the District , we recommend that
the District award Bid Schedule B for three (3) voltage regulators
to the General Electric Supply Company in the amount of $49,050.
Mr. A. Milton Seymour - 4 - December 12 , 1978
Bid Schedule C - Reclosers
Only one bid was received for this item and that was by
WEDCO, Inc . quoting McCraw-Edison' s circuit reclosers . The quoted
price is firm through delivery provided that an order is placed
within 30 days from November 20, 1978 .
Exceptions that have been taken to the Contract Documents
include : progress tayments , the "Contractor' s" liabilities , can-
cellation, warranty and shipment . Your attorney should review the
exceptions to determine if they are acceptable to the District .
On the basis of this evaluation and analysis and assuming
that the exceptions can be waived by the District , we recommend that
the District award Bid Schedule C for six (6 ) reclosers to WEDCO,
Inc . in the amount of $43,452.
Very truly yours ,
R. W. BECK AND ASSOCIATES
r-
Edward J. Wittmann
Partner and Manager
Western Design Office
EJW:mas
enclosure
4
R. W. Beck and Associates
BID SCHEDULE A FOUR- POWER TRANSFORMERS
WEDCO BUCKLE'l-GORE SIEMENS-ALLIS GENERAL ELECTRIC
Bid item 1-Al $142,629 $185,624 No 'Bid $166,066
Escalation to Bid Date (1) (2) (2)
j
Estimated Escalation to Delivery Date
(10% per annum) 16,280 (3) (2) - (2)
Evaluated Delivery Price 158,9o9 185,624 - 166,066
Evaluated Transformer Losses 79,750 76,250 - 52,200
Total Evaluated Delivery Price
(including losses) 238,659 261.874 - 218,266
Additive Item (db Reduction) 16,536 No Bid No Bid No Bid
` Escalation. to Delivery Date 1,888(3) - - -
Evaluated Delivery Price 18,424 - - -
Total Spare Parts 1,781 1,510 - 2,460
Contract Price Modifications A 360 250 - 475
B 960 150 - -0-
1, - Prices quoted are subject to escalation, May 1978 indices quoted for labor, H
July 1978 indices quoted for steel.
(2) - Prices quoted are firm through delivery. y
(3) - Assumed delivery date of July 15, 1979.
. la
i
r
R. W. BECK AND ASSOCIATES
BID SCHEDULE B - THREE VOLTAGE REGULATORS
WEDCO BUCKLEY-GORE SIEMENS-ALLIS GENERAL ELECTRIC
BID ITEM 1-Bl No Bid (1)(2) $49,671(2)(3) $49,090 (2)
i
f
Total Spare Parts NA - 1,200 -
Contract Price Modifications A - $250 240 475
B - 150 1,200 No Charge
BID SCHEDULE C 'SIX RECLOSERS
WEDCO BUCKLEY-GORE SIEMENS-ALLIS GENERAL ELECTRIC
BID ITEM-1-Cl $43,452 No Bid No Bid No Bid
Total Spare Parts -
Contract Price Modifications A 300
B 900
(1) - Buckley-Gore quoted a lump sum price of $222,695 for
Bid Schedules A and B. They did not quote a separate price
{ for Bid Schedule B.
(2) - Prices quoted are firm through delivery.
(3) - 6% Sales Tax added to bid price.
x
� x
H
b3
H
b
1J.,W. BECK ANDAssqgA
P� � C E I ENGINEERS AND CONSULTANTst,JZ] Board
PLANNING I j'2,7 t:_, Ej District Engr. ERAL OFFICE,
DESIGN TOWER BUILDING
RATES LETDistrict Counsel SEATTLE,WASHINGTON 9816I
ANALYSES TRUCKEE DONNER P. D. Supt. / Foreman 20&622-SOW
EVALUATIONS
MANAGEMENT
HLENO. ww-1415-ESI-MA December 14 , 1979
3023
Mr. A. Milton Seymour, Manager
Truckee-Donner Public Utility District
Post Office Box 309
Truckee, California 95734
Dear Milt :
Substation Planning and Design
In view of recent discussions with Sierra Pacific
relating to the possibility of providing service to the
District In the MartIs Valley area at 120kV In lieu of 60kV
we have prepared, at your request, estimates for a proposed
new substation taking delivery at 120kV.
Based upon preliminary discussions with SPPC at
the meeting In their office on December 8 , 1978 It is our
understanding that SPPC would require, as a minimum, a
circuit switcher for the high side protection of the station
for purposes of coordination with their transmission line
protection. We have prepared the following preliminary
planning type estimates for the facilities as Indicated.
These estimates are not based upon a specific design and
could vary depending upon site conditions and the designs
which are ultimately adopted by the District .
a. Major Equipment to be _.LreMpurchased
4 - 5,000 kVA Single Phase - $215,000
120 kV/12 . 5 kV Transformers
1 - 2,000 kVA, 12.5 kV Regulator 50 ,000
6 - 600 Ampere -- Three Phase 145 ,000
12 .5 kV Reclosers
ESTIMATED TOTAL $310,000
Mr. Milton A. Seymour (2) December 14, 1978
b. New Substation - Martis 'Valley (120kV to 12 .5
kV)
Major Equipment (Pre-purchase ) - " $310,000
Primary Protection (Circuit
Switcher) 25,000
Switches, Bus & Misc . - 75,000
Installation - Materials & Equip.- 110 ,000
Structures - 30 ,000
Foundations. - 20,000
Control House 20 ,000
Site Work & Oil Spill Prevention _ 30 ,000_
SUBTOTAL $610,000
Distrib . System Const . (allowance) 25 ,000
Transmission Const . (allowance) 25 ,000
Substation. Land (allowance) 20 ,000
TOTAL MARTIS VALLEY SUBSTATION $690 ,000
If one three phase transformer was used instead of
4 - single phase units the above - cost would be reduced by
about $60,000.
A comparison of the costs provided by our October
123 1978. letter and the above costs on a similar basis are
as follows :
Rebuild Truckee Substation (60kV)- $460 000
New Martis Valley Substation(60kV) - 610 ,000
(Using 43.E transformers)
New Martis Valley Substation (l20kV)- 690 ,000
(Using 4-1$ transformers)
New Martis "Valley Substation (l20kV)- 630 ,000
(Using 1-3)6 transformer)
If you have any questions in regard to the above
please contact us accordingly.
Very truly yours ,
R. W. BECK AND ASSOCIATES
i
Kenneth P. Merriman
Partner
KPM/lp
R. W BECK AND ASSOCIATES
CE I V E D� ENGINEERS AND cG0EYP4V9sT0.
PLANNING Board GENERAL OFFICE
DESiGN 2 District En9r. TOWER BUILDING
RATES SEATTLE,'WASHINGTON 96101
ANALYSES District CounselTR.1_!Ci,CEE DONNER P.U.D.
EVALUATIONS Supt. Foromarl
MANAGEMENT
FILE.0. ww-143.5-ES1-MA December--- 1978
3023
Mr. A. Milton Seymour, Manager
Truckee-Donner Public Utility District
Post Office Box 309
Truckee, California 95734
Dear Milt ;
Substation Planning and Design
Award of Equipment Bids
Please reference our letter of December 12 , 1978
pertaining to bid evaluation and recommendations for award
for Contract No. 1 for Transformers , Regulators and Re-
closers .
We have prepared that letter In response to the
bids received by the District. It should be noted that the
quotations of the evaluated low bidders are all based upon
acceptance by a certain date as follows :
Power Transformers - January 8, 1979
Regulators - January 8 , 1979
Reclosers - December 20, 1978
If action Is not taken by the Board to meet these
dates it will be necessary for the District to get an ex-
tension of time In writing from the respective bidder to
allow further consideration by the Board of his bid at a
later date.
In view of recent discussions with Sierra Pacific ,
It appears that the District may be In a position to have an
option to proceed. with a new substation supplied from SPPC ' s
120kV transmission system. In view of this possibility the
District may wish to delay action on making an award on the
60kV transformers until that Issue has been determined. In
which case an extension of time on the transformer bid price
should be requested.
M
Mr. A. Milton Seymour ( 2) December 7.4 , 1978
If the Board finds the bids received to be appropriate
it: can proceed on the basis of our recommendations •for the
Regulators and Reclosers since those facilities can be
utlized in the rebuilding of Truckee Substation or for a new
substation at 60kV or 120kV.
If you have any further questions in regard 'to the
above please contact us accordingly.
Very truly yours ,
R. W. BECK AND ASSOCIATES
4
Kenne h P. ZMiman
Partner
KPM/lp
:67
COPIES-TO:
R. W. BECK ANDAssookits'Board
District Engr.
4 ENGINEERS AND CONSULTANTS
District Counsei
GENERAL OFFICE
PLANNING
Supt. Foreman
DESIGN
PATES • SEATTLE,WASHINGTON9801
ANALYSES 2!-6 f2-5=1
EVALUATIONS Er.. P-U-D.
WLANACEMENrr
FILENO. ww-1415-ES1-MA December 22, 1978
3024
Mr. A. Milton Seymour, Manager
Truckee-Donner Public Utility District
Post Office Box 309
Truckee, CA 95734
Dear Milt :
Subject : Contract No. 1, Power Transformers ,
Regulators and Reclosers
Please reference our evaluation letter dated
December 12, 1978 pertaining to the same subject . On page 3
of that letter we discussed the evaluation of Bid Schedule B
for the Voltage Regulators. As Indicated In our letter,
Slemens-AllIs took extensive exceptions to the contract
documents by virtue of substituting a separate proposal
along with the District ' s Bid Documents . We have Included a
xerox copy of page 2 of their proposal which Indicates that
exceptions were taken and that their attached proposal
contained those exceptions. One specific exception taken in
their separate proposal was that the price quoted did not
Include sales tax. Accordingly, In the price evaluation we
added sales tax to the Siemens-Allis bid In order to put all
bids on a comparative basis. The addition of the sales tax
to the Siemens-Allis bid resulted In another bid being the
evaluated low bid.
In a letter dated December 14, 1978, copy attached,
which was subsequent to the bid opening, Siemens-Allis in-
dicated that their bid price did Include sales tax. In view
of this apparent contradiction from the Information provided
in their bid we suggest that your attorney review this
matter along with other exceptions taken by Siemens-Allis to
determine which of the two bidders has the responsive low
bid.
From a technical standpoint, we are of the opinion
that the Siemens-Allis proposal meets the intent of the
technical requirements of the specifications .
Mr. A. Milton Seymour -2- December 22, 1978
We are enclosing a recent letter from the General
Electric Company dated December 14, 1978 which provides
technical information in regard to the Voltage Regulators
proposed by that company in response to the District ' s call
for bids.
If you need any further information in regard to
the foregoing, please contact us at your convenience .
Very truly yours,
R. W. BECK AND ASSOCIATES
r../�,Y,
enneth P. MerY°iman
Partner
KPM/eb
Enclosures
FART 1 -- PROCEDU- S AND LEGAL
SECTION 104 -- PROPOSAL_
C014TRACT NO. . 1 -
POWER TRANSFORMERS, �Ov/
VOLTAGE REGULATORS AND
RECLOSERS �O
TRUCKEE--DONNER PUBLIC UTILITY DISTRICT -
-- TRUCKEE, CALIFORNIA tzO'��
(e ) agrees that the data sub -fitted by the Bidder gill be
considered in accordance with one of the two following provisions :
(1) The Bidder warrants that the equipment offered-
In its :bid is in strict accordance with the provisions of
the-Contract Documents , notwithstanding any variance be-
tween descriptive material fu.rni.shed and the provisions of
the Contract Documents , and the Bidder further warrants that
it is' ready , willing and able to comply with all . the- require-
ments of the Contract Documents . . . . . . . . . . . . . ... . . . . . . . . .❑
(2) The eauipment offered by the Bidder deviates /
from the requirements of the Contract Documents . . . . .(le
Each Bidder shall check the box after one of the above
provisions . If the Bidder fails to check one of the foregoing
provisions , the bid will be considered on the. basis of Provision
(1) and the Bidder agrees to contract in accordance with that
provision.
If the Bidder elects Provision (2. ) ; it shall submit with
its bid a full explanation of - the deviation or deviations-�3t -in-
tehds to make, Failure to supply :a, full explanation 'will cause
rejection of the bid. . Also, if the I-equipment offered by tNe` B3-cider
�
under Provision 2) fails, in the -- ii'lon- of. the_ Engineer;,to - -
comply substantially with the -requi- cements - of the Contract_Docu-
ments , the bid will be rejected.-
The following statements of experience, personnel, equip
ment and general qualifications of the Bidder are subm-fitted as -a
part of the Proposal and the Bidder represents and guarantees
the truthfulness and accuracy thereof:
(1) Our organization has been in business continuously from
year
4,- E /ATrACA
_-r'x-=-R.rv-.�.-=--�eC�+.::A^l`�",;?ra=,..••-t--_...[c .._. .. - "':Y K-,. _ .. .,-, ., . . _ _ _- .. fir:�`Ti'!'' o.S.�
EID
pEC g 191a
Power Regulation Division
�S_A L.LI S Siemens-Allis, Inc.
2500 East Meighan Blvd.
Gadsden, Alabama 35903
December 14, 1978 205/ 492-6610
Truckee-Donner PUD Utility District
-- Donner Pass Road
Truckee, California 95734
Gentlemen:
SUBJECT: CONTACT # 1-POWER TRANSFORMERS, VOLTAGE REGULATORS, AND
RECLOSERS
BID DATE 12-4-78
This letter is to confirm that the price quoted in our bid for the
subject contract is firm for the shipment quoted. It is also to
confirm that the price quoted included sales tax.
I(" . Sillers
Sr. Application Engineer
Power Regulation Division
cc: R. W. Beck & Associates, 200 Power Building,. Seattle, WA 98101
ATTN: Pete Collet _ =�`
st
HGEAR
T ANDGENERAL ELECTRIC DISTRIBUTION TRANSFORMER
DIVISION
DISTRIBUTION TRANSFORMER
GENERAL ELECTRIC COMPANY, POST OFFICE BbX 2188, HICKORY, N. C. 28601 BUSINESS DEPARTMENT
Phone NEWTON, N. C., (704) 33U
462-3248
December 14, 1978 L
fILE.......................................................
Mr. Peter Colett
c/o R. W. Beck & Association
200 Tower Building
Seattle, WA 98101
SUBJECT: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
VOLTAGE REGULATORS
Dear Mr. Colett:
The equipment offered in our proposal to the above subject customer is a
Step/Vac regulator which has been in production for the past eight years.
The Step/Vac switching mechanism is similar to the "Load-Vac" load tap
changer used on our transformer, vacuum breakers and for capacitor switch-
ing. The single-phase modular design is shown in figure 1 page 2 of the
attached publication.
The vacuum interrupter used is the power/vac unit made by the Power Circuit
Breaker Department of the General Electric Company. It has a voltage rating
of 5.0 kV, RMS line-to-line. A cross section view of the interrupter is shown
In figure 2.. The use of this interrupter for the arcing function of the load
tap changer has made possible the attainment of one million tap changes before
replacement becomes necessary, equivalent to three or four times the life of
our open type switch contacts rated 668 amperes. This 668 amperes is the maxi-
mum open type switch. contact rating available in industry today for any manu-
facturer.
A contact life indicator. , a feature that is standard on the VML32 Step/Vac
regulator shows the percent of life remaining in the vacuum interrupter contacts.
This indicator is located on the integrity control panel (figure 4 page 4) .
The panel shown is for a three phase Step/Vac regulator. The three position
switch (item 1) to the left of the indicator selects the phase to be read on
the.-Indicator. The single phase unit only has one phase indicator. This allows
the status of the vacuum interrupter to be determined at any time.
GENERAL * ELECTRIC
M•r. Peter Colett
December 14, 1978
Page 2
A typical tap change sequence is shown in figure 3. Going through the sequence
step by step shows the tap changer on a full-cycle position in 3-1. In 3-2 the
by-pass switch, which carries only the IZ drop of the reactor and the circulating
-- current, is open. The current is now flowing through the vacuum interrupter and
the right hand by-pass switch to the load. In figure 3-3 the vacuum interrupter
has opened the circuit on the left-hand side of the load tap changing switch.
All of the current is being carried in the right-hand branch to the load. In
3-4 one of the tap selector fingers has moved to the next tap position. In 3-5
the vacuum interrupter has now closed and current is flowing in the right-hand
side of the by-pass switch through the interrupter to the load. Also, current
is circulating in the tapped portion of the winding back through the vacuum
Interrupter as shown by the arrows. Finally in 3-6, the left-hand side of the
by-pass switch is closed and the regulator is on the ha]_f-cycle position. The
entire sequence is mechanically controlled by the mechanism of the vacuum switch.
Proceeding through 3-7, -8, -9, -10, and -11, the same sequence occurs, and. the
regulator is again on a. full-cycle operating position.
During the tap change sequence described above, an operating sequence occurs in
the integrity control as diagrammed in figure 5. This sequence checks the
conditions of the vacuum interrupter. Referring to figure 5, when the motor
starts and the by-pass switch opens, current flows in the vacuum interrupter
and a charge is stored in the electronic: circuitry. When the interrupter opens,
a control switch mechanically coupled to the interrupter closes to cause a gating
pulse to be generated. Normally, the current is interrupted before the gating
pulse appears. However, if the current flow is detected during the period of
the pulse, the tap change is not allowed to operate, the motor direction. is
reversed, and the mechanism returns to its original position. An amber indicating
light appears on the integrity control and further tap changes are prevented.
Similarly, if no charge was stored when the by-pass switch opened, a signal. is
generated at the gating pulse period to reverse the motor, preventing a tap
change, and returns the mechanism to its original position. In this manner the
vacuum interrupter is monitored during each tap change and not allowed to operate
If trouble is detected within the interrupter.
The Step/Vac regulator load tap changing brings to your customer a unit capable
of more accurate and closer voltage control, because bandwidth can be held within
a closer tolerance and increasing contact operation without the loss of contact
life. The regulators are smaller and lighter because of the single core design
and physical arrangement with the tap changer and transformer in a common tank.
A contact life indicator and an integrity control that monitors each tap change
are features unique to the Step/Vac switching mechanism which combined to provide
ready inspection with safe and reliable operation. In addition, your customer
secures the :following benefits with the Step/Vac Voltage Regulator:
1. Replacement of the vacuum bottle without untanking by removing
bolts from the inspection plate on the top cover and two leads
from the bottle.
GENERAL ) ELECTRIC
Mr. Peter Colett
December 14, 1978
Page 3
2. Other contacts (tap selector, reversing switch, by-pass switch)
good for over two million mechanical operations.
3. Sealed type tank construction assures the elimination of moisture
and oxygen detrimental to the insulation of any regulator and
assures clean oil due to vacuum interrupter switching which
requires no filtering for the life of the regulator.
4. Electronic monitoring of each tap change practically precludes
need for periodic inspections and provides added safety.
S. Shorter switching time (one second between tap change) because
of direct drive.
Should there be any further questions with reference to this regulator proposal,
please do not hesitate to call.
T. R. Shortelle, Manager
Industrial & Distributor Sales
Voltage Regulator Products
dr
Attachment
c.c: Joey Gibson
ADSD
Sacramento, CA (477)
SINGLE-PHASE VOLTAGE REG13LATOR
ESTIMATED MAINTENANCE SAVING - GE VAC OR STEP
EQUIPMENT GE VAC GE STEP MGGRAW STEP SIEMEN-ALLIS STEP
Published Operations 11000,000 305,000 Not Published Not Published
Inspection 600,000 229,000 50,000 3-5 Years Open Tank
Based on Instr 1-2 years fcrced-aii
225-10-1 page 17 est.from GE experien
No.yrs before insp. 16 6.2 1 .3 Est 3 yrs
based on REA Bulletin
169-27 page 26
No.Insp Required at 60% 0 0 10 Est. 5
of Contact Life
Cost of Insp based on 0 0 $600 $300
60.00 per insp.
No. contact changes 0 1 3 2
over 30 years
Cost to replace contacts
Oil 0 $300 $900 $600
Material 0 $100 $300 $200
Labor 0 $200 $600 $400
Cost over 30 years
Replacement 0 $600 $1800 $1200
Insp. 0 0 $600 $ 300
Total per regulator 0 $600 $2400 $1500
Total per Bank 0 $1800 $7200 $4500
Saving with VAC over oil $1800 $7200 $4500
30 yrs
Saving with GE Step $5400 $2700
Published Life
We encourage purchasers to evaluate contact life maintenance costs. Contact maintenance
may be a major item of expense particularly where a force-air-cooled design is utilized
which required switching higher currents at the expense of severe contact erosion and
short life. Purchasers should remember the short circuit capabilities of a regulator
is based on the self-cooled rating not the forced-air-cooled rating.
WxYBom MonTom ASSAF d McHT-T,ioorT DHAaLES N.KIa KBRIDE
E RIV EST A.WIL^SON JEREMIAH J.LYNCH B94
AMEST.MORYON MICHAEL R.NAVE ATTORNEYS AND COUNSELLORS AT LAW KIRKII IO GOROON
PHI LIP D.ASSAF JAMES L.C.—LAN. SIJITE 1530
P Q� IJOSE PN B GOF.DON)
EGY L.M ELLIG—T MAYER P.DANIEL E60 NEWPORT CENTER ORIVE 811-1fl2fl
CHOM A...A...S - NEWPORT BEACH,CALIFORNIA 92880 KIaKeR¢1E d wlLsoN
SNE RROD S.DAVIS I.A.E.SRIOOV 1p2p-194i
L AWRENCE C.111—. ROY J.KOEOEN (714)7591801 KIRKBRIDE,WILSON,HAR2FELO&WALLACE
DERALD A.LASTEa --' JAMES M.PARMELEE; 1.4�-1fl51
I`_SON,JONES,MORTON 6 LYNCH
November 21 1978 19B1-1B1
SAN MATED TEICE
A 630 NORTH SN MAATED DRIVE
SAN MATED, CA.94401
(415)342-3523
141
Mr. Milton Seymour, Manager ---.
Truckee-Donner Public —
Utility District
P. 0. Box 309 --�
Truckee, California. 95734
Dear Milt:
I.n going over our various and sundry files , I find it has been
some time since we had any indication from you of activity on
the proposed electrical facilities . As I told you, it is highly
likely that it will be necessary for us to initiate legislative
change to the Public Utility District Act in order to enable the
necessary local share of financing that you will require. So
that we may at least make the beginning steps in this area, I
would appreciate some update from you concerning both the status
of the project and the cost. I don' t believe 'I have ever heard
whether the District had designated a financial consultant although
I know you were interviewing.
Again, so that our records may be brought up to date, I would
appreciate any information that you might feel relevant .
Yours very truly,------,
McElligott
for WILSON;_ IORTON, ASSAF & McELLIGOTT
PLM/i m -- G
C / �/ c �q ENGINEER'S REPORT
G i ♦ G D INDEX
9 January 2, 1979
TRUCKEE DONNER P.U.D.
Page
UNFINISHED BUSINESS, ITEM 6, FARMERS HOME ADMIN.
CONSTRUCTION FINANCING & RELATED ITEMS 1
A. SCHEDULE A, DEERFIELD LINE (JETCO) 1
B. SCHEDULES B, C & D (ROEN) 1
C . FHA FORM AD629 2
D. FHA FORM AD 627 2
E. SPREAD SHEET 77-1 2
NEW BUSINESS, ITEM 3, BERTAGNOLLI PAVING CONTRACT 2
NEW BUSINESS, ITEM 4, BERTAGNOLLI, HAULING 2
STATUS REPORTS
1. COUNTY SERVICE AREA 19 ANNEXATION 3
2. SANDERS WELL 3
3. SAWTOOTH SPRINGS SPECIAL USE PERMIT 3
4. TAHOE DONNER PHASE II TRANSMISSION MAIN 3
PLANNING COMMISSION NOTICES 4
ATTACHMENTS
Letter to Board, Schedule A 5
Ordinance - Schedule A 6
Notice of Completion - Schedule A 7
Final Report - Schedule A 9
Pay Estimate No. 6 (Jetco) 19
Pay Estimate No. 6 (Roen) 21
Form AD629 - Outlay Report 24
Form AD627 - Cash Transactions 25
Project 77-1 Spread Sheet 26
Ordinance - Phase II 29
Letter - Nevada County - Safeway Stores 34
Letter - Board - Martis Woods 36
if
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR MEETING OF JANUARY 2, . 1979
ENGINEER'S REPORT
UNFINISHED BUSINESS, ITEM 6, FARMERS HOME ADMINISTRATION
CONSTRUCTION FINANCING & RELATED ITEMS
A. Schedule A, Deerfield Line - Jetco Underground
1. Enclosed for your consideration is a certificate of
conformance with the plans and specifications attached as
page 5 to this report.
2. Attached for your consideration is a draft ordinance
accepting the Schedule A portion of your Water Source
Augmentation and Elimination of System Losses , Project 77-1.
The draft ordinance is attached as page 6 of this report.
3. Attached for your consideration is a Notice of Completion
covering the Jetco Underground effort on the Deerfield line.
The notice is attached as page 7 of this report.
4. Attached for your consideration and review is the Final
Report describing the construction process, equipment and
compliance with pressure and bacteriological testing of the
Schedule A Deerfield Water Main Replacement. The Final Report
is attached as page 9 of this report.
5. Attached for your consideration is a revised partial
pay estimate No. 6. The revision provides for the reduction in
the retained amount from 10% to 5%. The contract specifications
provide for the reduction in the retention and the reduction
has been recommended by the Farmers Home Administration represen-
tatives at the time of the final inspection. The amount due
Jetco Underground at this time is $5,971.70. See page 19.
B. C . W. Roen, Schedules B , C & D
1. Hopefully by the time the Board meeting convenes , the
electrical power will have been supplied to the construction
sites by the District. Once the power has been extended to the
booster and South Side No. 2, final wiring, testing and adjustment
of the systems can be accomplished.
-1-
Sri
2. Enclosed for your consideration and action is Partial-
Payment Estimate No. 6 for C. W. Roen in the amount of $19,706.30.
The Partial Payment Estimate may be found at page 21 of this
report.
C . Enclosed for your consideration and action is the Farmers
Home Administration Form AD629, Outlay Report and Request for
Reimbursement for Construction Programs . The report is contained
at page 24 of this report, and needs to be signed by the
President of the Board and forwarded to the Auburn office of
Fm.H.A.
D. Enclosed for your consideration and action is the Farmers
Home Administration Form AD627 , Report of Federal Cash
Transaction. The Cash Transaction report may be found at page
25 of this report. Cash on hand as of 12-31-78 is $17 ,293.02.
E. Enclosed for your consideration and review is the project
spread sheet - 77-1. The spread sheet reflects the December
earnings of Jetco and Roen as provided in the Progress Pay
Estimates No. 6 contained above. See page 26 of. this report.
NEW BUSINESS, ITEM 3, T. E. BERTAGNOLLI PAVING CONTRACT FOR
THE RECONSTRUCTION OF THE PARKING FACILITIES AT DISTRICT OFFICE
The Notice of Completion on the parking facilities reconstruction
was recorded in the Nevada County records November 29, 1978
at 11: 45 AM. The contract specifications provide for final
payment to be made 35 days following the recording of the Notice
of Completion. The 35th day following the Notice of Completion
will be January 3, 1979. It is therefore in order for the Board
to authorize the payment of the final 10% of the contract amount.
The amount of the Progress Payment now due T. E. Bertagnolli is
$2,032. 15. Please note that the amount recommended for payment
is the original contract amount plus the extra work that was
requested and authorized in front of the warehouse. It does not
include the extraneous aggregate base or pavement that has been
billed under Invoice No. 1217 . I recommend to you that Invoice
No. 1217 not be paid. However, I recommend that the check in
the amount of $2,032. 15 carry the notation that it is final and
full payment under the Bertagnolli/P.U.D. contract for the
parking facilities reconstruction.
NEW BUSINESS ITEM 4 HAULING OFF OF DISTRICT JUNK BY BERTAGNOLLI
Mr. Bertagnolli has billed $494.50 for the hauling and disposal
of the miscellaneous trash that the District representatives
-2-
1a,'°`'
requested Bertagnolli to remove from the District premises and
dispose of. The work involved is completely outside the paving
contract. The billing includes $100.00 in dump fees plus a
hauling time and loader time. The bill in my opinion, is
excessive for the amount of material removed, however, I
recommend payment of the bill in its entirety of $494.50 and
consider it an expensive lesson and hopefully an adequate
learning experience for our people in the shop. In view of the
overall entanglement and dispute over the work by Bertagnolli,
it seems advisable to pay this bill and not dispute it and
consider it as part of the total settlement of the contract.
STATUS REPORTS
1. County Service Area 19 Annexation
At the present time secondary mailing lists and letters
requesting response are being prepared and will be mailed out
shortly after Milt's return.
2. Sanders Well
The Sanders Well is essentially complete at this time. Some
time during the next week or so the final inspection of the
mechanical equipment building and other facilities will be
conducted. Upon receipt of the acknowledgement of the District's
Water Purveyor Permit Modification, the functional testing of
the Sanders Well will be initiated.
3. Sawtooth Springs-Special Use Permit
The District has a valid special use permit for Sawtooth
Springs and the diversion of . 25 cfs continuously from the springs
over a general routing from the springs to the South Side Complex.
Prior to amending the special use permit to specify the location
of the pipeline now proposed that will tie into the Ponderosa
Palisades Tank and/or the new tank proposed for Martis Woods
specific water right authority will be required. As of today,
the State Water Resource Control Board has not responded to the
District' s request for time extension and/or the separation of
the Sawtooth Water Right from the Donner Lake point of diversion.
4. Tahoe Donner Phase II Transmission Main
Enclosed for your consideration is a draft ordinance accepting
the Phase II Water Transmission Facility as constructed by Hood
Construction Company. The draft ordinance and associated backup
materials are attached at page 29 of this report.
-3-
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COOK ASSOCIATES ENGINEERING CONSULTANTS
2060 PARK AVENUE
OROVILLE. CALIFORNIA 95965
PHONE (9t6) 533-6457
December 28, 1978
Board of Directors
Truckee Donner Public Utility District
P.O. Box 309
Truckee, California 95734
Re: Truckee Donner P.U.D. , - Project 77-1
Water Source Augmentation & Elimination of System Losses
Schedule "A" (Deerfield Line)
Dear Directors :
This letter is to certify that the above referenced project
was constructed by J etco Underground in substantial conformance
with plans and specifications approved by the Board of Directors .
Attached is the certified pressure testing results and the
laboratory testing results for bacterial contamination.
The completed project is a valuable asset to your District
which will eliminate costly water losses and provide improved
service to the Deerfield Drive and Coldstream Road areas for
many decades to come. . We are proud to have been associated
with this project.
Very truly yours ,
COOK ASSOCIATES
/Dan J. ook
DJC/cab / Civil Engineer
�f t
ORDINANCE NO.
c OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ORDAINING THE APPROVAL AND ACCEPTANCE OF THE SCHEDULE "A'
WORK OF THE WATER SOURCE AUGMENTATION AND ELIMINATION
OF SYSTEM LOSSES, PROJECT 77-1
WHEREAS, Plans, specifications and contract documents were
prepared at the Board's direction for Project 77-1 "Water
Source Augmentation and Elimination of System Losses; and
WHEREAS, said Plans, specifications and bidding documents were
reviewed and officially approved by the Board of Directors
January 5, 1978; and
WHEREAS, the Board has received assurances from Cook Associates
that the work has been completed substantially in conformance
with the approved plans, specifications and bidding documents;
and
WHEREAS, a final inspection was conducted with the Contractor,
members of the District and the Farmers Home Administration
December 15, 1978, revealing a complete and operational facility.
NOW THEREFORE, BE IT ENACTED BY THE BOARD OF DIRECTORS OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT, as follows:
1. The District hereby finds and declares that Schedule "A"
of the Water Source Augmentation and Elimination of System
Losses, Project 77-1 is complete.
2. The work entailed with Schedule "A' of the Water Source
Augmentation and Elimination of System Losses is hereby
accepted into the water distribution system of the Truckee
Donner Public Utility District for operation and maintenance
- as provided in the contract documents.
3. The Notice of Completion shall be recorded in the official
records of the County of Nevada and said recording is hereby
authorized.
Passed and adopted by the Board of Directors of TRUCKEE DONNER
PUBLIC UTILITY DISTRICT at a meeting thereof held within the
District this day of 1979, by the following
roll call vote:
AYES:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ATTEST:
By
Jamies A. Maass, President
A. Milton Seymour, Clerk
9�
NOTICE OF COMPLETION
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Notice is hereby given by the Truckee Donner Public Utility
District, by its duly authorized President of the Board of
Directors , on behalf of the Truckee Donner Public Utility
District, herein called District, located in the County of
Nevada, State of California, as follows :
1. That certain work of construction below mentioned as a
whole was actually completed on the 15th day of
December 1978.
2. That the nature of the Mork of improvement is described
as: Water Source Augmentation and Elimination of System
Losses - Schedule "A" .
3. That said Mork of improvement was and is located in whole
on real property wherein the Truckee Donner Public Utility
District owns an interest in fee or has a maintenance
easement.
4. That said work of improvement was performed pursuant to
written contract dated May 15, 1978, entered into by and
between District and J. E. McGill dba Jetco Underground,
Rural Star Route, Frenchtoti-m Road, Bro-unsville, California,
as Contractor.
5. That the name of the Surety for said Contractor is Fremont
Indemnity Company, 411 Borel Avenue, San Mateo, California.
6. That the address of Truckee Donner Public Utility District
is P.O. Box 309, Truckee, California.
7 . That the location of the real property, upon which the work
was performed is along Deerfield Drive, Donner Pass Road
and on adjacent lands , between State Highway 89 and 1000
feet west of Cold Stream Road; that the real property upon
which said work was done is situate in the County of Nevada,
State of California and generally described as follows :
a
9�
Imp .ovement Plans for Water Source Augmentation and
Elimination of System Losses - Schedule "A" within
said limits .
Dated TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
James Maass, President
- o
9�
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BOARD OF DIRECTORS
SUBMITTED HEREWITH FOR YOUR CONSIDERATION IS:
FINAL REPORT
FOR
CONSTRUCTION OF PROJECT 77-1
WATER SOURCE AUGMENTATION AND ELIMINATION
OF SYSTEM LOSSES
SCHEDULE "A' - DEERFIELD WATER MAIN REPLACEMENT
TRUCKEE, CALIFORNIA
CONTRACTOR: JETCO UNDERGROUND
RESIDENT INSPECTOR: LEW HIATT
ASSISTANT INSPECTOR: GARY CASAGRANDE
DATE: DECEMBER 1978
COOK ASSOCIATES, ENGINEERING CONSULTANTS, 2060 PARK AVENUE
OROVILLE, CALIFORNIA
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D. Customer Inconvenience
There was considerable customer inconvenience due to
broken water lines and extended shut off periods to make tie-ins.
Some of the problems were due to not having necessary fittings
on job at proper time, but a great deal of inconvenience was due
to the existing line not being looped or having any gate valves .
This situation is corrected in the new installation.
E. Chronological Statement
Notice to Contractors 1-26-78
Bids Received 3-3-78
Contract Approved 5-15-78
Work Began 6-27-78
Original Completion Date 9-30-78
Number of CCO Days Extension
Number of Days Extension Other- 0
Non-Working Days Caused by Weather 0
Non-Working Days Caused by Other 0
Revised Completion Date
Fm.H.A. Field Inspection 12-15-78
Contract Accepted by Board of Directors
Completion Recorded
F. Inspection
Name Title
Gary Casagrande Assistant Inspector
Lew Hiatt Resident Engineer
G. Construction Materials
Source of:
Item Manufacture Supply
Asbestos Cement Pipe Johns Manville Edward Wals1a
Redding, Ca_
Cast Iron Fittings OFCO Edward Walsh
Redding, Ca.
Gate Valves Clow Edward Walsh
Redding, Ca.
1%
for
Source of
Item Manufacture Supply
Air Release Valves Crispin Edward Walsh
Redding, Ca-
Valve Boxes Christy Edward Walsh
Redding, Ca.
Service Connections Ford Edward Walsh
Redding, Ca-
Asphalt Concrete Teichert Aggregate Teichert
Truckee, Ca.
Aggregate Base Teichert Aggregate Teichert
Truckee, Ca.
Pipe Bedding Material Sha-Neva
Truckee, Ca.
H. Project Financing
Project financed through Farmers Home Administration with
loan of $251,800 and grant of $47 ,600, total project financing
equals $299,400.
I. Subcontractors
No subcontractors were used in the performance of the
contract.
J. Work Performed by Others
a) Repairs to sewer services performed by Truckee
Sanitary District personnel.
b) Repairs to water lines performed by Truckee Donner
Public Utility District personnel.
c) Repairs to telephone service line performed by
Pacific Telephone Company personnel.
II. REPORT OF CONTRACTOR'S PERFORMANCE
A. Working Days Overrun in Time
The work progressed satisfactorily through .the first week
in August. The completion of the water main was delayed, awaiting
low water conditions in Coldstream Creek. The stream crossing
was accomplished in late August and work continued on testing,
chlorination and connection of water services . and fire hydrants ,
but progress was noticeably slower. The slow progress is
attributed to contractual obligations of the contractor on other
projects in the local area. The project was essentially completed
except for final inspection in the last week of October. The
new water main was providing service on October S, 1978.
B. Financial Ability
Adequate
C . Equipment
Item 1. Adequacy
The Contractor' s equipment was adequate for
the work on which it was used.
Item 2. Condition and Upkeep
Backhoes and loader in good condition. No
serious delays due to breakdown.
Item 3. Ownership
The equipment used on this project was owned
or rented by the Contractor.
D. Experience
The Contractor has been involved in numerous pipeline
projects .
E. Efficiency of Organization Personnel
Item 1. Contractor' s Supervision
Jay McGill, owner of the Company, performed the
supervising duties on the project.
rr f�
/Q
Item 2. General Efficiency of Contractor's Forces
The efficiency of the contractor's crew and
equipment operators was satisfactory.
F. Construction Progress
Construction progress was satisfactory from June 1978
through the first week in August. During August, progress was
slowed due to creek crossing requirements , reported delays in
delivery of necessary fittings ,- and the possible conflicts and
commitments of the Contractor to other construction contracts in
the area.
G. Quality of Work
The Contractor's work was acceptable on the installation
of the pipeline and related facilities.
At the request of the Farmers Home Administration
representative, the Contractor agreed to remove , and replace the
asphalt concrete trench patch in front of the Alpine Village
Motel on Deerfield Drive, as early as possible in the spring of
1979 .
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=orni PHA 424-18 UNITED STATES DEPART`dE'i OF AGRICULTURE 40
Rev. 11-12-73) FARMERS HOME ADVI ISTRATION
PARTIAL PAYMENT ESTIMATE
(Number 6 ) j
Revised
Name of Contractor:
Jetco Underground Construction
Name of Owner(Association): Truckee Donner Public Utility District
[).ate of Completion: Amount of Contract: Dates of Estimate:
:iginai 9-30-78 Original S 1-19 , 34'6 From 12-18-78
evised Revised S 121,346 To 12-31-78
Description of Job: Project 77-1 :
Water Source Augmentation & Elimination of System Losses
Schedule A - Deerfield rive
Item Contract Items This Period Total To Date
Quantity Unit Unit Price .:a-. ttv Amount ouantitv Amount
1A 6 ,150 L.F. 15. 29 0 0 6,149 94,018. 21
2A 250 L�F. 40.00 0 0 227 9,080.00
3A 3 Ea. 405.00 0 0 14 5,670.00
4A 11 Ea. 526.00 0 0 0 0
5A 3 Ea. 230. 00 0 O 3 690.00
6A 2 Ea. 298.00 0 0 2 596.00
7A 30 Ea. 150.00 0 0 29 - 4,350. 00
8A 7 Ea. 360.00 0 0 11 3,960.00
$118,364. 21
CCO -1 Extra W Drk @ Forc Account 1,069 . 68
$ 19 ,433.89
Dedu t for Con ract over fun Time I spectlon osts 1,530. 00
$ 17 ,903.89
J�
v Show Original Iterns and Change Orders Separately. FHA 424-18 (Rev. 11-12-73
Amount T'r,is Period Total To Date
W Z - ou
Amount E<-ed Deductions S 0 S 119 433 .89
Amount Re>tz;ned 5% . S 0 S 5,971.69
Previous Pz�^e:is aXNNYXxxxxxXYXXX S 107 ,490. 50
Amount D_e S 0 S 5,971. 70
Estirn ated P_:cer_rage of Job Completed ..................................................................................... 100 q
f
j Is Co:tract._'s C075truction Progress on Schedule? ................................................ F—] Yes ® No
i
7
I hereb certify that I have carefully inspected the work and as a result of my inspection and to the best of my knowledge and
belief, the_uantities shown in this estimate are correct and have not been shown in previous estimates and L e work has been
performed i.- acco:cance with the contract documents.
JETCO UNDERGROUND
B _ .
y
i •
COOK ASSOCIATES
(Name of Architect/Engineering Firm)
`_ Resident Engineer
B 5-
(Title)
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Approved c•': Association Representative: By:
President
(Title)
i
Accepted 1y FHA Representative: By:
The Review and Acceptance of Partial Pay
Estimat=s by FHA does not Attest to the
Correctme=_s of the Quantities shown or (Title)
that the v:ork has been Performed in
accord-z-r.ce with the Plans and Specifications.
E -
r
I
U.S. G.P.O. 1975-665-664/1 757 REG.;V6
Form FHA 424-18 UNITED STATES DEPARTIIE`T OF AGRICULTURE
(RE\,.` 11-12-73) FARMERS HOME ADMINISTRATION
PARTIAL PAYMENT ESTIMATE
(Number 6 )
Semi Final `
f
Name of Contractor: }
C . W. Roen Construction
Name ofOwner(Association): Truckee Donner Public Utility DistrictN
,te of Completion: Amount of Contract: Dates of Estimate:
original 9-30-78 original $ 133 ,780. 00 From 12-1-78
Revised Revised S 143,976. 00 To 12-31-78
Description of Job: Water Source Augmentation & Elimination of System Losses
Schedules B, C & D
* Itemr6�2�5
Contract Items This Period Total To Date
Unit Unit Price uantity Amount uantity Amoun=
Sch B
1B L.F. 26.00 0 O 600 15,600.00
2B L.F. 30.00 0 O 310 9 ,300.00
3B 60 L.F. 63.00 0 0 37 2,331.00
4B 75 L.F. 27 .00 0 0 75 2,025.00
5B 7 Ea. 325.00 0 0 7 2, 275.00
6B 4 Ea. 500.00 0 0 1 500.00
7B 2 Ea. 1,600.00 0 O 1 _ 1,600.00
8B 2 Ea. 320.00 0 0 2 640.00
9B 2 Ea. 180. 00 1 180.00 2 36D.00
Sub Total 180.00 34,631.00
• i
C 1 Job L.S. 74,500.00 18% 13,600.00 100% 74,500.00
S D I Job L.S . 19 ,000.00 2% 450.00 100% 19,000.00
ccoyy l @ Force Account 659.00
CCOr'A 2
Item I Prosser Bts. Well 2,000.00 0 0 . 100I 2,000.00
Item 2 McGlashen Springs
Lids 5 c $240 0 O 5 1, 200.00
CG0#3 Pressure Reducing
Station 5,700.00 0 0 100% 5,700.00
CCOIP4 Well Seal 296.00 O 0 100% 296.00
$14.5230.00 $137,936-00
* Show Original Items and Change Orders Separately. FHA 424-18 (Rev. 11-12-73)
Amount This Period Total To Date
Amount Earned S 14 230.00 137 ,986. 00
Amount Retained 5% S 711. 50 6,899 ,30
o o pre _ous
Previous Payments retention (5 , 187. 80 S 111,380.40
Amount Due $ 19 ,706.30 IS 19,706.30
Estimated Percentage of Job Completed 100
Is Contractor's Construction Progress on Schedule? ................................................ ® Yes No
I hereby certifv that I have carefully inspected the work and as a result of my inspection and to the best of my knowledge and
belief, the quantities shown in this estimate are correct and have not been sbown in previous estimates and the work has been
performed in accordance with the contract documents-
C . W. ROEN CONSTRUCTION
` By
COOK ASSOCIATES
(Name of Architect/Engineering Firm)
By: :2-2
(Title)
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Approved by Association Representative: By:
President
(Title)
Accepted by FHA Representative, By: '
The Review and Acceptance of Partial Pay
Estimates by FHA does not Attest to the
Correctness of the Quantities shown or (Title)
that the work has been Performed in
accordance with the Plans and Specifications.
�tl.S.G?Q_1977-0-76.'i-0OG/I558
l
C. W. ROEN CONSTRUCTION 12-1-78 to 12-31-78
SCHEDULE "C"
1. Mobilization 100% $2,000
2. Turbine Pump 100% 10,000
3. Install Pump in Well #2 100% 4,000
4_ Mud acid Treatment 100`7 6,000
5. Install Casing Well #1 100% 8,000
6. Install Pipe & Fittings 100% 4,000
7 . Remove Pump Well #1 100% 4,000
8. Concrete Pad, Install Pump #1 100% 8,000
9, Pump Building 100% 8,000
10. Electrical 100% 17,000
11. Grading & Aggregate Base 100% 3,500
$74,500
SCHEDULE "D"
1. Lift Pump & Weld Casing 100% $8,000
2. Remove & Reinstall F. Hinas 100% 2,000
3. Remove Booster Pump 100% 4,500
4. Reinstall Booster Pump 90% 4,500
$19 ,000
23
OEF-A Fi'TM ENT OF AG III CUL TU R`- 1. F._+-at •�.-cy cnd O•Jr•:,ar:an el _- F.d.•at G-o•+r:>oe•G•F+.
OUTLAY REPORT AND REQUEST FOR Et � la.•..;1y:�,rt.,�s„ b
RE'MBUFSEMENT FOR CONSTRUCTION PROGRAMS Fin.H.A. -- - t
1 Ty ..er P.•a•.•,• 3. 0—i>er R.a,.•+t S Pc••: P•.....P.+�.:.+r rta.
0. En•alov+•Id•n r:r:<e+:on No. 7. G•enr.•Aceowr H>,e•ti..�r:ir:.+p 9. P••.>i Ce•••+d(VenrA.Oay. Y.aq
Hn. PRO.2 I 1 1978 TO12 31 978 -
9.Truckee Nn-••n1 G•onr..O•oo••tret:on 17. /:r•••ar Pey>,111 dl{f«•nr rAen Ir«.91
Donner P.U.D. +• ..e n.
P.O.
.O. Box 309
Truckee Calif. �r>95734
Proj ect 77-1 1t. STATUS G= F .+OS j
Pg76 S-- FUNCTIONS — ACTIV1Tt ZS
«^��.Fr�ATtoN Tot•Proj .Cost Thl Cost Acc
Cost Est. Period To Date Balance
: 4,500 $ 0 s4152.38- : 347 .62
a. Ad inistiaiive expense................... -
h- Preliminary expense...................... -
c. Land•structuies.right at-way ----------------
d. Archdectaial engineering basic fees............ . 22,528 0 18 763.78 3 764. 22 -
e. Other architectural engineering fees.................. -
f- Project inspection fees.................... 8,000 . 0 14,641.9 2 6 641.92)
g. 1-2nd devetcpment.................,..•-..-
h. P.elocat,,1 expense........................
i P.elecatien payments to indiv-and businesses.....
j- Demolition and removal.................... J .
k. construction aad project improvement cost......._ 253,126 25 3,678.00 244,548.9 U 8,577 . 10
m.6hscellaneous cost.
11,246 0 6 6 41,9 6 04.08
n. Total ce.,tativeto date(Sum of Lines a-In) ...... 299 ,400 25 - 678.0 106.9E17 293.02
�.. o. Dedtxtions.for ProP.ram income..............
p. flat curnutative to date(Line R minus Line 0)......
q. Federal share to date_-••-----••••••-•---- -
r. P,ehabilitationgrants(100%reimbursement)......-
s. Total Federal share(Sum of Linas It and 1)_......
1. Federal payments previously reneested..........
s
= s
u. Amolnt rergested for reimbursement....•••••••- 6 7 8.0 232 106 9 8
v. Percent of FToiect completed .. ... ... ..... ..
9% 97%
12. CERTIFICATION-1_tify ti..,re ti+•b+,t ofrn>'4ne+/•ip+en3 t..ti•r rA.b:ll•3+a>r•er d:>S✓+•n•nt>o••in eeco•denc.�:r M.a••m>el M•a^•i•
wd.A••rA•r«n.b..•,............. r>tA.Fed+rel,I.e•e a...•rr:cA Has nor 6+.n y+..a..>ry••avar.d and IAd m n+�.u:>..hz>S..n p..•!e•.n.d r•d ellcr
+•>.S:,•n•ccwdanc..-:•h•A•r.•�.+of•A.S.enr.
GRANTEE b. $-ATE.LOCAL. OR FEDERAL GoV=-RriV_NT REPRE$CNTATIVE
James Maass T.I.PAan+N.
_______.-_. _.___ T.I.aAen.Na. Ti rl• _
T:+.•
President —
. $;>+ore..or A,.rAe•:,•d Ofl:c:e1 Oor. $:Y-•+J ar Au•A w:a•d O/E:ci al +
FORM AO 629(12-72) PAGE l _
2`{
r:
t. F.i...l Aa•ncy e..J Or�e•.1+er:>•.sl EI•_....• � �i
1
U.S. DEPARTMENT OF AGRICULTURE f
REPORT OF FEDERAL CASH TRANSACTIONS Fm.H.A.
2. N..•.•sf G•wr..Orae^i.er:... 4. F.d«et Gre•r+He.er Orh.. 5.d.•.r:a:-N;>�.•.r No.e•
Truckee Donner P.U.D. --
d. L•rr.•of Cr•d:+Ns. 7.La.t Peyn....+Yovch.r Na. t
P.O. Box 309 ••..< a•^co>c d. Na-.b.•of P.Y^'^+Veucl.•.s 9_Ne_.(T..e .C .A.P..<
.d
Truckee, Calif. 95734 is
> Y-r 10. R.>..+P..:ed(Mo^rh,D>y,Y.>•T !
} F.d.•et E^•Is td•ni:f'.<er:.^He. FROM TO I .
12 j 1 11978 12 131 978 i
It. STATUS OF FEDERAL CASH.
tI
I
a. Cash on band bap,aning of period....._... .............._......._ z 4 2 971. 2 t'
I
ti
b. Letter of credit w_ilhdrawais...............................•-------•••-----••_._..
e. Treasury ehec4¢iyments........................................ ............... 5 O +4
.r
tM
d. Total receipls(su;n of Lines band e)................................................ s 0 i.
42 971 e 02
P. Total cash available M"of Lines a and d)...................••.----••......•--••_._._ s
25 678.00 '
LGross disburswnents........._. ........................... ...... s }•
g_ Federal share Of pfogram incrnr__............................................._._...
b. ltel disbursements(Line{minus Line g)................. .........:.................. s
i, Adjustments of ptior Pencds...................................................... s
j. Cash on hand end ofpetiod......................................
17 ,293.02
12- Th•e+•eu•. r^i•..^tli••D••>.n+.<e.t•r.q.r:re..cute f>.eh...r wlna d>y.. - }}
7
12. OTHER INFORMATION
I-
a. tnte;estincome...................................................
........,..__. z
b. Advances to_subgantxs..............................
s
14. REMARKS(Anech ed 3:+:>••.L afi.••>If necesseryl -
---_ .•I her Illthe b. of wy L^ l'dp.o••d bol:oa s5.:o..a a•+t.+...i..e1(...ve+>e+d+h>+e!I d:aS...a.•...•.+.fia..b«...+^d.
IS. CERTIFICATION—Ic.+•y+
.,,.yee..
Till. - TELEPHONE -
Ns•.
President
James Maass Der.R.>eH,,�.,_;,,•,
$:p.re+.•.e1 Ae•he.:e>d DH:<:et
FOR AGENCY USE ONLY
FORM AD 627(12-72) PAGE t J
PROJECT SPREAD SHEET - PROJECT 77-1
WATER SOURCE AUGMENTATION & ELIMINATION OF SYSTEM LOSSES - SCHEDULES, A, B, C & D
k� rrant or Received Payments to Contractors District Pavmcnts to Cook Associates
run,
I , 5ron Jetco UndcrUr, C.W. Rocn Cons. Admin, 77302 77315 77318 7732'. J83i2 n
e Cneck Wo, �tA-IDA Schedule A Sch, I3, C & D Cost Prcl,Ens-,r Fm'rIA Appl,prol Sury Const P1an�Pr.oU ,Inso
I
12507 � I 345.58 I (34
i-77 12592
350.34
1-77 I 12661 144,00 I 83>
91.30
5-77 12750 I __(93
)-77 12918 202,49 223,80 (1,35;
3-77 ( 12993 ` i 163.30 _ _ �1 T57.(
3-77 12933
187,10 1,994.96 (3,70�1
7-77 I 13074
—281.50 28.70 1,592.72 277.601 (5,5�=
i ..._ _
5-77 13159 1)324.90 2)182,27 i
SL 39
4-78 1 13244 1,018753 73,508.85 13,91;
i6-78 13343 1 3,492.29 (17,41;
r
9-75 13390 100.00 IT (17,51(
j5-78 13731 i 1,353.55
I
{ 15.00 (18,87.�-7S I 13S67 i I —
5-78 167,859,41]; 186,000 I 167,12"
1.1-78 j 13334 1,00 167,12(
001 — ---1I 38,284.20 1 3;
out 27,967,50
186,000 38,284,20 27,967.50 116,00 1,578.51 439,60 5,931.11 10,814.56 r
N
z
" PROJECT SPREAD SHEET - PROJECT 77-1
WATER SOURCE AUGMENTATION & ELIMINATION OP SYSTEM LOSSES - SCHEDULES, A, u, C & D
RCCC1tiCC1 ltavC�,critS to CO�tx1Cl0YS ID751':JC1 ryrV.".ents to Coo: Associates ~
^ o^ j ctco Ui:der8-. C,iv, Roen Cor.s. Adrun. 773Q2 17315 i 77318 77'21 ! 7E` 2Vn
?^tc C"cc' \c i ^,,.;:1- 1 I t l !1 �, G s ?:_cl. En a._1_m11 i r
'D Sc c,d i.e Sch l;3 C p� Cn. L v
L:_a•
8-10-73 I oQ4 43,490,70
8-10-73 i 003 j 31,648.50
_3-21-7a ! Des � I � ! 4 '_3.60 2;�?�. 5,-
ICI �.
8-21-78 007 I I3,o22.55
-2-73 . 14136 j j 832.74
9-5-78 14083 � 18 1.09
,9-5-7S 008
9-5-73 ' 009 j 7,051.50
9-5-73 010 7,020.00 f. l.•
9-ii-73 � 73,075,931 61,000 I 1 57,�05.
- I ._ _5
00
62,605..
9-21-78 1 102 i I 3,825.65153,779.`
_9-26-73 73,326,965, 47,600 "Co, /9.:
10-3-78 lr-103 ! 12 555.00
1G-3-78 i 10!. j 39,078.00
11.:a,G^v0 j _63,097_20 77_,746 50._ 4,036.33 0 . ... _. 0 _.. ! __.0..._._ 1/I_'. . 1.:_9
.
186,000wI-- 38,284,20 ~L .27,967.50 _ 116.00 1,578.51 439.60. 5,931,11 10,814,561"' 0
$299,400 $101,331.40 - $105,714.00 $4,152.38 $1,578.51. $439.60 $5,931.11 $10,814.56 $14,641,92
k
i
E
s
1
PROJECT SPREAD SHEET - PROJECT 77-1
WATER SOURCE AUGfENTATIM & ELIMINATION OP SYSTEM? LOSSES - SCHEDULES, A, B, C D
to Contractors _ JDistrict � nlyen"s to Coo': Associ aims
r Ad 773'02 �77315 177313 7 321 703
o, rJetcc� ldcr;r. C,4, �ocn Cons. 7 ��
c \o t, ; ,t ISr gut' c A Scl'. ?i�C�& D Cost PrcJ hA A'n'n� m.nSt .v Con,C,'lnn 2rc ,T^ �, --
10
�. 1��, I 5,666.40 "2 ��7� '�'�..�
env. I � I
Dac. Pending5,'97i.70
Pending
19,706.30 ::4
__ 17,'u9:>.CDec. b 12,080.80 25,372.70 0 0 0 0 0aeC Totals 0eet 2 299,400 j 101,381.40 105,114,00 ,152,38� 1,578.51 439.60 5,931.11 � 10,814.56 i 14,641.92!
Totais� to Date 299,400 113,462.20 131,086.70 4,152.381 1,578.51 439,60 � 5,931.11 10,814.56 14,641,92 ; 11,�.9:�.C:.;
i
i ._
ORDINANCE NO.
OF
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
ORDAINING THE APPROVAL AND ACCEPTANCE OF
WATER TRANSMISSION SYSTEM,HPHASE O DO\T:IER
II
\DER PUBLIC UTILITY DISTRICT entered into an
WHEREAS, TRUCKEE-DO
agreement dated i-larch 19, 1970 with LAKLMORLD DEVELOP�fE\'T COMPA:tiTY
wherein and whereby LAKEWORLD agreed to construct a water
distribution system in a subdivision development at Truckee,
Nevada County, California, then known as "Tahoe North�Jaods",
with the costs of construction to be borne by LAKEWORLD; and
WHEREAS, said agreement calls for conveyance of the water distri-
bution system to the District after completion thereof; and
WHEREAS, on February 23, 1971, DART INDUSTRIES, INC. , a Delaware
Corporation, purchased said development subject to said agreement
and changed the name of the project to TAHOE DONNER; and
WHEREAS, on October 15, 1973, A supplemental agreement was entered
into by the District and Dart concerning the water service to said
development, which agreement supplements the 'said March 19, 1970
agreement with the 1970 agreement remaining in full force and
effect; and
WHEREAS, under said 1970 agreement the District was required to
approve the plans and inspect the construction and assure itself
that said works and water distribution system was constructed in
accordance with the approved plans and specifications and there-
after accept said t•:ater distribution system and from the date of
acceptance to assume all responsibility for future operation,
maintenance and repair of the system and to be forever thereafter
responsible therefor; and
WHEREAS, the District received assurance from Cook Associates,
cons
Engineering Consultants, the plans, specifications and royal betion
documents were appropriate and recommended same for app y
the Board of Directors; and
WHEREAS, the Board of Directors approved the plans, specifications
and contract documents by Resolution 78-35 at the regularly
called and conducted Board Meeting of June 21, 1978; and
WHEREAS, the District received assurance from Cool: Associates,
een
Engineering Consultants that the 16" diameter Pizoved2plansband
installed in substantial compliance with the apt
that continuous inspection by Cook Associates staff members was
accomplished; and
.�1
s37
WHEREAS , Dart has now offered to convey said system to the
District in form satisfactory to the District; and
WHEREAS, the District has found and determined that said water
system is in condition to be accepted by the District subject
to the terms and conditions stated herein.
NOW, THEREFORE, BE IT ENACTED by the Board of Directors of
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, as follows:
1. The District does hereby find and declare that the Tahoe
Donner Off-Site Water Transmission System, Phase II, is
• complete.
2. The provisions of s` id supplemental water agreement are hereby
reaffirmed and shall urvive the execution of this Ordinance
and the acceptance her n contained.
3. The 5400 lineal foot of 16" diameter transmission main
known as Phase II is hereby accepted into the Truckee
Donner Public Utility District water distribution system
for operation and maintenance.
4. The Notice of Completion was recorded October 26, 1978
and the effective bonds are Payment and Performance Bonds
Y5789-6463 issued by Industrial Indemnity Company.
Passed and adopted by the Board of Directors of TRUCKEE-DONNER
PUBLIC UTILITY DISTRICT at a meeting thereof held within the
District this day of 1979, by the
following roll call vote:
' AYES:
NOES:
i ABSENT:
i
j
i
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
ATTEST: BY
James A. Maass, President
A. Milton Seymour, Clerk
I -
Payment Bond Bond NoYS789-6463
Private Work—California
Premium S 1,928.00
IFIF
ga s r_�i:t� 1., .. �Oro:
I ' , ✓1
r I:
L .j. L
HOME OFFICE-$AN FRANe15G0
J_Af-10j,: D QNj &g
KNOW ALL MEN BY THESE PRESENTS:
That HOOD CORPORATION •
-----..-- as Principal,hereinafter called Principal, and INDUSTRIAL INDEMNITY COMPANY,incorporated under
- — the laws of the State of California,as Surety, hereinafter called Surety,are held and firmly bound unto
Claimants,as defined in Section 3085 of the Civil Code of California,performing labor upon or bestowing
- skill or other necessary services on or furnishing materials or leasing equipment to be used or consumed in
or furnishing appliances. [cams or power contributing to the work of improvement described below,in the
_ sum of Three Hundred Eighty Five Thousand, Six Hundred Seven and 65/IOOS
_ Dollars(S 38 ,607.65 ).
for the payment whereof Principal and Surety bind themselves, their heirs,executors,administrators,suc-
cessors and assigns,jointly and severally.firmly by these presents.
The Pacific Telephone and- Telegraph Co_ ant
WHEREAS,Principal has entered into a contract with 2429 Lake Forest Road, Tahoe. C i ty, Cal i f_
Dart Industries, Tahoe Donner, Drawer G, Truckee, California
for
FURNISH b INSTALL 5400 LINEAL FOOT 16" DUCTILE IRON WATER PIPE.
which contract is by reference made a part hereof,and a copy thereof is or may be attached hereto.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, That, if the Principal
shall pay, or cause to be paid in full, the claims of all Claimants, then this obligation shall be void;other-
wise it shall remain in full force and effect.
This bond is executed for the purpose of complying with the laws of the State of California as con-
tained in Chapter 6 of Title 15 of the Civil Code and all acts amendatory thereof,and this bond shall inure
to the benefit of all Claimants so as to give such persons a right of action to recover upon this bond in any
suit brought to foreclose the liens provided for by the laws of the State of California.or in a separate suit
brought on this bond. No right of acdon shall accrue to or for the use of any person,firm or corporation
other than the Claimants designated herein.
The total amount of the Surety's liability under this bond to any and all persons shall in no event
} exceed the amount named in the first paragraph hereof_
No action may be maintained on this bond unless the Claimant shall previously have either recorded
a mechanic's lien claim pursuant to Tide 15 of the Civil Code or given written notice to the Surety on this
bond before the expiration of the time prescribed in Title 15 of the Civil Code for recording a lien,which
notice shall contain all of the information listed in Section 3240 of the Civil Code and be given in the
manner set forth in Section 3241 of the Civil Code_ Notice to the Surety may be addressed to or served
upon it at its office at 255 California Street,San Francisco,California 94111.
No suit, action or proceeding to recover ran this bond shall be sustained unless the same to be eom.
menced within six (6) months from the completion of said work of improvement, as "completion" is
defined in Section 3086 of the Civil Code of California.
ACKNOWLEDGMENT BY SURETY
1 STATE OFCALIFORNIA
�ss.
County of Los Angeles
On this_._23.Cd dry of August _ 78 •before me, Pauline Fat ske
a notary public in and for the State of California with principal office in the County of Los Angeles
residing therein,duly commissioned and sworn,personally appeared J. Friedman -
known to me to be the person whose name is subscribed to the within instrument as the attorney-in-fact of the
INDUSTRIAL INDEMNITY COMPANY
the corporation named as Surety in said instrument,and acknowledged to me that he subscribed the name cf said corporation
( Lhereto as Surety•and his own name as a-ttorney-in-fact. .
1N WITNESS WHEREOF.i have hereunto set my hand and affixed my official seal•at my office in the aforesaid County,
the jiLYj.4s? ;,C!'ems irs:a:b0 ie written.
.i . UFF.Ct.1L SCAL •ar_e�s
PAULINE FALSKE
' MUT.Rr vultuC-CALrFWa�ua Notary Public
Lam✓:.� LOS ANr,[LLES A)WY _
_ _ J Aty Commrseron E.p�r�s t!.1 lfi.IJdl - �r(T
s-L 1.3Yg)>$•''"_..,_.....ua.....s::.,.oa_.........:.a.i:
/h.,i'.Ig
LZ Af OrnVtl #640
C:
iiien to these presents:
DUSTRIAL_ INDEMNITY COMPANt', a corporation organized and existing under the laws of the State of C:difornia,
rincipal office in the City of San Francisco,State of California, does hereby make,constitute.Intl appuint
---------------------------------------J. FRIEDMAN----------------------- -------------- .
is true and lawful attorney-in-fact for it and in its name,place and stead to execute on its behalf as surety,bontl%.ur;cterLal i:as,stipu-
ations, consents and all contracts of suretyship and to attach its corporate seal to such obligations in favor of Al obli3ccs-provided
-�t ttic liability of the Company as surety under his authority in no one instance shalt exceed the'sum of
-------------------------------------UNLIMITED--------------
reserving to itself full power of substitution and revocation.
This [lower of Attorney is made and executed in accordance with the Resolution adopted by the Board of Directors of
-)USTRIAL INDEMNITY COMPANY at a meeting held on the 27th day of September. 1972,reading as full......
"RESOL,VE[), that the Chairman of the Board or President or Executive Vice President or Senior Vice President of the Company,
n conjunction with the Secretary or an assistant Secretary of this Company, be and he hereby is authorizctt t,,execute,at'l-nowic.f.:c
,r verify Powers of Attorney qualifying selected attorneys-in-fact to act under such Powers of Attorney us execute on hchalf of
ndustrial Indemnity Company bonds, undertakings,stipulations,consents and all contracts of suretyship, and to attach the corporate
cal thereto:
"RESOLVED. FURTHER, that the signatures of said officers so authorized by this Company may be printed facsimile, litho-
raphed or otherwise produced,and that the facsimile signature of any person who shall have been such officer of this Company at the
ime of such execution• acknowledgment or verification may continue to be used for the purpose hercin:ahovc stated an.f .will he
finding on this Company, notwithstanding the fact that he may have ceased to be such officer at the time when su•-h instruments shall
.e issued."
In witness whereof. INDUSTRIAL INDEMNITY COMPANY has caused these presents to be signed and its corporate seal to be
ffixed by its proper officers,at the City of San Francisco,California,this 27th day of December 1977
Attest: //✓//� IND -. "I KIAI. INDEMNITY COMPANY
�t
B R. M. Gilles . Secretary y M. S.
et' Senior Vice President
n
TATE OF CA1.1FORNIA ss-
:17'�' AND COUNT't' OF SAN FRANCISCO
On this 27th day of December , 19 77 before me, Mary Mueller .
I
tart' public in and for the City and Count)- of San Francisco,State of California, personally appeared
M. S. Dunne and R. M. Gillespie
•:n to me to be the Senior Vice President and Secretary of the corporation
h executed the within instrument, and acknowledged to me that such corporation executed the same, and that the resulutiolt
:fcrred to in the preceding instrument is :I true and correct copy of the resolution duly passed at a meeting of the Board of I)ircclt•rs
n September 27. 1972,and that the same is in full force and effect.
In witness .whereof, I have hereto set my hand and affixed my official seal the day and year in this certificate first ahove written.
R/t!!1ltat'tt lrllt ltt7tt/Irr-.rt llatttlatit/f tttl7ti till Tl Ly
MARY MUELLER ,+`-
NOTARY PU3LIC CALIFORNIA Notary Yublic"" ulfur the Caty and Ct.:nt%'
C fey,' Ora 6 xOu;4fr W SAN FRANCISCO - of San Fr nci co,State of California
My Commission Expims Aug. 3, 1979 -
1911111 NntaH lUltliat/tf/it7tUttlt317f/Utttf/7ifll tilt!
1 R. M. Gillespie, Secretary of INDUSTRIAL INDEMNITY CO,IPANY.
hrtrby rcrtify that l have compared the Power of attorney grantees herein acid the Resolution recited herein with the nr,4," is I,,—
trtr rn the ptinrill.J office of said Company, and that the %.line are correct transcripts therefrom and of the whole of tho %.1,,* 1
.t., "'d that ..III! 1't,we. of Attorney hats not hccn revoked but i% still in full force and effect. i
%.hcrc-f, l have hereunto snhscribed my name as such officer til(! affixed the scat of 1Nl)t?S'1"KL\1. IN'DE iN11.1-
I='•!f' -it thr C'aty of San Francisco,California, this 23rd day of August ' 19 78 '
l
1 spi'_, rr taT%
• J
raj (ro/Y71
1!rl I to
.. ............ .. .
.................... ...........
..............................................
Documentary tr—fer tax S............................
0 Computed on full value of property conveyed.or
0 Computed on full value lc%s liens and encumbrances
remaining thereon at time of sale.
...................................................
• Si—tore or d�ln%—t d,N.Iiiinz"-Arm name
Quit Claim -:Meeb
DART 11-IDUSTRIES INC- , a Delaware Corporation
do quit claim unto TRUCKEE PUBLIC UTILITY DISTRICT, a Body Politic
all that real property sittlate in the County or Nevada
Stzite of California,described as follows:
Any and all right, tiLl,-- and inturesL in and to Ll,at,certain eas-L-la"rit
as described in the Easement Right of Way Grant dated June 10, 1968,
recorded June 3.1, 1968, in Book 448, Page 509, Official Records, executed
by Richard Joseph to Truckee Public Utility District, a Body Politic,
together with any and all rights, title and interest in the 16 inch
diameter water transmission main and all related appurtenances,
also known as Dart's Transmission Main Phase II, as constructed by
Mood Corporation- The Notice of Completion for the subject trans-
mission main having been recorded October 26, 1978
Z�
t.
19-
DART INDUSTRIES TNC
corporation
R_ K. Bolton-Vice President
STAI F OF CALIFORNI.',
C"only of 48 �:��, 3%3
VY "'fare r".the und.r,ir—d. FOR NOTARY SEAL.OR STAMP
I f appcared
A..
k.o,n to me to be the potion—w�1111sc M:mc
sul-,ribei to the within in,trument.and ac),-nowledl:cd to me that
._he._rtcouleJ the,..,. OFFICIAL SEAL
ROSENA K. BAOINISTEN
NOTARY PUBLIC.CALI+ORNtAt
PRINCIPAL OFviCE IN
LOS ANGELES CCUNTY
Notary Vubli, 4 My conmission Expires fanuary 6. 1931
C p p K ASSOCIATES ENGINEERING CONSULTANTS
2060 PARK AVENUE
OROVILLE. CALIFORNIA 95965
-- PHONE (916) 533-6457
December 28, 1978
Nevada County Planning Department
205 Willow Valley Road
Nevada City, California 95959
Re: Notice of Preparation, Draft Environmental Impact Report
for Safeway Stores ; Truckee
Attention: Dale Creighton
Dear Mr. Creighton:
Mr. Milt Seymour, General Manager of the Truckee Donner Public
Utility District, has asked that I respond to your December 15
notice in his absence. The information contained herein is for
your use in the preparation of impact report and related
analysis ; as they may effect the community water supply.
The Donner Creek Well No. 2 is located near the east limit of
the property and is a major community water source of supply.
Additionally, the District has controls and other related items
in the well enclosure for Donner Creek Well No. l which is
located in what appears to be the parking area for the fast food
restaurant. The present site plan does not indicate the
existence of the wells or provide the needed protection for the
community water supply.
Minimum protection would include, among other things : A) the
granding and paving in such a manner to prevent drainage from
entering the well sites ; B) the utility plan must provide a
minimum of 100 feet from the wells to any sewer; C) the site plan
must provide a minimum of 300 foot separation between the wells
and any underground fuel storage; D) A deeded access to the wells
conforming to the site plan utilization; E) the relocation of
power and water lines that may conflict with the proposed site
_. . . '341
Iv(?
Dale Creighton
Nevada City, California
December 28, 1978
Page 2.
utilization; and F) deeded easements for the relocated utility
locations .
The protection of public water supply source is paramount.
There is a new 8 inch diameter water main in Deerfield Drive
that was installed this fall. The fire flow capability of the
system as existing will yield approximately 1100 GPM for
approximately 5 hours duration at which time the yield will drop
off to approximately 600 GPM which can be maintained indefinitely.
Please note the fire flow is less than the 1750 GPM requirement
set forth in the Truckee Fire Protection District's letter of
October 10, 1978. Adequate water supply is available for the
internal fire sprinkler system and for the anticipated consumptive
use of the commercial complex. Off-site construction by the
applicant will be required to connect the existing water
facilities with the major 12 inch water main in West River Street
in order to obtain the required 1750 GPM. The District Rule 15
provides a rebate formula for the required off-site construction.
The applicant will be required to pay the applicable facilities fees ,
connection charges and the tapping fees as per the published
rates and charges of the District. All construction must comply
with the District' s adopted standards and a District plan check
will be required.
Should you have any questions , please call.
Very truly yours,
COOK ASSOCIATES
Dan J . Cook
DJC/cab Civil Engineer
C 13 O K ASSOCIATES ENGINEERING CONSULTANT,5
2060 PARK AVENUE
OROVILLE• CALIFORNIA 95935
PHONE (916) 533
December 27, 1978
Board of Directors
Truckee Donner Public Utility District
P.O. Box 309
Truckee, California 95734
Re: Judge Fugazi, 129 Lot Subdivision, Placer County,
Martin Woods
Dear Directors :
The proposed Martis Woods subdivision is located south of
Ponderosa Palisades South and west of Ponderosa Palisades
South. The area is served from the A) Southside Complex;
B) Sierra Meadows Booster and tank; and C) Ponderosa Palisades
Booster and tank. It is my opinion that the annexation is a
condition of service. It would be imprudent to severe the
area through the single point petered service provided to
Placer County Service Area 19 .
Off-Site Considerations
1. Refit the Southside Booster to provide greater capacity in
accordance with the full development demands of the proposed
subdivision.
Rationale: I feel that it may be advisable to require the
developer to refit the Southside Booster to provide additional
capacity. At the present time, the booster system is
inadequate to meet the service demands of the Sierra MeadcKs
and Ponderosa Palisades service areas. During the month o=
August, the No. 2 pump ran for approximately 500 hours . Tn-e
No. 1 pump ran for approximately 300 hours . It is therefore
apparent then that additional pumping capacity is required
at the Southside Booster to meet the current 1978 demands
plus a reasonable degree of backup reliability. The demand
for the proposed subdivision will be approximately 130 GPM-
on a peak day. On an average monthly basis so that direct-.-
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Board of Directors
Truckee Donner P.U.D.
December 27 , 1978
Page 5.
General Considerations
1. I presume the Rule 15 for line extension would apply to
elements that provide service to others than the proposed
development area.
2. I assume that facility fees would be charged to the develop-
ment in accordance with the schedules and analysis provided in
the guidelines , rules and regulations .
3. I presume that the developer would be required to provide
the necessary submissions as detailed in the guidelines and
standards prior to the _i.ssuance of a will serve letter that
would be tied to the development agreement as provided in the
rules , regulations , standards and guidelines .
4. I presume that annexation to the District would be a
requirement of service. In its absence, I presume that a three
party agreement bet,7een CSA 19, the developer .and the District
would be required prior to the issuance of a binding will serve
letter.
Very truly yours ,
COOK ASSOCIATES
D n J'. Cook
Civil Engineer
DJC/cab
�D
TRUCICE DONNER PUBLIC UTILITY DISTRICT
PROJECT 77-1
WATER SOURCE AUGMENTATION &
ELIMINATION OF SYSTEM LOSSES
SCHEDULE "A"
Bid Unit Bid Final Final.
Item Description guantity Price Cost Quantity Cost
1A 8" Cl. 150 A.C.P. 6150 LF, 15.29 94,033,50 6149 LF, 94,018.21
2A 8" Ductile Iron Pipe 250 LF, 40.00 10,000.00 227 LF, 9,080.00
3A 8" Gate Valves w/boxes 3 ea. 405.00 1,215.00 14 ea, 5,670.00
4A 8" Butterfly Valves w/boxes 11 ea. 526.50 5,791.50 0 0
5A Air Release Valves 3 ea, 230,00 690.00 3 ea, 690.00
6A Blow-Off Valves 2 ea. . 298.00 596.00 2 ea, 596.00
7A Connect Exist, Water Service 30 ea. 150.00 4,500.00 29 ea, 4,350.00
SA Connect Exist. Fire Hydrants 7 ea. 360.00 2,520,00 11 ea. 3,960.00
$119,346.00 $118,364.21
CONTRACT CHANGE ORDERS
Estimated Final Increased Decreased
C.C,O, Description Cost Cost Cost Cost
1 Remove & Relocate Fire Hydrants $2,000.00 $1,069.68 $930.32
@ Force Account
Increased Cost Due to C.C,O.#1 = $1,069.68 $119,346.00
Original Contract Amount 2,000.00
Total Estimated New Increase in Contract Amount Due to C.C,0.01
Revised Contract Total Including C.C.O. $121,346.00
Final Original Contract Amount 118,364.21
Final New Increase Due to C.C.O.#1 1,069.68
89
Final Contract Amount 111,53 .
Deduct- for Overtime Inspection Costs ,530.00
Final Pay Amount to Contractor $117,903.89
'The Contract provides for liquidated damages of $200.00/day for each and every day overrun beyond the
contract complet' e. Calendar days overrun 34 days� s equals $6,800,00
We do not recomm ,.. ....: Contractor be penalized this amot
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734 s
TELEPHONE 587-3896
MEMORANDUM
A
TO: Dan Cook, Civil Engineer
FROM: A. Milton Seymour, General Manager
DATE : December 29, 1978
SUBJECT: ANNEXATION INTO PLACER ON THE SOUTH SIDE OF DONNER LAKE
�i
I have been looking into the possibility of annexing the properties
immediately south of Donner Lake as requested by the Board. After some thought,
believe we should recommend that this annexation, if it is to take place, be
separate from the annexation into Placer County south of Ponderosa Palisades
and Sierra Meadows.
The reason for making this a separate action is that we would be
annexing these properties into the District for service of electricity only,
and not water, whereas the property south of Ponderosa Palisades and Sierra
Meadows would be annexed for water, and not electricity. I believe it would
be difficult to combine both of them into a single annexation proceedings. `
The only real advantage for annexing the properties immediately
south of Donner Lake would be to gain the additional standby revenue for
electric service. Our maps show about 150 small lots south of Donner Lake,
almost all of which are owned by out-of-town people. Of those property
owners south of Donner Lake who have built houses on their property and who
would be affected by annexation very few are voters in the District. There-
fore, there is little for them to gain through annexation.
In view of the above, I believe that we should proceed with all
due haste on the annexation south of Ponderosa Palisades and Sierra Meadows
and put off any further activity on annexation south of Donner Lake until
later.
AMS/smc
cc: Board of Directors