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HomeMy WebLinkAboutCorrespondence i�PG.Ri O_v' TDPU- - TSD JOIiT CC::'::;W O:1 POSSI31L .NLr GAR OF SDR':I C. S February 5, 1979 Submitted by Pat Sutton, TDPUD Director The Joint Committee of the two Boards held its first meeting on January 23, 1979 at the home of Plarjorie Adkerson. Present were Mrs. Adkerson and Don Westbrook, Directors of the Truckee Sanitary District; and Doug Hatch and Pat Sutton, Directors of the Truckee Donner Public Utility District. Mrs. Sutton represented the TDPUD as the Alternate in place of Committee Member Jim I1aass who was unable to attend. There was discussion regarding the mechanics of how a merger of services could take place, if such were to occur. Sutton agreed to furnish the other Committee members with a copy of a letter from TDPUD legal counsel dated a year or more ago which outlined some of the procedure. A question was raised about alternative methods of accomplishing a possible merger of services, and whether this Joint Committee should evaluate possible alternatives including incorporation, the creation of a new district entity, and a merger of services in the community presently outside the functions of the two districts. There appeared to be consensus that all possible alterna- tives should be recognized in the Joint Committee study; there was no conclu- sion as to the degree to which they should be explored. There was discussion as to the "end product," or ultimate goal, of the Joint Committee, and whether there should be some ground rules for the Committee's work. It was agreed that the representatives from each District should stay in touch with their respective Boards on a regular basis, and that the Joint Committee's objective will be to submit a written report to both Boards which contains background information and research, and the Committee's conclusions and recommendations. It was decided that basic information about both Districts should be gathered in order to begin a study, and a list was compiled of general categories of data to be obtained by the Committee members from their respective Districts for the Committee's use: Financial Information - copies of Budget, Audit, etc. List of Rolling Stock - type, use, make, year, etc. Personnel Information - job descriptions, number of employees in each job category, salary & wage info, benefits, Union contract, etc. Consultants - firm, functions, fees, etc. Facilities - type, number, purpose, etc. Properties - parcels, location, valuation, present use, etc. Capacities for Services - type, present capabilities, projections, etc. Controlling :odes Those present tentatively set the next Joint Committee meeting for ;Monday, February 12, at 7:30 P.I.1. at Plrs. Adll:erson's house. This date was subject to confirmation from Jim Maass as to his availability on that date, others indica- ting a general availability with adequate notice. copies to: R �11y submitted, Don Westbrook Marge Adkerson PAT SUTTUN Doug Hatch TDPUD Director Jim Iiaass Hilt Seymour Roberta 'r'.uber Steve Grumer Karl Yuttel man Cool: TRUCKZEE.-DONNER PUBLIC UTILITY DISTRICT p* POST OFFICE BOX 309 TRUCKEE, CAI-IFORN1A 95734 TELEPHONE 587-3t396 February S, 1979 MANAGER'S REPORT 1 . General Status of District Since the last meeting of the Board of Directors there have been no significant outage., of water or electricity in the District. However, there have been a large number- of problems involving frozen water pipes. Most of the problems invol-e frozen water- pipes on the customer' s side of the ser- vice. We have had two problems in Tahoe Donner relating to frozen air re- lease valves. It seems that the air release valve which comes above the surface transmits ~he low temperature through the pipe to the main, freezes right at the grain and breaks the pipe. It usually requires that the main be shut down in order to service the problem. Attached to this report is a water production report for the month of January. Z` Write-off Pol i car As time progresses, the District accumulates a number of user ac- count_: receivable the collection of which is very unlikely. These monies show up in the monthly financial statement as a current asset. From time to time these are. reviewed by the Bookkeeper and Manager and recommenda- tions are made to the Board to write-off these "uncollectable." accounts. Last fall a list of these uncollectable accounts was presented to the Board by the Office Manager. No action was taken and I would like to remind the Board again that it is in the best interest of the District to write-off these types of bad accounts to more accurately reflect the financial status of the District.. I recommend that the Board adopt a policy considering the write-off of bad accounts on at least an annual basis with a fixed meeting date being established at which these write--offs will be considered. 'writing off a bad account does not mean that collection efforts on these accounts will cease. Indeed, through the services of the District Counsel or a collection agency, and even through a letter writing campaign by District personnel , a certain percentage of these accounts can be col- lected. 3. - Presentation of preliminary Aerating Butt for 1979 A copy of the: draft Water and Electric Cash Flow Budget for 1975 has been atrached to this report. AMS/smc TRUCKLE-L)ONPiEi; PUBLIC UTILITY DISTRICT WATER SYSTEM PRODUCTION 19,19 NORTHSIDE WELL . . . . . PRO SER HEIGHTS WELL Gm,Ned CREEK WELL. . . . . SOUiF;,IDE WELL 01 . . . . . SOUT HS I DE WELL #Z . . . . . SANDERS WELL . . . . . . . AIRPORT WELL . . . . TONINI SPRING . . . . . Mc '.l._ASHEN SPRING . :: . . . . SOUTHSIDE SPRING . . . . . . �Z (2 "CO & F3 WFLLS : T. D. e . . . TOTAL PRODUCTION: ���,�J�i'-L-- . D. USAGE : - 70WN USAGE: Z�, 3,rif-2- " F • ti r,'i`^ ii , };, REPORT PREPARED BY * DATE: TRUCKH-DONNED PUBLIC UTILITY DISTRICT DRAFT OF eJATER AND ELECTRIC CASH FLO " BUDGET - 1979 Water Electric Total Total Total Budget Budget Budget Income: Sales from usage 313,500 2,400,000 2,713,500 Int_rdepart"Ientai 1%%{0 7+,570 74,750 St�rdoy charges 3r, �0u ,95:j 951000 Transfer fees -0- 9,460 9,460 Corr. fees & line extensions 381000 140,000 178,000 Tapping fees 1,200 -0- 1,200 Facility fees 12,000 -0- 12,000 Fire standby revenue 3,100 -0- 3,100 Pole contracts -0- 5,10 5,100 Custx.2 r Contributions: Misc. job work 2.000 500 2,500 Comm'1 service repairs -0- -0- -0- Loans and grants * -0- -0- Other Miscellaneous Income: Interest �n restricted funds 18,000 7,n Cn 25,000 Surplus sales, etc. 11000 3,000 4,000 Miscellaneous Income 5,000 20,000 25,000 Total Income Available 431 ,030** 2,717,580 3,148,610 * Not established ** Does not include capital budget. W iR'' ' "'NNER PUBLIC UTILITY DISTRICT uIF.Ct-'v�� DRAFT OF WATER AND ELECTRIC CASH FLOW BUDGET - 1979 Water Electric Dotal Total Total Budget Budget Budget Operations and maintenance: Dept. salaries 40,600 122,200 162,800 Dept. employee benefits ILK 31 ,600 42.680 i n 0 ' �'�0.0`'0 Purchased power 81�,i.�OC .8�0.0�0 .�� u i9 i i r 000 59, 80 Plant materials .,�,�uG �%u,u!:u , Vehicle operating expense 500 15,000 20,000 Water quality cuntrol 11500 -0- 1 ,500 Telemetry maintenance 3,000 -0- 3,000 Telemetry leased lines 2,000 -0- 2,000 Radio maintenance 540 1,260 WOO Equipment rentals 500 500 1 ,000 Small tools & instruments 000 3,000 4500 Comm'! meter replacement VON -J- 10,000 General and Administrative: Billings & office supplies 5,200 12,130 17,330 Postage 21300 5,365 7,665 Telephone 1,325 3,090 4,415 Office equip. maint. & lease VOO 3,500 51000 ( Petty cash 420 980 1,400 I Outside Services: I District engineer 16,000 -0- 16,000 Other engineering -0- -0- -0- District legal counsel 8,400 14,000 22,400 Other legal counsel 2,400 2,400 4,800 Financial consultant -0- 3,000 31000 Auditor 3,200 6,300 9,500 W I TRUCKEE- Pu SIC u1I�I�Y u.STR:C? t I✓ n v iT,1 L'1 Y'1 ! ('�T� t` ht Ly' I j1 I - Q •,Vk i • F IWI TER A ,D EI_EI I Mi V rS . F�O!W BUDGET 1 7 WatP_r Electric Total Total Total e4 Budget Budget Outside Services: (Con't) r:m tP;� pr,cra„Tin.; 1 ,^00 4,C0" S,OCO Safety trafin-na -0- i,200 i ,200 .A',dver0sin l 'gal nGtictS k0i 2,40U ?,��� Insurance 14,15;; i4,15O ,3C� Board of Director fees 4,200 1,800 6,000 Travel & meetings 11000 4,000 5,000 Building maintenance 1,200 3,200 4,400 Election expenses 300 1,500 1 ,800 Utilities 1,740 3,700 5,440 Administrative Salaries: Management 25;840 60,295 &6,135 Hourly 44,430 103,668 148,098 r Administrative Emp. Benefits: Management 7,235 16,883 24,118 Hourly 12,440 29,027 41,467 Debt Service: FmHA, SPPC & REA 13,2CC 45,000 58,200 Computer & Line Truck Loan Repayments 1 ,283 8,682 9,965 Sewer assessments 1,520 -0- 1 ,520 Reserve for future meters 16,000 -0- 16,000 Transfer to restricted funds-Facility Fees 12,000 -0- i2,000 Int. transferred to res. funds 18,000 7,000 25,000 CrcGrecast itei�,s & contingencies 12,000 101000 22,000 Total Appropriations 424,383 2,460,830 .?,885,2 3 Operating Margins 6,64,, 25t,750 263,397 3�9 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CAL-IFORNIA 95734 TEL-EPHONE 587-3896 February 5, 1979 TO: Board of Directors FROM: Karl Kuttel SUBJECT: Second Truckee River Crossing This letter is written to give my opinions on the need for a second crossing of the Truckee River in the vicinity of Truckee. With this let- ter I am also asking for your support. Before discussing the pros and cons of a second river crossing, I wish to readily admit that there are a number of personal reasons why I advocate the second bridge. I do live very close to the existing bridge. I am very aware of the personal danger and inconvenience me and my family might be subjected to should an emergency occur such as a fire at our house, or the need to go to the hospital , a water' of- power outage, or a sewer problem when I am on the south side of the river and all the equip- ment and people necessary to take care of the problem are on the north side of the river. I also am very aware that a second crossing of the river, especially if northeast of the present crossing, will alleviate much of the traffic on that part of Hwy 267 that goes by my house. With these facts clearly out in the open, I would like to present what I consider to be valid reasons as a Director of the Public Utility District for encouraging the Board to take a stand on the need for a sec- and bridge over the. Truckee River. First of all , the. Public Utility District operates two springs, two wells , three or four pumping stations and two water storage tanks scutn of the Truckee River . The District also has numerous electric distribution lines south of the river. If the one bridge that presently crosses the river becomes unusable and an emergency develops on the south side of town, PUD crews will have to reach the trouble spot via Tahoe City and Kings Beach, or alternately, if that route is not available to them, they may have to go all the way through Reno and over Mount Rose to reach the south side of the river. Undoubtedly, if an emergency occurred, help could be obtained From Sierra Pacific Power in Tahoe Vista or the North Tahoe PUD, also in Tanoe Vista . It is not clear in my mind how fast these agencies could or would act in our behalf . -1- Board of Directors February 5, 1979 Director Sutton stated that the Army Corps of Engineers could build a bridge across the Truckee River in less than one day. I will agree with that statement, but they would have to get here first. Where they would' come from, how they would get notified, and how long it would take them to get here are unknown quantities. I believe it. Is my duty as a Director of the District to bring this potential problem to the attention of my fellow Directors. I request that the Public Utility District Board of Directors go on record as recognizing the potential difficulties in serving our customers should the single bridge that now exists over the Truckee River become unusable. In making this re- quest, I believe I represent the majority of people that live south of the river in Truckee as well as those that live in communities such as North- star, Kings Beach, Tahoe Vista and Incline Village. cc: A. Milton Seymour, General Manager 53 RECEIVED FEB 5 !913TRUCKEE DONNER PUBLIC UTILITY DISTRICT TRUCKEE D©NNER P.UBGULAR MEETING OF FEBRUARY 5, 1979 By ENGINEER'S REPORT 1. SANDERS WELL No additional activities have occurred at the Sanders Well following the District witnessed pump test of January 9, 1979. The status of the Sanders Well is as reported in our last Engineer's Report. During the District witnessed pump test, a partial punch list was prepared that contained a few architectural items that I am told have not been remedied at this date. I did not participate in the initial testing and/or the preparation of the punch list and possibly the District staff would have better information as to the exact status . 2. PLACER COUNTY ANNEXATION There is nothing new to report regarding the second mailing and/or the responses to the second mailing at this time. 3. ABANDONMENT OF PROSSER WELL The report detailing the abandonment procedures that I recommend for the Prosser Well has not been completed at this time. During your January 15 Board Meeting I promised that I would have the report to you at tonight's meeting, however a death occurred in my family that has adversely affected several commitments . I will provide you the report on the recommended abandonment of the Prosser Well at the earliest possible opportunity. We have had a request for a system diagram from a Mr. Dennis Bell and an additional request from Tom Lott of Nevada City Engineers , each of which are working on the proposed development of property surrounding the Prosser Well. 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Reynolds Way, easterly of the pressure reducing station. Such a connection will provide another loop throughout the Reynolds Way, Martis Valley Estates are and provide a higher degree of service and a lesser degree of inconvenience and interruption during routine maintenance. All of the cautions, conditions and requirements expressed in the near term source report should apply, in my opinion, to Martis Valley Estates , Unit 4. Respectfully submitted, COOK ASSOCIATES i .2/ an J ook Civi ngineer DJC/cab L �'� �'•'1'�.���� �'�`�"'� � _ _S � �� �,`, -- Z �r I iIN BISHOP PINE: \ I RD. m •� �I � y :.m I � \\ r R1 lb 01 101 \ m a A N. Si 9 LAUREL MART/S P o w \ w o ORINDAOIL = I � Y' � u 9 CT. mli CD �• A D. o MARTIS I � \V � �p 1 I J r��•ii�Lt" J �IEIt��ltilll 1 „ ;: TUCKEE- D0NNER PUBLIC UTILITY DISTRICT rosro!=r/cemo° 3o= ~, TRvcKss. crkupvnm^ oxn^ �EL.d''~c°c507-3696 February 2, 197 � . Board Of Directo-� Truckee-Danner P�pJic Utility District .. � The enclosed reps;t represents the informatioo gathered relating to certain parcels which arc being considered for exemption from Standby Service Charges' The following qro:ps comprise the report: Group 17 Parcels which received electrical and water service n' Wr to July l , 1977 Group IT : One parcel which was billed in error. Several parcels lncate6, in Tahoe-Donner were formerly a nurt of.th1s group. -Wter further investigatinn , there appears no remsmr , to exempt these parcels , unless the Board wishes to coHsider exemption for all greenbelts , nnlf courses and tank s1tis .w1thfn the District boundary. Hone of the owners of theye parcels requested exemption; thay were brought to the Board's attention only because "f rejection from the delinquent list submitted to the (o,nty of,Mevada for tax collection' This rejection was ' a result of an error da Cuunty's computer program- ming. Therefore, no action At required, . ' Group III : Parcels which requiral 1guret` ionary power of th� ' � --' E.ard, including all parcels for which the owners ` Nave cuFst,vned the validity of Standby Service Charges . Items in Group jil will be reviewed by the Board at a Public Hearing to be held on Monday , Fabruary G° 1979 , a 30 p.m. All parcel owners in Group III were 'notified of this hearing at least ten days prior co We heo-ing. Sincerely, ` Via ?\. un Se�npu� General Manage- '" . ' ` .��^ � � "TIT AM5/db ' | enclnsoras PROPOSED STANORY EXEMPTIONY GROUP 1 A VET"! 1 77/76'DATE FIF TYPE OF AMCUNY OP CHARGE IDE 0 0 ER STANDBY fE) (W) FEES PAID DUE 77304 16-320-025 William Monrce Eta! E/W 5.00 .5/77 Vo Taxes 5.GO 77004 16-430-016 Kenneth Lipsitz E/W S10.00 5.00 *To Tax, 77029 18-363-01 7 Howard Meadows E 510.00 -0- Prior to 12/73 *To Taxes $30.00 709 18-40106) Eugene Cadv E 00.00 -0- 4/0 -0- - $10.00 5.00 8176 0025 18-584-07 LeStOr VaUgnar, L U1 , 77027 19-152-001 Grace Robertson W S16.00 5.00 Prior to 12173 *530.00 $30.00 .- 1j,027 19-152-006 Grace Robertson E/W $ 5.00 Prior to 12/73 *$30.00 $30' $10.00 00 77004 19-220-016 Michael Kennedy dw shad 1 $10.00 6/7T yj:Q7 ? 022 19-23C-022 dames Vycr&al Prop E;w $10.00 S 500 5.OF, 77022 19-230-027 Richard Racich E1W $10.00 $ 5.00 6/77 77022 19-250-006, James Meyer/Cal Prop E/W $10.00 $ 5.00 5/77 JoJaxes $030 77011 19-340-032 TerrdOCE Queenan E/W $10.00 $ 5.00 3/77 -0-. -0- 77002 0-01.0-032 1 h 0ma V,S U t a E-1w VIGO $ 5.00 9/76 -0- -0- 77002 44-020-009 ?ray llancourt E/W $10.00 $ 5.00 5177 *Tc Taxes 15.0 CI. 77002 44-110-013 Dennis Mack E/W $10.00 S 5.00 11175 -0- -0- 77 002 V-11006 D. W. Bailey -Ft!4 00,00 $ S.00 6177 -0- -0- 1029 18-760-001 George Wurst E/W $10.00 S 5.00 Prior to 12/73 *To Taxes $45.00 "S210,00 ' ' l curre o e t0cs.*VerifIed i h Nevada ounty that all hese parce owners ar nn thi Q180,00 Total Group 1 amounts to be removed from Electric Standby charges due by resolution +75-76 $40,00 & 76-77 $40.00 60.00 Total GroNp 1 amounts t5 be removed frum Water Standby charges due by resoluticn +75-7C $15.00 & 76-77 $15.00 *10210,00 Total to Lin ,,funded . $15,05 to TOPUB Yor George Wurst to he opplied to 197S-79 amount due on parcel PPfiPO�Pn QJANDIP EXEMDT101�- 00 SAIII B1ri ' kw ' Aw ;UNBN NAML 'DI r,Z nr p' o14iou I Or CHARGE SERVICE h v' I E OWNER T v E) ) W FEES A D D -!w NO To T!XeS $15.00 77002 19-300-008 P.cj.v L. Croin, % Centarly 21 0 00 $ S.OLI Yr7s Route 2, P.O. Box 2566 ALbvrn, CA 93603 iy .4; N L:X 0'F'-T T—"S T 7 4TJ '7!'8 R F U I'D ——————— A��17 07 -HAR'�7 TV 0" AN.) � . r " A 6 ff AND ADDRESS OF I � r i FEES PAID DUE E NUMPER N'A"IE 11 - . ST klf"By -1 1j-1 0 A 16-400-029 Darrel Webb EIIA $10.00 YES To ?axes None 0, Box 2381 Trucl(ee C.441 9,734 n! P A 11029 UL NA. I 117-246-012 Robert Bezecny E SI0'00 YES / To Taxes None rz'in 2K6 Hi i is-lde D. 1 u.-r 1:4:rIQ a!-n e CA 9�010 J C. i -I .ri^111 !;N:A Taxes "I U U 7 11 10 Jury '-� S aslh .01 M411 S re e Reno, Nevada 895011 11029 -35 - Margaret Bearding . F "l 0.PO Y L S D /klA To T ax gone 8000 P.O. Box 156 56 Verdi , !,levada 89439 cjr.nu r YES Lnl/Nt" YES rthir Kem'ierson $1,0.Olul 7/7 029 1 8-40111-019 L P.O. Box 21 r, Truckee, CA 95734 M.00 5.00 NO Y E S S30.00 0-004 Leroy Ives- , 77020, 18-5 5 2425 S a n J o a q 1,1 n Richmord, !A 94804 y 7 Epl r) Y S lo Taxes Betty JeW4S 41U V0 L gull Ol 1 11 11 3-5115 V-0 0 2845 E. Hatch Rd. Modesto, CA 95351 r 1 T 0 Tapes 77011 18-560-0-12 Betty Lewis F/W $20.,00 .00 yLS 2845 E. Hatch Rd. Modesto, -'.-,A 95351 YES YES T Taxes S120-00 $110.00 77011 18-660-032 Betty Le.W"I S Hatch Rd, Modesto, CA 953151 PROPO�Fr cTAN-c-RY EXEMPTIOINS: Gp�OUP TI! T TYPE r T H AVAII 7 7 17 8 REFUNIJ E OF AMOUN Or' CHIARGE NAME AND ArIM'S OF p, EA­P. RCELL WNE R AND (E) W. FEES PAID DUE CODE BY M D STAND None E/w $10.00 5.00 YES Y fS To Taxes 77027 180-624-005 Richard Joseph P.O. Box 512 Truckee, CA 95734 11 77027 19-020-013 Ted Knoff t/W $10.00 5.00 YES YES No $30-00 P.O. Box 281 Truckee, CA 95734 Y E S To Ta x e s 1) *10.00 ri'l 1 19-040-073) Vern aicott E 298 Urbano Drive San Francisco, CA 94127 77011 9-040-074 Vern falcott—' "e" 1110.00 YES YES To Taxes $30.00 YES YES To Taxes 130.00 77011 19-050-001 Vern Talcott--:/--�/` E $10-00 19 M 0 T�xCS $45.GUO I ` Y ES Y 17 S 'em Ta I-o-t— IE!W $10.010 5.001 .4 YES YES To Taxes $45.00 E/W $10.00 $- 5.00 77011 A-060-059 Vern Talcott--/�--�-/ X, W 1110.00 11 5.00 YES YES To Taxes $45.00 E 77011 19-240-009 Vern Talcott I/ YES "iH None E/W $n.00 $1,0.00 Y E S 77011 19-43t1409 -Vern -1 F1 dott Norma Jacobsen 19-1 YES YES HS None 7-7027 120-006 Y4 P.O. Box C Truckee, CA 95734 77011 19-430-012 Bertha Wolverton _6 E '20-00 YrS NO NO • None 688 W. River View Circle is Reno, Nevada 89509 $20.00 10, YES 0 NO Norse 177011 19-440-0113 Bertha Wolverton 7 7 Gl 1 19-440-015 Bertha Wolverton E $120100 P y[:Q NO NO None E $20.00 YES NO NO 0 None 77011 19-440-029 Bertha Wolverton 3 ` 4r it TI. 1 n �It{; TT* PROPOSED 5jAN,nBy E}:E;°l:UNS G?Vvr 1:1 TREFUNDn r. -e n -�..�. _yr �C r,•fir.• rT '1 }' SERVICE AVAIL �1/1� -T t�'l i JPE O 1',",U�IVI tJi �.{Ti1�UE / r1Eu!:_SS uF� CJODE UNEP STANDBY �E) (w) (E) (W) FEES PAID DUE i E!w $10.00 5.00 YES YES' YES None l70il 19-550-051 Paul Fo49lat0 3 Timbercove Dr'VP_ Campbell , CA 95008 77002 45-370-024 Samuel Ashworth E/W $10.00 $ 5.00 YES YES To ?axes None 429 Beth Street ,a Slidell , LA 70458 f r r iq t k is f' V REC E I V D J A N 3 0 973 TRUCKEE DONNER ,P.U.0,, January 29, 1-979 �James Maass.�.� w_ - President of' the Board Truckee Donner Public Utility District y Truckee, Ca re: Agenda Requests for February .5 Board. Meeting Dear_ .Jim: I 'd like to make certain that certain items appear on the agenda for the next Regular Board. Meeting on February .5, a.nrl perhaps the simpliest way is to make a x'equi;st, �., 1) Under. New Business: I 'd like an item entitled "Revi ew of Bills Pending 1 in the Legislature Which May Affect District Possible Action." t ✓� I 'd like the Board to have the op3ortunity to consa-der whether It wishes to consider endorsing or opposing several bills. 2) Also under. New _Business: We .need an item entit .ed "Consideration & t Possible Ac.•.tlon re Inquiry from Nevada County Lc:>ca7_ Agency Formation Comsalssion re Speclal. Districts Representation Upon Commission." I 'In uncertain at this moment what ..this item might involve; it could C include conr:;ideratlon of whether the _ ..Board wants •La support enlargement. of LAFCo to include 2 representatives from the special districts in tale v " County, which .requires "latent" powers of districts to be placed in "trust" \� with LAFCo for determination at some Later time possibly as to what. or which agenic.y im.ple-ments the presently "latent" authority. This would ^^ �J involve a resolution by the Board. Depending upon what happens at the meeting of special districts tomorrow in Nevada City which has been called by LAFCo. this item or., the agenda may be Lmnecessary, but it would \ probably be best to have something on our agenda, 0 c . 3) Res rt, or wherever it. is most _a ro items is There are sev'exal items which I was not able to inquire about under -the J Engineer's Report at the January 15 meeting which I wish to have listed on the agenda for February 5: a.) "Expa.nded. Fnvironmenta:l_ Study for the Zouthside Spring We ter Rights Application" b) "Title Problems with Donner Creek Wel.1. #2 Pro.pert.y" c) "Eva-luation of Labratory Analyses of Water Sources" —.� These can be status reports; -they are appropriate j.tems to be reported —'� to the Board in some manner a-;: this titae; I do not want them to get, lost, ALSO: I believer we need to stay with the Prosser. Well. problems. copy to you, Milt Board A' SlICTCcd Susan Dan TDPUD Director Steve r,./. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE, BOX 309 TRUCKEE, CAL—IFORNIA 95734 7EL.EPHONE 587-3896 January 3D, 1979 MEMORANDUM TO: Board of Directors FROM: James A. Maass, President On* January 29th, 1 received a request from Director Sutton regardi-ng several items to be placed on the agenda for the February 5, 1979, meeting. The Bylaws allow for individual Directors to request specific items to be placed on agendas for regular meetings; however, I am concerned. I have been diligently trying to shorten the length of meetings and unnecessary agenda items only add length to our meetings. These requests from Mrs. Sutton;. in my estimation, represent at least an hour to an hour and a half of the Board's time. It is about time that this Board begin to rank, in order of priority, the it it wishes to dis-• cuss and act upon. We cannot and should not take each and every request that comes from Directors and/or Manager, consultants, public and spend valuable time determining whether or not the item is important. We, as Board members, do not have to and should riot have to make this job full time. At $100 per month, who can say we should be putting in 40 hours a week.? if the Board wants to have meetings that last until 1 :00 to 2:00 A.M. because of lengthy agendas, that should be the deci- sion of the Board and not an individual selecting several agenda items. Furthermore, from now on, the Chairman of the Board will entertain a motion to table any item if it is the desire of the Board not to discuss that item. Such a motion to table can effectively kill any unnecessary item that: t_he Board wishes not to discuss. Items tabled to no specific date will not re.app,­-ar on future agendas. Please do not misinterpret my remarks to mean that this Board should kill items at randOJI. What this Board needs to do is to begin making de- terminations as to the importance of items presented for its consideration. Therefore, I have made the following decisions regarding the several items that Mrs. Sutton has requested: 1 . The item regarding pending hills is not being placed on the agenda. If Mrs. Sutton wishes to submit written positions on the individual bills for Board consideration she may do so and then, if it 'is the Board's desire, we can agenda each spec- ific bill . 2. The item regarding LAFCO will appear under New Business entitled "Report from firs. Sutton regarding January 30, 1979, meeting with LAFCO representatives. - ,..i''Nn N''.T`W.'yl'.A.P`TZa'.4:3h'M'e. •'x..>�,y,V,xal,Lt•Mt!364ta£��M"u,U^v."T"!:1'N;""f 311 Memo to the Board January 30, 1979 Page 2 3. The three items under the Engineer's Report are being referred to. Mr. Cook (see copy of memo enclosed) . 4. The Prosser Well will reappear on an agenda when the Engineer is ready with needed information and so communicates with either me or Susan. 5. The Lahont.an document which we discussed at the last meeting will not be placed on the agenda since it is past the deadline for com- ment. If Director Sutton wants to appeal these decisions to the Board, she may do so. The time has come that we, as a Board, alot the correct time to do District business without getting bogged down in literally many little items that we, do not have the time or energy to adequately pursue. JAM/smc cc: Dan J . Cook, Ci•v; l Engineer A. Milton Seymour , General Manager Steven F. Grumer„ Esq. THUCKEE-DONNER FUBLIC UTILITY DISTRICT 37l POST OPI ICE Box 300 -rRUCKMM, CAL.IF'ORN1,0, 95734 TELEP14014E 507-3896 , January .31 , 1979 Dan J. Cool-, C i v i l E•hg i neer COOK ASSOCIATES 2060 Park Avenue. Orovi lie, California 95965 Dear Dar): Regarding Item :, in Pat's memo of January 29, 1979, a copy of which is attached, could you please evaluate each matter mentioned and let me know when you will be prepared to discuss them at a particular Board Meeting'? It is my understanding that you will have some information for the Meeting of the 5th regarding the Prosser Well . If so, it will be placed on the agenda. If not, please advise so that it may be put over until the February 20, I�'79, meeting. Yours very truly, i Juares A. 111aa55 President of thu. Board JAM/sr,1c. Board of Directors Steven E. Grumer, Ezsq. ' A. Milton Seymour, General Manager- February 2, 1.97g Jim Maass President of the Board Truckee Donner Public Utility District Truckee, California 957Y4- Dear Jim: I did not receive a call from you, or PIilt, or Steve, late Yesterday noon, last evening, or this morning regarding the problem over my agenda requests for th�� ? ebruary 5 meeting. As you know, I talked with both Milt and Steve yesterday afternoon by phone regarding the procedures set up in the By-Laws for agenda, requests by individual directors, and it was my understanding that they would be discussing it with you and someone would call me back. I tried to convey to both Milt and Steve yesterday that I did not want this problem to become a major incident, as have some in the past, and that you were in a position to decide just how far out blown of proportion it might be Since there ha.s been no response confirming that the provisions in the By-Laws brill be observed, and since this is now the Friday before the meeting, I have been placed In a position of having to renew my request for those items to be included on the agenda for I•Iond.ay's meeting. The request has been made to ;_i It, who shares responsibility for the compilation of the agenda., .in a letter. a copy of which is attached. The By-Laws, which you helped -to wx-ite and which you voted. to approve, provide for exactly the opposite of what you have done with my request. The President of the Board, does riot have the power and authority to dispose of any agenda request by any director. The right of any director to request agenda items was confirmed by several attorneys who advise public agencies, in addition to two or possibly three District counsels, long before the By-Laws were conceived, and adopted. As with some of the other matters covered in the By-Laws, the right and/or responsibility ayists outside the By-Laws; the By-Laws simply establish a Procedure for accomplishing or carrying out whatever it is, and provide a written set of rules that we all can refer to for guidance in conducting -the business of the Board. Several months ago, yotx urillateraLly decided to eliminate the established practice of including -Miscellaneous" or "Miscellaneous Inquiries" on the agenda. I did not, and I do riot, believe that a chairman can really prevent a member of a legislative body from bringing up a matter at any regular meeting of that body, whether the By--Laws provide for "Miscellaneous" or not. Sutton to I.1a.ass -- -- ---__---•,8 2 February 2. 1979 3 7 page 2 As I recall, the term "Risce.11aneous Inquiries" was coined to replace "Other" on the agenda, and the intent was not to prevent matters froTA conking to the Board's attention, but, rather, to indicate the Board's intention to orcitnarily delay final consideration and action on items not specifically set on the agenda. Although I did not agree with your ultimatim, or your interpretation, or Your intent to ,prevent anyone from bringing a matter before the Board which 4,asn't specified on the agenda, I decided to play it cool. I decided not to d1spute your ultima.tim at that time, and to wait and see how things worked out. Since your action was implicit, and even inquiries were ruled out of order because the subject wasn't on -the agenda, the message I got was that,, according to your rules, even a request for an item to be calendared for some future meeting would 'be unacceptable unless it happened to be related somehow to an item on the agenda. I had no idea that. you intended your rules to extend to written requests for agenda items, and.. I did not anticipate any problem arising from such request, I•Iy January 29 letter was straight-forward; it was not intended to imply in any way a criticism of anyone. It was intended only to accomplish my purpose, which was to be cure that certain items that I hoped to be covered would be included on the agenda. Although I do understand your concern about the length of meetings, and I recognize your desire to control that, I am afraid that I do not understand why a written request for agenda items created a problem. Unfortunately, the problem that was created has probably cost us more in time, energy, expense and tension than would have been expended. on the agenda items at the meeting in the first place. S' ere , PAT SUTTON copies to: SeyrnoLr Grumer Cook Hatch Huber. Kuttel 3rs,�' February 2, 1979 A. 14 il-ton Seymour Mana.ger/Cler..k Truckee Donner Public - Utility District Truckee, Californ.ia. Dear Milt: Since -1 did not receive a call from Jim, or you, or Steve late yesterday afternoon, 1,1st evenIng or this morning after having called to your attention the provision in the By--Laws for a.ganda .requests by individual Directors, I am .ncertain whether the problem has been resolved. The By-Laws also provide that ,you have joint responsibility with the President of the Board for compiling the agenda of regular meetings of the Board. I am, the-.efore, again requesting, through you, that the items specified in my Jarua.r_•y 29 letter to Jim be included on the agenda for the Fobr_wa.ry 5 meeting (copy attached to this letter). I further request that the items be listed on the agenda as I specified* the wording to convey the matter to be discussed and the intent and the probable degree of Board involvement. Not having been with the District at than time, you would not be aware that about 22 years ago an incident w"•s pr_ecipItated when someone purposefully reworded my agenda item request to convey a ciiffer..ent intent and meaning to arouse resentment against me. I am not being ni.t-picky in this matter, but rather I must be allowed to be responsible for agenda items as I have requested them to appear. Both Lyell Cash, the interim manager at the time of that incident, and Steve supported the: dire:ctor's right to specify the wording of his/her requested agenda items, and I can't conceive that this should cause any problem. If therms: is any reason why the President or the Manager regards some other wcrding as necessary to accomplish what the Board should consider, a phone cr 11 could rcvsolve.. that. It doeu not natter '.o me whether the agenda. Items I requested on January 29 are .ncluded in the original. agenda. (which. I haven't yet received), or in a re?,•iced agenda, of In some manner by an agenda addendum. Th you, co r.es to. IT ...� - t asS- SUTT&i Grumer TDPUD Director Cook Hatch Huber 'x' I misspelled "laboratory" - it should be: corrected Kuttel or can ,just be shortened to "Lab" RE C E IV E' D - F:B 19 7 9 'fftUrKF,E- DONNER P.U�rl% X- =PCR`P TO BOARD, Truckee Donner Fi.i'alic Utility District FRCi•i:. Pat Sutton for February 5, 1979 Regular Meeting re: Pending Legislation Which May Affect the District Since last Thursday I have been uncertain how much time and effort to give to reporting to you on the item I had requested to be on the .Agenda for this meeting. I had made a quick survey of the titles of the 668 bills that had been introduced in either the Assembly or the Senate as of January 25, 1979 to a_lCrt myself" to those which night directly affect this district. Fre- quently you cannot really tell what a bill is about unless you can read it, any: there are some which may .affect us which I haven't seen. _'assembly Bills which the Board may want to look into; AB 168 Tucker - would require public utility districts to establish "Lifeline:" rates for persons depending on life supportequipment, and for the heating needs of parplegi.cs & quadriplegics; the bill was to be heard by the Committee on Finance, Insurance & Commerce on February 3; it probably will have to be heard by another committee before It is finally voted upon. AB 170 Chappie - would require IAFCo to enlarge its membership to include special district representatives upon receiving resolutions from a ma jori.t.y of the boards of such districts in County; the bill was to b-� heard by the Committee on Local Government on February 3. "he Board recolved copies of both these bills at the January 15 board meeting. Senate_aills z,hlch_he Board. may -,,-U-it to look into: Si 16,11ooerti -- provides for financial assistance to promote the development of qualified alternative energy business firms" through loans from a non--profit corporation administering '�';3 million in funds -� acquired by the energy sizrcha- x-gs collected by the State; the bill Is set for hearing before the Committee on Energy and Public Utilities on February 13. SB 47 Nejedly - provides for the. management of groundwater resources, IncludinG ctudies and investigations, the creation of groundwater ria.nage- ment authorities, and the adoption of groundwater management lrot;-^.ams; the bill was sent to the Comi-idttee on Agriculture and :'later. Resources; as of early last z:eek a hearing date had rot been set. SB 110 Johnson - would allow a local agency to call a meeting without complying -with the usual 24 hour written notice procedure In an emergency involving "the disruption or threatened disruption" of public facilities, such emergencv to be determined by the Board; the bi.11 was to be heard today by the Committee on Local Government. (continued) ( ri 11011'.I X;I�,b.1TICd 391 % (C i: Iat ut>ton I''ebruT:xxy 5, 1979 page 2 S enafie Bills, continued SB 114- Beverly - relating to liability in construction contracts of public entities; a heaxing by the Judiciary Committee was set for Jar uarj 30. SB 117 Campbell would abolish the State Energy Commission and transfer its duties and functions to the Public Utility Corrm i.ssion; a hearing set, for January 23 before the Committee on Energy and Public liti.lities was postponed, The Board received a copy of SB 110 at the January 15 Board meeting. already In the case of all these bills, even though a hearing has/taken place before a committee, a rill frequently has to pass through several committees before it gets to the floor for a vote. If this Board is interested in considering whether or not At wishes to take pai-t in the legislative process by endorsing or opposi-ng a pi.ecc of legislation, there should stil]- be time to do that. If it has already successfully passed ar y comsciittees and is on its wa,,y to a final. vote, "the L:}strict could u3r t icipa.te in the process by a position letter to the sponsor of the bill and to our own representatives. I would. believe that, if nothing; else, the Board would want to carefully review and consider SB 47' :dejedly on Groundwater Resources I•anagement. I would also believe that the Board night want to refer SB 114" Beverly on construction contracts to District 2ounse1 for sane -review and recom;.;erdatIon. I wot.ild. p rsoazo.ly .liI_e to see the Board consider a review and position on all of these bills vTl.icn I 'Ta cal.li:zg t.o your attention, plus amy others which we can di:,cover by a little more research. I expect to receive copies of some other bills which could affect us by the end of the week; and if I could use the District phone, several telepl-ione calls to Sacramento could establish the status of the bi..11s from the standpoint of hearings, etc. Respectfully submitted, t ]PAT SU i 1 G_: Director sa5w^+ssww:y:nrrsm.�:mwern� a.n wrewm+�•eu.�aw -c^��a vwmfi to T I Cor=:rd 93 From: Pat Sutton for ?-'ebruary 5, 1';i9 i:eetixig re: the Item on Lahontan Inquiry on their Draft Policy Statement Although there was a deadline severa.l weeks ago to provide comment which would be included In the Staff Report to the Lahontan Board, it is not too late for our Board to take action on this tonight. The Lahontan meezi.ng Is Thursday, Februaxy &, and a letter could be approved tonight and typed. and mailed tomorrow IF THE BO;JRM WISHES TO IIAi�?. OFFICIAL Cg..!M=, ar..d it would become part of the record of that Lahontan xleetin.g. If the Board wishes, I would suggest the following letter: Ca_lifoznia Regional. Water. ' Quality Control Board, Lahontan Region AT TN: I•ir. Terry Caldwell, Chairman South bake Tahoe address re: CWQC3, La.hontan Region, Draft Policy Statement on Interpretation of Water Quality Control Plan Regarding New Subdivisions in the Tr ickee River Dasiri Dear Board rlernbexci: In response to your inquiry, the Board of Directors of the Truckee Donner Public Utility District, Which serves electricity and water in a L,4 square mile area. of the Truckee River Basin, wishes to go on record in the following manner: This Board believes that local agencies must recognize their responsibility in the planning process. This Board be.l'ievez> that service agencies and planning authorities should invest1ga.te cajxLcities and forTaulate policies related to the capatility to provide e•erviee; -6%8!r last fall, this Board requesi.-ed a water system analysis of impacts being created by a large number of proposed developments in a water deficient area of service, we think other agencies have a similar respTntlbl• a. Y. This Board also believes that service agencies the same general area. should coordinate their efforts so that one agency's lack of action regarding the extent of its; commitments and its capability to ,provide service doee not have an adverse impact on the near-term and long-range planning and policies of another agency. `his 3oard will not comment directly on the specific issues in your Draft i olicy Statexn-en.t because it does not presently possess information which migt:.t. directly relate your policy to our responsibilities 'or water source supply (g.,rollnd WatEa�r.t " The coxitentAt of -J in letter W_� discussed at our January 1.5 regular meeting, and specifically authorized by the Eoard at its :'.'ebruea-y 5 meeting. Yoe -rz truly, ccpi-es to JAI ES A. =AASS list of all. President a_encles recei`:iris; Lahontan inquixy (by their att.ac-ned list) 3qs TO3 Board cif' Directors Truckee Donrxer Public Utility District FROM: Pat Sutton, Director FOR: February 5, 1979 Regular Board Fleeting REPORT Gi'd I.AFCo F•IEEPING WITH SPECIAL DISTRICTS INFORI.IAL IiEt�_I IG O:i JA_IUARY 29, 1979 I was -invited to and attended an informal meeting of -representatives of some Special Districts in the Truckee area on January 29. Others present were: Ron Sweet, Truckee Sanitary District Director; George Ediuundson, 'Truckee Tahoe Airport District iianager; Karen :a:1-rbel, Truckee Donner Park & Recreation District Doard. President; Joe Copeland, Truckee Fire Chief; and Bob Tilton, Truckee Fire District Board. President. Those present i,greed that the meeting called for January 30 by the Nevada County Local A{;ency Formation Commission had not allowed sufficient time .for the local special district board,> to meet and consider the question of enlarging LAFCo to include 2 special district representatives. It was agreed that the Truckee rep.cesen-tati-ves would object to the short time interval acid ask for an extension of -time so that boards could act. It was further agreed, that, in t?�e event this failed. to get adequate support to prevent the selection of the 2 Special District representatives to LAFCo on Janu@=Y 30, that those present with a vote would nominate and support Bob Tilton for one of the positions. LAFCo HE1 0 ING Oii JANUARY 30, 1979 A large number. of Special Districts in the County were represented at the meeting in N,avada City, including all the persons mentioned above. There were explanations of the proposal to enlarge LAFCo, the reason why the enlargement was being attempted, and discussion of questions and concerns expressed by some district representatives. Representatives from the Donner Summit Ylablic ".ti.lity District joined me in expressing_ concern about the "latent" powerz, aspect. I4r. Cranmer, Executive Officer of LAFCo, indicated that it was not absolutely necessary for the unused, latent powers of districts to be placed under the control. of LAFCo in order to enlarge the Commission, contrary to the impression given by the information sent out. After approxim.<:rte-ly an hour, the County representatives on LAFCo had to leave the riv-eting, and eventually the LArco meeting was adjourned into a meeting; of the especial Districts Selection C;orasd.t.tee. (continued) ~ %PC;iT 011 L.J7(,C: TG: 'TDPUD .3u•.i:.:d FRO!,: Pat Sut-ton. February g, 1979 page 2 THE liEi~;TING OF I"'1 E I dDE:r.4'.`1DEiT SPECIAL DISTRICTS SELE'CT10J CO11i ITTEE was convened after_ I-r. 'Cranmer. and a representative of the County Counsel's office detexT.0-ned. that a quorum of the special districts in the County was present. The rationale behind the convening of the meeting was that it -then would not be necessary to repeat the entire process because the meeting would be held within the legal deadlines set by the LAFCo Resolution, but that the d.i.stricts could take as much time as they needed to make their decisions by simply adjow_-ring, this meeting to another time. 11r. Cr<anmer wa3 selected to act as temporary chairman of this meeting, and ilinutes were to be kept by LAFCo, which are to be distributed to all the districts as, soon. as possible. Several motions were made and adopted. One was quite complicated and I was unable to completely write it d.oT-rn, but it was something; to the effect. that: each dListvi.ct should consider and determine its position for or against the possible enlargement, of LAFCo; each di.stri.ct should consider and determine its position for or against the iri.cl.usion in the Rules & Regulations of an enlarged .LAFCo a provision creating an "Advisory Committee of Special Districts" (to be composed of the 2 special district appointees to LAFCo plus 3 other represe-nta:''Llves from. spec _al districts) which would. review and. advise the C(xiL a iss'i.on on any r;,a.t.ter coming before it involvi_nG. a special district; a.nd each di strict should consider and determine its position for or against the Inclus.Lon in the Rules & Regulations of P-n enlarged LA'Co a reservation of latent powers by the districts. Mr. Cranmer was d9_rectedi by motion to obtain copies of Rules & Regulations from 7ounties in which LAFCo has been enlarged to include Special District representatives bixt the districts have reserved their latent powers, and he 1,-3 to distribute these to the districts as soon as possible. Robert Grappi, representing the Nevada County Resource Conservation District, was designated by motion to o_fficlal represent the Special Districts Selection Committee at the next LAFCo meeting in February to convey the actions taken at this meeting and the concerns expressed. The meeting of the independent Special Districts Selection Committee was adjourned by motion -Co March 20, 1979, at 9:30 A.,:. at -the Donner Ski. Ranch. (continued) ;•3 ON LAr Co d TO. TDFUT.+ Board FRvi•i: Fat Sutt.Orl February 5, 3-97 9 page 3 I•iY OBF,r..V AT I O:I t:i s I don't believe t.hac LAF'Co aPProac:hed this properly. There should 11, be by en t on the enlargement question provi-ded Information to the special districts to e or o -they pr LAFCo with W., in liiiryi o theon. TheXlctsBoar ssshou.ldhave beenableto consider this senta;tion on the question before <:. meeting of the Selections Committee was called. That meeting should not hr�.ve b6en called.until LAFCo had received resolutions from 50 of the special d1s,_Icts requesting representation on LAF'Co. A n t. one point on .lanua-ry 30, it was explained that in order for the ;OuntY service area they were Board of Supervisors to limit the powers of a cothe powers of cons:_dering creating,sently it susingsthrough thesary to �LAFCo enlargement 1pro•edure. to those they are p true, and at this point I don't Then we were. told. that -this was9n.ecessari.ly know what is true. The L.A..FCo Rules L. Regulations seem to be the controlling factor on the reservation or surrender of latent powers. No matter what is done now, a future composition of. the Commission can cha--ige the Rules & Regulations. e:hatever ha.pix'ns, notr that the process has started, the agreement of ti of the special districts will decide: the question, including the reservation or surrender o{' latent Powers. ilost of the special districts -in the County are single purpose districts and this issue does not affect them one way or the other, R�COi•":�:1�L3L��I.'-a:OI S 1) Tonight the; `':'�FYP,? Board should take action by motion to d.esigne'te its representative to the Independent Special Districts Selection Committee. 2 Tonight the TL'FUD Board should take act`�on by motion to set an item on the agenda of th next regular meeting An Febinclyd ng the ram3- ications entire question o£ the enlar'getnent of he .�i�t,Dist Of the reservation or surrender of the latent powers authority. to look to matter 3) Tonight tki,e r oard should d12':r-t,vDidetrict C��ndei nformationnt o the JBoard. of the latent powers, and. ala�some backgr on the function and effect of LAF'Co. !k) =3y no l.at.er than the I-iarch 19 board ,eeti.ng, the Board should take these ;;peci.f1c decisions: s eeial district a) for cr agaInst enlargement of LAi'Co to incll.ide 2 p / represc4atatives; b) fox o.� a a.inst the creation of a "Special districts ,advisory {.ot,m;_'�t.ee to I,AFGo" i.n -the Rules & Regulations; and LNE against I Co ula.tions allowing the reservation c) f'ox o AF u1es & Reg of .;.a•te:it powpowers Tay the districts; and zaa;:e ny other de-terrlinati-ons and take any other action neces;ary a that roperly represented at the '_.a.rch 2C adjour1e' the Distrirt position can be p Cor ceting of thejrattee. � Special Districts Selection