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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR MEETING
of the
BOARD OF DIRECTORS
MONDAY
JUNE 19, 1978
P'^ 7:00 P.M.
A G E N D A
1 . Call to order
2. Roll call
3. Approval of minutes of the Regular Meeting of February 21 , 1978
4. Bills for Board Approval and Statement of General Fund
5. Review of January Budget Report
6. Review of 1976-1977 Income Statement for Water Department
7. Committee Reports
SPECIAL BUSINESS
1 . Resolution certifying District election results
2. Oath of office; seating of new Director, Doug Hatch
3• Review and possible award of bids:
a) power poles
b) capacitors
c) transformers
d) utility trucks
e) reconstruction of office parking area
MANAGER'S REPORT
1 . General status of District
a) Outages
2. Report on investigation of non-paying water customers
3. Report re follow-up with Sierra Pacific respecting joint venture in
hydro plants
4. Accounting of Sierra Pacific Power Company refund
5. Report respecting fire flow problems for proposed duplex on High Street
UNFINISHED BUSINESS
r 1 . Farmers Home Administration Loan and Grant project:
a) Status report re progress on fulfilling conditions of loan/grant
b) Resolution authorizing District Treasurer to execute FmHA Outlay
Report and Request for Reimbursement for Construction Programs
c) Other
2. Status report on Standby Charge collections for 1977-1978
3. Resolution reaffirming Standby Charges for fiscal year 1978-1979
4. Discussion and possible action respecting Sutton's report on the status
of the 1977 minutes
5. Discussion and possible action respecting fencing of a portion of District
property
6. Status report on leased parcel on Highway 267; possible direction
7. Discussion and possible direction respecting serving future subdivisions
8. Resolution establishing connection, gallonage and pumping charges for fire
s— hydrant usage
9. Policy resolution respecting will-serve letters for 1978
10. Discussion and possible direction respecting request for quitclaim of
easement on Lot 17, Riverside Drive
11 . Revision of water rules, rates and fee schedules; discussion and possible
action
12. Review, discussion and possible direction respecting Mr. Garbutt' s request
for access to Ponderosa Palisades easement
13. Report on environmental review process on Sanders Wells No. 2 and 3;
possible Board direction and/or action
14. Discussion of procedural matters relating to pipeline construction for
Dart Resort projects ; possible direction and/or action
15. Discussion - possible call for Public Hearing respecting merger of ser-
vices between TDPUD and the Truckee Sanitary District
lief
NEW BUSINESS
1 . Discussion respecting employee overtime meal expense
2. Report regarding Fire Chief Copeland 's request for ten new fire hydrants
within the District
3. Request by Manager for Board action re inclusion of certified mail fees
caused by delinquencies on such customer billings
4. Review and possible action - Claim for damages submitted by Pacific
Telephone
�-- MISCELLANEOUS INQUIRIES
1 . Publication of notice regarding 1 .9 acre District parcel
DISTRICT ENGINEER'S REPORT
1 . Report on progress in abandoning Prosser Well
2. Report on new State water regulations
3. Report on Federal - State safe chinking water laws (Seymour' s letter of
6/6/78 to Cook)
DISTRICT COUNSEL 'S REPORT
1 . Report on West River Street Assessment District delinquencies
2. Report respecting the recombining of Tonini Springs land
3. Report on Management Leave of Absence policy
4. Report regarding Standby Charges as they pertain to change of law
5. Report respecting Underground Construction Company
PLANNING DEPARTMENT NOTICES
CORRESPONDENCE
EXECUTIVE SESSION
1 . Legal and personnel matters
RETURN TO PUBLIC SESSION
1 . Possible action resulting from Executive Session
ADJOURNMENT
CERTIFICATION
I hereby certify that the foregoing agenda has been posted in the
District Office, United States Post Office, Government Center and Nevada
County Library, Truckee Branch, and mailed to the Directors and other in-
terested parties on Thursday, June 15, 1978.
'Susan M. Craig, Executive Secret ry
REGULAR MEETING
JUNE 19, 1978
The Regular Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by the President in the District
office at 7:08 P.M.
ROLL CALL: Directors Kuttel , Maass, and Sutton were present. Director Huber,
A., not present at the beginning of the meeting, arrived at 8: 16 P.M.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig.
CONSULTANTS PRESENT: District Counsel Grumer and District Engineer Cook
were absent. Appearing in Mr. Cook' s place was Lew Hiatt of Cook Associates.
OTHERS PRESENT: Present at the start of the meeting were Don Strand, Jim
Thompson, Sally Hudson, Sid Karsh, and Walt Driggs. Arriving during the meet-
ing was Don Toomey.
APPROVAL OF MINUTES OF THE REGULAR MEETING OF FEBRUARY 21 , 1978
By Board concurrence, this item was tabled until later in the meet-
ing when Director Huber would be present.
BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND
Mr. Seymour noted that the Bank balance of $2,362.90 as of June 15,
1978, was due to a transfer to the Local Agency Investment Fund in the amount
of $135,000. Due to the Sierra Pacific refund, there remains $140,000 in the
LAIF which will be transferred to the General Fund. The District has a total
of over $800,000 invested in the Local Agency Investment Fund in Sacramento.
The Directors requested an explanation of Dan Cook's recent billing,
r- although not presented at the time of this meeting for approval , in regards
f to items entitled "Hatch case" and "Board functions." This bill will be
" presented for approval at the first meeting in July.
As no approval of any bills was requested, no Board action was taken.
REVIEW OF JANUARY BUDGET REPORT
The January Budget Report was not yet prepared at the time of the
meeting; Mr. Seymour noted that it would be available by the end of the week
and mailed to the Directors for their review.
REVIEW OF 1976-1977 INCOME STATEMENT FOR WATER DEPARTMENT
A revised 1976-1977 Income Statement for the Water Department had not
yet been prepared showing accurate Tahoe Donner and Truckee water figures.
This matter is to be placed on the next Regular Meeting agenda.
BALANCE SHEET & STATEMENT OF REVENUES AND EXPENSES
Respecting the February, 1978, Statement of Revenues and Expenses,
Mr. Seymour explained that the net revenues for 1977 included standby revenues
from the County; operating and maintenance expenses were high in February due
to outages, employee overtime and storm damage; customer accounts expense in-
cluded expenses resulting from the Sierra Pacific refund and the purchase of
a year' s supply of bills. The operating expenses for the Water Department
were higher due to there being a General Manager' s salary in 1978; in 1977,
this salary was charged to outside services account. Mr. Seymour noted that
consulting expenses are generally going up.
The President suggested that, in order to allow the Directors a
chance to review the Statement of Revenues and Expenses and Balance Sheet,
discussion of this item be placed on the agenda for the next Regular Meeting.
COMMITTEE REPORTS
The President reported that no special committees have met since the
last meeting.
6/19/78 pg. 1
RESOLUTION CERTIFYING DISTRICT ELECTION RESULTS
OATH OF OFFICE: SEATING OF NEW DIRECTOR, DOUG HATCH
These matters were tabled until the June 21 , 1978, meeting.
REVIEW AND POSSIBLE AWARD OF BIDS:
POWER POLES
Mr. Seymour noted that there were several bids received by the Dis-
trict for power poles, the lowest and best being from North Pacific Lumber
Company, in his estimation. It was his recommendation that the Board award
the bid to North Pacific Lumber. They bid $129.90 each for the 45' poles,
and $78. 10 each for the 35' poles ; their total bid was lowest by $900.00.
Their poles meet REA standards and inspection; the poles are lodgepole.
Director Kuttel moved that the Board accept the bid of North Pacific
Lumber Company as presented. The motion was seconded by Director Sutton.
ROLL CALL: Huber, absent; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
CAPACITORS
Mr. Seymour noted that three bids were received on this item - from
Graybar; Maydwell & Hartzell ; and a telephone bid from Wedco, which was low.
Director Sutton stated she did not feel the Board could properly consider the
telephone bid received from Wedco. Mr. Seymour noted that he would like the
Board to vote on this matter. There being only three Board members present
at the meeting at this time, Director Sutton noted that she would be willing
to delay the award until all were present. Director Sutton moved that the
Board delay the award of the bid on capacitors until Wednesday, when Mr.
Grumer is present, and have it placed on the agenda for the Special Meeting
on Wednesday. The motion was seconded by Director Kuttel . ALL AYE BY VOICE
VOTE. SO MOVED.
TRANSFORMERS
The Manager advised that Westinghouse had made a telephone bid, but
noted that they were not the low bidder. He explained the analysis form
which takes into account the initial cost of the transformer, the no-load
losses , and the full-load losses over a ten year period at an assumed power
cost. This analysis is used to evaluate the transformer bids by most utility ,
companies since operating cost over a period of time must be considered as
well as the initial cost.
Based on the sum of the initial cost plus the operating cost for a
ten year period, RTE was the lowest bid, Mr. Seymour reported. He further
noted that RTE had the best delivery time. It was his recommendation that
the District award the bid to RTE.
Director Sutton moved that the Board table this item until Wednesday's
meeting so that the Board would have more time to review the different kind
of bidding that is involved. Mr. Seymour advised of the District' s urgent
need for transformers. NO SECOND FORTHCOMING, THE MOTION FAILED. The Chair
tabled the matter until later in the meeting.
UTILITY TRUCKS
The Manager advised that several bids had been received on utility
trucks, from Datsun, Ford Courier and Toyota, two of them being very close.
No bids were received from Mazda or Chevrolet. The low bidder was Florin
Road Toyota, Sacramento, with a bid of $4,115.45 each; the next low bidder ~`
was Shehadi Motors, South Lake Tahoe, with a bid in the amount of $4, 123
each. Shehadi could deliver one truck immediately and the other trucks in
two to three weeks; Florin Road Toyota could deliver three trucks tomorrow
afternoon. He stated no preference. as to which bid was accepted. Director
Sutton moved that the Board award the bid for the three light utility pick-
up trucks to Florin Road Toyota, Sacramento, at the price of $4, 115.45 each.
NO SECOND FORTHCOMING, THE MOTION DIED. After discussion relating to the
Manager' s vehicle, a Subaru, and its inability to gain access to some areas,
the President tabled this matter until later in the meeting when there would
be four Directors present.
6/19/78 pg. 2
RECONSTRUCTION OF OFFICE PARKING AREA
Mr. Seymour reported that only one bid was received on the recon-
struction of the District parking area - from Tim Bertagnolli in the amount
of $18,737. 50. The budgetary quotes were in the $12,000 to $13,000 range -
but did not include machine laying, or conformance with State Highway speci-
fications. Mr. Seymour requested that District Engineer Cook be given an op-
portunity to review this bid. Director Sutton moved that the Board table this
item until the meeting on Wednesday. The motion was seconded by Director
Kuttel . ALL AYE BY VOICE VOTE. SO MOVED.
MANAGER'S REPORT
General Status of District
i
Outages - A 36 hour water outage to the Forest Service Work Center
resulted when C. W. Roen, the contractor on the McGlashin Springs rehabili-
tation, plugged the outlet pipe. In attempting to remove the plug to allow
water to flow to the Forest Service tank, some carpet padding used as part
of the plug flushed down the pipe and resulted in restrictions at valves
and elbows. So that water would be available to the concerned persons, an
open hose was connected to the Northside Well .
The problem was finally corrected on Friday, June 16th, when a small
pine cone was also located in the pipe which had been almost totally restrict-
ing the flow of water.
A letter has been written to Cook Associates asking for their deter-
mination as to the party responsible for the outage and who should pay for
the extensive overtime work by the District Water Department.
Report on Investigation of non-paying water customers
Several more illegal connections and non-paying water users have
been found. In all cases thus far, the non-paying customers were renters
_ or owners who were not responsible for the non-paying status of the prop-
erty. Where illegal hookups have been found, the District is billing the
° owner of the property for payment of the connection fee.
! Report re follow-up with Sierra Pacific respecting joint venture in hydro-
plants
As of the date of this meeting, no response has been received from
Sierra Pacific Power Company respecting a possible joint venture in hydro
plants, the Manager reported.
Accounting of Sierra Pacific Power Company refund
Mr. Seymour advised that the accounting of the Sierra Pacific refund
is in the process of being compiled. Upon completion, which is anticipated
to be within the next few days, a copy of the accounting will be mailed to
each Director.
Report respecting fire flow problems for proposed duplex on High Street
The Manager had nothing to report on this item; he stated he felt
Firechief Copeland should be making a determination on this proposed build-
ing and fire flow related thereto.
Donner Creek Trailer Park
Mr. Seymour noted that Mr. Toomey had made a request to appear before
the Board relating to the Donner Creek Trailer Park, but had not yet arrived
at the meeting.
f
Upon completion of the Manager's Report, the President moved to item
10, Unfinished Business.
DISCUSSION AND POSSIBLE DIRECTION RESPECTING REQUEST FOR QUITCLAIM OF EASEMENT
ON LOT 17, RIVERSIDE DRIVE
The President deferred to Sally Hudson, who was appearing on behalf
of a client interested in purchasing Lot 17, Riverside Drive, such transaction
6/19/78 pg, 3
presently being in escrow.
By way of a picture of the existing property, Ms. Hudson traced the
easement being sought by way of a quitclaim executed by the TDPUD. She noted
that both the District's Engineer and Counsel had been forwarded material re-
lating to her request. No written recommendation had yet been received from
either Mr. Cook or Mr. Grumer, the Manager reported.
Ms. Hudson stated that she had been authorized by the seller to bear
the expense of having the District Counsel draw up the quitclaim deed so that
the escrow may be closed.
Director Sutton moved that the Board direct the Engineer and Attorney
to review the request for a quitclaim on easement on Lot 17, Riverside Drive, R
and have a recommendation to the Board for the first meeting in July. Ms.
Hudson advised that the escrow had been extended only until the end of June.
THE MOTION DIED FOR LACK OF A SECOND.
After further discussion, Director Kuttel moved that the Board give
the people a quitclaim deed upon the recommendation of the District's at-
torney. THERE BEING NO SECOND, THE MOTION DIED.
Director Sutton moved that the item be tabled until the very beginning
of next Wednesday' s meeting at 7: 15 P.M. , with a recommendation from the En-
gineer and Attorney, in writing. The motion was seconded by Director Kuttel .
ALL AYE BY VOICE VOTE. SO MOVED.
Director Sutton requested that the Manager advise Mr. Cook that a
written recommendation should be presented at Wednesday's meeting.
MISCELLANEOUS INQUIRIES
Donner Creek Trailer Park
President Maass requested that the minutes note the Board moved to
this item since Don Toomey, developer of the Donner Creek Trailer Park, was
present in the audience. —�
Mr. Seymour introduced the situation, explaining that Mr. Toomey was
aware of the fact that he would have to join the West River Street Assessment
District and construct a pipe from the Pacific Telephone building to the main
entrance of the trailer park for the purpose of providing fire protection and
some services - he will also be installing a sewer line. It was suggested to
Mr. Toomey by the Truckee Sanitary District that he hire Dan Cook for the
sewer line; he would also like to hire Mr. Cook for engineering the water
line. It was Mr. Cook's suggestion that the TDPUD Board be approached and
asked to make a determination as to whether or not a conflict of interest
existed. Director Sutton stated she believed there would be a conflict of
interest; President Maass agreed.
It was suggested that perhaps Mr. Cook be employed by the District
and the District charge Mr. Toomey for the service. The President noted
this matter would be tentatively set for discussion on Wednesday night.
Mr. Toomey restated that his purpose in appearing before the Board
was to request approval of the line extension.
DISCUSSION OF PROCEDURAL MATTERS RELATING TO PIPELINE CONSTRUCTION FOR DART
RESORT PROJECTS; POSSIBLE DIRECTION AND/OR ACTION
Regarding Phase I , President Maass noted that there had been some
engineering recommendations presented at the last meeting, and, also, that
the plans and specifications had been made available for review by the
j Directors.
Mr. Seymour advised that prior to the last Board meeting there had been
a meeting between Jim Thompson, attorney for Dart, Don Strand, Tahoe Donner
Project Manager, Dan Cook, and himself to review the change order and letter
from Dart outlining how they would handle things; plans and specifications had
been provided at the last Board meeting. Discussion of the letter was held at
the last Board meeting, at which time the Directors requested an extension of
time to review the plans and specifications.
6/19/78 pg. 4
i
Mr. Thompson referred to his letter of June 19, clarifying a provision
of his previous letter, confirming authority for notifying Dart of deviations
or failure to construct according to plans and specs rests with Dan Cook or a
member of his staff. It was the request of Dart Industries that the Board give
direction that the plans, specifications, and change order be approved.
Mr. Thompson made reference to District Engineer Cook's letter in which
he stated that the change order was the appropriate manner in which to handle
the situation, and wherein he recommended approval of the improvement plans,
the contract documents and specifications, and the change order.
After discussion regarding the District' s liability and past problems
with the contractor involved in this project (T & S Construction) , Walt Driggs,
superintendent for T & S Construction, spoke with respect to a good performance
record and asked that the Board check into such record if they had questions
relating to thier ability.
Director Sutton moved that the Board table this matter until Wednesday
night's meeting; Director Huber seconded the motion. ROLL CALL: Huber, aye;
Kuttel , no; Sutton, aye; Maass, no. MOTION DIED FOR LACK OF A MAJORITY VOTE.
The President requested that the record show the matter was tabled because of
the lack of a majority vote one way or the other until next Wednesday's meeting.
REPORT ON ENVIRONMENTAL REVIEW PROCESS ON SANDERS WELLS NO. 2 and 3; POSSIBLE
BOARD DIRECTION AND/OR ACTION
Mr. Hiatt, representative of Cook Associates, noted that the Environ-
mental Impact Report was in the District's hands. Director Huber stated that
she had questions regarding the EIR. Provided that Mr. Cook will be present
at Wednesday's meeting, this item is to be tabled until that time.
FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT
Mr. Hiatt reported that Roen Construction had moved onto the job site
at Tonini Springs and is making reasonable progress. He estimated that the
oe- horizontal drilling would be completed by the latter part of the week.
Regarding the Deerfield line, Mr. Hiatt expected the contractor
(Jetco Construction) to visit the District tomorrow to make arrangements
for pipe storage.
Status report re progress on fulfilling conditions of loan/grant
The Manager advised of the need for a blanket bond prior to the
closing of the loan; he will keep the Board posted on this matter.
The Manager requested of Mr. Hiatt that the District be given a list-
ing of telephone numbers where representatives of Cook Associates, C. W. Roen,
and Jetco Underground can be reached in the event of an emergency.
Resolution authorizing District Treasurer to execute FmHA Outlay Report and
Request for Reimbursement for Construction Programs
Mr. Seymour advised that Mr. Grumer had prepared the resolution auth-
orizing District Treasurer to execute FmHA Outlay Report and request for re-
imbursement for construction programs, but it had not been delivered to the
District in time for the meeting. This matter was tabled until the meeting
on Wednesday.
r_
STATUS REPORT ON STANDBY CHARGE COLLECTIONS FOR 1977-1978
RESOLUTION REAFFIRMING STANDBY CHARGES FOR FISCAL YEAR 1978-1979
Mr. Seymour stated that the District is still awaiting a reply from
Mr. Grumer relating to Assemblyman Chappie's comments on Standby Charges; he
further noted that a resolution is needed to reaffirm the Standby Charges
for the fiscal year of 1978-1979• The President noted that both these items
will appear on Wednesday night' s meeting agenda.
Discussion ensued respecting an increase in the Standby Charge for
parcels over one acre in size and justification for such charge. Input from
Mr. Cook respecting a reasonable charge was requested.
.6/19/78 pg. 5
DISCUSSION AND POSSIBLE ACTION RESPECTING SUTTON'S REPORT ON THE STATUS OF
THE 1977 MINUTES
Director Sutton requested that those 1977 minutes that have been
received be placed on the agenda for approval at the next meeting. President
Maass noted that he was in receipt of minutes of March 26, 1977, July 29, 1977,
August 22, 1977, November 7, 14, 17, and 21 , 1977.
Director Sutton requested that work be started on retyping and final-
izing the 1977 minutes; the Manager advised that extra help had been arranged
for such retyping. Director Sutton is to be notified when there are minutes -�
ready for her signature.
Director Sutton requested that her recommendations concerning the
minutes be set for discussion at the first meeting in July.
The President requested that the Executive Secretary determine what
minutes from 1977 have not yet been approved or have not yet been drafted for
` approval .
Director Sutton noted that she would be available for execution of the
minutes that were approved while she was President of the Board when they have
been finalized.
DISCUSSION AND POSSIBLE ACTION RESPECTING FENCING OF A PORTION OF DISTRICT
PROPERTY
The Manager and Directors discussed the storage of District poles
and materials , these items now being stored in an area that is accessible
to the public, and the possibility of District liability in the case of an
injury. The benefits and drawbacks of fencing the storage area were talked
about; Mr. Cook's plans and specifications were reviewed.
Director Huber moved to table this item; Director Sutton seconded
the motion. ALL AYE BY VOICE VOTE. SO MOVED. President Maass noted this
item would appear on a future agenda.
STATUS REPORT ON LEASED PARCEL ON HIGHWAY 267; POSSIBLE DIRECTION
This item was tabled to the June 21st meeting.
DISCUSSION AND POSSIBLE DIRECTION RESPECTING SERVING FUTURE SUBDIVISIONS
It was noted that this item should be eliminated since the service
to future subdivisions is discussed consurrently with discussion on Standby
Charges.
RESOLUTION ESTABLISHING CONNECTION, GALLONAGE AND PUMPING CHARGES FOR FIRE
HYDRANT USAGE
This item was tabled since a resolution was not available for con-
sideration.
POLICY RESOLUTION RESPECTING WILL-SERVE LETTERS FOR 1978
The Chair tabled this matter indefinitely.
REVISION OF WATER RULES, RATES AND FEE SCHEDULES; DISCUSSION AND POSSIBLE
ACTION
Mr. Seymour noted that the rules that were adopted last year were in —�
need of revisions and clarification; fees other than domestic fees and security
light charges need to be considered. The Chair referred this matter to the
Water Committee.
REVIEW, DISCUSSION AND POSSIBLE DIRECTION RESPECTING MR. GARBUTT'S REQUEST
FOR ACCESS TO PONDEROSA PALISADES EASEMENT
Conflicting opinions given in two separate letters by Mr. Grumer
were mentioned. The President tabled discussion respecting Mr. Garbutt's
request for access to Ponderosa Palisades easement until June 21 , 1978.
4 CANCELLATION OF WORKSHOP SESSION WITH ARTHUR YOUNG & COMPANY
Because of the many items being set for the June 21 , 1978, meeting,
the President requested that the workshop session with the auditor be can-
celled and rescheduled for another time. The meeting on June 21st will be
6/19/78 pg. 6
I
an adjourned meeting rather than a special meeting.
DISCUSSION - POSSIBLE CALL FOR PUBLIC HEARING RESPECTING MERGER OF SERVICES
BETWEEN TDPUD AND THE TRUCKEE SANITARY DISTRICT
The Board, Manager, and Don Strand of Dart Industries, generally
discussed the possibility of a merger of services between the Truckee Sanitary
District and the Truckee Donner Public Utility District. Mr. Strand noted that
a group of interested parties would be meeting this Summer; however, he didn't
�1 antic-pate any action being taken until Fall .
DISCUSSION RESPECTING EMPLOYEE OVERTIME MEAL EXPENSE
f
Relating to meal expense incurred by two employees at 0. B. 's Board,
Mr. Seymour noted that overtime meal expense had been recently discussed with
the employees. Upon review of the Union Contract, Mr. Seymour learned that
if an employee does not eat a meal , he receives pay for 1/2 hour at overtime
rates plus $4. 50. Director Sutton noted that if the employee does eat a meal ,
he is being paid for that time at an overtime rate, the only difference being
the $4. 50. After discussion, the Board requested that the employees be re-
minded to keep expenses within a reasonable limit so that the Board is not
critical .
REPORT REGARDING FIRECHIEF COPELAND'S REQUEST FOR TEN NEW FIRE HYDRANTS WITHIN
THE DISTRICT
President Maass noted that a written request had been received from
Fire Chief Copeland requesting ten fire hydrants to replace existing broken
or damaged hydrants. The contract between the Truckee Fire Protection Dis-
trict and the Truckee Donner PUD calls for five new hydrants a year; last
year, the Fire District did not make a request for any of the five hydrants.
Due to the number of fire hydrants in Tahoe Donner, Director Sutton expressed
concern as to whether or not five hydrants per year would be realistic. Re-
placement by the County of hydrants damaged or destroyed by their equipment
�- was discussed. Director Sutton requested that this item be placed on a future
f agenda for input by District Engineer Cook.
i REQUEST BY MANAGER FOR BOARD ACTION RE INCLUSION OF CERTIFIED MAIL FEES
CAUSED BY DELINQUENCIES ON SUCH CUSTOMER BILLINGS
Mr. Seymour advised that the recent increase in postal rates has
raised the cost of mailing a notice to delinquent customers by certified
mail to over $1 .00. It was his request that the cost of the certified mail-
ing be added to their bill . Director Huber asked if the service agreement
specified that collection costs would be charged to the customer. Mr. Sey-
mour noted that a statement appeared on the new service agreements specifying
that the customer would be liable for collection costs, but not all District
customers have signed this new agreement. It was determined that a reaffirm-
ing resolution could be adopted. Mr. Seymour and Mr. Grumer will consult;
the item will be placed on the July 6th meeting agenda.
REVIEW AND POSSIBLE ACTION - CLAIM FOR DAMAGES SUBMITTED BY PACIFIC TELEPHONE
The Manager recommended that the claim from Pacific Telephone (Case
No. 840-418, dated June 2, 1978 - damage occurring at Truckee Alley behind
Bar of America - $900.00) be denied until the claims against Underground
Construction Co. are settled to the District's satisfaction even though the
two matters are not related. Director Huber moved that the Board direct the
Manager to reply to the Phone Company that the claim has been denied until
such time as the District feels cooperation in settling the claims against
Underground Construction. The motion was seconded by Director Sutton. ROLL
CALL: Huber, aye; Kuttel , abstain; Sutton, aye; Maass, aye. SO MOVED.
PUBLICATION OF NOTICE REGARDING 1 .9 ACRE DISTRICT PARCEL
President Maass noted that this item should have appeared on this
meeting agenda for public discussion, but, due to an oversight, the notice
had not been placed in the newspaper. This item will appear on the agenda
for the second meeting in July or a special meeting.
The Board briefly discussed other parcels of District land and re-
quested that an item regarding the recombining of parcels located near Tonini
Springs be placed on the agenda for the first meeting in July.
6/19/78 pg• 7
MISCELLANEOUS INQUIRIES
SCHEDULING OF JULY MEETING DATE
President Maass noted that he would be absent until the 24th of July.
Because of the holiday on July 4th and the first Monday falling between a
Sunday and holiday, the Board decided, by consensus, to hold the first reg-
ular meeting of July on Thursday, July 6th.
DONNER CENTER
Mr. Seymour requested a report regarding the Donner Center by the
District Engineer, District Counsel , and himself be placed on the agenda
for July 6th.
DISTRICT ENGINEER'S REPORT
Report on progress in abandoning Prosser Well
Mr. Hiatt, reporting in Mr. Cook's absence, advised that the owner-
ship report had been received. As soon as an address has been determined
for the owner, a right-of-entry for the contractor will be requested.
Report on new State water regulations
Report on Federal-State safe drinking water laws
Mr. Hiatt noted that Mr. Cook had provided both complete and summarized
copies of the new laws. The District Engineer is presently in the process of
making up notification mailings for another district, and could provide a sam-
ple. District compliance with the safe drinking water laws was briefly dis-
cussed. These matters will be placed on the July 6, 1978, meeting agenda.
DISTRICT COUNSEL'S REPORT
All of the matters itemized for report by the District Counsel were
tabled until June 21 , 1978, due to his absence. --.`
PLANNING, DEPARTMENT NOTICES
1
The following notices were briefly discussed:
Recycling center - which involves a reconnection of an existing
service, and,
Martis Valley - rezoning for a 12-unit complex.
No action was taken.
CORRESPONDENCE
It was noted that correspondence had been received from Martin Mc
Donough dated June 15, 1978, regarding Richmond vs. Dart; correspondence
from Mr. McDonough dated June 12th regarding the PUC hearing on the Biltz
Tract complaint was reviewed. By consensus, the Board agreed that the
District is an interested party to the Biltz Tract matter. Mr. Seymour
was directed to advise the Public Utilities Commission of his intent to
attend the hearing and of the District's ''interested party'' status.
APPROVAL OF MINUTES OF THE REGULAR MEETING OF FEBRUARY 21 , 1978
Director Huber noted that she had submitted corrections to the Feb- —\
ruary 21 , 1978 minute draft. Since the Directors had not been provided a copy
of the corrections, the President set the approval of these minutes over to the
June 21st meeting, in order to give them a chance for review.
I'
REVIEW AND POSSIBLE AWARD OF BIDS - TRANSFORMERS
The President advised that Mr. Seymour, earlier in the meeting, had
made a recommendation that the Board award the bid for transformers to R.T.E.
The transformer from R.T.E. was more expensive, but it would save energy,
save money in the long-run, and, over a number of years, would cost the Dis-
trict less. After a discussion of the cost of the transformers and delivery
time, Director Sutton moved that the Board accept the bid from R,T.E. for their
6/19/78 pg. 8
ply
low-loss transformers. The motion was seconded by Director Huber. ROLL CALL:
Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
REVIEW AND POSSIBLE AWARD OF BIDS - UTILITY TRUCKS
Director Kuttel recapped the discussion held earlier in the meeting
regarding this matter for Director Huber's benefit. The possibility of order-
ing only two utility trucks at this time and a different vehicle for the
Manager was discussed briefly. Mr. Seymour noted that these light utility
trucks were badly needed - two for the meter readers and one for the Water
Department. He further noted that, in the Winter, the meter readers will
switch to four-wheel drive vehicles when necessary.
e Director Kuttel moved that the Board buy two small utility trucks
from Florin Road Toyota, and change the Subaru for the third one, and let
the Manager choose his own vehicle to drive as he pleases. THE MOTION DIED
FOR LACK OF A SECOND.
Director Sutton moved that the Board accept the bid from Florin Road
Toyota for three small utility trucks at the prive of $4, 115.45 each. The
motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , no;
Sutton, aye; Maass, aye. SO MOVED.
CORRESPONDENCE
Director Sutton noted that correspondence had been received from the
State Department of Health indicating that their annual inspection has been
made; she requested a copy of such correspondence be attached to these min-
utes and that the matter be placed on the agenda for July 6th for review.
EXECUTIVE SESSION
At 10:51 P.M. the President adjourned to Executive Session to discuss
legal and personnel matters.
�-- RETURN TO PUBLIC SESSION
The President reconvened the meeting to Public Session at 12:27 A.M.
f
HIRING OF OFFICE MANAGER
Director Huber moved that Mary Chapman be hired for the position of
Office Manager effective July 1 , 1978, and that a resolution affirming that
hiring and detailing wage range and terms of that employment be prepared for
the meeting of July 6th. The motion was seconded by Director Kuttel . ROLL
CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED.
GENERAL FUND CHECKING ACCOUNT
The Manager noted that Directors Sutton and Hatch would sign as sig-
nators on the General Fund checking account. Director Sutton advised that she
has not changed her opinion regarding this matter, but was aware of the need
during the summer when others are on vacation for her to do so. President
Maass requested the record to show that Director Sutton is number five on the
list when calls are made for checks to be signed.
Director Kuttel moved that the meeting be adjourned.
By consensus, the meeting was adjourned at 12:30 A.M.
rr_
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Jar&s A. Maass, President
Approved August 21 , 1978, with corrections
incorporated
Signed
Susan Craig, Execut' e Secretary
6/19/78 pg. 9
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKEE. CALIFORNIA 9S734
TELEPHONE S67-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF
PLEASE PRINT YOUR NAME:
1 . rcaL
3.
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6.
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o?a3
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - June 15, 1978
Bank Balance - June 1 , 1978 $224,246.46
Truckee Electric and Water Revenue 61 ,600.09
Donner Lake Electric Revenue 15,711 .91
Electric Connection Fees 4,200.00
Water Connection Fees 1 ,820.00
Standby Revenue 10.00
�- Miscellaneous Billings Revenue 646.85
Miscellaneous Revenue 574.63 $308,809.94
Approved Billings 156,801 .20
Bank of America - Federal Tax Deposit 2,348.73
County of Nevada - Encroachment Permits 200.00
County of Nevada - Blasting Permit 2.00
Department of Benefit Payment - State Income Tax and
State Disability Insurance 1 ,136.30
Judy Lemke - Secretarial Services 294.00
*LAIF - Transfer of General Funds 135,000.00
U. S. Post Office - Postage meter 200.00
- Box Rent 8.00 ($295 ,990.23)
PAYROLL
5/31/78 OT DT Standby Gross Net
Barry 686.40 523.04
Chapman 683.52 493.66
Connell 744.00 531 .29
Craig 500.00 361 .89
Grow 954.24 685.85
Jones 520.32 374. 11
Lopez 886.08 614.73
Pomponio 567.36 419.34
Reynolds 906.40 667.71
Rose 671.04 439. 11
Rully 36.63 818.07 533.37
Seymour 1 ,250.00 859. 18
Silva 99.40 1 ,053.64 742.18
Slattery 750.00 541 .79
Straub 55.38 138.45 1 ,079.91 720.56
Tamietti 36.63 818.07 629.93
Waltrip 618.24 452.46
Bennett-Wiser79.79 647. 15 490.08
208.43 -0- 23 .85 14,154.44 10,080.28
Temporary and Part-time Employees:
Painter 65.44 60.83
Samuel 87.45 78.66
Shapiro 276.08 237.04
` 28.97 - 376.53
208.43 -0- 237.85 14,583.41 10,456.81 ($ 10,456.81 )
Bank Balance - June 15, 1978 $ 2,362.90
*General Fund Balance in LAIF is $315,640.22
STATE qF CALIFORNIA—HEALTH AND WELFARE AGENCY _ EDMUND G. BROWN_JR., Governor
DEPARTMENT OF HEALTH 1 5 Ta;
2135 AKARO AVENUE, R ,�L�.r!/�'0ord G s
REOOING, CA. 96001 E ! V E D .tjr
(916) 246-6345 LLee iiirr���� )�fI
Supr F rL+rriuri �'`�
June
U KEE DONNER P.U.D.
Truckee-Donner Public ft-fl3ty District
P.O. Box 309
Truckee, California 95734
On June 7, 1978, Gunther Sturm and Mike Roth from our office made
an annual inspection of the Truckee-Donner water system with Bob
Slattery. The deficiency record itemizing existing and new
defects is enclosed for your review and action.
A number of improvements in the system were noted, particularly
in the area of general maintenance and housekeeping. However,
additional effort is needed to correct the listed defects. The
California Domestic Water Quality and Monitoring Regulations require
chemical analyses for each ground water source every three years.
Our records show your last samples were analyzed in 1971.
Please let us know in writing by August 1, 1978 your proposed plans
for correcting the deficiencies. If you have any questions on the
needed corrections, we will be glad to meet with you.
OR. Heinzel
Senior Sanitary Engineer
Sanitary Engineering Section
MLR:vs
cc: Nevada Co. Health Dept.
Encls.
SYSTH14 DEF IC I UNCY 'cl CORD
STATE OF CALIFORNIA - DEPAR J,1ENT OF HEALTH c��1
il OF SYST1:V: Truckee - Donner P.U.D.
SYSTEM NUMPER: 29-003
Date Description of Defect Order Date Corrected _
Noted or Hazard No_* Reported Confirmed
4-19-75 New Donner Cr. Well has unscreened vent 3 7-13-76 5-17-77
Unseal4-19-75 Old Southside Well openings an unscreene
- openin s 2 7-13-76 5-17-77
4-19-75 Prosser Hts. Well only partially metered 3 4-28-76 5-17-77
4-19-75 Correct surface drainage to Tonini Springs 7-13-76
2 10 - 75 5-17-77
4-19-75 Need to develop additional source capacity 3 1975-76
4-22-76 Properly abandon Donner Creek Well coloo 2
4-22-76 North Well steel tanks: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Tonini Tank: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Ponderosa Palisades Tank - - ------ -------
(1) Fix screens Planning
2 Dy 9-15-77 6-7-78
(2) Lock roof hatch 2 Planning 6-7-78
(3) Repair air release valve on line DV 9-25-77
to tank 2 Planning 5-17-77
4-22-76 Sierra Meadows Tank: 1 Lock roof hatch 2 7-13-76 5-17-77
2) Re air screen 2 Plan 8-76 5-17-77
Cut off ladder to
(3) restrict access 2 Planning 5-17-77
4-22-76 Falcon Pt. Tank: Lock roof hatch access 2 7-13-76 5-17-77
4-22-76 Ski Lodge Tank: Planning
9 (1) Lock roof hatch 2 9-15-77 6-7-78
Cut off ladder to
(2) restrict access 2 Planning 5-17-77
4-22-76 Pinnacle Loop Tank: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Stockholm Tank: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Prosser Hts. Well :
(1) Bring well above ground 2
(2) Seal open space between column & cover 2
(3) Seal electrical cond. holes in cover 2
(4) Provide casing vent ate 2
*Deficiency Order No. 1, 2 or 3 SES/111576
SYSTFA DFUTCUNCY 'a:C(1??D page 2 p
STATE OF CALIFORNIA - DEPA,.TMENT OF HEALTH
NAIIE OF SYSTEM: Truckee-Donner P.U.D.
SYSTEM NUMBER: 29-003
Date Description of Defect Order Date Corrected
Noted or Hazard No.* Reported —f-Confirmed'
4-22-76 Roundhill Tank: Lock roof hatch 2 Planningg
b 9-15-77 6-7-78
4-22-76 Sitzmark Tank: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Ski Run Tank: Lock roof hatch 2 7-13-76 5-17-77
- 4-22-76 Herringbone Tank: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Innsbrink Tank: Lock roof hatch 2 7-13-76 5-17-77
4-22-76 Prosser Lake View Tank: __ ____--
(1) Lock roof hatch 2 7-13-761 5-17-77
(2) Cut off ladder & prevent easy access to 2
tank top __ ------ ___---
4-22-76 Housekeeping on Truckee system needs considerable 2 8-1-77 6-7-78
improvement
4-28-77 Need plot plan for new proposed well 2 ------ 5-25-77
4-28-77 Need to increase weekly bact. sampling 2 June 1977 8-1-77
4-28-77 H.D. should be notified re vandalism problems 3 8-1-77 8-1-77
5-17-77 New Donner Creek Well : seal hole in casing 2
5-17--77 Donner Trail steel tank: repair vent screen 2 Eya$nN277 6-7-78
5-17-77 North Side Well : __ ------
(1) screen column vent 2
(2) plug hole in pump base 2 anning 6-7-78
by 9-15-77
5-17-77 Redwood Tank (north side) leaks profusely 3 8-1-77 6-7-78
5-17-77 Investigate possible x-conn. problem at hospital 2
5-17-77 Need to set up effective mainline flushing 3 8-1-77 6-7-78
program __ ------
5-17-77 Repair/replace Deerfield service main 2
9-21-77 Abandon/repair South Side Well #1 2
*Deficiency Order No. 1. 2 or 3 SES/I1157/6
SYSTEM DEFICIENCY U(XIRD page 3
STATE OF CALIFORNIA - DEPARTMENT OF HEALTH
. ML OF SYSTEM: Truckee-Donner P.U.D.
SYSTEM NUMBER: 29-003
Date Description of Defect Order Date Corrected
Noted or hazard No.* Reported Confirmed
9-21-77 Abandon/redevelop old South Side Spring 2
,,Q-21-77 Provide raw water sample tap on South Side Sprini 2
line
9-21-77 Provide chlorine residual tap on spring line 3
9-21-77 Maintain chlorination records for South Side 2
Spring
9-21-77 Grade area around South Side Spring 3
9-21-77 Update Emergency Notification Plan 2
9-21-77 Establish routine system bacteriological samp- 2 6-7-78 6-7-78
ling program
6-7-78 Seal annular space between column and cover 2
plate at Donner Creek Well #2
6-7-78 Tamerak Tank: --- ------ ------
(1) Shorten ladder 2` or more 3
(2) Replace bolts on dome 2
6-7-78 Tonini Tank: --- ------ ------
(1) Seal hole at inlet pipe 2
(2) Screen holes in side and apex vents 2
6-7-78 Donner Trail Redwood Tank: --- ------ ------
(1) Repair vent screens 2
(2) Repair hole in tank 2
6-7-78 Stockholm Tank: --' ------ ------
(1) Repair apex vent screen 2
6-7-78 Complete enclosure of Tonini Springs 2
6-7-78 Need updated chemical analyses for all sources 2
*Deficiency Order No. 1, 2 or 3 SES/111576
STATE Of CALIFORNIA—HEALTH AND WELFARE AGENCY EDMUND G. BROWN JR..Governor
DEPARTMENT OF HEALTH
2135 AKARD AVENUE, ROOM 14
REDDINQ. CA. 96001
(916) 246-6345
SANITARY ENGINEERING SECTION
�^ To: Domestic Water System Managers and Operators
From: Sanitary Engineering Section
f
Subject: Domestic Water System Source Sampling
Under the Domestic Water Quality Monitoring Laws and Regulations each
water source must be sampled at regular intervals. The required sampling
program is intended to help ensure that safe, acceptable water is supplied
to domestic users at all times.
Our records show your domestic water sources as listed below must be
sampled and the test data sent to us by
�L � L SOURCE
1. �e tmezl 6. Jkw manner C`� /, Wel/
2. I ``�,, 7T A14,
�/ �f 7. /� r<id p/pj9 S rr f ,r _
3. So ct?�,fls i aI/ l/YC I 1 Yd- 8. ►� r r�8 I,t Lie/� ( T hoe-
4. J-o(z `:5 p - Y 9.
5. To»ini =S�r%nJx 10.
A list of the required analyses for each water source is enclosed.
Sanitary Engineering Section
2135 Akard Avenue - Room 14
Redding, California 96001
(Phone 246-6345)
Encl .
SANITARY ENGINEERING SECTION
List of Required Analyses
SOURCE �}�' s � OY) �6- rS7'4- pocg�
The analyses required for this source are shown below. Analyses not required
r-- are crossed out.
General Inorganic Organic
Mineral Chemical Chemical Physical Radioactivity
3icarbonate Alkalinity Arsenic Fnd"414- f
:arbonate Alkalinity Barium 63sadawe- nao13c
iydroxide Alkalinity Cadmium Me6hQy6h+"r ty Radrie.;..�.`:-
:alcium Chromium T-09forkewe
�h 1 on de Lead 3-r4-8—
Tr�•t
:opper Mercury
roaming Agents (M8AS) Nitrate
Iron (as NO3)
4agnesium Selenium
,,Aanganese Silver
Fluoride
)dium
Sulfate
Specific Conductance
Total Dissolved Solids
Total Hardness
Zinc