Loading...
HomeMy WebLinkAboutCorrespondence -?s December 30, 1977 REPORT FROT WATER CO^'NITTE'EE The Committee met with all members present on Wednesday, December 28. The main item of business was consideration of problems related to the Dart request to begin the environmental process on two new well sites , which had been referred to the Committee by the Board at the December 19 Regular r"eeting. The Committee did not attempt to evaluate the Dart proposal, but specific concerns about the proposal, including those expressed individually by Directors since December 19 , were reviewed. The Committee concluded, early in the discussion, that the specific concerns about the Dart proposal are related to a. more basic problems the lack of a suitably revised water agreement to provide guidelines for the development of additional water source and transmission facilities to serve Tahoe-Dor_ner' s rea ui-r.ements . The Committee discussed criteria which could be incorporated in a. revised water agreement in order to accomplish objectives related to specific concerns about the Dart proposal. The objectives which the Committee has tentatively defined area 1. The District will participate in the selection of sites for well development. a) Wells supplying total demand will be located in �.... more than one general area. b) Wells will be located so that they are non-related. c) Wells will be located as near to the -point of use as possible . 2. The District will require more than one transmission route to deliver total suprly to the subdivision. 3. The District will require proposed well sites to be evaluated by an independent hydrology consultant, responsible to the District before approval is given to development. —r Water Committee Report December 30, 1977 page 2 These tent2tive objectives are subject to -further review, refinement, and expansion through the Committee and subsequently by the Board, and they are being reported to ,you at this time as an informational item. The Committee recommends the f ollowing actions related to well site development for the Board's consideration at the January ' , 1978 ReuZar 1Vleetin�s A. THAT THE REQUEST FROM DART TO BEGIN THE E.NVIROPiMENTAL REVIEW OF 2 NEW !TELL SITES BE DELAYED UNTIL A NEW AGREEP,,ENT TO PROVIDE WATER SOURCE AND TRANSINIISSION FACILITIES HAS BEEN CGNSUD-ATED BY DART AND THE DISTRICT. B. THAT THE BOARD AUTHORIZE THE RETEIITION OF WILLIAM NORK TO ADVISE THE DISTRICT REGARDING CRITERIA FOR WATER SOURCE DEVELOPA—ENT TO BE INCLUDED IN A NEW WATER AGREEi:"ENT WITH DART. C. THAT TFE BOARD REQUEST ADVICE AND ASSISTAPaCE FROM MIKE P/ARRON OF STEINHART, GOLDBERG, FEIGENBAUI'? & LADAR, SPECIAL COUNSEL TO THE DISTRICT ON TAHOE-DGP;NER MATTERS, It; THE DEVELOPMENT AND CONSIDERATION OF A NEW WATER AGREETOEP T WITH DART. II In another matter related to Tahoe-Donner water matters . the Committee also recommends the follow-in action for Board consideration at the January 1978 Meetings A. THAT THE BCARD AUTHORIZE MIKE MARROP , SPECIAL COUNSEL, TO OBTAIN A STATEVENT FROM GEORGE CATTAN, FGRD�ER MANAGER OF THE DISTRICT, REGARDING THE DRILLING OF THE PROSSER WELL WHICH WAS PROVIDED FOR IN THE 1970 AGREEMENT AND WHICH HAS RECENTLY BEEN DETERMINED TO BE UNSUITABLE FOR PUBLIC WATER SUPPLY. R ectfu 11•-y submitted, conies to PAT SUTTON All Directors Milt Seymour Dan Cook Steve Grumer �9 MANAGER'S REPORT JANUARY 4, 1978 1 . REPORT ON FEEDER "F" REBUILD FIELD INSPECTION BY R. W. BECK Preparation of the report on Feeder "F" rebuild field inspection by W. Beck was turned over to Bob Slattery and Pete Silva; their report is at- ched. STATUS OF CUSTOMER REFUNDS DUE TO S.P.P. Co. REBATE Work is progressing on calculating the consumption by each customer for the rebate period. This is being done in conjunction with the preparation of new meter pages. The calculations are taking longer than anticipated with approximately 1-i books being completed per day. We are finding that because of numerous changes in customers on the same meter and meter change-outs, the time required to complete a book is longer than anticipated. It may be the end of January before this process is completed. Meanwhile, the computer programming company is at work writing a new program that will make it possible for the refund computations to be made on the computer. Relating to this particular problem, is the promised delivery of the high-speed printer this week. 3. REVIEW OF SEPTEMBER FINANCIAL REPORT The Board has asked for clarification of an item described as real property - PUD house. This asset is listed as having a value of $24,959. In- vestigation reveals that this amount was apparently conjured by our auditors three years ago, and represents the value of the PUD house plus other prop- erties that are not part of plant-in-service. To truly clarify this matter, I recommend that research be under- =aken to determine the facts and develop a list of all PUD property, manner n which such property was acquired, acquisition cost, and of which depart- ient it is an asset. This can perhaps be included in the workshop sessions scheduled with the auditors prior to the issuance of the final audit report. The second item on September's Financial Report relates to interest charged to the Water Department. There should be a $98.00 item shown for the current month for interest charged to the Water Department; this interest is interest on sewer assessments. The report erroneously shows the amount as $288.00. The reason for the difference is that interest chargeable to the Electric Department for a truck loan was mistakenly charged to the Water De- partment. 4. UPDATE ON STORM DAMAGE During the recent storm period from December 15 through December 30, 1977, 18 distribution fuses were blown and one 60,000 volt primary fuse was blown. The primary fuse is on the high side of the transformer bank serving MANAGER'S REPORT January 4, 1978 Page 2 UPDATE ON STORM DAMAGE - continued Tahoe Donner. It appears that the fuse is improperly sized for the trans- former and circuit breaker installation. The distribution fuses that were blown were located in various areas of Donner Lake, down town, and Prosser _,', -ights. All blown fuses were caused by short circuits from wind and trees filling across the lines. Four poles were lost due to falling trees; some istomers were without service for up to two days. The total outage time .as approximately 400 customer hours; an estimated labor and material cost to repair damage is $7,000. 5. ALTERNATIVES FOR AFTER-HOURS CALL-OUT PROCEDURES The first customer that calls in with a power outage or water problem is connected to the tape recorder and is informed of the after hour emergency numbers to call ; if a second customer calls in while the first caller is on the line, he is switched to a line without a recording and is unable to get an answer. This causes extreme frustration on the part of the customer. A second problem occurs after the service man has left his home. Subsequent calls are answered by his wife or are unanswered. This creates a burden on the employee' s wife and dissatisfaction on the part of the customer. To alleviate this situation, I have looked into the following pos- sibilities: a) Increasing the number of answering devices; r1 b) Employing an answering service; or c) Employing a local shut-in resident to answer all service calls. The first alternative can be accomplished through the telephone company for a $90 installation charge on each additional line and $24.40 per month on each line for the answering equipment. To utilize the services of a company such as the North Shore Answer- ing Service, the cost per month would be $43.50 for the first line and $33.50 per month for each additional line that they answer. Each line would have an allowance of 150 calls per month with a 20C per call charge for each call in addition to the basic allowance. The third alternative is more of an idea that a firm suggestion. However, if a suitable individual could be found in the Truckee area, we could arrange with the telephone company to have a line extension to their house so that after hours all calls would be switched to a telephone in the answering party's house. They could then contact the appropriate lineman or serviceman if necessary. Additionally, a line could be obtained from the tele- phone company to extend the calls from our radio base station to the answering party's house so contact with the trucks in the field would be possible. A vice such as this might be very worthwhile if a reliable person could be id. � -2- 3� MANAGER'S REPORT January 4, 1978 Page 3 ALTERNATIVES FOR AFTER-HOURS CALL-OUT PROCEDURES - continued Prior to making a commitment, I recommend the three alternatives receive further study. UPDATE ON WATER CONSUMPTION Water consumption for the month of December was approximately 50% of that of August, 1977. During the winter months, we do not keep daily records of water consumption; records are kept on a monthly basis. Total consumption for December, 1977 was 25,770,000 gallons compared with 54,900,000 gallons in August. Normal December consumption is approximately 1/3 of the August con- sumption, which indicates that there was an increase in use due to the tourist influx in the last two weeks of the month. 7. SUMMARY OF COST TO INSTALL SECURITY LIGHTS Material and installation cost to install a security light on a tree or building is approximately $157.00. If a pole is required, an additional $160.00 in cost is involved. The energy cost to provide the electricity for a security light is estimated at $1 .50 per month. Current rates for security lights are as follows: a) With no pole involved $4.00 per month b) With pole required $6.00 per month. It requires approximately 63 months to recover the installation cost of a security light mounted on a building or tree, and approximately 71 months to recover the amount of a security light mounted on a pole. Our current rates 'require that a 48 month contract be signed by the customer which is not suf- ficient to cover the initial installation cost. Based on current costs, we would have to charge $4.80 per month for a security light mounted on a building or tree in order to recover our initial cost plus the cost of energy over a four-year period. For a security light mounted on a utility pole, we would have to charge $8. 10 per month to recover our costs over a four-year period. recommend that the matter be referred to the Electric Committee to determine a new rate for security lights that will enable us to recover our in- itial construction costs and monthly energy costs plus cover our overhead and operating expense. �"` -3- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 _ TRUCKEE, CALIFORNIA 95734 TELEPHONE 567 3896 January 4, 1978 10 - 1EMO TO: A. MILTON SEYMOUR EMO FROM: ROBERT E. SLATTERY SUBJECT: REVIEW OF FEEDER "F" REBUILD Follow-up inspection by Engineering Contractor Review by District personnel ITEM #1 Parallel Groove Connectors have left a message for the contractor to contact me and will ask him to supply the requested information. also agree with engineer that compression connectors make up a lot better and should be utilized in the future. This would re- quire the purchase of a larger machine than we have. ITEM #2 The Sags & Tensions of Conductors The line was visually checked for sag and conductor clearances on January 3, 1978; no problems related to ruling span changes were noted. Temperature was 30 degrees F and minor snow loading at some locations. District has no mechanical means of checking with lines energized. ITEM #3 Pole F-7 Line Angle in Excess of 30 Degrees (approximately 32 degrees) This was part of the negotiated settlement and material to complete has been furnished by the contractor. Will be completed by District as time permits. ITEM #4 Pole F-8 Possible Uplift This pole was checked from all angles and under all weather con- ditions (no transit available) . There appears to be no notice- able uplift strain on pole. Will recheck when survey instruments are available and correct to engineer's recommendations if war- ranted. ITEM #5 Pole F-23 Possible Tension Unbalance Visually checked and no excessive unbalance tension was noted - Sag, clearance and unbalance okay. .FJ MEMO TO: A. MILTON SEYMOUR MEMO FROM: ROBERT E. SLATTERY January 4, 1978 Page 2 ITEM #6 Pole F-28 Ruling span change - same east and west. Sags and clearances checked and found to be okay. No work required. TEM #7 Pole F-32 Uplift Condition Will install clamp top post type insulators to correct uplift problem. Will resag at that time. ITEM #8 Pole F-34 Same as Item #2. This pole dead-ended during construction to enable the customers in the Olympic Heights area to remain on service and will be utilized as an opening point in the future. RES/smc �" -2- TR AEE-DONNER PUBLIC UTILITY DI- -OCT POST OFFICE 60X 309 TRUCKEE, CAL-IFORNIA 95734 ` TELEPHONE 587-3896 January 3, 1978 r-MORANDUM J: Board of Directors FROM: Mary Chapman SUBJECT: September, 1977 Financial Statement As requested by Pat Sutton, I have been asked to explain a $19 ,260 interdepartmental adjustment which appears on the September financial statement. Each year, when we prepare the Standby Revenue bills , a percentage is assigned to the portion of the total billed for electric standby and for water standby. This percentage is applied to the revenue received and credited to the proper department. The percentage breakdown was applied incorrectly for the revenues received from January through August, 1977. Therefore, after correcting the error, an adjustment was necessary to transfer revenues that appeared in the water department over to the electric department. Should you have any further questions , please do not hesitate to ask. Q to C t'ner ri r .•t..ar^- , 'na.!-r .,.. Co u_-_' eI c _ 1-t 'v',itton re: Corrections to Dr2`_'t ,::i:.utes of Rexul-r Yeetin- of Janizar;T- L , 1� 78 Pane 1 of Draft OT}_E'RS PRESENT: Deg innin with th-ese Minutes , please list the . names of. those rresent in the body of the Minutes . .(The sheet should also be attached to the I'inutes , but °-i th any -fewer than 20 ecr_•le or so there ' s no reaeon not to include t_-.e na:-es, a i '.erti f_c tion of .those having h �sir_es -. efare Bo-rd, un, er this heading' in t L'e ."inutec . FaYec 1 2 of Dra-rt BILZ_r. FCR =CARD APPRCVAL: REVISION REQUESTED: corrections needed and' additional informatic from tares necessary. (Among the needed corrections area misstatement of ;W motions, misplacement of an amendment and misplacement of a roll call vote , omission of rertinent in- formation & statements & responsibility for statements . Also, the r inutes should not be written in a personalized form using "we ," "our, " etc. but should instead refer to "the District," "the Board," etc . ) Revise entire item as follows$ "Director Huber questioned the uneven denomination listed in Stanoty Charges under Revenues ; the General Ylanager stated that he would report on this matter at the next regular meeting. President Sutton made ouery regarding whether charges of Cook Associates IX ;Kfi6 ` ,Y� , for Farmers Home Administration loan rroject should be. billed 71 _t° a-nd paid separately because they will be reimbursed by the loan. V7r7 . Seymour reported that the District has already r.aidl 578 . 51 on their Job ` 02 $`�k?. O on their Job, ?7'305L and ,912. 58 and 2 ,45 .87 on Project.-rc.77-01. Dan Cook arrived durinEz this discussion and indicated that part of the loan .fund include s en-ineering expenses Which yllIX are based on a rgrcentaFe of the construction contract for the basic services as defined by / the Enx-ineering Agreement X for the FmHA project. Cook said that the a-reem_ent has to d'o with all the design work, preparation of the contract specifications , bidding documents and glans . He said that the basic en�Fineerin� services ;rZ doIX not include the survey work. He said that the contract provides for add-itional services which are biD.led at the regular hourly rate: ins ection, so-rvey, property descriptions , end acquisitions . He said either ca.te�-ory of, service is elit_-ible under -the loan agree-ent with FmHA-:- Corrections to draft P,'ir_utes of Janu-ry from Sutton pa= e. 2 President Sutton asked t� at the Cook Associ.q.tes billir.m not be raid at this time so the ouestion• of how it should be -raid can be resolved, which would involve looking up the Engineerir_p, AL-reement for tr_e loans X}SX and it can be put on the a�-enda in two weeks . A'r. Seymour pointed out that, in .August of 197? , }/ the Board agreed that reF_a-rdless of whether or not y the District gets-the FirHA loan, /g( IZX;(X I(XY the en�L-ineerin�, costs would be raid. Director Kuttel concurred. President Sutton questioned, at tris roint, when Cook Ascoci.�.-es should be paid, by .,,hat money,, how payment is to be Pceounted for if paid cut of General Fund when it should be paid out of loan rroceeds •, she felt it may not be legal to reimburse Cer_eral Fund with loan proceeds and that it was not -sorer when an asse< smer_t district was _involved. Vr. Seymour advised that )ell the bookkeeper, D'ary Chapman, 1X/ is collecting all Cook Associatesy char,-es on Work Orders , entitled "Deerfield Line ," so that they w uld be r.roperly earmarked. President Sutton stated that she was not challenging whether or not y`)2r the District oyes Mr. Cook the Toney, or whether or not the District has the obligation to pay the r,oney, but rather what *coney should be used to ray the obligation. It was roved by Director Kuttel and seconded by Director Alexander that the Board .. pff ray �ft' the bills `XX &Xxxxxxx xx Xxxx 1,4 &,(X Director Huber ouestioned the RTE bill for transformers in excess of the amount that should --o to bid. Director Sutton said that she had c'r_ecked the bills and that there were three different invoices , each for about �2 000 Seymour co_r_fir-ed that he intends for the District �-� to r-o to bid- on transformers. in 1078 ,_ 2.nd that usually cuotes are obtpined. For the record, President Sutton noted -that she pl'O XXV yyy � 1,;K felt that the e:>r:ence for ,m.ea.ls at the Truckee motel in the amount of $10 per employee for three employees on two different days, due to overtire was excessive . She ' yt`�t`�rf !/L,! yfpf,�y}•� , �, ySyy�jcf¢ ,�� } �T suggested- that the t'a.nacer and General Foreman should remind the employees , and that perhaps a lirmitp.tion on meal expenses should be back in the negotiations with the Union,(. She did not feel this was a dishonorable action by the.persons involved, just more r..-Toney than the District should be spending. Corrections to d,r^ft D=inutes o JP.nuPry 4 8 from Sutton .rare 3 _. Director 'Ja:ass rerve,>,�ed his request from several months a.47o that , in the suture , the Pacific Telephone Corr-oany billing-- ?:e -1ZjK X pYXI shown on _the list of bills as serara.te telephone and telemetry ex-penses . Other Board members concurred. Fres i ,dent Sutton ton advised that $166, 000 (w160, 000? ) , from the Sierra Pacific Pov,er Company refund, was trans- f�rred. .te the .I,oca.l A=ene« Investment Fund account a �eS,r days after it -as received on tree, basis of her s5F-nat1_ire in the bserce of T,'r. Seymour. '."r. Sevmcur said that_ the_Di<trict_ curre_-_i'ul-yT _raas almost_-_three- o, uarters of7 a r,i]_%- an doh 1=rs on deiDosit in t'-_is account. President Sutton stepped doxr:n from the Ci_air in order . to a*^end the r: oti on .to r.q.y the_b_ills . She moved that the ' 5—$5�. motion be emended to delete e bi 11 from Caok Associates in r the ar.c�,uit 2.^5 on an Decer._l>er. 870 7� dated bill, which includes arTroxima.tely $4,500 worth of Yyf engineering fees for the FrPHA loan project. No second forthcoming-, the amendment to the motion failed. The Chair asked for a Roll Ca.]_1 Vote on the motion to pav the i'bills . RUTr- - s Alexander, aye ; Huber, aye ; Kuttel , aye ; T::aass , afire ; Sutton, no. SO V,C VED. " Pax-e 2 , cortinued SPECIAL BUSINESS REQUEST FOR ADDITIC1 AL INFCRYATICTd TO SHOV.1 IN THE ?t,;IIvUTESs The draft contains no infore_?ti.on of any value regarding the rate change or its effect . Revise item as rresented �^ on ra "e 2 as folloz,.s: "Steve Crumer -pre-zented cori es of the rropocF-d ordinance cl.an7ir..^ Domestic Electric Rates, j to the Board- The ordinance eliminates the -present D-1=A and D-_l-B -rie a _es a.rd es .�.b i sres one c3cmestc rite for all residential customers . It establishes a basic ch;.:r.c�e of -$6.00 which includes 100 kilowatt-hours of usage , with II Lddi-tl'onal-..Y�_ o_ wa -hours charged at 2.2 cents. Y'r. Seymour made a presentation to demonstrate that- 775°o of the residential customers will pay less under the r�roposed schedule . u�_t�rnAr�__us 100' kwh .or: lVss " `: � _ 0 will nay • 1. 00 a month more for the basic ciiarcre ; those using between 100-2 , 500 kwh will pay less ; there is little change for customers in the 2 , 500-3 , 50C kwh category; and those Nrrho use ? , 500 kwh or r`ore ,c�be pay?n-- a h?-,her billthan under current rues4 pa_s' on a declinin7 block. Cnrrnct ,ns to _--a-ft T'i-sites �1 of Janugry h , 1? 78 from Suttton A -copy of information nr•esented to the Board -,,!hi c:h shows the effect of the proposed rate change on customers in different ran,es of usage is attached to these Minutes . . Mr. Seymour indicated that District r enues will decrease by aprroxi r^ately �.50,000AUnde the proposed rate . He said that the revenue decrease is compa�ib7e with the- a , . �= 000 for the cost pproxi , ate crease of $60, o rurc ased ro': er vihich should result from the new Sierra Pacific Resale Rate charred the District. The than--e in. the resale r?te resultedfrog he pr�ce�in?s before the Federal Power-Commission. After the. presentation by ,l/,�? 'fl' `ySp� Mr. Seymour and disc�)ssion by the Directors , at 7: 52 P.'' . , the Public Hearing' was opened. PUBLIC HEARIP?G: TV-1arce Adkerson, on. interested member of the community, had questions relating to %rhether XX the District �-jo»1d be sending: information re,arding the new rate along with XZ1 the billings . After some discussion, it wa.s sugg-:ested that at least a hand- stamred messa.,-e be nl-ced on billing envelopes ." Page 3 of Drafts SPECIAL BL'•SITdESS , continued ADDITIGT'AL CORRECTIONS on this page re electric rate change :second narap�raoh from top of page: Strike out "and th pegular P."eetinP was reconvened." (A rublic hearing i_ pecial Crders item of business which is conducted during the meeting at a Particular time . The Board doesn' t adjourn into and reconvene from a public hearing; it is opened, and either closed or continued.., At least tha.t' s imy a.sse4cment, which , of course , may be in error. ) Fourth rar-xra.rh: The Board does not assign numbers to resolutions or ordinances until adoption. first sentence , revise: "Following Board discussion re,­ardin�_-_ changes to the draft of the ordinance /Y,0JL Mr. Seymour elaborated, ' etc." fourth�sentence , revise: "The draft 0 ordinance K)Zl/ 7 P—� '.vas amended to include , etc." I'?CTE: 1:7umbers la-st sentence before Roll Call Vote ; revise: "It was of resol-utions ? -oved b Director r�gasp andse c,�:r�,ded by D;_rector ordinances ire Huber t-at the ordinance ,1 �',9� be rbtyned f'eflect- nyzhenated , the i n the c'r_-nges , and that Ordinance first 2 di nits No. 7C-01, C_u-nt-in,- Domestic Electric Rates , be i ndi.c^te the year a.dor_ ted on this-date ." of ador.ti on & the -ate t 2 denote n ^e.. t:-er_ce o-r action on sir_ilar docur-ents . Corrections to D'^alt '-ini?tes .. of Jan,z_r., !6 l^ 70 +-ro- i]ttori pP e 5 Pa t-e !! of ;1ra--t '?AT-ER CCin:I.''ITTE1 CC.rcRECTICI:S ,. EFTI'I i -.'T, 1"J7ITICI:AL .ITiFORFATI(N REQUEST Ms I believe an error has been made in transcribing this item with a stf,ter:'ent by :r. Thor-7son interpreted as a motion. I ' ve r evi eyed my tare of this twice ; my tape shows no indication. of any orr:iscion in recordi n�- , but there is no motion re a. corr,mittee *.neetir_g or a_ roll call vote on such a motion. I believe that the for third of rare h , prior to moti nn to adoTt certain recon- endations from the Committee , should be revised to read as follows : " ?Mahe it clear that the Board " . . .wished to _ _ Y has not d_ela.•�ed a new sunT le-rental a-T-reer.:ent from bein,' drafted , revle••�ea, Ft d _.d_orted. I.`r. Thompson indicated that a new a-reerrent woula *=a'_e s^ecifi c the respective rights and obligations , and would rrovide for the orderly and complete develorment of -Y-oiind water sources , and v*oi)1d form a basis for eliT nesting t1he pomp in Donner La e . It was ap'reed that a meeti nE between the `eater Corim_ittee and Dart rerresentatives will be r_eld on January 12 , 1^?8 at 9s Oo A•Iy It also agreed that a workshop Teetin-- of the Board will be held as the neF-otiations progress . It was also agreed that P+'r. Gruffer will contact Ylchael I•-arron, Srecial Counsel, reE�a_rdin¢ the de--ree to which he feels he 'should. be involved during this st-Pe of the discuE.sions with Dart." Page K of draft MANAGERS �?EPORT rEFTEI`BER FII:AI CIQL REPCRT SII!7!HT REVISICN F '? '�'TED: Some in first pa_xrt of t'iis item is a little more absolute than the verbal rre- sen+a.tion; revise as folloN,,ss "The Board had reo nested clarification of the item on the report described as "Real Property - PUD House ." This asset is listed as having a value of $241 ,959 11,sfX1_X1 !.'r. Sevmour indicated that he believes that this amount =.ryas apparently conjured 15y the auditors , Arthur Young & Comranv•, three years ?.�To, and may represent the value of the PUD house plus other properties that -ire not Fart of Plant-in-Service . 1 Corrections to di-4 't Finutes S/ of J-r, i�ry !s, c 78 -prom S u t t o n Fs7e 5 of dra..ft , continued ''AP4TAGER'S !,EFCRT, continued SEPTET'91ER FII'IAT,=AL REFCRT, con"`ini__cd AnDITICI'AL IPFFORDrATION REQUESTED: add additional sentence at the beginning off' the next .to last paragraph on page which begins "A review of sewer as.-essments . . . Adds "The 'T"anap-er re-ort-''that the District is na,rinFr sewer acsesrments or 1'? :,arcel�:_, i r_ciu-li.n?- the 'r"eadow Park' ra.rcel which is 1-asPd for 't�l per -,-ear to the Truckee Donner Recreation P- Park District." Pane E• of dr?.ft 14 AI`:ArE.R'�!' REPORT , continued CTCRY DAT.-AGE I:II'C , WCRD ADDITIONS REQUE --.TED in second sentence of item: "The primary fuse is on the high voltage side of the transformer bank serving the Tahoe Donner Substation." AFTER-_:CURS CALL-GUT PROCEDURES ADDITIONAL INFGR?-:ATION REC MESTED s the three alternatives should be listed in minutes instead of referring reader to i. ana-ger' s Report to discover them. Revises "I."r. Seymour reported resardi ng problems with XXI the a_rter-hours call-out procedures . ?Ie is looking, into three alternative -oroc.edores Y,YX V11KI"Iyx Xey,e,elx 1-1—YIexil-x Y� X Ax 1) increasing the number of answering devices , 2) E ti)_ovinF a regular a-ns erint- service , and 3T creatins the District' s own ansviering service . Etc ." CCST TO I TSTALL SEC kj TRIT1r 1IGHTS A; ITICT:AL II:FGR.Y-ATICN F.E<,UESTED: The particular information reported to the Board should show in the F4inutes ; -add--after first ce_n_tence under this item: He exnl.ained that there are . 2 rates for securit lip hts '4.00 per month without role installation, an $6 .00 per month if nole installation is reoizired. tie said that it costs $157 to install the light without a pole , plus $160 for a new pole for a total of $317 when a pole is necessary. The contract with the customer is for 4 years . At the w4.00 monthly rate , it takes 63 months to recover the installation costs • at the ' 6. 00 r orthly rate it takes ?l r-onths to cover the costs ." Corrections to drat "inutes - S3 of January h , lc'"¢ rrorr Sutton F---e 6 & 7 of draft DT'o.rT POLICY re LEASI1,G LA11D and 7DECLARING 267 PARCEL SURPLUS Number of resolution is not assigned until ado_rted. ' Change first sentences under each itemi "Provisions of the draf jA resolution entitled- Esta.blishin.- District Policy RegarninF the Lease of District Iand. were discussed by the Board and T.7r. Grumer." "The Board discus.^ed the proposed resolution Page 7 continued Fm-HA LOAN/GRANT REQUIRED RESOLUTION etc. CHANGE: identify Peggy r'-IcElligott as "1 and Counsel" instead of "Esa Page 8 of draft CEQA REQUIREDR-ENTS (at to cf raFe) l'ISINTERPRETATION OF EXPRESSED INTENT% Last sentence in nara�-raph should be revised as follows: "Action on the ordinance ,- X YX XXXXX Xx may be on agenda for the next regular Board meeting." BIDS ON I"AriAGER'S VEHICLE ERRORS throuF-hout: "Subaru" is the correct spelling not "Suburu" and the ar.-ount of the bid, including the fiF-ure audible on the tape , is 190" not "4-4, 150." Correct both of these vrherever they aippear -under this item. ALSO, SLIG}_T REVISIOIV REQLt.STZ;D: last sentence omits some of I4?r. Seymour' s choice of words and gives a different impression that what he actually said. Revise: "Mr. Seymour noted that the �`XYXX)A Subaru would not be his personal choice as an individual, but indicated that he would acce-pt whatever the Board decide and that he had driven a . Subaru in snow conditions and had no problems with the vehicle ." Co—ections to Kira-t ""inutes of Jana-ry 4, l07e from Cutton T. e 8' F-tee 8 of draft , continued :IDS FCR RE": OVA_L CF PUD 'SOUSE • SLIGHT REVISIOT<S: add "of Marysville" 'to end of first sentence so Kt,-itcherkikin is better identified. Also: change "that we direct Han Cook of Cook Associates to prepare" so it says "that IX X11132t` Dan Cook of Cook Associates be directed to pren5?�re , etc." LIDS FC:R CUPIER SLIGHT VISIC,` chant e "which may not be considered" to "which cannot be considered, etc." Also change "our specifi- cations" to "the specifications ." Page 9 of draft TRUCKEE RIVED. «LATER LINE REVISE THIS PARAGRAPH: "M-r•. Grumer recommended that the Board authorize the President to si--n the documents that have been prepared in comnlia.nce with the Truckee River Crossinr/HiFhwav 267 Intertie Agreement with Dart. A motion was made by Director Huber to authorize the President of the Board to sign the documents prepared on title insurance standard forms . F"otion seconded by Director M.aass . ALL AYE BY VOICE VOTE. SO MOVED. " ;'IITHAMAEEL.ER LETTER REVIOE VOTE: last sentence under item. ( to indicate vote was .� actually taken) "ALL AYE BY VOICE VC;TE. SO I`c:VED. " Pa--e 10 of draft UTA,IEEDE'D WATE ? PIPE RE"UEST FOR ADDITIONAL INFORYATIONz add a sentence after first sentence in the parap7raph: "Mr Kuttel had reservations about disnosin�-_ of the -oire which might be needed in an emerp�encv." Corrections to dr;—'t ?-:inutes S7 of Janu-r„ h , 1'178 from Sutton paF-e 9 Fare 10 of draft , continued DISTRICT COUNSEL'S REPORT ADDITION REnUESTEDs A Director complaint was brought up under this item and another DaraF.rarh should be added: "Dire_r__tQr Alexander indicated that she was not receiving her a---ePMa until the day of or the day before the meetings , �. and that she felt this was not sufficient time to prepare for the meeting. President ,.mutton said that efforts are bein-- made to -et the a-en a out earlier." PLAFNII"G DEPT NOTICES REVISIGi,i RE-Q-UESTED: The second sentence under this item is difficult to comprehend and should be revised: "President Sutton st^ted that she had concerns reKarding the continued dz-velorr^ent beyond the Test River Street Assessment District water 1ine, since it was constructs , and following the refusal of - landowners to participate ." GENERAL CORRECTIONS: all ty op�raphical errors should be corrected in final ap-oroved copy of Minutes kI didn' t call attention to isolated ty-pos ;but there are some) , ,and personalization of Board or District should be corrected wherever not specifically called to attention, including on pages 5 & 6 of draft. NOTES I think that for her first draft , Susan did a creditable job of composing- R"inutes with content. I do not wish to continue spendinra this much time & effort on Minute corrections ; I thought the feedback viould be helpful on this' draft, however. Hopefully, some technicalities called to attention in these corrections will not rrerert -robler s in subeeo uent drafts . PAT SUTTON cosy to Dan Cook ,r _