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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - August 15, 1979
Bank Balance - August 3, 1979 $ 1075857.35
Truckee Electric & Water Revenue 69,806.18
Donner Lake Electric Revenue 23,360.46
Electric Connection Fees 11 ,550.00
Water Connection Fees 4,500.00
Facilities Fees 500.00
Transfer from LAIF 47,000.00
Miscellaneous Billings Revenue 1 ,939.74
Miscellaneous Revenue 93.80 $ 266,607.53
Approved Billings $ 154,301 .34
Less listing error:
Wedco, Inc. (28.49) $ 154,272.85
TDPUD - Interest on Consumer
Deposits 218.54 (154,491 .39)
Bank Balance - August 15, 1979 $ 112,116.14
Bills for Board Approval :
Alan 0. Johnson - Expenses $ 1 ,384.45
incurred i n .checking Dart_-/ez.
Wm4;er System
A. Milton Seymour - Expenses 123.85
incurred for trip to Sacra-
mento to attorney Martin
McDonough and expenses for
trip to Fresno to Jim Lloyd
for union negotiations.
Pat Sutton - Mileage fo.r. meeting 48.75 (1 ,557.05)
�..� of Governor's commission on
water, Sacramento - Mileage
for meeting of Independent
Special Districts called by
LAFCO, Nevada City and mileage
for meeting of Independent Special
Districts, Donner Ski Ranch.
Bank Balance after payment of above $ 110,559.09
General Fund Balance in LAIF and Public
Time Deposit is $766,553.37.
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
WEST RIVER STREET ASSESSMENT DISTRICT STATUS REPORT - August 16, 1979
Transactions since November 27, 1978
Transaction
Date Deposit From/Check Issued to Deposit/Withdrawal Balance
Beginning balance, November 27, 1978 $ 5,186.51
12/6/78 TDPUD-Reimburse General Fund for $ (2,875.00) 2,311 .51
transfers of $315.00 & $2,560.00
1/15/79 County of Nevada-Tax collections 481 .03 2,792.54
1/15/79 TDPUD-Reimburse General Fund for 1 ,000.00 3,792.54
temporary transfer
1/15/79 United California Bank-Interest pay- (3,750.00) 42.54
ments due on Bonds #4 through #23
3/2/79 County of Nevada-Tax collections 1 ,989.28 2,031 .82
3/2/79 TDPUD-Reimburse General Fund for (1 ,000.00) 1 ,031 .82
temporary transfer
5/14/79 County of Nevada-Tax collections 1 ,979.53 3,011 .35
7/5/79 County of Nevada-Tax collections 1 ,599.50 4,610.85
7/19/79 County of Nevada-Tax collections 491 .03 5,101 .88
WRSAD - Fund Balance August 16, 1979 $ 5,101 .88
BOND AND INTEREST PAYMENTS DUE:
United California Bank Bond #4-Payment of bond in full (5,000.00)
United California Bank—interest payments due on Bonds (3,750.00)
#4 through #23 8,750.00)
Bank Balance after payment of above $ (3,648.12)
TRANSFER FOR BOARD APPROVAL:
Temporary transfer from General Fund to cover above
payments 3,700.00
Balance of WRSAD Funds after above transfer $ 51 .88
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE. CALIFORNIA 9S734
TELEPHONE 587-3896
MEMORANDUM
TO: BOARD OF DIRECTORS
Milt Seymour
FROM: Mary Chapman, Office Manager
SUBJECT: Revised West River Assessment District Status Report
It has come to my attention that there may be some confusion in attemptinq
to interpret the WRSAD Status Report that was issued on August 16, 1979.
Because we work with something regularly, we often make the mistake of assuming
everyone else knows what we are talking about. Therefore, we have issued the
list of transactions since our last report in a different format.
Please note that we have Bond #4 in the amount of $5,000.00 and interest
payments of $3,750.00 due, totalling $8,750.00. The present balance in our
account is $5,101 .88.
The WRSAD fund is short as Lowell Northrup has yet to pay his assessment
payments for 1973-79 in the amount of $4,617.50 plus penalties and interest.
In order to pay the bond and interest payments that are due, we will need
a temporary transfer from the General Fund in the amount of $3,700.00. All
other transfers to date have been paid back to the General Fund.
MC:ljh
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
WEST RIVER STREET ASSESSMENT DISTRICT STATUS REPORT - August 16, 1979
Transactions since November 27, 1978
WRSAD - Fund Balance $ 5,186.51
Tax Collections - County of Nevada 6,540.37
Temporary Transfer - General Fund
1/15/79 1 ,000.00 $ 12,726.88
TDPUD - Reimburse General Fund for temporary transfer
12/ 6/78 $ 2,875.00
3/ 2/79 1 ,000.00
Bond Interest Payments:
United California Bank Bond #4-23 1/15/79 3,750.00 7,625.00
WRSAD - Fund Balance August 16, 1979 $ 5,101 .88
Bond and Interest Payments Due:
United California Bank Bond #4 in full $ 5,000.00
United California Bank Bond #4-23 3,750.00 ( 8,750.00)
Bank Balance after Payment of Above $( 3,648.12)
TRANSFER FOR BOARD APPROVAL:
Temporary transfer from General Fund to cover
above payments 3,700.00
r Balance of WRSAD Funds after above transfer $ 51 .88
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TRUCK EE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
MANAGER'S REPORT
August 20, 1979
1. General Status of the District - There have been no significant power or
water outages in the past two weeks. Because of some load rearrangements, the
Truckee Substation has not exceeded its nameplate rating yet this summer. How-
ever, it has come close.
One problem has developed that may prove to be major and expensive. A leak
has developed in a water line underneath the Southern Pacific tracks behind the
bus station. We have both a four inch line and a six inch line in separate
casings underneath the track at this point. These lines are part of the old
Tonini water system and serve part of downtown. It is going to be necessary
to either repair the leaking water line at, perhaps, great expense, or abandon
it and route the water some other way. An investigation is now going on to
determine which solution is best. The estimated size of the leak is ten to
fifteen gallons per minute.
2. Report on Donner Center - As is obvious to everyone, construction is con-
tinuing on the new building at Donner Center. As of this date, no water or
electrical connections have been made to the new building. In inspecting the
project on Friday, August 17th, I noted that the sewer connection has apparent-
ly been made; a one-inch water line has been run out to the curb on Meadow Way,
but it has not been connected. An electrical conduit has been run under the
parking lot to a utility pole on the west end of the rear building, but no
connection has been made. A temporary power pole has been purchased or rented
by the contractor and has been put in place in preparation for receiving temp-
orary power. However, no temporary connection has been made or will be made
of either water or electricity until all the monies agreed to be paid by Mr.
Burge have actually been paid to the District; further, that the necessary ap-
provals from the Nevada County Building Department have been obtained.
3. Stale-dated checks - The attached, undated memorandum from Mary Chapman
describes the current procedure for handling stale-dated checks. What is
needed from the Board is a policy on handling requests to make good stale- .
dated checks the funds for which have been transferred to the General Fund.
It appears to me that such transfers should be placed on Bills for Board Ap-
proval since it is not within the power of the Manager to issue checks of
this type unless the Board makes a policy that permits the staff to do so.
4. Sierra Pacific Power Company rate increase - Presumably, Sierra Pacific's
new wholesale rate went into effect August 13, 1979. This rate calls for a
$4.40 per kilowatt demand charge plus an energy charge of 2.152$ per kilowatt
hour. In addition to these charges, there will be a customer charge of $1,100
and perhaps a fuel charge of the cost of fuel in excess of 1.82484, per kilo-
watt hour-
Since our last report, Sierra Pacific has submitted a new proposal for
a rate increase that reduces the demand charge to $3.89 per kilowatt and in-
creases the energy charge to 2.18,f per kilowatt hour. Other aspects of the
rate increase remain the same. I have been in touch with Ken Seeds and Martin
I
Manager's Report
August 20, 1979
Page 2
McDonough on the new Sierra proposal. Ken Seeds does not agree with Sierra
Pacific's calculations. The City of Fallon also has some disagreement with
Sierra' s proposed rate, except their disagreement is not as strong as Ken
Seeds' . Therefore, Martin McDonough, Ben Bartlett of Fallon, Ken Seeds and
�1 I will meet this week to draft a reply to Sierra Pacific's latest filing.
It appears to Ken Steeds that there should have been a reduction in both the
demand charge and the energy charge. The underlying reason for Ken's position
is a belief that Sierra Pacific did not calculate their income tax liability
properly.
To reduce the impact of the rate increase upon District power costs, I
have directed Bob Slattery to order an additional 1500 KVAR of capacitors
to improve our power factor to approximately 99%. This will reduce our bill
by approximately 1%. In addition, I have directed Bob to issue a work order
and the necessary purchase orders to obtain and install timing devices to
disconnect our major wells and booster stations from the line during peak
power usage periods. This has the potential of saving us up to $3,000 per
month in demand costs. The combination of these two actions will reduce our
annual power bill by $35,000 to $50,000. we also intend to request that power
factor correcting capacitors be made a part of the installation of any new
wells or major pumping stations.
AMS/smc
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
- TRUCKEE. CALIFORNIA 95734
TELEPHONE 587-3896
July 20, 1979
.1 MEMORANDUM
TO: Board of Directors
FROM: Kay Pomponio, Bookkeeper
SUBJECT: STALE DATED CHECKS (Over Six Months Old)
General Fund
Check # Amount Payee Date Issued
13714 $ 12.55 Samuel Whaley, Jr. 5/31/78
14516 2.05 Peters Construction 1/24/79
Consumer Deposits
Check # Amount Payee Date Issued
200 $ 44.40 Robert B. Bradbury 7/29/77
267 8.39 Tanya Buckley 11/7/78
268 9.18 Donald Fine 11/7/78
393 64.36 Doug Novak 5/16/78
626 .80 Richard Ioms 9/13/78
710 11 .47 John Mayernak 12/6/78
The procedure in the past has been to transfer these amounts to the
General Fund and maintain continuing records should the parties ever
come in and claim the funds.
Kay Pomponio
Bookkeeper
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Truckee Cemetery District
Trucla�e, California
The Truckee Cemetery District met at the Nevada County Government Building
at 7:30 PI°i, Monday, February 'y, 1974. Due to the fact that the meeting roots
was locked and no key available, the group then left and met in the home of
Carrol Maynard with directions left at the Sherrifs Dept.
Board E.embers present were Carrol Maynard and Herman 'Bud" Owens.
Guest present was S. Gebhardt.
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The minutes from the- previous meeting was read and approved.
The following warrants were approved:
;!arrant J 29 U. S. Post Office a0.00
!Jarrant 1 30 Joan Antonucci 90.00
Total for February
Total ilisbursement for fiscal year $2034.39.
Balance as per Trauners Office "9,074.68.
secretary reported that the meeting place of Gemetery Board changed to court-
room, as the Counties nurse has stored large supply of drugs in old office.
rom now on notice to be went to Linda Torri on day of meeting and she will
sec, that court room is left unlocked for meetings.
l:rs. Gebhardt contacted 14r. 1,,L ynard and Secretary core erning a land trade
transaction. :'rs. Gebhardt will attend the next public meeting and present
her proposition to the board. Mr. Maynard advised the secretary to contact
Hr. Van L.andingham khandled .;emetery's previous surveying/ and ask if he would
represent ✓istrict, In the even the Dist. decided to act on proposition.
r .r. Joen reported vault not working properly. Turns off and on. Needs gas.
Ae i-jill repair it.
in follow up of above notation, S. Gebhardt pr�:sented map to board of present
G metery Dist. and surrounding land. Mrs. Gebhardt would like to trade frontal
property facing gate kLast of (;emeteryj shown as ,f E on the map .1.012 acres;
now property of Cemetery, for parcel # D ,O.ly1) on map and parcel {part of A
approximately 1.31 acrew on So* end of Cemetery. This parcel would run from
Cemetery's present boundery to existing road. It was pointed out that parcel
}D 0.1.71 acres/ is presently fenced by the Cemetery District and belongs to
Mrs. Gebhardt. Upon checking records, said plots in fenced area were already
sold.
Upon discussion the following points were brought up: The Cemetery would have
to make following adjustments. We would lose present parking and entrance, and
vault would have to be moved. There are two proposed alternate routes. An
existing right away on back side iL3outh-West,# corner to back gate. This would
involve surfacing road and new entrance. Second proposed entrance would be new
road on side up to side entrance, across land on proposed trade. This would have
grade of estimated s;b. The new grade would be around 37..
r1�
February 25, 1974
Truckee Cemetery District
Page two
Third access would be pave corner of existing road onto present roadway
kbJest-South Corner) to side entrance. It was brought up that vault would
have less chance of vandalism if within cemetery grounds. logical place
was next to existing storage building with business being built on vacant
lot on -:.a. t side of (;emetery, District would be open for vanalism. Mr. May-
nard mentioned a second alternate route, a chaple-care takers lodge could be placed
�- at entrance to Cemetery Property with vault placed next to building where caretaker
could keel) eye on It-and easier access to mortician. Mrs. Gebhardt stated she
would pioneer road, ditches, trees and basic road work. District would only,
be liable for base rock and hard top of road. This would insure access to
Cemetery. One comment suggested was that there would not be any building up
next to fence line, and footage would be alloyed for fence maintenance. Also
if land trade is agreed on the moving of vault would have to leave surface
of roadway in good condition. Cost wise to District, is blacktop of new
roadway, moving of vault. The fence could be repaired and new entrance built
at later date. Mrs. Gebhardt would like a commitment -with in 30 days.
":r. Eaynard stated he was in favor of the trade. Mr. Owens stated he would
like to study the land a little more before he decided. Mr. Owens took the
map and stated he would go to Cemetery next day and see how the proposed
roadways and trade would affect the District. He also stated he would like
to learn now much more money would actually be spent in negotiating this trade
and if District would benefit. Mr. i-Ssynard agreed a deeper study would have
to be made. Hr. Aguera, S. Gebhardt and Mr. Owens made arrangements to go
to the Cemetery 2/26*74 at 6PM.
:r. i•:aynard instructed the secretary to contact Leo Todd, County attorney and
arrange appointment to discuss the above proposal.
`:Jith no further business the meeting was adjourned.
Carroll 1ayynard, res dent Joan Antonucci, 3ecre ary
'J TRUCkEE-DONNER PUBLIC UTILITY DISTRICT
al' POST OFFICE BOX 309
1 TRUCKEE, CALIFORNIA 95734
TELEPHONE 587-3896
MEMORANDUM
TO: Board of Directors
FROM: Mary Chapman, Office Manager
DATE: July 91 1979
SUBJECT: SIERRA PACIFIC POWER COMPANY REFUNDS
To date, we have not cleaned up the final details of the refund which
was made last year to our customers.
I have attached a Status Report of the fund showing all of the trans-
actions to date. As you will note, there still remains an undisbursed
amount of $1 ,668.46. This balance is a result of the fact that we
used estimates of costs in order to determine how much to return to
our customers. The actual costs reimbursed to the District did not
include any compensation for employee labor which we all know was
substantially more than $1 ,668.46. With this information, it would
seem appropriate to transfer the balance of $1 ,668.46 to the General
Fund.
In addition, we have some 600 stale dated refund checks totalling
$32163.92. Of this amount, 247 of them are under $1 .00. The 600
checks consist of accounts where no one applied, mail returns, incorrect
signatures, late postcards received and a couple that were not sent out
for no apparent reason.
Steve Grumer's letter of February 3, 1978, regarding the California
Unclaimed Property Law states the following: "The act does not apply
to money held by a local agency such as a refund due a customer of a
utility district. Any money held by the Truckee-Donner Public Utility
District belonging to a customer may be transferred to the general fund
if, after notice, it is not claimed within three (3) years."
In summary, the requested Board action is:
1 . Transfer $1 ,668.46 to the General Fund to partially offset
District expenses for employee labor in processing the
refund.
Memorandum Page Two
Board of Directors
July 9, 1979
2. Reissue checks to the following customers who did not receive
their refund and who have applied for it.
Account # Name Amount
7-085-01 Stanley Lyman $ 16.94
12-055-01 Gregory E. Orr 2.52
14-042-01 Gary Sadler 3.42
19-640-01 Gabriel Behesnilian 14.96
66-071-02 Ronald Hull 1 .86
71-053-01 Henry J. Meyer 1 .79
50-005 A & W International 1 .13
50-100-01 Vita Bark 61 .55
50-102-01 Murchison Construction Co. 166.46
$ 270.63
3. Reissue a check to the TDPUD in the amount of $363.74 to be applied
to the open accounts of customers who received refunds but did not
apply for them. (List attached)
4. Transfer the balance of the undisbursed checks to the General
Fund. A liability account should be set up on the General
Ledger for the balance of the three year waiting period for
this amount.
$ 3,163.92 Stale dated checks on hand
(270.63) Refunds to be reissued (#2 above)
(363.74) Refunds to be applied to open accounts (#3 above)
$ 2,529.55 Balance to be transferred to the General Fund
REFUNDS ON CLOSED ACCOUNTS TO BE APPLIED TO OPEN ACCOUNTS
Refund Open
Account # Customer Account # Amount
1-026-01 Marjorie Lishman 1-026-01 $ 6.14
2-034-00 Richard Hancock PLE-95 1 .98
2-817-00 David L. Cheney 23-073-01 1 .33
3-008-01 0. N. Robinson 6-038-02 4.49
4-008-01 Salvador Herrera 4-039-02 6.19
4-024-01 Evelyn Works 5-019-01 4.07
4-100-01 Leopoldo Herrera 4-008-02 2.92
7-058-02 Darrel Webb 25-391-01 2.92
8-112-00 Susan Kerns 33-1-106 4.04
8-220-03 Paul A. Bartlett 82-033-01 1 .10
8-468-01 Catherine A. Bartlett 82-281-02 3.80
8-257-01 E. D. Raybon 80-237-01 33.12
8-273-01 E. D. Raybon 80-237-01 18.71
9-085-01 Frank Cadjew 9-087-01 34.37
9-109-04 Charlotte Huckaby 14-095-08 3.71
12-051-05 James P. Murphy 12-050-07 .80
13-017-01 Catherine Yahne 71-282-02 .29
13-034-01 Florieta Swingler 13-034-01 .46
13-077-02 Lonnie Smith 16-250-03 .75
14-095-04 Elsie B. Olson 14-094-01 .32
15-037-00 David G. Barker 9-1-37 5.05
15-058-01 Fred J. Kirkpatrick 18-037-01 .14
15-176-01 Merle D. Spade 15-176-01 15.44
15-257-00 E. John Cota 7-093-01 4.01
16-087-01 James N. Morris 82-034-01 .33
17-169-03 Steve Eldred 7-266-03 3.14
17-304-02 Thomas Mueth 17-304-02 2.86
17-350-02 Richard Peters 19-622-01 10.22
18-370-05 John L. Bettencourt 60-013-01 2.26
19-230-02 Brad Pease 66-072-02 1 .54
19-800-02 Alan Schnobrick 63-075-02 6.94
19-828-02 Jack D. Barratt 17-210-02 6.24
20-512-03 Fred Elliott 21-105-05 7.67
20-522-01 Finn Tonsberg 20-522-01 46.94
20-554-01 Robert N. Winters 20-544-01 20.41
21-024-01 Terrance Blazona 21-013-02 5.04
60-132-01 Virgil Rodgers 60-132-01 .56
61-108-05 Florieta Schwingler 13-034-01 .09
62-038-01 Jeffrey Stitt 11-042-03 6.52
62-178-02 Duncan Reed 9-064-02 .79
63-071-01 Dale Stricklin 65-128-01 .12
63-094-01 William E. Toci 63-114-03 .64
Refund Open
Account # Customer Account .# Amount
63-105-01 Julie Brannon 4-109-03 $ 12.63
63-135-02 Christi Achor 63-122-03 .30
63-136-01 Louise Teran 63-111-01 4.40
65-022-04 Mike Raimondo 65-021-02 1 .88
65-287-02 Duncan Reed 9-064-02 4.93
65-396-04 John McCormick 65-395-02 .10
66-027-01 Joseph L. McGinity 18-136-01 29.46
66-038-02 William H. Brickell 66-038-02 2.22
66-041-04 Howard Thym 14-038-07 8.64
69-010-01 Louis Steidl 69-010-01 4.86
71-034-02 Diane Sharpe 71-284-02 .03
71-036-03 Catherine Yahne-Little 71-282-02 5.19
71-039-01 Mickey D. O'Conner 6-011-04 10.64
$ 363.74
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
Sierra Pacific Power Company
Final Status Report
July 9, 1979
Total Refund Received
$ 766,303.85
Costs incurred relating to refund:
Advertising:
Sierra Sun $ 108.00
Sacramento Bee 97.64
S. F. Newspaper 181 .02
Los Angeles Times 133.00
Reno Newspapers 84.00 (603.66)
Consultants:
R. W. Beck & Associates $ 34,132.52
Martin McDonough 5,567.80
Spiegel & McDiarmid 731 .85 (40,432 17)
Other Miscellaneous Expenses:
Allied Business Forms - $ 37.38
Labels for post cards
Forms Mangement - 384.15
Refund checks
Ray Manning - 187.50
Letters to customers, label &
prepare post cards
Sun Printing - 9 32
Two signature stamps
Tahoe Instant Press - 222.82
Letters & post cards
U.S. Post Office - 1 ,076.00
Postage (When all checks are mailed)
Vartron - 2,851 .45 (4,768 62)
Programming
Amounts refunded to customers:
Refunds applied to open accounts:
Truckee Electric $ 37,860..43
Donner Electric 14,905.24
Large Commercial Accounts 37.013.98 (89,779 65)
Refunds made to customers on
closed accounts, checks issued:
Truckee Electric $ 12,066.30
Donner Electric 4,314.24
Large Commercial Accounts 1 ,200..93 (17,581 47)
District share of refund:
Water Department Usage $ 3,313.09
Office Usage 229.30
Line Loss 7,348.26
Donated Street Light Usage 579.17 (11 ,469 82)
Balance of refund-currently on deposit in LAIF $ 1 ,688.46
*These costs do not reflect interest earned nor any employee labor.
7 '
CAPITAL GROWTH e T
C1 strict Engr. /
R E C E V E D Craig T. McFa �-
ru DiP.- / Counsel
J Su / Foreman
JUL 3 U 1979
TRUCKEE DONNER P.U.D. ❑ "-"""
By July 26, 1979
Mr. Milt Seymour
Truckee Donner PUD
Box 309 PARCEL: Eleven Acres Southwest corner 267
Truckee, Calif. 95734 Interstate 80
Parcel # 19-420-013
Dear Milt:
Some months ago I requested of the Board that a very old "L" shape water
easement that has never been used and for which there is no apparent
use or reason,,be abandoned. I have complied with all the requests from
your agency , in that. I have submitted the $100.00 as requested, I have
sentl Xerox copies of the pre-liminary report pertaining to easements, I
have met with the board requesting this abandonment.
I must now make a final requestVto have this unused easement abandoned.
Plans for the development of this eleven acres is being held hp because of
this delay.
Kindly make a final pleading on my behalf to have the Board act on this NOW
so that-,I may finish my plans.
R spectfu
Cra T. McFarland
P C L Bc c 11U7 Crystal Bay,r4evacln 89402 C70'48M-3934
P Cl Bcm 1150 Carrrie1.Califorriia 93921 (408)626-1874