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HomeMy WebLinkAboutGeneral Fund TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 October 31, 1979 Members of the Board TRUCKEE DONNER PUBLIC UTILITY DISTRICT Truckee, California 95734 Members of the Board: I Before I begin the important to j P topics I wish to discuss with you, I would like to clarify my leaving early at Monday night's meeting. Earlier in the day I told Milt that I had an engagement to attend at 9:30 and would be leaving at that time. Considering the rather tense discussion regarding topic #6 on the agenda, my leaving the meeting could easily have been misinterpreted as my being upset over the events which precipitated my leaving the meeting. This is not the case. However, I was upset over the events and discussion, and that prompts me to write this letter. First of all, let me tell you that this is my last official correspon- dence to you as President of the Board. Effective today, I am stepping down as President and will resume my seat as a director of the District. I am doing so for a variety of reasons_ Primarily, the position I am in requires a tre- mendous amount of work. By nature, I am a person who will pick up the ball and run with it; in other words, when I see that a job needs to be done, I do it. If it means a confrontation, so be it. For the past 18 months as President, I have been doing what I believe to be a job that is in the best interest of the District and the people I rep- resent. It has meant taking a lot of criticism from one director; it has meant receiving numerous phone calls from one director; it has meant the attempted manipulation of me by one director; it has meant harassment of me by one director; it has meant intimidation towards me by one director. The past five months have been difficult for me. Prior to the controversy created by one director over the Airport Well and Transmission Line, I have been, to the best of my ability, avoiding any major conflict. However, when it came down to avoiding a confrontation with one director or standing up to the com- munity, I had to choose standing up for the people of Truckee and opposing that director, whom I believe was not and is not working in the best interest of the people this Board has been elected to represent. Now that the Airport Well controversy is behind us (I hope) , I have de- cided to step down as President so that I will not be in a position which gen- erates repeated conflicts between me and one director. I know the conflicts -1- Members of the Board October 31, 1979 Page 2 will continue, but the perspective will be much more diminished if my role is just "one of the directors" instead of the President. As one director and the Manager knows, my health has been affected by this constant struggle. By step- ping down I hope to avoid the tension responsible for this. I have enjoyed my tenure as President of the Board. I have accomplished a great deal and will continue as a director to work hard on those yet unsolved problems. Before I close I have comments to make to each one of you. To Director Huber - I would like to thank you for assistance to me as President. Your counsel and advice, while not always accepted by me, was much appreciated. To Director Hatch - Your calm, cool approach to problems is much appre- ciated. Your ability to refocus Board discussion helped the Board get to the point. This was most helpful to me as Chairman. To Director Kuttel - Your expertise in the area of water development has been most helpful to me as a layman. Also, your stepping into the position as Chairman in my absence was most appreciated. To Director Sutton - Your dedication to this District since your election in 1973 has been admirable. Past history of the District during the 1960's and the early 1970's shows that you embarked on a task in 1973 that appeared to be insurmountable. However, you took the bull by the horns and accomplished a great deal. I privately supported your election in 1973, and publicly support- ed your reelection in 1977 even though earlier that year you and three of the �..� present Board members had their first confrontation. However, I now believe your usefulness as a director on this Board is at an end. I supported the re- call in 1977 not because I supported your position, but because I believed that Directors Andersen, Christensen and Waters had lost sight of their elect- ed responsibility as a result of their conflict with you. Soon after the re- call, Directors Huber, Kuttel and myself witnessed several severe verbal ex- changes between you and Director Craig. His resignation from the Board a few months later was perceived by me to be an unwillingness to confront the issues that might have resulted in the loss of friendship between himself and one or more of the directors. After that, there were problems between Directors Huber, Kuttel and my- self eventually leading to your being removed as President of the Board. During the past year a series of memo exchanges have occurred on a periodic basis between you and myself regarding a number of issues ranging from responsibil- ities of a director to our most recent exchange centering around the Airport Well. Based on these episodes, my major observation is simple and basic. You cannot, or will not, accept or listen to any point of view if it is not in agreement with your own position. 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(n N Z :5 rt w P. m K K K Z :Xw NrtInH Z rtx • a 0hhrt CON 'Cwm a Y• w r 0 0 r• r mk� 0 rt V (D a K K Y• r m �$ Y• C 5 Oro 0 10 N rt a p rt C t0 r E w w 0 �j a rt m m 0 K 0 G 0 r 8 m rt cn m K m m v b 0 Y• w r rt 0 0 LA "C K m 0 N K m m K ] 'C v rt 0 "C m P. rt�< E P. 0 m m a (t N 0 r N Y• 0 m �r G a rt rt N w 0 '0 K 0 rt m 0 Y• rt C a E N G 0 Lo m (n K 0 Lo r �< �s m E �j VLQ aw :j 0 0 w 0 ax0 m m E N a K a mKNm LO 'CKthzrorta P. K ( 0 rt K r amp m RO G G m x "C ro 0 r 0 a a :y V0 0 rt Z a C 10 m m rtm p 0 H. rt K r a K Y 0 r m G th G H. Y w mrh0V0mom ra :10r rt www oaV10N0nart K wmtt, 00 a r Ithhrt rt �r0 �J (D "C w rr th N 0 a rt G G l< rt 0 w H :�rrt K a K 0 rt v 0 h7 rt ( in rt Y- r rtr G mmG (Da' m w0 0 1 m ( m rt a 0 m tnw • - TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - October 31 , 1979 (REVISED) (Revision is on Page Two) Bank Balance - October 9, 1979 $ 120,700.83 Truckee Electric & Water Revenue 143,365.76 Donner Lake Electric Revenue 54,321 .95 Electric Connection Fees 10,960.00 Water Connection Fees 2,710.00 Facilities Fees 150.00 Transfers from LAIF 1 ,043,000.00 Miscellaneous Billings Revenue 3,272.06 Miscellaneous Revenue 408.11 Interest Income 3,796.88 $ 1 ,382,685.59 Approved Billings 2,756.98 Bank of America - Federal tax deposit $ 3,024.90 Truck loan payment 474.02 Transfer of funds from the 362,000.00 365,498.92 LAIF and General Fund into a Public Time Deposit George Cattan - Pension plan payment 258.75 Directors - Board meeting attendance 500.00 Employment Development Department - SDI & State 1 ,241 .52 withholding tax for quarter ended 9/30/79 IBEW - Union dues, 10/79 236.50 Petty Cash - To replenish fund 138.65 Public Employees' Retirement System - Social 13,279.12 Security contributions for quarter ended 9/30/79 Refunds: Connection fee and facilities fee Douglas Baker, Sierra Masonry 290.00 Refunds: Credit balance on closed account Steve Eldred $ 3.14 (7-266-03) ( Fagundes Construction 6.26 (16-069-01 ) Powell Greenland 6.85 (67-105-02) Thomas Honey 1 .62 (21-119-01 ) Gerald Moss 148.20 (15-307-01 ) Ed Raybon 51 .83 (80-237-01 ) Lawrence Walsh 40.09 257.99 (45-451-01 ) Refunds: Line Extensions Mario Columbo $ 27.70 Joseph Delgado 27.70 Robert Lindsey 16.88 James Madding 27.70 Richard Racich 27.72 Andrew Santilena 27.71 Sierra Builders 56.07 Sunwood Construction 55.40 Kenneth Vogt 27.71 294.59 State Board of Equalization-Electrical energy 1 ,588.20 surcharge for quarter ended 9/30/79 r" State Compensation Insurance Fund - workman's 2,351 .69 compensation insurance for quarter ended 9/30/79 State Treasurer-Contribution of Local Public 873.10 Entity Employees under Unemployment Insurance Code Tahoe National Bank - Computer loan payment $ 356.44 Public Time Deposit 900,000.00* 900,356.44 U S Postmaster - Postage meter 200.00 Postage Permit #1 525.00 725.00 (1 ,290,647.45 PAYROLL 10/15/79 OT DT Standby Gross Net Black 21 .75 34.80 566.95 441 .78 Boone 21 .75 34.80 566.95 387.78 Chapman 780.21 578.36 Connell 124.35 853.87 607.26 Craig 187.38 789.26 552.53 Grow 135.66 1071 .98 742.02 Hossack 535.04 427.38 Jones 22.16 35.46 577.70 405.98 Lopez 869.44 613.57 Lyson 21 .75 34.80 566.95 420.53 Marsh 641 .52 474.26 Norton 868.35 618.72 Pomponio 636.24 464.48 Reynolds 22.68 40.32 100.80 1050.84 691 .28 Rully 84.92 898.62 606.89 Seymour 1337.50 1000.39 Silva 23.94 960.26 706.43 Slattery 802.50 603.64 Straub 59.28 39.52 98.80 1067.04 725.99 Tamietti 111 .05 882.03 709.30 Waltrip 131 .96 805.16 579.09 Zur Borg 52.64 48.88 968.63 219.70 199.60 17181 .05 12406.54 Temporary « Part-Time Employees Chavez 78.30 69.82 Crenshaw 57.92 300.02 240.43 Johnson 157.92 137.97 Jones, T. 427.68 326.44 McQuary 108.75 93.53 57.92 1072.67 868.10 1026.55 219.70 199.60 18253.72 13274.73 $ (13,274.i3) Bank Balance - October 31 , 1979 $ 78,763.41 Bills for Board Approval (See Attached) (223,354.41 ) Bank Balance after payment of above (144,591 .00) LAIF Transfer to cover above bills - Transfer to be made November 6, 1979. 145,000.00 Balance of account after LAIF transfer $ 409.00 Present balance of General Funds in LAIF, Tahoe National Bank, Bank of America and Wells Fargo is $754,151 .28 after the above transfer of $145,000.00. *Tahoe National Bank - $900,000.00 Tahoe National Bank was unable to accept the full $900,000. They issued us a check for $300,000.00 which was immediately taken to Wells Fargo Bank and deposited for 6 months at 13%. There was no loss of interest due to this transaction. BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Miscellaneous hardware & forklift rental 66.63 22.47 47.79 136.89 Aetna Life & Casualty Life insurance, 10/79 63.44 63.44 Airsignal of California Monthly service charge, 10/79 15.00 15.00 Allied Automotive Miscellaneous vehicle parts 59.29 59.29 Alpha Hardware Miscellaneous hardware 331.10 32.75 109.39 473.24 Arthur Andersen & Co. Professional services - review of RECAP computer 600.00 600.00 system Arco Publishing, Inc. Two hundred copies of "The Complete Energy -Saving 197.03 197.03 Home Improvement Guide" atlantic Richfield Company Gasoline 1,250.54 1,250.54 Z. W. Beck and Associates Consulting services in connection with rate pro- 2,226.33 2,226.33 ceeding by Sierra Pacific Power Company before FERC & substation planning & design, 9/79 Planning & Baker Associates One year subscription-Labor Relations Information 120.00 120.00 Service flue Cross Health insurance, 11/79 2,534.22 2,534.22 fuilder's Service Center Blinds & desk top for office 534.22 534.22 ;al Western Life Pension plan premium, 11/79 2,253.07 2,253.07 *)tate of California: Dept of Food & Agriculture Test & certify accuracy of meter tester standard 250.00 250.00 Dept of General Services Radio maintenance, 8/79 & 9/79 390.00 390.00 Division of Utilities Our share to meet operational expenses of Joint 15.00 15.00 Venture Agreement Public Employee's Retirement Amount necessary to meet social security admin- 42.10 42.10 System istration cost obligation amellia Valley Supply Tapping valves, galvanized pipe, flanged pressure 1 ,600.16 1,600.16 regulator couplings, one Rockwell turbo meter hevron, U.S.A. Inc. Motor oil 161.49 161.49. larke Stationers Office supplies 25.35 25.35 ook Associates Consulting services, 9/79 3,308.70 3,308.70 Billed: Dart Resorts $ 108.46 Hamilton Voehler 31.50 Raymond Vail Associates 61.19 rown Life Insurance Long term disability, 10/79 201.15 elta Lines Freight charges 561.86 5 21. 21.47 1.4741 BILLS FOR BOARD APPROVAL: (Continued) Electric Water General Total Dictaphone Cassette tapes for dictating machine 194.69 194.69 Digital Equipment Corporation Maintenance coverage on computer, 9/79 & 10/79 198.00 198.00 The Economics Press Subscription to "Bits & Pieces" 9.23 9.23 General Electric Supply Copper wire, spool insulators, IOKV lightning 2,757.80 2,757.80 arrestor & cutout combination, service sleeves General Pacific, Inc. Mounting bracket arrestor-cutout combinations 3,215.03 .21503 Graybar Electric Company Reflective numbers 27.56 3,215.03 Grumer & Pfotenhauer, Ltd. Legal services, 10/79 492.00 1 ,415.001,907.002 .03 56 High Country Answering Service Answering service, 10/79 & 11/79 97.50 7.50 Roberta C. Huber Travel expense-meeting with Roy Hampson, 10/15/79 16.65 16.65 Alan 0. Johnson Expenses for period 10/8/79 to 10/15/79 inspecting 1 ,224.54 1,224.54 Tahoe Donner electric system, Units 8 through 11 L & V Fuel, Inc. Gasoline 254.65 254.65 Magi Chem Window cleaner 16.96 16.96 Maydwell & Hartzell, Inc. Nine transformers 244.41 244.41 McDonough., Holland, Schwartz & Legal services, 9/79 274.76 316.72 591.48 Allen M & R Construction Seal pumphouse driveway, PUD parking lot & road 722.10 2,979.50 3,701.60 crossing Nevada Zee First Aid Supply Medical supplies 30.42 30.42 O'B's Board Three dinners, Silva, Reynolds, Lopez, overtime 36.31 36.31 10/19/79 Osburn's Garage Vehicle repair 14.00 14.00 Pacific Telephone Monthly telemetry charges, 10/79 220.95 220.95 Monthly telephone charges, 10/79 467.00 467.00 Pitney Bowes Postage meter lease, ll/l/79 to 1/31/80 42.93 42.93 Public Employer Personnel Monthly retainer fee plus expenses, 9/79 Consultants 1 ,335.01 1,335.07 Record Supply Company Steel lids, repair clamps, meter couplings, gal- 3,691.89 3,691.89 vanized pipe, concrete boxes, gate valves Red Star Industrial Service Linen service, 10/79 89.50 89.50 Rosebud News Office supplies 18.90 18.90 RTE Corporation P.O. 4917 - 20 25KVA Polemount transformers$8,374.00 17,364.92 17,364.92 - 1 15KVA 334.96 - 10 15KVA 3,349.60 7 50KVA ) 5,306.36 1 75KVA ) BILLS FOR BOARD APPROVAL: (Continued) Electric Water General Total Ruralite Services, Inc. Safety training, 8/79 197.00 197.00 Sears, Roebuck & Co. Belt sander & belts 88.46 88.46 Sha-Neva, Inc. Backfill sand 148.14 148.14 Sierra Pacific Power Company Semi-annual billing for acquisition of $ 9,213.00 155,651.33 155,651.33 Donner Lake electrical facilities Purchased power, 9/79 146,438.33 32275 Sandel-Avery Engineering Engineering services, 10/79 1 ,322.15 1 ,141.67 C. E. Sloop Meter guards 141.67 141. Southern Pacific Transportation Lease agreement, water line easement 175.00 175.0000 Company State Compensation Insurance Fund Additional premium toward deposit 175.00 175.00 Stice & Wells Insurance Agency, Cost to increase liability limit to $5,000,000. 1,700.00 1,700.00 Inc. Sun Printing Company Office supplies 14.00 14.00 Tahoe City Disposal, Inc. Garbage service, 10/79 80.50 80.50 Tahoe-Truckee Sanitation Agency Water analysis, 9/79 59.68 59.68 Tax Forms Supply Service Office supplies 14.52 14.52 Teichert Aggregates Fill 136.58 136.58 Truckee Taylor's Tires Vehicle tires & repair 53.26 53.26 Twin States Concrete Seven yards of concrete 394.00 394.00 USDA-REA Interest due on REA loan 1,330.82 1 ,330.82 Raymond Vail and Associates Completion of initial record of survey plat 800.00 800.00 submitted to Nevada County on Ralph's property Wedco, Inc. P.O. 5031 - Heater elements for Tahoe Donner$ 90.28 6,252.05 6,252.05 pumphouse P.O. 38 - 100 watthour meters 2,756.00 P.O. 66 - 10,000' triplex conch 2,867.72 P.O. 25 - Automatic aluminum splice & 526.82 guy strain insulators P.O. 4882 - Pilot lamps 11.23 0233 Western Nevada Supply Company Curb stop valves 102.33 160.00 32 Phil Willard Enterprises Janitorial service, 10/79 1 . 1 . Zellerbach Paper Company Shop towels 32.42 32.42 192,084.26 14,522.34 16,747.81 223,354.41 DIRECTORS TRUCKEE-TAI-IOE AIRPORT DISTRICT George H. Edmondson John J. Quintana President Airport Manager DeeAnn Braidy Donald O. Bec� � �'.d' � Administrative Assistant. 7allas E. McPherson ,a T Charles C. White Albert M. Henry Cop IE�n*b).heart of A t All-year playground / 7 f, card TrLl&k ner P. U .D . /District En r. y P. O. Box 309 --- u g efm tyer 13, 1979 Truckee , CA 95734 District Counsol - - pt. / Foreman `'--- -- r" ATTENTION : Mr. Milt Seymour I have attached for reference , corre[�3ondence between Dart Ind- ustries and the Airport District relating to the undergrounding of the existing utility lines along the west side of the Airport entrance road. The utility lines are not considered to be a hazard to aircraft but are certainly an eye sore to the public. The District has for a number of years been interested in under- grounding the utility lines and now appears to be an excellent opportunity to accomplish this project. Subsequent conversation with Mr. Whitford indicates immediate action be taken in order that the project can get into the planning for next years con- struction . The District would appreciate your comments regarding your technical requirements and cost to accomplish this project. In addition , the power and telephone lines along Highway 267 were the subject of much consideration during the planning and draft- ing stage of the Martis Valley Plan. Both Nevada and Placer County planners and engineers were interested at that time in the relocation or undergrounding of the existing utility lines along Highway 267 between the Truckee River and the North Star Golf Course. Sierra Pacific Power Company is currently consider- ing the relocation of the lines to the south between the Airport and the North Star Golf Course. It appears that the summer of 1980 would be an excellent time to accomplish the relocation of the power lines and also the undergrounding of the utility lines between the Airport entrance road and the Truckee River. The Airport District looks forward to your response. Sincerely, eo ge H . Edmondson GHE/j tk cc : Dart Industries , Placer County Planning, Nevada County Plan- ning , Sierra Pacific Power Co. , CAL TRANS , U. S. Forest Ser- vice. Post office Box 125 • Truckee, California 95734 • Te�-,pQe (916�587-4119 1 DIRECTORS TR AIRPORT D1. iLlCl G'�r9e H. Edmonds, John J. Ouintana President Airport Manaqer + "Donald O Beck OeoAnn Braidy f'Dallas E. McPherson ACministrative Assist: d Charles C. White ' t Albert M Henry -Ir_ the heart of .— America's All-year playground August 1.6 , 1979 Mr. Fredrick Whitford File, GD Tahoe Donner � —Elf ('' . 0. Drawer G - Truckee , CA 95734 Dear Mr. Whitford , The Board of Directors at the recent board Meeting requested that I contact you regarding the disposal of waste material to be removed during the construction of the water line between the Truckee Tahoe Airport and Truckee. The Board feels the.t it could be of mutua ? • benefit to dispose of the material at, a site selection on Airport property. The District plans include the future extension of runway - 1- 19 and the waste material would be us`d as fill . The shorter haul to this site could be of economic benefit to the water line project . Should this proposal he of interest to your planning please contact me for details regarding the disposal area and haul route . A haul easement for the disposal of the material during the period of construction will !ie issued by the District. T( e Board has also desired to bury the :.itility lines along the entrance road to r,he Airport from Highway 267 . It is proposed that consideration �^ be given to accomplish this during the construction of the water line and in the same ditch . The counties of Placer and Nevada , the Truckee Donner Public Utility District .and Bell Telephone Company could all have an interest in this project and might even encourage the extension of the undergrounding of 'the utility lines into Truckee. The Board wishes to extend their appreciation to you for the excellent work in connection with the testing of the "Airport Well " recently }.purchased from the District . The District looks forward to working s with you in any way possible to expedite the completion of the water line project . The District would appreciate c r u Y,comma=_nts at your earliest convience. Sincerely , Geor re H _ Edmondson y Post office Box 125 Tn,ckee, California 957,34 Telephone (916) 587-4119 Dart Res .•� �- P.O. Drawer G Truckee aiifornia 9.5721 ' -- �� (916) 587-6Gco �_ __ Corstru0(idn $upervi 3'or k'• ' dart Mesons _Division of Dart Inr1C tithes Inc. Phone (916) !87-6067 August 20, 1979 TRUC.KE -TAITOE AIRPORT DISTRICT P. O. Box ].25 Trucir_e, CA 9573LL Attn: George Edmondson George Thank yvu for the offer of a disposal area for material developed from excavation for the proposed Water Line and Pump Station. When the preliminary construction drawings are available I will get With you and. .finalize the details. '► ' As to the undergrounding of existing overhead Utilities, we will be most happy to include the item in our Contract . However, we require arrangements be made covering the actual cost of the materials used i.e. duct, conduit, wire, etc. A considerable cost saving for that work is available by using the trench excavated for the {dater Line . t ,.- It wJ11 be necessary to arrive at a firm conclusion of this :matter by mid September in ord(=,r to aceomodate our Engineering Design - Az)praval Schedule . Very truly Fred Y:hs_tford Constructloii Admin. FW/Ic1' { Enc . i cc : :. Sauers S. Earsh " ;d g� 4A t u r 414L9 r• L<mnry 1' ulvc! Ulfice. Donner Pass F o;+d at Lake Street. Suite M4 F'.r:, i ,a.vur (;, Truckee, Cal !o ma 95734 + + DIRECTORS TR ;KEE-TAHOE AIRPORT DI 'RICT George H. Edmondsor John J Omritana Airport Manager President DeeAnn Ora tl Donald O. Beck y ' Administrative Assistar Dallas E. McPherson Q " Charles C. White ` 1 Albert M. Henry -In the heart of Ameiica_s All-year playground Sierra Pacific Power Company April 19 , 1979 P. O. Box 10100 Reno , Nevada 39510 ATTENTION : Mr. flax Jones Mr. Terry Gough Gentlemen , The Truckee Tahoe Airport District Board of Directors takes this Opportunity to commend your company for the outstanding cooperation and prompt action in marking the power lines along Highway 267, which were deemed to be a hazard to aircraft departing and approach- ing the Truckee Tahoe Airport while using Runway 19-01 . The marking of the power lines has contributed measurably to the safe operation of the airport and may well have been responsible for saving the lives of personnel in two aircraft departing the airport during the summer of 1973. The high visibility orange markers identify the hazard to pilots which allows evasive action to be taken . The District has expressed an interest in either undergrounding the hazardous power lines for approximately 1700 feet , or relocating the lines . Personnel from your coripany have indicated the cost of undergrounding lines is far greater than their relocation . It is the District ' s understanding that right of ways have been obtained and Sierra Pacific Power Company would endeavor to relocate the lines as soon as possible , pending final approvals and availability of funding. Sierra Pacific Power Company has indicated the desire of a contribution of approximately $55 ,000 from the -District. The District is in no position to meet this financial obligation because of the substantial loss of tax revenues this past year. However, the District will seek support of this project from Federal and State aeronautical interest . Again , the District Board , in behalf of the public , congratulates your company and those employees involved in the project for the exemplary contribution to aviation safety . SiSiYere'ly ,� ZOohn Quintana President JQ/ub CC : FAA General Aviation District Office Reno FAA District Airport Office S California D i v i s i o 4r o kee eCalifoani�9�7534 Telephone (916) 587-4119 Post Office Box 125 • f i �ei���-ra ���.i�®� F��anii�r Campa�� • i (Jan uar�,,31, 975 .= Mr. George Edmunson Manager _ Truckee-Tahoe Airport District P.O. Box 125 Truckee, California 95 734 Dear Mr. Edmunson: Since we haven' t been able to get �cgether on our phone calls, I thought I ' d bring you up to date cn the powerline relocation via this letter. The meeting of January 16th was cancelled by the Forest Service as some of the private owners weren' t able to attend due to the Poor weather. That meeting has been rescheduled for February 6. It has been estimated that Sierra' s cost to build the new section of line will :range from $172, 000 to $1.95, 000 depending on the route chosen after the meeting. The cost to the airport would range from $50, 000 to $58, 000, again depending on the route. These figures are per previous discussions concerning your District' s providing Sierra reimbursement of expenses incurred due to construction being two years ahead of schedule and the necessity to completely re;locate the line. It is hoped that you will be able to present these figures to your Board and that we can meet on the afternoon of February 6 . Please advise. Very truly yours, ' Term- H. Gough Righ -of-Way Agent cc : Max .zones Dan Asikainen THG:bu F'. O. L30X 10100; RCNO, NEVADA 89510 i TELEPHONE 702/789-4011 •�O- --— — .. .i j RAC October 26 , 1978 George Edmunson, Manager ' Truckee-Tahoe Airport District F.O. Box 125 Truckee, California 95734 Dear George: Per our phone conversation of today, I 've enclosed a map showing the route which ha;; been tentatively approved by the U.S. Fcirestry :service and Mrs. Woolver-ton. Unfortunately, I Won' t be able to give you that firm cost figure I promised for a fe6w weeks (after our budget meetings) . The "ballpp�r.-k" figures you discussed With Max Jones and Dan Asikairien are still applicable. I will be in contact with you as soon as I have more information. r-- Very, truly yours, jZ Terry I Gough Right f Way Agent THG:mcm Enclosure P.O.BOX 10100/ NENO• NEVADA 89510 TELEPHONE 702/789-4011 V ��P• �.' �`�\. `'� � .'ice 0c,aa � q�_.! II ' } \ •,� �',II i� / �- �\ \ ..,� }�' J/``' \`�'�.� ,% r!. ���� ca;�;�/ � C` ,1 I � � r \�• ,� 1.i1\�.O '1\�n�� bAl9 � �� 1 � _—mil ..� / ,� •� � ` �1,' ' , i \ I.� ` I � �!. gas I •��y�. - ;. � � I `'` � "�. ;'' i � � � \ � + r•s � �� nra- y nNI- `\ I��e� 61 aor J �• �y5s � 1 % � ti 03 p S j . �� 1 �l y .LPL(.£ I � � �� .._ � --- , Ley NinAr�..•'• / `', •� `ys=p " I "a -' I /� ice. Fe�p'`r1 -"�, /9—Z11 n2-0to3 NO.p! Pacific Gus and l;lectric Company San Prancisco, California I Revised Cal, P.U.C. Sheet No. 6228-E (;sheeting O1 iginal Cal. P.U.C.Sheet No.43$5-E RULE 1`d6. 20 i--� REPLACEMENT OF OVERHEAD WfTki UNDERGROUND FACILITIES A. The U[illty will, at its expense, replace its exlsi{ng overhead electric facilities with underground electric facilities along public streets and rohds. aiid on public lands and private property across , 1 which right a of way satisfactory to the Utlllty b[�ve been obtained by the Utlllty, provided that: ]. The gtiverning body of the cit}• or county In which such electric facilities are and �c111 be located has a. Determined, after consultation with the Utl1hy and after holding public hearings on the subject, that such undergruunttiag is in the general Public interest for one or more of the following reasons: (1) Such undergrounding will avoid or eliminate an unusually heavy coucea[ratlon of over• _ y hc..d electric facilities; (''-) The street or road or right-of-%%,aY is e::tettsively used by the general public and carries a heavy volunto of pedestrian or vehiculnr traffic: (3) The aired or road or right-of-waYad)eins erpasses through a civic area orptiblic recreation area or an area o[ unusual scenlc InterLA to the general public. b. adopted an ordinance creating an underground district In the area In which both the existing and new facilities are and will be located regiilring, among other things, (1) that all existing property Coll,,In,)ication and electric facilities in such district shall be removed, (2) that each hrol+et4y served Crom !""b electric overheadl facilities shall have installed In accordance with the Utility's rules for underground service,all 'electrical facility changes on the premises neces- sary to recclvr anti (3) author service froth the atudergrou+1 facilities of the Utility as Scott as izing the Utility tq discon posted area of any county shall be a tint.e its overhead service. iL is available, 2. The Utility's totsl annual budgeted amount. fur undergroundlhg within any city or the .tnlncor- llocatcd in the same ratio that the number such city or uniucorporated area bears to the total system of customers in customers. The amounts allocated may bP exceeded where the Utility establishes that additional participation on a project fe war- ranted. Such ;allocated amounts may be carried o�er for a reasonable period of time in communl- ttes Kith nctit•e Underf;rounding programs' 19 order to qualify as a community with an active + u19 'In nttudittg program the governing body must have adopted an ordinance or ordinances creat- ing an underground district and/or districts ,Is set forth in Section A.l.b, of this rule. Where there !s a carry-over, the Utility bite the right to set, as determined by its capability, reasonable limits on the rate of performance of the wot•t to be financed by the funds carried over. When. amounts are not expended or carried over for thq community to which they are Initially allocated they shall be assigned when additional participation on a + to conitnunitles with active undergroundlu tosser.to is warranted or be reallocated 3. The uudergrounding extends for a inlnlMuup Llst nce of one block oar 600 [get, whlchevtir In the 1 I � I I (Continued) Advice Leticr No..540 j. Issued by Date Pile l June 3 1976 - r aei8c Gas and Electric Company San Francisco, California Il wised Cni. P.LJ.C. Sheet No. 6229-E I'.17.C.Sheet No.4386-E RULE No. 20 REPLACEMENT OF OVERHEA6 WITH UNDERGROUND FACILI"IIES ' (rontlnued) 13- In circumstances other than those covered by A, above, the Utility w111 replace Its existing ovPrhend facilities met: will[ und,rground electric faoll tfe'.� along politic streets and roads or other ist•ag Overhead ahead Wily agreed abet[ when 1•,gnested by all ul)l llcvtilt or apl,licarits wheel all of the full6wing coliditlons are tact: 1. a. All property owners served from the overhead fncllftl<�s to be removed Ilrat agree In writing to have the iviring changes mad,on their underground d!stributlon system in aa-ordaaco with the iJItllt premises so that servfce ntay be furnished from the discontinue its overhead service upon'completfon of the underground fnd that the Utility may -_- b. Suitable Ieglslatlon is In effect requiring sueb necessary wiring changes to be [Wade and author- The applicant the utility to discontinue its over'head service.The applicant has: a- Furnished and installed the pads and vaults for transformers and associated equipment,conduits, ducts, boxes, pole bases and performed other work related to structures and substructures in- cluding breaking of pavement, tren(htug, backniling, and repaving the Installation of the underground system, all In accordance with the Utfltt P. 8 required in connection with or, in lieu thereof, paid the Utility to do so; and b. Transferred ownership of such facilities, In Y's apectficrtloas, C. Paid a noarefundnblo sum equal b good condition, to the Utility; and transformers, meters ystand services, cft;OmP]etfng the xcess. If undergroundsystem and building a new )', of the estimated cents, exclusive of equivalent overhead system. 3. The area Is h undergrounalld includes er h sides ct a street for at least one hlne)c or coo feet, whichever is the lesser,nud all existing overhead communication nud electric dintributioa facilities within the area will be removed. G lr. circumstances other thaq those covered •by A. or U. above, when mutually agreed upon by the IJtill[Y and an ad the,It, overhead electric facilities ittay be r,•I:eal' d with ❑n<lergrottttd electric faclll[ies, provided the applicant requesting lh,ch e t to the estimated Cost oC the underground f;l"ltfes less the estimated act salvage value and slim ecla- tion of the replaced overhead facilities. iJnrlerpround services tiYs, Jai !illib,et salvage f iii ll [Writ taint etas Provided in the al Utility's rules applicable thereto. D. The term "underground electric system,, means an electric ti ste - geound,except those wires in surface mounted cgtiipnieht enclosures• Y ni with all wlrrs installed under- i i !Advice Letter No. 540-E Decisions Nos. 85497 &85788 Is-sued by \Y. R1. Date I'iLxl June 3 G1111avari LR'ectivc —.-� 1976 _ _. _ Vlne_hrouirinnt __Ref— ...,,a ��.-t.- � —_7tily 3. 19 r. - -- 6 ---�,e E cro e TR bREE-TA110E AID rolZT D: `�.,ICT George H. Edmond Pr Mlent h Airport Manager aC7fea E. RrtcPhenton 1 Pamela Wherry Jack C. Qomerpue Administrative Assis Q Donald O. Eeck John J. Outntana 1 - - -In the heart o1 - -- America's All-year playgromnd C C January 31 , 1978 - /f Frank Giovannoni Sierra Pacific- Power, Company P. D. Box 107 Tahoe Vista , California 05732 Dear Mr. Giovannoni For many Years the Truckee-Tahoe Airport District has been concerned with the Above-ground location of the Sierra - Pmcific Gower line along State Highway 267 , 2400 feet from the departure end of runway 19 , (approach end to runway 01 ) . In the past there have been nun'ler•ous near-misses of these Power lines by aircraft departing the airport . Therefore . It is reasonable to assume that it is only a matter of time until an aircraft collides with these power lines . With the continued increase Of aircraft traffic at the airport , the Probability of a collision accelerates each year. At the January 24 , 1978 meeting between Sierra Pacific power Company , Federal Aviation Administration (neneral Aviation District Office , Reno ) , and the Truckee-Tahoe Airport Dist- rict representatives , three alternate solutions to this haz- ardous situation were discussed : �.. t I . Marking the 2 . Relocatingthe lines power lines 3 . Placing the power lines underground The representatives in attendance.' concluded that marking the power lines would not eliminate the hazard and that pla!_ ing the power lines underground would be extremely costly. There- fore , it trould seem most feasible to relocate the power lines to the south , out of the hazard area . The Truckee-Tahoe Airport District hereby requests that Sierra Pacific Power Company initiate an investigation to determine the estimated cost of relocating the power lines , what ease- ments are necessary; and the time involved. The next Board greeting of the Airport District is scheduled for 9: 00 a ,m, on February 16 , 1978. If at all possible , a review of the pre- liminary investigation would be desirable at that Meeting. Post Office Box 125 • Truckee, California n.5%34 0 Telephone (916) 587-41 19 a page 2 January 31 , 1978 " Frank Glovannonl Sierra Pacific Power s Pleas* fee) free to contact me regal-ding this matter . fly r effiCe phone is 587-411 §. Thank you very much for your consideration and co-operation . Sincerely. / Geor6e H. Edmondson Manager &HE/mkr is n .•..•••'.•...•.•••-.. .4.� TA WIRE MAR lie MER �- P.O. Box 370 Colifornio r O 6501 a Pine: (314) 796-3812 ' fir $399s F.O.F3. litorr,i, My _ ��• TANA WIRE MARKER CJudntity Ca oi«o ,t5 1 /Vteef:s FAA .pE.i cificatiOns ! Color - Size -Shape ! -- l nternational 2. Tested and Qrahge 201, Sphere approved by major power com- P��nies ! - 3- Fiberglass construction for* long life ( 10 years or more) ! `1 Universal Fits attaching ! Installs in 5 minut S! any wire . 1 " to i Withstands hail 7 No mainterrance ! Foes Ilot slip, occilate, chafe, c�71a5E elec trolisis or harr-60nic vibration. - Shies in nested. For, -Odditional information cal ' ! or write: 1OclC Rutledge �y TANA WIRE MARKER y Box 370 CaAfomio, MO 65018 (314( 796-3812 INSTALLATION �- wire !�c/raP _.:;�'ri�os Yq opro x./"d%orne fer r ®'"d ctlt off excess, 3 M sf rip p /nsYci�; clorr��,s y�rs,pc�r-4/�i/y o outsi�� c?q,c% busf�irr�y i Pt��`ba// /io/✓ems ir�,n/ncE'„ for core ver7i.L:7ie rscoo, 7�aye r 6c/iits5 ��•Uc�/ spctces 1"S Ao// c/47n-7)n s o rr O �m.7 1r7 a y ,E�e rei.vforc F d t.�/i tfi or7f� S/rc�r�d u� Pre f`or-n� �rr7rpUj- /`?coo! if v'esr rid ` TRUCKEE DONNER PUBLIC UTILITY DISTRICT R E C E / V E D MEETING OF NOVEMBER 5, 1979 ►.j QV 5 1979 ENGINEER'S REPORT TRUCKEE DONNER P.U.D. � ay 1. Utility easement across Lot 7, Donner Heights Subdivision, to provide for the power line extension to serve the newly constructed homes on Denton Avenue: The easement was received in our office October 31, 1979 . It is our understanding that the line extension design has been accomplished by Bob Slattery and the installation will occur shortly. A line extension agreement I understand has been reached in concept if not in actual fact. 2. Martis Valley General Plan Amendment, E.I.R. On or about November 20, 1978 we wrote you a letter report entitled "Near Term Analysis of the Southside Service Area". That report concluded that there were major improvements required in the Southside Service Area in order to meet minimum requirements for the preservation of health, safety and well being of the residents residing in that particular subservice area. During the course of several board meetings spaning the period of time of November 20, 1978 to the current time, we have discussed the need for improvements to the Southside Service Area. On or about October 3, 1979 we wrote you a letter describing the critical deficiencies that we see in the Southside area that directly effect the health, ,^ safety and welfare of all residents in that portion of the Truckee Donner Public Utility District. It is my personal and professional recommendation to you that the County of Nevada be placed on notice that service to the Southside Service Area of the Truckee Donner Public Utility District is currently deficient and a bonifide hazard to the public health, safety and welfare exists and that the Martis Valley Estates General Plan Amendment should be denied until such time as the District has accomplished the improvements that we have . earlier suggested. Steven Grumer should probably address the legal implications , how- ever, from my point of view, it would appear that the District would incur a tremendous public liability if the District remains silent on the know deficiencies in the Southside Service Area. 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H0 0 ►i (D 0 .amnrrm • rt Wro (n 00. rr (n00 0 00' mHnO N• (n0rt" 0 Gomx omo � o r' aa0 r• rrHn mrtm0Iq art a' m WV o m > O" rn (A H rt d wFhH � W art H Li' h1.4 GG N• m rt n H H rt H f-h rt 0 E rt 0 m Oo rt 0 0 H. N• p W rt 0, 0 W rt (D m O' N• td m 0 r• r. � cr' CrlrtO m m hhn (n (n H, (D rtmm m rtr• (n l< 00 � E Em 0roG (nk< LL rt o (n �] rt E C N m 0 0 WIC O' hh0 0" wti rt rt m 0 (nzr• rt �hh a' tirtmWO E 0 Wn m0 rt 0 00H, 00x maON• (a n m o xti ahhW m o rtHao n n � G " sec 0 rt0 N• (D Gva m Orto n 0 H. W n H. ro 0 m m m o m m craft � 0 (n pa (n y hh ri 0 o r. rt H. v' (n 0 m rt � (� 0 rt H. H omm w0Gm y r• (1) 0r. 000a. H (n xm (a 0N• H. m (nWHo H. O W rt 93 0 0 C N 0 m hh r• W O W (D C, rt 0 n rt H.`C H OE 0nm � m (mn5 (a1H- 0 0m m 0ri � rt rt (n0H.GQ mna m mri 0a N. m oq (nrtwn WmNk< � rirt0 (D rt (D (n HB " rt0 (n 0 mrt (DH rt H (n m 0' � �C hn a 0 N (D 0 rt H. H. rt o rtamErtm ti (D 0+ (Drt ( :3' (D nrp 0 A)A) H rt lb ri " r. 00hh00 m Omr• fD � � m rt rt 04 H n rt (n � rt aN 0 m m F art � rt m E N aN a m ti 0+v (n ht fn m " m 6 . West River Street Line Extension The physical installation of the pipeline along West River Street to the mobile home park at Donner Creek has not yet been completed, the tested or made operational. Notices haveto hbeen mailed bye property eour foffice. �.. pending hearing on November 19 , 7 . _Dart Pipeline, Phase III The physical work on the Dart Pipeline, Phase III has been completed at this time and the pressure test was successfully witnessed by myself. For the November 19th agenda, I would like to have acceptance of the pipeline listed for possible consideration and action. Respectfully submitted, COOK ASSOCIATES Dan J. Cook Civil Engineer i f October 31, 1979 f Art Johnson H & V Engineering, Inc. 1475 Terminal Way Reno, Nevada 89502 Re: Goldtown Condominiums / Truckee Mountain Townhouses Dear Art: This will acknowledge your hand delivery October 29, 1979 of our October 2, 1979 check prints, the revised prints, the August 28, 1979 Phase I Final Map, your phase one cost estimate and your letter of October 29, 1979. The Board of the Truckee Donner Public utility District confirmed last night that your project is on the agenda for November 5, 1979. With the pending meeting in mind your early attention to the following items is in order. The numbered paragraphs correlate to our letter of October 5, 1979. 1. The Planning approved the tentative map and site plan June 28, 1979. However, they have not approved the final map for Phase I. Planning approval is required at least concurrently with Distric6 approval. 2. I understand that the TV and gas have been eliminated from the common trench. There appears to me to be major unresolved conflict between the utility plan that you have prepared and the electrical site plan prepared by Peters Engineering out of Sacramento. ' By copy of this letter we are asking Peters to coordinate with your work and the telephone installation. 4 , Art Johnson Reno, Nevada October 31, 1979 Page 2. 3. I think you misunderstood my request for construction specifications. What I had in mind was the work your plans Imply, not the building specifications. The architects specifications do not address the work in question at all. Please submit the specifications and contract documents in accordance with the District's printed standards. Hurry. 4. Do I understand that you want me to prepare the draft of the TDPUD/Developer Agreement? If so, please provide a current oreliminary title report specifying the parties to the proposed agreement and their record interests. 5. The cost estimate must address Phase I and Phase II in that you have asked us to accomplish the plan check on both. Additionally, the cost estimate should address the elements of work, I.e. , footage of pipe by size, number and size of valves, services, manholes, and the ,like. 6. The final map that you enclosed for Phase I has some problems. A. The Phase II reservation is tied to the C.C.& R.s and therefore «e now need the C.C.& R.s to complete the District's review. iB. The reservation of easements (#5) is .inappropriately worded in my opinion. The District does not want an easement under and through each residence. C. Public Works of the County tells us that they asked for correction September 27, 1979 and to date the corrections have not been received. j D. The street name "Pine Cone Road" has already been used as a part of Ponderosa Palisades subdivision about a 1/2 mile away. Will two Pine Cone Roads create confusion for the emergency service agencies? 7. Nevada County Public Works tells us that the construction of Pine Cone Road and improvements to Palisades Drive are required i tative map approval. If and are shown as a condition of ten i I Y Art Johnson Reno, Nevada October 31, 1979 Page 3. Public Works is correct, and I think they are, the bonds and developer/County Agreement is required and must be submitted to the Districts. Please provide. We are returning the red set of plans that I have marked up for the project and therefore you must return our check set with the revised plans and the above items. When the project is before the governing bodies you should have the performance bonds and be able to commit to the con- struction supervision cost. The meeting of the Truckee Donner Public Utility District will be November 5, and again on November 19 and December 3. I must submit a written report to _ the Board on the Friday prior to the meeting and therefore you should plan to have all plans, specifications, backup and Informational data in our office the Monday prior to the Board meeting at which you are seeking action. Very truly yours, COOK ASSOCIATES Dan J. Cook CiviL Engineer DJC/cab Enclosures cc; Milton Seymour Jack Marquette Terry Lowell J. V. Copeland r __ 777774. -- NEVADA 1475 TERMINAL WAY,REND,NEVADA 89502(702)7WS373 H &V ENGINEERING, INC _ + pCC[f..:p'AS30CIIATES ENGtN ERS PLANNERS 4y � A `` [► C U E I �1 � D t. ARCHITECTSont irk October:,,291 1979 - Mr. Dan Cook Cook and Associates. 2060 Park Avenue - x Oroville, :California ., 95965 1 PR©JE * ' . ti RE OUNTAIN :TOWNHOUSESt GOLDTOWN CONDOMINLUMS/TRUCKEE M f t' r `7 `Dear Dan _ ."Enclosed.'for' your action are two sets tif`Yevised utility plans- for the above referenced protect, along with requested items and your red-line set. of; plans Vr The following-information is provided in`'response to your October_5, letter.' ;�t 1 The project is for Phase 1: only with 30 units_ - -� r2 Gas and T:::V.' have been eliminated _ see Note. No 5 - E Utility.Sheet # '3- ars w s K 3 Three (3) sets enclosed , (by Architect) 4 To be.completed by Cook .and Associates 5. See attached letters to Great American House Company. ` Included ki al Map c .. k • - V '' 7 There �s no Developer/County Subdivision Agreement an d no bonds 3 l J.�`Ky , '$1�F �;requl Yed �.-.a' y'c� _^ .s � r2 Ar � j^r :• `� ' '9 ''�•� �� ,The utllrtjes w1lt be financed by cash (�ntertm financing) ' > x K 9 S 10 Noted- x The proposed construction schedule for Phase t in November, '1979 to'•Augustr1980 `are currently:on the T D-.P.U'.D. agenda for the November 5, 7 979 " :meeting. io-Sr i, vl- aAr Vy*`j-. , -4 .. .... .. ,'.:1-..-..�-­','�.,.�-.'',-�.-..I....�-I.'-..1i''._-.­%.�,....1t.1,�­,.,1�����..:.'_'.�-.'...:-���-I.I._.'.I-�1'1 4­_�.'--.I.�,_-I.��.._,'.. -,-1.,�I _.�._-_.­��,'..�1,I1;­ -.1�-,'L..1''.'."­i,:,1I,-­-.2-_-'.-I.�I'..--.-..I..�­­...%1'1,­"I'..-.�I 1�,.-:."---�F�-_�,'­'­..--1��.-I'­...--..:.'�''-"1.;��—':�_;­'�_,_.­.'1-Y.I',...i—..��-:�*`'-':!.:;:Zr'.I�'_���-.��--":..!L_-.�.�1.';._.­'-.�-�N, '--.�-- '-k_­-;_­---:-I—; ­-".--­­.'--"1"�-,�.­­: -'"1-'­_-1''�:-. ..,'..�-."'1-.,..'..�­q I.:1-1,..-'_�,�1.�..:II.�.:..�.-.:':I-':...�.�%1...:..'...7.,:.I I-:.-I I�'r�...'':�.!�.'.I,a..---.�t.':,.'. 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Please provide a copy of the developer/County Subdivision Agreement and Bonds. 8. Please indicate the proposed method of financing the water, power and sewer elements of the proposed project. {� 9. Please provide a check payable to the Truckee ruc e e smeary District in the amount of one (l�) p r shown in item 5 above. C 10. Please provide a check payable to the Truckee Donner Public Utility District in the amount of one (17.) percent of the water and power work shown in item 5 above. 11. Please provide us with a schedule of the anticipated construction start and the duration of construction. We are returning the only set of plans that we have of the project and therefore you must return our check set with the final plans and the above items. When the project is before the governing bodies you should have the performance bonds and be able to commit to the construction supervision cost. The meeting of the T.D.P.U.D. will be October 15 and again on November 5 and 19. I must submit a written report to the Board oii the Friday prior to the meeting and therefore you should plan to have all plans , specifications , backup and informational data in our office the Monday prior to the Board meeting at which you are seeking a action. Very truly yours , COOK ASSo A DJC/cab Enclosures cc: Milton Seymour Jack Marquette Dan J Cook Terry Lowell Civi Engineer J. V. Copeland ,� ORDINANCE NO. 79- OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT ORDAINING THAT IT IS IN THE BEST INTEREST OF THE TRUCKEE COMMUNITY THAT THE WATER SYSTEM IN THE VICINITY OF THE " ARMSTRONG TRACT BE REVISED AT A COST OF $309 ,257.00 WHEREAS: The water distribution, pumping and storage facilities within the vicinity of the Armstrong Tract are subs tandard; and WHEREAS: The fire flow yields at various fire hydrants within the vicinity of the Armstrong Tract are exceptionally low and unreliable; and WHEREAS : Improvements to the water distribution, pumping and storage facilities have been considered by the Board of Directors from time to time in past years ; and WHEREAS: Favorable bids for the construction of improvements to the water distribution, pumping and storage facilities were received as part of Truckee Sanitary District, Sewer Assessment District No. 5; and WHEREAS: After considerable deliberation and public input the Board of Directors has determined that it is in the best interest of the community to construct water distribution, pumping and storage facilities in the vicinity of Armstrong Tract at this time. BE IT ENACTED .by the Board of Directors of the Truckee Donner Public Utility District that: 1. The public safety, health and welfare will best be served by the construction of water distribution, pumping and storage facilities in the vicinity of the 'Armstrong Tract at this time taking full advantage of the savings afforded by coordinating the installation with other work to be installed as part of Truckee Sanitary District Sewer Assessment District No. 5. 2. The Truckee Donner Public Utility District shall pay to the County of Nevada, Truckee Sanitary District Sewer Assessment District No. 5 fund Three Hundred Nine Thousand Two Hundred Fifty Seven Dollars ($309,257 .00) to be applied only to the water distribution, pumping and storage facilities in the vicinity of the Armstrong Tract together with incidentals thereto. Said sum shall be paid from the General Fund of the District upon demand by Nevada County. 3. It is the intention of the Board of Directors to obtain a Federal Grant and/or Loan to replenish the above noted draw on the General Fund and to cover the cost of other water system improvements that will enhance the public safety, health and welfare of the Truckee community. . C C This ordinance shall become effective thirty (30) days from the date of adoption. The Clerk of the District shall immediately cause a copy of this Ordinance to be published once in the local newspaper and copies shall be posted in at least three (3) public places within the District. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting thereof duly called and held in the District on the day of 1979 , by the following roll call vote: AYES: NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By James A. Maass , President 1 E ATTEST: A. Milton Seymour, Clerk of the Board l2 Pg. 2 of 2 Ordinance coo ASSOCIATES ENGINEERING CONSULTANTS 2060 PARK AVENUE R E C E I V E D OROVILLE. CALIFORWA 95965 PHONE (916) 533-6457 COPIES TC_ 1 1979 TRUCKEE DONNER P.U.D. ❑ District En9r- -` 'n October 31, 1979 ����L�3iStrict Counsel y Pr• oreman x Art Johnson Q H & V_Engineering, Inc 1475 Terminal Way Reno, Nevada 89502 Re: Goldtown Condominiums / Truckee Mountain Townhouses Dear Art: This will acknowledge your hand delivery October 29, 1979 of our October 2, 1979 check prints , the revised prints , the August 28, 1979 Phase I Final Map, your phase one cost estimate and your letter of October 29 , 1979 . The Board of the Truckee Donner Public Utility District confirmed last night that your project is on the agenda for November 5, 1979 . With the pending meeting in mind your early attention to the following items is in order. The numbered paragraphs .-� correlate to our letter of October 5, 1979 . 1. The Planning approved the tentative map and site plan June 28, 1979 . However, they have not approved the final map for Phase I. Planning approval is required at least concurrently with District approval. 2. I understand that the TV and gas have been eliminated from the common trench. There appears to me to be major unresolved conflict between the utility plan that you have prepared and the electrical site plan prepared by Peters Engineering out of Sacramento. By copy of this letter we are asking Peters to coordinate with your work and the telephone installation. Art Johnson Reno, Nevada October 31, 1979 Page 2. 3. I think you misunderstood my request for construction specifications . What I had in mind was the work your plans imply, not the building specifications . The architects specifications do not address the work in question at all. Please submit the specifications and contract documents in accordance with the District' s printed standards . Hurry. 4. Do I understand that you want me to prepare the draft of the TDPUD/Developer Agreement? If so, please provide a current preliminary title report specifying the parties to the proposed agreement and their record interests . 5. The cost estimate must address Phase I and Phase II in that you have asked us to accomplish the plan check on both. Additionally, the cost estimate should address the elements of work, i. e. , footage of pipe by size, number and size of valves , services , manholes , and the like. 6. The final map that you enclosed for Phase I has some problems. A. The Phase II reservation is tied to the C.C .& R.s and therefore we now need the C .C .& R.s to complete the District' s review. B. The reservation of easements (#5) is inappropriately worded in my opinion. The District does not want an easement under and through each residence. C . Public Works of the County tells us that they asked for correction September 27 , 1979 and to date the corrections have not been received. D. The street name "Pine Cone Road" has already been used as. a part of Ponderosa Palisades subdivision about a 1/2 mile away. Will two Pine Cone Roads create confusion for the emergency service agencies? 7 . Nevada County Public Works tells us that the construction of Pine Cone Road and improvements to Palisades Drive are required and are shown as a condition of tentative map approval. If Art Johnson Reno, Nevada October 31, 1979 Page 3. Public Works is correct, and I think they are, the bonds and developer/County Agreement is required and must be submitted to the. Districts . Please provide. We are returning• the red set of plans that I have marked up for the project and therefore you must return our check set with the revised plans and the above items . When the project is before the governing bodies you should have the performance bonds and be able to commit to the con- struction supervision cost. The meeting of the Truckee Donner Public Utility District will be November 5, and again on November 19 and December 3. I must submit a written report to the Board on the Friday prior to the meeting and therefore you should plan to have all plans , specifications , backup and informational data in our office the Monday prior to the Board meeting at which you are seeking action. Very truly yours , COOK ASSOCIATES ,_. an J. Cook Civil Engineer DJC/cab Enclosures CC,. Milton Seymour Jack Marquette Terry Lowell J. V. Copeland Great American House Company PUBLIC UTILITY;I ST�tIST (/� VJRV)KEE-DONNER POST OFFICE BOX 309 Ord _ R E C E ` TRUCKEE, CALAFORNIA 957341.E DiStriC- TLE E EPHON 567 3696 `—+ D'strict CounSer OCT 3 O 1979 ----1� EE QQppNN ❑ Supt, / Foreman TRU URANDU'AER P.U.D. ay Date: October 16, 1979 �^- To: Board of Directors, Truckee-Donner Public Utility District From: Mr. Alan -Johnson, Inspector, Truckee-Donner P.U.D. Subject: Electrical Distribution System Units 8, 9, 10 and 11 , Tahoe-Donner The finalized inspection of Unit 11 has been completed. Harker and Harker (contractors for Dart Industries, Inc.) have made all the necessary corrections except for the removal of one tree on Lot 434, the removal or topping of a tree snag on Lot 404, and the removal of one tree near Lot 243/244. These trees are off of Swiss Lane. A. Milton Seymour, Truckee-Donner Public Utility District General Manager, Robert Slattery, Truckee-Donner P.U.D. General Foreman and I have reviewed the field conditions. We are in agreement that the Truckee-Donner Public Utility District should accept Unit 11 , provided that the tree conditions are resolved. This completes my consulting position with the Truckee-Donner Public Utility District for this project. Thank you for the opportunity to serve your District. COOK ASSOCIATES ENGINEERING CONSULTANTS 2060 PARK AVENUE OROVILLE, CALIFORNIA 95955 PHONE (916) 533-6457 November 5, 1979 Re: West River Street Water Main Extension Dear Property Owner: Mr. Don Toomey has contracted with Northbilt Inc. to extend the existing 12" diameter water main from the telephone building to the entrance to the Donner Creek Mobile Home Park. The Board of Directors of the Truckee Donner Public Utility District will be holding a public hearing November 19 , 1979 " 7 : 30 P-M. , at the Board Room within the District offices on Donner Pass Road to discuss the following related matters: A. A review of the April 1976 line extension policy. B. A review of the proposed Toomey implementation agreement. �^^ C . The possible adoption of an Ordinance authorizing the execution of the implementation agreement. D. A review and discussion concerning the advisability of forming an assessment district to acquire the line extension when completed. You will be effected in varying degrees by the Board's decision and therefore you are specifically invited to attend and participate in the decision making process . Very truly yours , COOK ASSOC A S DJC/cab Dan Cook cc: All West River Street Civil Engineer Property Owners STUBBLE FIELDS, INC. P. O. BOX2618 R ECE / V ED TRUCKEE, CA. 95734 OCT 5 1979 ."UCKEE DO Bye_ NNER P.U.D. CJnf�S 'f0: € rd El District E;��r. October 34, 1979 ❑ District CouMsel [J Supt. / Foreman Truckee Donner Public Utilities District Truckee, Ca. 95734 ❑ Gentlemen, As you know, Stubblefields, Inc. has aquired the stock of Pejos, Inc. and taken over the operation of the restaurant. We are still a little bewildered as to what has taken place in the purported bypass of the meter to service the Pejo sign. Mr. Bosco has represented certain things to us and of course we have had many conversations with employees of the Truckee Donner Public Utility District. We have been in business in the Truckee area for many years and do not want to be embroiled in any controversy, especially of this nature, since we have done nothing to create this situation. We propose that we pay you $1,500. 00 in full settlement of this matter. We would pay $125. 00 as soon as the settlement is approved and $125. 00 on the first of the month thereafter until paid. Very Truly Yours, arr, Stubblefield, President Stubblefields, Inc. FWC:kn i TRUCKEE DONNER PUBLIC UTILITY DISTRICT SPECIAL MEETING BOARD OF DIRECTORS WEDNESDAY November 7, 1979 2:30 P.M. A G E N D A 1. Call to order 2. Roll Call 3. Demonstration - new data processing system; possible Board direction 4. Adjourn to Executive Session for the purpose of discussing negotia- tions with I.B.E.W. , Local 1245 5. Return to Public Session; possible action and/or direction resulting from Executive Session 6. Adjournment C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District Office, United States Post Office, Government Center and Nevada County Library, Truckee Branch, and mailed to the Directors and other interested parties on Tuesday, November 6, 1979. Susan M. Craig, Deputy Distr' Clerk SPECIAL MEETING November 7, 1979 The Special Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at approximately 4:30 P.M. in the District Board Room during the presentation by Oscar Grant of Digital Systems. r1 ROLL CALL: Directors Hatch, Kuttel and Sutton were present. EMPLOYEES PRESENT: A. Milton Seymour, Mary Chapman and Merrilyn Marsh were present. CONSULTANTS PRESENT: Jim Lloyd, Personnel Consultant, was present during the Executive Session. OTHERS PRESENT: Oscar Grant and one other representative of Digital Systems were present. DEMONSTRATION - NEW DATA PROCESSING SYSTEM Mr. Grant of Digital Systems, South Carolina, demonstrated a remote terminal so that those present could observe the system in operation. The demonstration began at 2:30 P.M. , but due to the lack of a quorum, the meeting was not called to order until close to the end of the demonstration when Pres- ident Kuttel arrived. The system demonstrated is called "REACT." REACT is a whole series of interactive programs written specifically to handle electric cooperatives. The series presented encompasses utility billing, payroll, general ledger, work orders, purchase orders, inventory, consumer deposits, customer credit history, accounts payable, cost accounting, transformer maintenance and load systems / analysis. These programs are designed to be up and running at the same time. r Digital Systems has recently decided to offer the turn-key systems ap- proach to municipalities. They have labeled their new system RECAP. All of the programs offered on the REACT system will also be available with the RECAP system with the exception of utility billing. The utility billing program offered will be designed to handle multiple billings (i.e. electric, water, sewer and garbage) . Digital Systems has found a market in electric coopera- tives and municipalities and designed a complete package around it. After the presentation, Mr. Grant answered questions posed by the Direc- tors. ADJOURN TO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS WITH IBEW, LOCAL 1245 The Board adjourned to Executive Session at 6:10 P.M. to discuss Union negotiations with Jim Lloyd, the District's personnel consultant. RETURN TO PUBLIC SESSION - POSSIBLE ACTION AND/OR DIRECTION RESULTING FROM EXECUTIVE SESSION There was no action resulting from Executive Session. ADJOURNMENT The meeting was officially adjourned due to the lack of a quorum when Director Sutton left the meeting at approximately 6:40 P.M. (Directors Hatch and Kuttel continued to meet as a committee until 8:00 P.M. ) . TRUCKEE DONNER PUBLIC UTILITY DISTRICT Ka Kuttel VPresident A. Milton Seymour, Clerk of the Board TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 MEMORANDUM TO: BOARD OF DIRECTORS FROM: STAFF SUBJECT: CONSIDERATION OF A NEW DATA PROCESSING SYSTEM DATE: November 5, 1979 For some time now, the staff has recognized the limitations of the District's computer system. The growth that we have experienced this last summer has dramatically emphasized the need for the District to upgrade its computer system as soon as possible. Since last March, the staff has been meeting with representatives from (1 ) (2) various hardware and software companies. The following represents our analysis of the District's existing system and a look at our alternatives. I. EXISTING SYSTEM In their search for computer billing and financial systems, the District involved the assistance of an outside consultant. The search culminated in the purchase of a Digital Equipment Corporation model 310 (DEC 310) . The computer was purchased through a software dealer. In addition to selling us the computer, they wrote the utility billing program and modified packaged programs for payroll , general ledger and accounts payable. Most of these programs have been in operation since early 1976. These programs are designed to be batch operations. This means that only one action can be done at a time. In addition, our system is set up so that only one operator can use the system at a time. (1 ) Hardware: the equipment in a computer system. (2) Software: the programs in a computer system. Memorandum Page Two Board of Directors November 5, 1979 As many of us remember, the conversion from our manual system to the computer was a nightmare. We fell behind in our billing cycle about a month and a half, which took a long time to make up. Promises that were made were not kept. Instead of the total billing cycle being completed in a week, it took almost a full month, leaving little or no time for the other operations. The rapid growth that we have experienced in the time since we have been on the computer has been handled , by the addition of a faster printer and an additional employee helping in the billing operation. And still , we periodically fall behind. We were also told that all of the District's customers could be handled on just a handfull of floppy disks. On the contrary, it takes 115 disks for utility billing, 8 for general ledger and 8 for payroll . This number of disks includes those used for back-up purposes. At the present time, the disks for the utility billing program and the general ledger are so crowded with data that it takes forever to run anything. The printer is usually waiting for the computer. Adding additional programs at this time, even simple ones, may be totally out of the question. In essence, we have outgrown the existing computer's capacity, without resorting to runni:ig a double shift. Aside from this obvious reason for a need to upgrade our computer system, there are some other not so obvious reasons. They are: 1 . The need to eliminate duplication of clerical work. With the cost of labor and associated benefits on the rise, we need to do all we can to eliminate the duplication of work. There are many processes that we presently must go through daily which could be i 3 Memorandum Page- Three Board of Directors November 5, 1979 streamlined if we had a system that allowed for immediate entry and one time only entry of data. 2. More timely posting of customer payments. The present system of posting payments is very slow and inefficient. The most often that we can post payments to a customer's i, account is weekly. When it comes time to send a customer a certified { letter or to disconnect him for non-payment, all of the unposted payment stubs have to be sorted through manually. This system is not entirely reliable due to human error. In addition, the customer may have paid his bill the day of or the day before his new billing. This payment will not show as being credited to his account. These problems could be overcome with a computer system that allows for immediate posting to a customer's account the day the payment is received in the mail or over the counter. 3. More timely recording and refund of consumer deposits. We presently record new consumer deposits monthly and refund them semi-monthly. The process of maintaining consumer deposits has always been a problem. In the last couple of years, it has become such a task due to the tremendous increase in rentals. Some time ago, we talked to Libby about writing a program to add consumer deposits to the existing system, but were told that she doubted there was enough capacity left . .in -the customer files. A new system with sufficient capacity and proper programming, would allow for immediate recordation of the customer's deposit upon payment, as well as immediate credit of his deposit upon calculation of his final bill . This program should also be capable Page Four Memorandum Board of Directors November 5, 1979 of sending the customer a bill for the balance due or printing a refund check. 4. More timely access to customer records and credit history. Our present accessibility to a customer's record is by pulling his application card and sifting through many printouts. A typical example would be a customer who has recently moved and is required to put up an additional consumer deposit, as he is a renter. The customer says he has had a previous account with the District for over a year and was never late on his payments. The only way of determining if we can waiver the deposit requirement is to check through the records for the last twelve months to see if this information is accurate. This sort of request is very common and there are many occasions for the need to look up information for customers who either call in or come into the office and have to wait. A system allowing computer terminals to be located in the front office would provide the most up-to-date information, regarding an account status, to the employee. It is essential that customer account information can be retrieved by enter- ing any one of the following: (1 ) Account number (2) Customer name or (3) Address or location. 5. More timely.. preparation of re orts for the Board. of Directors, management and Federal and State governments. This has been a problem area for years. Financial statements and most government reports are relatively on time. The main problems are with the quarterly budget report and the monthly REA reports. The Memorandum Page Five Board of Directors November 5, 1979 biggest problems that the bookkeeping department has is with the i, volume of clerical work and fighting for computer time. All raw data prepared in other departments has to be recopied into ledgers of some ._. ' sort, compiled and again written up in journal entry form. Many of the routine journal entries would not have to be rewritten by the bookkeep- ing department if the computer system were able to retain and properly j I post that information the first time it was entered. A computer terminal should be placed in the bookkeeping department for more efficient entry of data. Regularly prepared reports should be computerized whenever possible. 6. Slow processing of delinquent accounts. Because we live in a rather transient area and the cost of power is ever increasing, there too, are an increasing number of bad accounts . Presently, because the delinquent follow-up procedures are not computer- ized, it takes us a lot longer than desirable to follow-up on our delinquent accounts, both open and closed. In addition, we are unable to charge past due customers the finance charge as authorized by the Board, due to the lack of programming capacity. With a larger system and proper programming, the time span for collecting on a deliquent account could be shortened. The addition of the finance charge might encourage some customers to pay more promptly, as well as partially offset lost revenue from interest which might have been earned had we had the money .-in the bank. 7. Excessive stock of materials. Having extra stock on hand is not necessarily considered a good investment. Due to deterioration and obsolescence the Board has, in Memorandum Page Six Board of Directors November 5, 1979 the last few years, periodically declared certain inventories surplus and put them up for bid. Luckily, we have been able to sell some of them,but there still remains a substantial amount unsold and apparently unwanted. Last year, the auditors made us write-off half of the balance in the amount of $20,000. Because we did not receive any bids in our last advertising, they will probably suggest that we write-off the balance. Surplus and obsolescence is a result of over-buying and poor planning. If those who are involved in the purchasing and the planning, had readily available information regard- ing the stock on hand at any given time, as well as the amount used in the last year and the lead time to replenish that item, purchases 1 would be better planned and the District's funds would be used more 1 effectively. The computer system that we presently have was to eventually have an inventory system on it, but as you can see, there is just no way possible. J r-- 8. Many worthwhile records are not maintained. As we grow, we discover many better and more professional ways of handling data. Some we can improve on immediately. Others, we just have to set aside, as there aren't enough man hours in a day to do all of the manual tasks that we do and still design that special report or produce a report that would assist the Directors and management in making more informed decisions. After seeing what is available in utility software today, there are a myriad of suggestions for improvements that could be made. Above we have listed the key areas--those areas in which we would be able to see the improvements immediately. Memorandum Page Seven Board of Directors November 5, 1979 II. ALTERNATIVES AVAILABLE A. Upgrading the existing computer system. Since our initial investigations of upgrading our computer system began, we were convinced after speaking to Digital Equipment Corporation, that attempting to upgrade our existing computer would only be a temporary solution at best. We would be able to increase our memory (storage), but the central processing unit (the area of the machine that actually does the work) wouldn't necessarily be able to do it any faster. With that information, we immediately moved onto searching for something more comprehensive that would satisfy our needs for a minimum of five years. B. Service Bureau In our investigation of Cable Data, a service bureau out of Sacramento, we found that at the time the only utility billing that they were doing was for water and sewer. Since they had not billed electric, we were reluctant to pursue their service. Service bureaus are losing popularity today, as more companies are able to afford the much lower cost computers that are now available. Other reasons for companies leaving service bureaus vary from the desire to have more direct control over their system to increasing processing costs to transporting problems. Service bureaus are still recommended as an economical method of billing for a company with less than 2,000 customers. Many of the electric cooperatives that we surveyed mentioned Page Fight Memorandum Board of Directors November 5, 1979 they were leaving a service bureau for the systems approach that they had chosen. C. In-House Computer System An In-House Computer is what we have now. It is a "batch" operation with fairly simple programs compared to the high performance and far more sophisticated programs of today. These programs work independently of each other. Data entered in any one program has no effect on any other program without additional manual input. The in-house computer (hardware) can be purchased directly from the manufacturer or from a software house. Either way, the most practical way for us to obtain proper programming is to contract with a software house, who has written programs specifically for utilities and is currently servicing their accounts. Some of the main drawbacks that one can encounter with this sort of system, were encountered by us. They are: 1 . The software house did not really know our business. This was very evident when they began to write and modify our programs. They were unaware of our problems, our needs and our future. Consequently, they sold us a computer system that was already too small . 2. Employee training was absolutely minimal . We were totally at their mercy. Additional programming was very difficult to obtain within a reasonable amount of time (i .e. Refund Program). This necessitated our having to educate one of our own employees, who later decided that she wanted a job change and Memorandum Page Nine Board of Directors November 5, 1979 left us-back where we started. 3. Subsequent support of programs was poor. One of the main problems in dealing with a small software house is that the relationships among those who operate it are not necessar- ily stable. The software house that we contracted with, split-up shortly after installation. The half that kept our account, soon phased itself out of the programming business, to go into investments. In-house computers can certainly be purchased in all capacity sizes. However, whichever system is purchased should have enough capacity to handle our growth requirements for at least the next five to seven years. It should also have sufficient ability to readily be upgraded without having to scrap the whole system and start over again. Since many of the computer systems available today are very similar in ability, with the exception of reliability and maintenance, the most important aspect of any proposed system to be concerned with is the r-- comprehensiveness of the software and the total system support. D. Turn-Key Computer System Turn-key Computer Systems have only been around for about 5 years. A definition of a Turn-Key Computer System is "a computer with all associated programs and systems (i .e. hardware and software) purchased from a single supplier for a specified data processing solution--and this total solution is guaranteed by a legal contract signed with that supplier." Digital Systems offers a Turn-Key System. This system is called REACT. REACT is a whole series of interactive programs written specifically to handle Memorandum Page Ten Board of Directors November 5, 1979 electric cooperatives. This series of programs encompasses utility billing, payroll , general ledger, work orders, purchase orders, inventory, consumer deposits, customer credit history, accounts payable, cost accounting, transformer maintenance and load systems analysis. These programs are designed to be up and running all at the same time. Digital Systems has recently decided to offer the turn-key systems approach to municipalities. They have labeled their new system RECAP. All of the programs offered on the REACT system will also be available with the RECAP system with the exception of utility billing. The utility billing program offered will be designed to handle multiple billings (i .e. electric, water, sewer & garbage). Of all of our interviews and discussions with various hardware and software companies, the REACT and RECAP turn-key system approaches appear to be the most comprehensive. Digital Systems has found a market in electric cooperatives and municipalities that was basically untouched and designed a complete package around it. Wednesday, Mr. Oscar Grant will be here from Digital Systems located in South Carolina. Mr. Grant will be bringing with him a remote terminal in order that we may see the system in operation. He will be glad to answer any and all questions that you might have about his system and computers in general .