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Home My WebLink AboutCorrespondence TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CAI-WORNIA 95734 TELEPHONE 587 3896 MEMORANDUM TO: Board of Directors FROM: Milt Seymour, Manager DATE: May 12, 1977 SUBJECT: May 17, 1977, Board Meeting UNFINISHED BUSINESS 3. Status Report & Discussion re Expected Rebate from SPPC- Rate Case Settlement: As of now nothing further has been heard on the SPPC rate case settlement. Inasmuch as the case has been clouded by Mt. Wheeler's rejection of the settlement, the exact settlement date is uncertain. 5. Discussion & Possible Determination of District Policy Re Construction of Electric Lines in Subdivisions by District: Present District policy as stated in Resolutions 7207, 7312 and 7502 clearly states that electric lines in subdivisions will be provided by the subdivider at his expense in accordance with District standards and will be subject to inspection and approval by the District. If the subdivider wishes the District to construct the lines the District can do so with its own personnel only if the cost of the lines, including labor and material , is less than $5,000. If the cost of the construction exceeds $5,000 the District must go to .bid. In some situations where other utilities are involved construction may become the joint responsibility of the subdivider, the District and other utilities involved. If the District's portion of such construction is estimated to be in excess of $5,000 then the same rule would apply, i .e. the District must go to bid. Where the total cost of construction or the District's portion of the construction is less than $5,000 District personnel have the necessary qualifications and equipment to undertake the construction if it is determined. by the Manager and/or the Board that such action is in the best interest of the District. Inasmuch as the end product is 'to be turned over to the District for its ownership and operation, it seems reasonable that the District can at its option and by agreement with the subdivider provide any part or all of the required wire or apparatus provided that such wire or apparatus is charged to the subdivider at District cost. 6. Consideration of Resolution Declaring Certain Electric Materials Surplus : The District has an excess of certain electric materials as indicated on the attached list. Rather than allow these materials to become obsolete and useless , the Manager proposes to sell these materials at the highest possible price. Some of the material will be sold or used on the TTSA Feeder F rebuild and the Pannonia Ranchos subdivision. Included in the list is a 1958 Dodge 4 X 4 truck for which an offer of $600 already MEMORANDUM to the Board of Directors May 12, 1977 Page 2 ,.— exists. The estimated value of the total list exceeds $60,000. 7. Consideration of Resolution Revising Electric Connection Fees to Multiple Tenant Units : An urgent problem exists regarding electrical connection fees to multiple tenant residential and commercial' units. Our present policies do not address themselves to other than single residences or places of business. In my research of the files it is evident that Resolution 7502, which is the latest Resolution dealing with connection fees , was intended to recover for the District the cost involved in making new electrical connections. Following that premise the logic of charging $350 for each meter of a multi-meter building results in excessive connection fees being collected. Further, it creates a hardship on the building owner and perhaps the tenants. I have investigated the actual costs of providing multiple meters to such buildings and find that meter costs vary from $24 to $224 depending upon the nature of the service to be provided. The actual cost to the District for each service beyond the initial service to . the building is essentially the cost of the meter plus approximately $25 for meter installation and account set-up. In view of the above costs I am recommending that the Board adopt the resolution attached which (1 ) retains the $350 connection fee for single phase service to separate residences or businesses , (2) increases the connection fee for 3 phase service to $400 and (3) changes the connection fee for each additional meter in a multi-metered premise to actual cost plus $25. These changes -will enable the District to continue to recover their actual costs but will represent a more just and equitable charge to multi-tenant building owners. The above changes are not necessarily a permanent solution to the overall problem of connection fees. I consider them an interim solution pending a complete review and revision of the Districts rates , rules and regulations for electric service. MANAGER'S REPORT 1 . System Outages: No system outages have occurred since the last regular Board meeting. 2. Bank Financing for Deerfield Line: I met with Michael Day and Duncan Harrison, Assistant= Vice-President of Bank of America , regarding the possibility of short term interim financing for replacing the Deer- field line and accomplishing other improvements in the water system. They indicated that Bank of America would be very interested in lending us the money. Their requirements for processing such a loan would include a resolution by the Board of Directors , a copy of our 1976 financial MEMORANDUM to the Board of Directors May 12, 1977 Page 3 statement, the written opinion of our counsel that the District has the authority to borrow from a commercial bank and the opinion of the bank' s counsel concurring with our. counsel `,s opinion. This approach to financing the replacement of the Deerfield line is probably the most expeditious available. The term of such a loan could be as short as two years or as long as five years. I explained to the bankers that the District would probably repay the loan as soon as longer term and more favorable public financing could be obtained. 3. Prosser Lakeview Estates : On May 5th I was visited by Mr. Stephen Dombrink, an attorney who represents certain real estate interests involved in Units 3, 4 and 5 of Prosser Lakeview Estates. He indicated that lots in these units will soon be offered and advertised for sale to the public and that his inquiry related to the availability of water and electric service. Should the development of this area become active the District will need to do considerable work in extending and rearranging its electric lines in the Prosser Lakeview subdivision. 5. Home Insulation: It is very evident that the REA, the FHA, the California PUC and other government bodies are encouraging all utilities to offer some sort of home insulation program. There appears to be a program developing between the REA and the FHA which will permit the District to offer Truckee home owners a. retrofit insulation program that can be paid for through monthly additions to their electric utility bill . The money for this program would come from the FHA and the District would essentially become a collector of the repay- ment funds. In view of the high cost of electricity,the urgent need to . conserve and the favorable public relations that such a program would create for the District I intend to pursue this just as quickly as details become available. MILT SEYMOUR MS:jr cc: Steven Grumer TRUCKEE-DONNER PUBLIC UTILITY DISTRICT w' - POST OFFICE BOX 309 ( - • - TRUCKEE. CAt-.IFORNIA 95734 TELEPHONE 587-3896 !/ POSSIBLE SURPLUS INVENTORY Atilt, Thimble-eye Hubbard #90.60 &9151 Angle Straight icket, Primary Insulator Hubbard #601181-BB ad-End, Auto. Guy Reliable #R-5102 Guy Attachment MIF/P-13SAX Guy Grips, Preform GDE-210 7 Hvy. Galv. Insulator, Bell suspension 10" Chance #C907-1044 Insulator, Pin Type Chance #C905-1304 4 Post Tie Top Ohio Br.ass #37610- 7020 , Using stud 87573 1 " Post Horizontal Clamp . McGraw Edison #Ins - NL58627, Stud NL58911, " Post Vertical Clamp Ohio Brass #439 20- 70 2 7, -Stud 87573, Clamp 91221 Pin, Pole Top Joslyn #J- 740 Pin, Cross arm Joslyn #J-626 Pin, Short Shank Steel Joslyn #J-629 Shackle, J-2742 Jos lyn #J- 2 742 Wire Ties, #2ACSR Fanner #60 AWTT-F &- Tygard_ #60AWTY-F Wire Ties, 2/0 ACSR Tygard #90 AWTY-F I Wire , ACSR 2/0 Quail - Wire, ACSR 1/0 Raven Wire, ACSR 2 Sparate Wire, U.G. 2/0 15 KV Ins. General Cable - 215 mill XLPE Ins . ** Wire, U.G. 2 15 KV Ins. . 710 genkene insulation, . 780 over SCPE. jacket**� Bracket, Neut. Wire Extension Line material- #DC6N1 { 4 X 4 Dodge Truck ,P� KVA Transformer from -Donner Lake Village E lamp - NL58802 ommercial Strand Alum - 30 mill SCPE Jacket, 9 #14 serve 15 kv . **--Commercial Strand Alum. Neutral 10 #14 AWG solid, copper wire 1S kv j - M - i - i Hb rF 0 c+ c+rF r+►i c+ (D :� 0 c+ p c+ 0 4 g 0 1-+ P x11 0 H 0 VV(D r• U) d'0 0 60 .1vr- r• P 0 mr H.CD m 4 0 D 0 r•r• o p m m fn 0 c (D d M m 4 NrFg NIaa-4 d G W r 0 0 co 0 c+`C c+ o r• a c+ H. m C+'d cn H. m -4 c+ 0 K � H�c+ G c+ d' p 4 m d•U) dr•U! m m • r+ 4 - N Ova r• g m a U9 H. p c+ m c+ r•d 4 d p m m c+ 0) d' H. 4 H. 'i 0 0 rF(D r• P U1 r•0 M U) 0 rF H g m 0 = r•d' P d r•g a m c+ 0 H. 0 0 0 c+ r+ r, p M H. m 1 r, C 00aUgFJ0 (Dm 0110004H. ac+ 0 d G U) G m old g a M n r• (D r•P c+ 0 r• c+ d 0 t7 Nm m m m m 0 H a� 'd 0 Nj r&0 0 H d'• d r � a'd °C1C0F•b0V 0 POrrf m0d0, m 4 0 ,{ w m c+ 0 am 0 0 m 0 d p7 4 m (D (D (D O c+ 0'0 0) m 0) d 00 K Z H. 'd 0 tjr•p7 o' H H K 0 apart � a (n 4wC+ amar•d4r+ 0 rF r• C P m >a'c+U0 4 (D F•h 0 r• 0 4 H-0) m m 0 Id a (DU) n P 0 m0 (D45000) c+ r+ a 0 xmo' r 4 Z C+ O'S (DD Fj H. war• (OD 0 m C C+ 9 0y H.0 9 N ww� C � a'm m 0) a a'a a C+ H•a'O m a p) 0 d 4 p W p c+ 0 CJ (D (D r.'d mmmC 0mr• 0m0rF 0 pCct ) 0 *N 0 0'd a (D d c+ Na rf0) c+ a0 r•U) tj ai r+0 a''0 c+ E a U9 c+ a'm 0 r• a m pa'0 4 'imr•m c+ (D H- VP rFmmH4 40na (� I (D - 0 0 -hH �-hc+ �j 00 (D0 V4 c (n (D (D c+ FJ040 4 (D 1-1m o m i-h cF 0 H m m r•r• 0 0 '8 O 110 0 m a 0 K 0 0 a'p 0 a'4 d 0 F•h 0 :� z r 3 'd 00 d (n � C g 4 0 m 0 g 0 m r•C m 0 �i p H c+ 'i r• 0 am c+ V(D K g 0 K 0 0 (n 0 0 w 4 a(0 a' � 00r• 4r•W0P4tJm d 0E-+ V r• m H. D f" a c+ H c+V P F- c+ (D cF 0 P p C 0 c+ :� F•h d 'C (D r+ 4 r•0c+ P y P V00-d c+ m m 0 V �-h0 C 0 Z 04 g m 0 0't:r g h- chrF m rFP c+ r•m H - r• 04 0 G c+ G 0 0) 0 m 0 N m H.a 0 V°C 0 H. '< (nU10 (D 01.1 0) 0 a' 0 � (D 40• (n0a rFH• p) H. md :� P mm'dam c+ mmp Fh (D 'i0W0 (D4ac+ I a'F- 0400U) p :� vH �i F+�0) 0 a d 0) m a 0 C P P H m 0 c+ m m C 0 H. 0 0 0• C m ,Q Uf wr•c+ Z 4 H(D r Fhb F•h c+ (D'C C 0 rF r• 0 c+ 0 U)'d A� cC 0 U9 0 V H P m K a m a'!� (D a K 0) 0 'd 'd I m (D Kmm °CP l (nH-(D 0) mUJ 'd0'r•04mm p (np0 d' d c+rF m a 'd C Uq a m �i r•cF U9 at a a m (n c+ 4 4 0 H-0 51 4 'd 00 (Dr•4r• U) a r mrmm 'iar•r• r•mm m (D [V 0 aKdU) 0f+ v m �-h 4c+4 c+(D4r+ 0d4 o40g m m 0 d'0 tra r• G r (D r ar r m a (D D c+ �i0 (D Pr' a and ma 00 (ndm m0 (D L, 0 cFO) aH FJrF m P' FJ m rF a c+ ct cF r+ m m m a 'C cF g cD r m \\, 'C Z c+ � d•r• m a r 0 •4 r+P 4 H. t7 (D d m 0 m Vr o'0'm m 0 as P d°C c+ (D r•0 m 11cno9 4 'i'd a m 0 p a �l c+d �i rF X F✓Uq 0 m m 0 U) G C t<lU) V 0 a 0 FJ0 c+'d m m ai-h0 H P �i c+P r•N(D 0 c+ 0 'C 'd r•�i r 'i 0'N 0) p g 0 0 M W > N 0 d p d•g d a 4 crrF5 C+ o m p a O 4 4 a c+ P m 0 'd 4 c+ rF 0 m H.P c+ 0 H. i-h a (D 0 0 r• c+ (D o'P a G rF o f FJ 0 c+ N C rF 0 0 r• h' d cC 0 D I i r 0 U) a C P r• 0) d' m 0 H.U9 H•m m r•m H rF 09 0 °C CD A T � 0Ugc-FmrF4arF m mm • 0 'iga H. z � NG d'H o'(D 0 0 type C o 0 (D - c+ 0 0 K N .0 y 0 m H 'd m cC m i-h H r•N m 4 H. :71 d G 0 r 0 0 d 0' K m 0 Hp> d 0 cFm p K 0 � � rF (D K d c+ 0 P 0'm cF CO c+ p d'(n d F•b v F-r 0 N 3 m 'd Fr•r•0'd P (0,x r+ y 0 H. 0 m d a > `n a 0 &090'drFm04 H•a (A i Ar � ?� 0) 1 m i (D P 0) H. 0 �, ARTHUR YOUNG & COMPANY Board of Directors -2- May 13, 1977 We believe the prior rejection of this billing was unfairly reviewed by the prior Board, and we ask your reconsideration of this matter. If you would like me to discuss this matter with the full Board, I would be happy to schedule a meeting to discuss this with you. Very truly yours, ARTHUR YOUNG & COMPANY By Matthew C. Gomez r- 1lU 1 ARTHUR YOUNG & C-OtAPANY _ - 555 CAPITOL MALL - - SACRAMENTO. CALIFORNIA 95844 May 20, 1975 Board of Directors, Truckee-Donner .Public Utility District Post Office Box 309 Truckee, Cali.tornla 95734 For professional services rendered through April 15, 1975, in connection with our examina- tion of the accounts- At December 31, 1974, as - follows: First year work identifiable with the creation of permanent files relating. to the historical records of property accounts, long-term .debt, continuing agreements, and similar work peculiar to an initial audit Special audit work identifiable as _ research and consultation related to the various Dart agreements and the District 's compliance. to the res'tric t1ve covenenis thereunder 4,580 .. Less our absorption of normal start- up or transitional costs incident to our initial: engagement_ (Calculated at tnenty-five percent of the $7 ,000 estimated first year fees. ). 1 ,750) ( Amount of this invoice : $ 7,200 Previous invoices submitted 7,000 BALANCE DUE_ , 114,200 - :7, s�- ARTH U R YOUNG {COMPANY V -? ! ' 555 CAPITOL MALL SACRAMENTO, CALIFORNIA 95814 3 May 13, 1977 Board of Directors Truckee-Donner P.U.D. Gentlemen: The purpose of this letter is to confirm our understanding of the services to be provided for the Truckee-Donner P.U.D. in connection with our assistance to the Manager and Bookkeeper in the development of a budget for the next fiscal year. Our fees will be on a per -hour basis at the following rates : Manager $50 Senior $34 We anticipate the project requiring no more than 25 hours and no work will be performed beyond this amount without prior noti- fication to the Board of Directors_ If these arrangements are acceptable to you, please sign one copy of this letter and return it to us . Very truly yours , xZ� The arrangements described above are acceptable to us. Truckee-Donner P.U.D. BY C /// Name /�__� t rL ./. !�';• --Gam.--r.--'C Title Date TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO THE BOARD OF DIRECTORS FROM: Milt Seymour r-- SUBJECT: Report of Electric Committee DATE: May 17, 1977 The 5 Year Electric Planning Committee met on May 12, 1977, at 3:30 P.M. Present were Directors Craig and Maass and Manager Milt Seymour. After some discussion the Committee established the following list of priorities in their relative order of importance: 1 . Electric Rates, Rules and Regulations 2. Five Year Substation Development Plan 3. Five Year Distribution Development Plan (a Line extensions in .subdivisions (b Prosser Lakeview Estates (c) Sierra Meadows (d) Switches , capacitors (e)) GO 95 Infractions (f) Crew Training (g U.G. Downtown (h3 Aerial -Trespass 4. Future Power Sources (a) P.G. & E. b) Stampede c) NCPA �. (d) Others 5. Vehicles , Tools , etc. Future meetings of the Electric Committee will deal with devel- oping policies and schedules to carry out the required work. MILT SEYMOUR MS:jr cc: Steven Grumer e . TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE. CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF / 7 Z 77 PLEASE PRINT YOUR NAME: I . 2. 3• 4. 5. ,D/4 tl C-- ff/>'R 7T 6- 7. 8. 9. 10. - a 11 . 12. 13. 14. A��—� 15. 16. 17. 18. 19. 20. 21. 22. 23. POSSIBLE WAYS TO FINANCE CAPITAL IMPROVEMENTS AS REQUESTED AND DISCUSSED AT THE JANUARY 1977 BOARD MEETING ALTERNATIVES ARE COMPARED ON THE PRINCIPAL SUM OF $238,000 Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish Remarks "A-l" Sale of District Owned N.A. N.A. None Pre-Paid 3 Months Excess Property $238,000 .':A-2" Long Terns Lease of District N.A. N.A. None Pre-Paid 6 Months Will not raise the total needed. Property $238,000 "A-3" Long Term Lease of District 8% 20 Yr $24,250 Pre-Paid 6 Months Will not fund the total needed. Property with Front End Cash $485,000 Payment mostly made by leasee "B-1" Obtain a L.P.W. Grant - N.A. N.A. None None 5-7 Months L.P.W. Application will be 100% Received in June "B-2" Obtain 70% E,D.A. Grant Local 10 Yr $10,275 $102,750 6-10 Months Local share assumed to be borrowed 8% from the bank. Federal funds are limited (slight chance of obtaining "B-3" Obtain 50% H.U.D. Grant Local 10 Yr $17,730 $177,300 6 Months to Local share assumed to be borrowed 8% Forever at the bank. Minority funding. (Slight chance of obtaining) "B-4a" Obtain 50% Farmers Local 10 Yr $17,730 $177)300 8-10 Months Local share at bank. Good people Home Grant 8% to work with. Amount of grants vary to 50% max. "B-4b" Obtain 50% Farmers Local 10 Yr $17,730 $177,300 3 Months Local share at bank. Funds must Home Grant (Drought Endorsement) 8% be spent by Nov. 1, 1977 (Bizz Johnson's Bill) Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish * Remarks "C-l" Revenue Bonds Sold on 9% 20 Yr $29,000 $580,000 6 Months Loan paid by service charges the Open Market "C-2" Revenue Bonds Sold to 5-3/4% 20 Yr $19,900 $398,000 6 Months Loan paid by service charges Farmers Home Admin. "D-l" General Obligation Bonds 7% 30 Yr $19,100 $573,000 6 Months District wide obligation paid Sold on the Open Market by taxes or water sales "D-2" General Obligation Bonds 5% 30 Yr $15,500 $465,000 6 Months District wide obligation paid Sold to Farmers Home Admin. by taxes or water sales "E-l" 1915 Special Assessment 7% 15 Yr $27,500 $412,500 3 Months Special assessment guaranteed Bonds by District wide obligation "E-2" 1911 Special Assessment 7% 15 Yr $29,000 $435,000 3 Months Special Assessment Each Bonds Property "E-3" 1915 Special Assessment 5% 15 Yr $22,900 $343,500 3 Months Special assessment guaranteed Bond Sold to Farmers Home Admin. by District wide obligation (Drought Endorsement) "F" Loan from the State 5-5/8% 40 Yr $24,100 $4822000 6 Months Must receive high State wide Water Bond (20Yr) priority listing. "G-l" Loan from the D.W.R. 4% 40 Yr $17,300 $346,000 6-18 Months Long process Davis Grunsky Act (30Yr) "G-2" Loan from the D.W.R. 22% 10 Yr $27,200 $272,000 1-3 Months Suppose to be very short process Davis Grunsky Act (Drought Endorsement) "H" Sinking Fund $503000 $50,000/Yr 18 Months Will not raise the needed funds Tax Rate ,25/100 CA 77310 ( *After the Directors have dec course of action. 5-13-77 POSSIBLE WAYS TO FINANCE CAPITAL IMPROVEMENTS AS REQUESTED AND DISCUSSED AT THE JANUARY 1977 BOARD MEETING 3 ALTERNATIVES ARE COMPARED ON THE PRINCIPAL SUM OF $238,000 ASSUMING THE DISTRICT ADVANCES ALL OR PART OF THE FUNDS CA 5-17-77 Annual Total 1 Estimated Time Alternative i Rate Term Payment Payment To Accomplish Remarks "A-1" Sale of District Owned N.A. N.A. None Pre-Paid 3 Months Excess Property $238,000 11B-4b" Obtain 50% Farmers Local 10 Yr $17,730 $177,300 3 Months Local share at bank. Funds must Home Grant (Drought Endorsement) 8% be spent by Nov, 1, 1977 (Bizz Johnson's Bill) "C-1" Revenue Bonds Sold on 9% 20 Yr $29,000 $580,000 6 Months Loan paid by service charges the Open Market "C-2" Revenue Bonds Sold to 5-3/4% 20 Yr $19,900 $398;000 6 Months Loan paid by service charges Farmers Home Admin. "D-1" General Obligation Bonds 7% 30 Yr $19,100 $573,000 6 Months District wide obligation paid Sold on the Open Market by taxes or water sales "D-2" General Obligation Bonds 5% 30 Yr $15,500 $465,000 6 Months District wide obligation paid Sold to Farmers Home Admin, by taxes or water sales "E-1" 1915 Special Assessment 7% 15 Yr $27,500 $412,500 3 Months Special assessment guaranteed Bonds by District wide obligation "E-2" 1911 Special Assessment 7% 15 Yr $29,000 $435,000 3 Months Special Assessment Each Bonds Property "E-3" 1915 Special Assessment 5% 15 Yr $22,900 $343,500 3 Months Special assessment guaranteed Bond Sold to Fanners Home Admin, by District wide obligation (Drought Endorsement) "F" Loan from the State 5-5/8% 40 Yr $24,100 1 �482,000 6 Months Must receive high State wide � 4 POSSIBLE WAYS TO FINANCE CAPITAL IMPROVEMENTS AS REQUESTED AND DISCUSSED AT THE JANUARY 1977 BOARD MEETING ALTERNATIVES ARE COMPARED ON THE PRINCIPAL SUM OF $238,000 ASSUMING THE WORK IS TO BE DONE THIS SEASON WITHOUT A DISTRICT ADVANCE CA 5-17-77 - Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish * Remarks i "A-1" Sale of District Owned N.A. N.A. None Pre-Paid 3 Months Excess Property $238,000 11B-0" Obtain 50% Farmers Local 10 Yr $17,730 $171,300 3 Months Local share at bank. Funds must Home Grant (Drought Endorsement) 8% be spent by Nov. 1, 1977 j (Bizz Johnson's Bill) "E-1" 1915 Special Assessment 7%�T 15 Yr $27,500 $412,500 3 Months Special assessment guaranteed Bonds by District wide obligation "E-2" 1911 Special Assessment 7% 15 Yr $29,000 $435,000 3 Months Special Assessment Each Bonds Property "E-3" 1915 Special Assessment 5% 15 Yr $22,900 $343,500 3 Months Special assessment guaranteed Bond Sold to Farmers Home Admin. by District wide obligation (Drought Endorsement) I "G-2" Loan from the D.W.R. 22% 10 Yr $27,200 $2722000 1-3 Months Suppose to be very short process 1 Davis Grunsky Act (Drought Endorsement) y I v STEVEN E. GRUMER • ATTORNEY AND COUNSELOR AT LAW POST OFFICE DRAWER BT INCLINE VILLAGE. NEVADA 89450 TELEPHONE 831-1974 LICENSED IN AREA CODE 709 CALIFORNIA 8 NEVADA April 19, 1977. Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 Re: Tom' s TV Dear Milt: This letter is being delivered to summarize my findings in the Tom' s TV Bonding Requirements . I have discussed this matter with Mr. Kirby and concur in his evaluation that the bond is not necessary. The bond with American Employers ' Insurance Company expired on March 4, 1977, and Mr. Kirby felt that the re- newal of the same would amount to a $300 .00 per year waste. The Truckee-Donner Public Utility District has apparently been receiving prompt payment for the past eleven (11) years , . and the Lease Agreement makes no provision for the size of the bond. It is my feeling that commercial practicality and lack of follow-through from the District has created a situation in which the bonding requirement would be arbitrary and unreason- able. Sincerel , i even Grumer SEG:jw. ..� LAW OFFICES OF ,f' JAMES D. GARBOLINO Linda Creek Professional Park JAMES D. GARBOLINO Suite 250 San Fmncis Mice S. EARLE ATKINSON 730 Sunrise Avenue 220 Montgomery Street „- Roseville, California 95678a� is discptyifo .' 04 Tel: (916) 782 4421 -,TeC(4 ) 989- �N May 5, 1977 TA AY G 1917 ''. TRUCKLE C?oNt4 f{ P.U.D. Truckee-Donner Public Utility District Post Office 309 Truckee, California 95734 Attention: Mr_ Milton Seymour T Re: Ponderosa Palisades/Albert Day Properties Dear Mr. Seymour: _.._ As indicated in our telephone conversation of May 5, I represent the owners of the properties commonly known as -~ the Albert Day properties in.Ponderosa Palisades . The owners of the property are totally ready to begin construction upon the property, and all- that needs to be done is the obtaining of a will serve letter. In our telephone conversation you mentioned that the 80 acres in question is outside your utility district and that the only way in which service can be obtained for that 80 acre parcel is by either contract- or by annexation. - There has been some communication that the parcel will be served by your district "subject to annexation"_ This is not , acceptable to my clients for the obvious reason that it will take years to annex the property, if it can be annexed at all. As you mentioned, and as is known by my clients, the Sierra Pacific Power Company is not inclined to allow annexation of its existing customers_ - I have taken your suggestion and attempted to contact Dan Cook; - however at this writing I have .been unable to . reach him. - Please inform your Board* of Directors that, my clients are unwillin to accept the water"service on the terms which would include 'subject to annexation". I hope to get back to you prior to the next board meeting on May 17, 1977, with further additional information. I€ I do not, would you kindly consider _ this letter as a formal request for a "will serve letter" without the necessity of annexation Thank you for your consideration. - •V ry truly y u s, JDG/cm a es D. Garbolino , cc: C. E_ Templeton - ` RESOLUTION OF THE BOARD OF DIRECTORS TRUCKEE-DONNER PUBLIC UTILITY DISTRICT RESOLUTION NO. 7708 Effective June 1 , 1976 SUPERSEDING RESOLUTION NO. 7624 PREAMBLE WHEREAS: The District is engaged in rendering Public Utility services to the Public, and the Employees, Management and Directors recognize that there is an obligation on each for the continuous rendition and a- vailability for such services; and WHEREAS: The welfare of the Public depends upon the loyal and efficient work and service of all employed or associated with the District in any capacity; and, individually and collectively all are expected to use their influence and best efforts to protect the properties of the District and its service to the Public and to cooperate in promoting and advancing the welfare of the District and in preserving the con- tinuity of its services to the Public at all times; NOW, THEREFORE, BE IT RESOLVED: That for the purposes of promoting harmony and efficiency among the employees of the District, The Board of Directors propose, agree and herein set forth the following: TITLE 1 RECOGNITION 1 .1 District shall deduct from their wages the regular membership dues of employees who are members of Union and who individually and voluntarily authorize such deductions in writing in accordance with the provisions of Section 1157.3 of the Government Code of the State of California. Such deductions shall be made from the first payroll period of each month and shall be submitted forth- with to the Financial Secretary of Local Union 1245, I .B.E_W. , P.J. Box 4790 (3063 Citrus Circle) , Walnut Creek, California 94596. The form of checkoff authorization shall be approved by District and Union. 1 .2 It is the policy of the District and Union not to discriminate against any employee because of race, creed, color, age, sex or national origin. , F M CONTENTS TITLE PAGE PREAMBLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • • • • . . . . • • • • • . . . . . . I 1 Recognition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. I 2 Conditions of Employment 2 3 Working Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 4 Standby . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 5 Overtime . . . . . . . . . . . . . . • •• • • • • . . . . . . . . . . . . . . . . . . . . . . 3 6 Holidays . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . 4 7 Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 8 Leave of Absence . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 5 9 Vacation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 10 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 11 Union Activity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 12 Sick Leave . . . . . . . . . . . . . . . . . . . . . . . . . . • • • • • • . . . . . . . . . 8 13 Funerals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 14 Expenses . . . . . . . . . . . . . . . . . . 9 15 Grievance Procedure . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . 9 16 Layoff & Demotion Procedure . . . . . . . . . . . . . . . . . . . . . . . . 10 17 Vacancies . . . . . . . . . . . . . . • • • . . . . . . . . _ . . - • • . . . . . . . . . . . 10 18 Discharge & Termination . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 19 Inclement Weather Practice . . . . . . . . . . . . . . . . . . . . . . . . . 11 20 Employee Benefit Program 12 EXHIBIT "A" Classifications, Job Definitions and Wages: Electric . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Water . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Clerical . . . . . . . . . . . . . . . . . . . . . . . . . • • • • - - - - . . . 17 EXHIBIT "B" Additional Work Conditions 18 TERM OF RESOLUTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT TITLE 2 CONDITIONS OF EMPLOYMENT �— 2.1 (a) Employees shall be classified as either regular or casual (temporary) . (b) A regular employee is one who has completed six (6) months of continuous service with the District. (c) A casual (temporary) employee is one hired for occasional or seasonal work or for a limited time. 2.2 New employees hired for a regular classification shall be placed on a six (6) month probationary period, at the end of which time, if (s)he has demonstrated his ability and qualifications therefor, (s) he shall be given a definite classification as hereinafter set forth. TITLE 3 WORKING HOURS 3.1 The established workweek for all employees is from Saturday midnight to Saturday midnight. 3.2 The normal workweek shall be five (5) days of eight (8) hours each, and shall begin on Monday and end on Friday. 3.3 The hours of work for those employees scheduled on a Monday-Friday workweek shall be 8:00 A.M. to 12:00 noon, and from 1 :00 P.M. to r 5:00 P.M. ; or, 8:00 A.M. to 12:00 noon, and from 12:30 P.M. to 4:30 P.M. 3.4 The normal workweek for Service employees shall be five (5) days of eight (8) hours each, and shall begin on Tuesday and end on Saturday. 3.5 The hours of work for those employees scheduled on a Tuesday-Saturday workweek shall be 8:00 A.M. to 12:00 noon, and from 1 :00 P.M. to 5:00 P.M. ; or 8:00 A.M. to 12:00 noon and from 12:30 P.M. to 4:30 P.M. 3.6 Nothing contained herein shall be construed as limiting the right of the District to schedule Service employees to a Monday-Friday work- week. 3.7 Service employees are designated as: Serviceman/Warehouseman, Service Utilityman, and Meter Reader/Collector/Serviceman. -2- TITLE 4 STANDBY 4.1 When an employee is requested by management for standby the employee shall be paid for a period of five (5) hours pay per day. Standby shall be from 5:00 P.M. Friday to 8:00 A.M. of the next regularly scheduled work day. Recognized Holidays under Title 6 will be paid five (5) hours for standby. An employee will not be required to standby at his or her residence, but shall be available within the District. (As amended 6/l/75.) 4.2 Overtime compensation for all emergency call-outs worked will be paid in addition to standby pay. TITLE 5 OVERTIME 5.1 Overtime is defined as: (a) time worked in excess of forty (40) hours in a workweek; (b) time worked in excess of eight (8) hours on a scheduled work day; 3 (c) time worked on a non-work day; (d) time worked on a holiday; (e) time worked outside of regular work hours on a work day; and ,�- (f) time worked through an employee's lunch period. Overtime shall be computed to the nearest one-half ('z) hour. 5.2 If an employee is called out by a resDonsible authority of the District outside the employee's regularly scheduled hours and works less than two (2) hours, the employee shall receive not less than two (2) hours ' pay, to be compensated at the applicable overtime rate, for each such call-out; provided the employee has finished his first call-out and has returned to his home. If the employee is sent on another job or jobs prior to returning home from the initial call without a break in work time, it shall be considered as a single call-out. 5.3 Overtime shall be divided as equally as is practicable among those qualified and available in each department. -3- 5.4 (a) Except as otherwise provided herein, overtime compensation shall mean a rate of pay equivalent to one and one-half times (1-,X) the standard rate of pay. (b) Employees shall be paid overtime compensation at the rate of. pay equivalent to two times (2X) the standard rate of pay for all time worked in excess of sixteen (16) consecutive hours. (c) Employees shall be paid overtime compensation at the rate of pay equivalent to two times (2X) the standard rate of pay for all time worked between 2400 and 0800 hours. (d) Employees called out on Sundays and holidays shall be paid overtime compensation at the rate of pay equivalent to two times (2X) the standard rate of pay for all such call-outs. 5.5 (a) Any regular or probationary employee who has worked eight (8) hours or more at overtime rates between his regular quitting time and his next regular starting time, on regular work days, shall be entitled to a rest period of eight (8) consecutive hours upon completion of such overtime work. (b) If the District requires the employee to continue work into his re ular work period, the employee shall be paid at two times ?2X) the standard rate of pay for all hours worked until he is given a rest period of eight (8) consecutive hours. (c) If the employee becomes eligible for a rest period and is called back to work during his eight (8) hour rest period, the employee shall be paid at two times (2X) the standard rate of pay for all hours worked until he has been relieved from duty for at least eight (8) consecutive hours- (d) Should the rest period provided in subsection (a) above extend �.� into his regular work hours, the employee may be required to report for work at the end of said rest period for the remainder of that regular work period. He will , in any event, be paid straight time for the said regular work period. TITLE 6 HOLIDAYS 6.1 The following are the recognized paid holidays for probationary and regular full-time employees: New Year's Day . . . . . . . . . . . . . . . . . . January 1st Washington's Birthday . . . . . . . . . . . 3rd Monday in February Memorial Day . . . . . . . . . . . . . . . . . . . . Last Monday in May Independence Day . . . . . . . . . . . . . . . . July 4th Labor Day . . . . . . . . . . . . . . . . . . . . . . . 1st Monday in September -4- Veteran's Day . . . . . . . . . . . . . . . . 4th Monday in October Thanksgiving Day 4th Thursday in November The Day After Thanksgiving Day (Friday) Christmas Day . . . . . . . . . . . . . . . . December 25th Employee's Birthday When any of the allowed holidays fall on a Saturday, the paid holiday r-- will be observed on Friday preceding; if a holiday falls on a Sunday, the following Monday will be observed. 6.2 If an employee takes off any of the days observed by the DR5TP-1c7 as a holiday and is absent without a bona fide reason on the work day either immediately preceding or following such day observed by the p15itu.r_7as a holiday, he shall not receive holiday pay. TITLE 7 TRANSPORTATION 7.1 At the discretion of the District, transportation shall be furnished all employees in the performance of their duties as prescribed. 7.2 Any employee asked to use his own personal means of transportation for District business shall be reimbursed at the rate of fifteen cents (15Q) per mile, but shall not receive less than $1 .00 per day. TITLE 8 LEAVE OF ABSENCE 8.1 Leave of absence shall be granted to regular employees for urgent substantial personal reasons; provided that adequate arrangements can be made to take care of the employee's duties without undue inter- ference with the normal routine of work. Leave will not be granted if the purpose for which it is requested may lead to the employee's re- signation. 8.2 An employee's status as a regular employee shall not be impaired by a leave of absence. 8.3 An employee shall be paid his regular salary if leave of absence is occasioned by a call to jury duty. However, any pay received as a Juror shall be deducted from the employee's wages_ An employee may be paid his regular salary while in Civil Defense duty, or in con- nection with National Guard duty. 8.4 (a) A maternity leave for a period of six (6) months or less shall be granted upon request to any regular employee who becomes pregnant. Extension of a maternity leave, up to a period of one (1 ) year, provided there is a medical need. An employee who becomes pregnant shall , as a condition of continued employ- ment past the end of the seventh (7th) month of pregnancy, fur- nish, upon District's request, written statements from her -5- physician stating that she is physically able to continue to perform her normal work assignment and that the physician recommends her continued employment. Should the employee decide to take maternity leave or should the physician not recommend her continued employment, the employee shall begin the maternity leave at that time or be granted sick leave, provided the employee is actually ill or disabled due to preg- nancy or conditions related thereto, which are confirmed by her physician. (b) Employees shall be returned to work from maternity leave under the following conditions: (1 ) Prior to the expiration and/or extension of maternity leave, the employee must have given the District writ- ten notice of her intention to return to work. (2) Employee(s) shall be returned to work in her former classi- fication and at the same rate of pay in the case of ma- ternity leave that exceeds six (6) months, up to the per- iod of one (1 ) year, the employee shall be returned to work provided a vacancy exists. If no such vacancy ex- ists, her leave of absence will continue until such time a vacancy occurs in her former classification or in a lower classification. (3) In the event the employee is returned to work in classi- fication lower than her former classification, she will be given preferential consideration over other employees in the filling of vacancies in higher classification un- til such time as she is returned to her former classi- fication or rate of pay. If an eligible employee fails to return immediately to active employment from maternity leave at the first offer of work in compliance with the foregoing, she shall thereby terminate her employment with the District. The employee's seniority will not ac- crue while she is absent on maternity leave. (Entire Sec- tion added 6/l/75. ) 8.5 Leave of absence or any other type of leave means an approved absence without pay. While on leave, an employee is not eligible for sick pay, holiday pay, vacation pay, insurance coverage, retirement coverage, or items of similar nature. (Added 6/l/75.) TITLE 9 VACATION 9.1 Employees who have completed six (6) months of continuous service with the District shall accrue vacation at the rate of one (1 ) day per month. After an employee has attained regular status, vacation computations shall commence on date of hire. -6- 9.2 An employee who has completed five (5) years of continuous service with the District shall be entitled to eighteen (18) work days with full pay. 9.3 An employee who has completed fifteen (15) years of continuous ser- vice with the District shall be entitled to twenty (20)' work days with full pay. r 9.4 All vacations will be taken on consecutive days unless otherwise mutually agreed upon between the District and the employee. 9.5 Any employee who shall leave the District before taking his regular scheduled vacation shall be entitled to receive full pay for the days covered by his vacation period. 9.6 Vacations may be scheduled during the calendar year by mutual agree- ment between management and employee. There will be a sign-up in each department so that employees may designate their choice of vaca- tion periods. The District shall prepare and post the annual vacation schedule on the basis of such sign-up effecting wherever possible the selections of the employees in the order of their classification senior- ity. Vacation lists shall be posted on or before April 15th of each year. 9.7 An employee may forego his or her vacation in one year and add it to his or her vacation in the following year, provided the District in advance gives its written approval . In no event shall an employee de- fer all or any portion of his or her vacation period longer than one year unless an employee is unable to take such vacation by reason of the foregoing approval or industrial injury. TITLE 10 SAFETY 10.1 The District shall furnish all tools and specialized safety devices necessary to perform an employee's assigned duties. Every effort should be made by the employee to maintain them in good condition be- cause his safety may depend on his equipment. 10.2 Safety meetings shall be prepared and conducted during the course of regular working hours by an employee designated by Management. Ap- proximately two regular working hours each month shall be allowed for this purpose. 10.3 The District shall make reasonable provisions for the safety of employ- ees in the performance of their work. Employees shall jointly cooper- ate in promoting the responsibility of the individual employee with re- gard to the prevention of accidents. -7 10.4 The Foreman shall establish a safety inspection committee to function in the prevention of accidents by ascertaining unsafe working condi- tions and at least every six (6) months recommend any measures to be - taken for correction thereof, in writing to the Manager. 10.5 The District reserves the right to draft reasonable safety rules for employees and to insist on the observance of such rules. TITLE 11 UNION ACTIVITY 11 .1 The District will not discriminate against an employee because of their membership in the Union and employees are expected not to dis- criminate against any employee because of their non-affiliation with the Union. TITLE 12 SICK LEAVE 12.1 Employees who have completed six (6) months of continuous service with the District shall accrue unlimited sick leave at the rate of one (1) day per month. After an employee has attained regular status, sick leave computation shall commence on date of hire. 12.2 The District may require satisfactory evidence of an employee's illness or disability before sick leave will be granted. If it is found that the employee is taking undue advantage of sick leave provisions, said employee shall forfeit all sick leave accumulated up to that date. 12.3 If a holiday falls on a work day within the sick leave period of an r- employee who is entitled to holidays off with pay, it shall not be in- cluded in the leave. Nothing in the foregoing Title shall be interpreted to entitle the employee to sick leave while on vacations or temporarily laid off by the District. 12.4 When an employee is absent by reason of injury which came within the application of the Workmen's Compensation Chapters of the State of California Labor Code, he shall be entitled to supplementary benefits for the duration of such temporary disability. Benefits shall begin with the first day of absence following the day of the injury. The amount of supplementary benefit payable for each day of absence shall be ninety percent (90%) of each employee's basic daily wage, less the sum of any payment to which he may be entitled under the aforementioned Acts applying to the case. -8 12.5 Deleted 6/l/75. TITLE 13 FUNERALS �- 13.1 Employees shall be granted three (3) days funeral leave with pay in the event of a death in their immediate family or a more dis- tant relative who was a member of the employee's immediate house- hold at the time of death. Immediate family consists of employee's or employee's spouse's mother, father, brother, sister, son, daugh- ter, stepchild, half-brother, half-sister, foster parent or grand- parent. (As amended 6/l/75. ) TITLE 14 EXPENSES 14.1 If the District requires an employee to perform work starting two (2) hours prior to his regular starting time, it shall provide him with a meal . 14.2 If the District requires an employee to perform work for one and one-half (1-2) hours or.more beyond his regular quitting time, it shall provide him with a meal , and with meals thereafter at inter- vals of four (4) hours, but not more than five (5) hours, for as long as such work continues. 14.3 The cost of any such meals and the time necessary to consume the same shall be at District's expense. Time taken to consume these meals, up to one-half (2) hour, shall be considered as work time. 14.4 If an employee who is entitled to meals at District's expense does not accept any such meal , the District shall , nevertheless, allow him time with pay equivalent to the time usually taken to eat a meal , namely, one-half (1) hour in addition to a $4.50 allowance for such meal . TITLE 15 GRIEVANCE PROCEDURE 15.1 As the initial step in the adjustment of a grievance, the employee and/ or Shop Steward or other representative shall discuss the same with the Manager. Should the grievance still not be settled to the satisfaction of the employee, he shall be granted a hearing by a Joint Grievance Com- mittee composed of an impartial representative, to be selected by mutual agreement between a representative of the District and the employees' representative. In the event District's representative and the employee's representative are unable to reach a satisfactory settlement of the grievance the parties together may agree upon the appointment of a medi- ator. A grievance introduced at the initial step must be presented not more than thirty (30) days from the date of the incident, or the date the employee ` ecomes aware of the incident- -9- TITLE 16 LAYOFF & DEMOTION PROCEDURE 16.1 Nothing contained herein shall be construed as limiting the right of the District to determine the methods of its operation, the amount of production, the number of employees in total or in specific class- ifications of work. However, the District agrees that in no case will it layoff employees as the result of work contracted. When it becomes necessary to layoff employees due to lack of work, the District shall give employees concerned as much notice as possible except in the case of temporary employees where no notice is required. 16.2 Layoff in all cases will be made by seniority and qualifications.. District will make a reasonable effort to notify such employees of job vacancies which occur within twelve (12) months following the lay- off. Employees rehired in the twelve (12) month period will be rein- stated with all benefits for which they qualified as a regular employ- ee, except in the case of a temporary employee where no rehire status is necessary. 16.3 Journeymen who can demote Apprentices shall retain Journeyman status; (Linemen, Line Working Foreman) . TITLE 17 VACANCIES 17.1 Incumbent employees who are qualified shall be given priority to fill existing vacancies before a new employee is hired. 17.2 All job vacancies will be posted on District Bulletin Board. 17.3 After Sections 17.1 and 17.2 are complied with, vacancies will be pub- licly advertised. TITLE 18 DISCHARGE AND TERMINATION 18.1 The District retains the right to discharge any employee for incom- petence or other serious cause. The reason for such discharge shall be given in writing within forty-eight (48) hours of the time of such discharge. 18.2 Reasons for discharge shall include, but not be limited to the follow- ing: 1 . Failure to perform work in an efficient, workman-like manner. 2. Insubordination. 3. Absent without authorization or just cause. -10- 18.2 (Continued) 4. Failure to cooperate willingly and cheerfully with supervisors, and/or fellow employees in matters per- taining to the District's operations. 5. Insobriety. 6. Dishonesty. TITLE 19 INCLEMENT WEATHER PRACTICE 19.1 Employees who are unable to work in the field because of inclement weather or other similar causes , shall receive pay for the full day, provided they have reported for duty. However, they may be held pend- ing emergency calls, and may be given first aid, safety or other in- structions, or they may be required to perform miscellaneous work in warehouses or other sheltered locations. Temporary employees under the same conditions shall receive pay for time they worked or are held on District property or ordered to stand by. They shall not be paid in any event for less than four (4) hours. 19.2 Management shall be responsible for determining weather conditions that warrant cessation of outside work. In arriving at a decision with respect to weather conditions, the supervisor shall take into account such factors. 1 . Employee safety 2. Operating requirements 3. Undue hazards 4. Service to the Public 5. L':ob site working conditions 6. Anticipated duration of time required to leave unfinished job in a safe condition 7. Anticipated duration of inclement weather 8. Distance from job site to operating headquarters 9. Any other pertinent factors which, in his opinion, should be taken into account in reaching his dec- ision relative to stopping or continuing work. -11- TITLE 20 EMPLOYEE BENEFIT PROGRAM 20.1 While this Resolution is in effect, the District will not change . or discontinue the Group Insurance Program. The District shall pay eighty-five percent (85%) of the premiums for insurance cover- age for employees and dependents. (Resolution No. 7315 - June 19, 1973. ) 20.2 While this Resolution is in effect, the District will not change or discontinue the Long Term Disability Plan. The District shall pay one hundred percent (100%) of the premiums for the Long Term Disability Plan. 20.3 While this Resolution is in effect, the District will not change or discontinue the Retirement Plan. The District will pay one hundred percent (100%) of the cost of the Retirement Plan. (Resolution No. 7315 - June 19, 1973.) 20.4 The District shall not by reason of execution of this Agreement abrogate or reduce the scope of any present plan or rule beneficial to employees which is not specifically covered by this Agreement. EXHIBIT "A" ELECTRIC DEPARTMENT FOREMAN, LINE, WORKING: An employee engaged in performing all classes of distribution line work, having full charge of and directing entire crew; may at times be required to drive vehicle. Is required to drive the line truck and operate the fixed and attached equipment. Will keep time cards and material records and other duties as prescribed by District Manager. Must have a valid California driver's license before assign- ment to job. Effective Effective 6 1/76 6/1/77 LEAD LINEMAN Hourly Rates: $ 9.20 $ 9.94 An employee who is a Journeyman qualified by training and knowledge of underground circuits, substations and apparatus to test and in- stall duct line, cable conduits and risers. Must be able to climb and perform Lineman's work such as making underground connections on customer's services and substation feeder installations. Must have a valid California driver's license as required by applicable State law before assignment to job.* a *Note: This job is only on a upgrade basis when there are two (2) Journeymen working alone and there is no Foreman available. -12- LEAD LINEMAN (Continued) Effective Effective - 6/7/76 6J1/77 Hourly Rates: $ 8.72 $ 9.42 LINEMAN An employee who is a Journeyman and who performs all classes of transmission and distribution line work when assigned to a crew under the direction of a Working Foreman or Supervisor of higher grade. His background of apprenticeship and experience must be such as to qualify him to perform these duties with skill and ef- ficiency. A Lineman may be assigned to work with and under the general direction of a Troubleman and when so assigned, the type of work he performs and the method of supervision shall be govern- ed by the rules with respect to the Troubleman classification. A Lineman may be assigned temporarily to work apart from a crew either alone or as a member of a two (2) man unit, without super- vision, doing work which may include: I . Framing poles 2. Preassembling material 3. Patroling and inspecting pole and tower lines 4. Testing and inspecting poles 5. Repairing risers and ground mouldings 6. Pulling slack in anchor guys 7. Replacing guy guards 8. Trimming trees A Lineman may be assigned temporarily to work apart from, when a member of a two (2) man unit, without supervision, when the second man in such unit is a one year Apprentice Lineman or higher doing work which shall include: 1 . Taking primary distribution voltage readings 2. Installing Company-owned customer outdoor lighting service equipment and street lighting fixtures, in- cluding making connections on circuits with voltage below 750 volts. 3. Installing all types of customers' services including risers and terminal connections when the service is to be underground, complete with setting self-contained meters. -13- LINEMAN (Continued) Using special design lift equipment or an aerial bucket, a Lineman may work apart from a crew, a two (2) man unit, without supervisor., when the second man in such unit is a one year Apprentice Lineman or higher, doing work which may include: 1 . Setting and replacing service poles 2. Setting street light poles and outdoor lighting service poles not to exceed forty feet (40' ) in length 3. Washing insulators on lines energized up to 60KV When it is necessary to climb through live circuits of 750 volts or more, the other employee in the two (2) man unit shall be a Journey- man Lineman. Is required to drive the line truck and operate the fixed and at- tached equipment. May be required to keep time cards and material records and other duties prescribed by District Manager. Must have a valid California driver's license before assignment to job. Effective Effective 671776— 6/1/77 APPRENTICE LINEMAN Hourly Rates: $ 8.55 $ 9.23 An employee who is engaged in performing work as an assistant to or under the general direction of a Lineman while training for Journey- man. In order to gain experience for advancement, he may be requir- ed to work alone or under direct supervision on jobs for which he has been trained and instructed. May be required to do other duties as �.- prescribed by District Manager. The employee's education and general qualifications must be such that he is considered capable of attain- ing Journeyman status. To qualify as a Journeyman, employee must have a valid 4lifornia driver's license before assignment to job. Hourly Rates Effective Effective 6/l/76 6Z1_/Z , Apprentice $ 6.47 $ 6.99 After 1 year 6.91 7.46 After 2 years 7.45 8.05 After 3 years 8.01 8.65 TECHNICIAN, METERMAN After 4 years 8.55 9.23 An employee who is a journeyman Meterman and who, in addition, has demonstrated ability in the theory, installation and testing of de- mand meters, reactive metering, instrument transformers and special- ized test equipment. Effective 6/� Effective Hourly Pates: $ 8.55 $ 9.23 -14- WATER DEPARTMENT WORKING FOR (Revised to Meet New System Requirements.) The Water Service Working Foreman of the Truckee-Donner Public Utility District shall be primarily responsible for the operation and mainten- ance of the pumps, booster systems, hydropneumatic systems, storage re- servoirs and related pipeline works within the District's nine pressure zones. The Water Service Working Foreman shall be primarily respons- ible for the operation and maintenance of the noted facilities and shall assist the Superintendent in the overall expeditious and efficient opera- tion of the District. The Water Service Working Foreman shall oversee and direct the activities of the service men and other District person- nel as may be required from time to time to fulfill the obligations of the position. The Water Service Working Foreman shall be responsible to the District Superintendent and to the General Manager of the Truckee Donner Public Utility District. Effective Effective 6/1/76 6/_1/77 Hourly Rates: $ 8.28 $ 8.94 SERVICEMAN An employee who must be able to install water services, perform con- struction and maintenance duties in the Water Department. He must have a valid California driver's license and operate all Public Utility Dis- trict's construction equipment. He must be capable of reading and re- pairing meters and assist in the warehouse or any other duties as re- quired by the District Manager. Effective Effective 6/1/76 6/1/77 Hourly Rates: $ 7.54 $ 8.14 WAREHOUSEMAN/SERVICE UTILITY MAN An employee who is qualified to perform, without direct supervision, routine duties including the receipt, storage and disbursement of material , the taking of physical inventories, etc. May also be re- qu4red to keep stores records. May operate equipment and be required to set electric and water meters and make electric and water cut-ins and cut-outs, make electric connections at the weatherhead, make minor repairs to District and customers ' equipment. May be required to col- lect and perform other duties as prescribed by the District Manager. Employee must have a valid California driver's license before assign- ment to the job. Effective Effective 7 _ Hourly Rates: $ 7.18 $ 7.75 -15- METER READER/COLLECTOR/SERVICEMAN An employee in this classification is required to read meters for any purpose as assigned and as part of his duties will be expected to check meter numbers, records, record meter readings on forms as required, observe and report any unusual or abnormal conditions of District's or customers' equipment. In addition to the above, he may be required to do routine collecting of accounts, cut in or cut out electric and water meters for any reason, assist in the ware- house and Water Department and perform other duties as prescribed by the Manager. Must have a valid California driver's license be- fore assignment to job. Must be able to write legibly and main- tain a neat, clean appearance at all times. Hourly Rates Effective F-fF cti--ve 6/1 76 6/1I77- Start $ 5.69 6 months 5.96 $ 6.15 1 year 6.44 18 months 6.18 6.67 HELPER 2 years 6'39 6.90 6.62 7.15 Must have sufficient knowledge and adaptability to understand and carry out duties as assigned; must be semi-skilled laborer or equiv- alent with past experience as such, capable of handling ordinary tools safely in accordance with District's safety rules. Assist skilled workmen or apprentice or work under their direction at vari- ous classes of work which may be assigned in any location and other duties prescribed by District Manager. Must have a valid California driver's license before assignment to job. Effective Effective .— 6/l/76 _611/77 HELPER - TEMPORARY Hourly Rates: $ 6.10 $ 6.59 A "Helper-Temporary is hired for a limited period of time for sea- sonal or emergency work. Employees under this classification shall only be hired as needed to supplement the regular work force and shall normally be assigned only such work as falls within the Helper definition. Must have a valid California driver's license before assignment to job. Effective Effective Hourly Rates: 6/1/76 6/l/77__ LABORER - PART TIME (STUDENT) $ 5.14 $ 5.55 A student hired during vacations or for a limited period of time. Employees under this classification shall only be hired as needed to supplement the regular work force and shall normally be assign- ed only sych work as falls within the Laborer definition. Must have a valid California driver's license before assignment to job. Effective Effective Hourly Rates: 6/1/76 6/1/77 -16- $ 2.50 $ 2.50 BOOKKEEPER An employee assigned to perform routine and advanced bookkeeping duties as required by the District. Must be able to prepare monthly cash state- ments; keep records of additions and deletions of plant accounts; keep records of revenue and expenses; prepare bills for Board approval ; pre- . pare payroll and associated items (Social Security, etc.); and any other bookkeeping duties required by General Manager. Effective Effective Hourly Rates 6/1/76 611177 Start $ 5.25 $ 5.67 6 months 5.32 5.75 1 year 5.50 5.94 18 months 5.95 6.43 2 years 6.26 6.76 3 years 6.59 7.12 SECRETARY Employee shall attend and prepare minutes for Board Meetings. Shall be assigned to preparation and posting of agendas and to organization of correspondence and other important documents related to the Board. Employee shall also be assigned other office correspondence and other of- fice duties as required. Effective Effective Hourly Rates 6 /76 6/1/77 Start $ 5.02 $ 5.42 6 months 5.11 5.52 1 year 5.26 5.68 18 months 5.47 5.91 2 years 5.69 6.15 30 months 5.98 6.46 3 years 6.31 6.81 GENERAL CLERK An employee who may be assigned to perform any routine or advanced cleri- cal function or any other miscellaneous duties as required by the District Manager, including customer contacts in person and by telephone; operation of various office machines and computer; collecting; sorting; opening and receiving mail . Must be able to type with proficiency. Effective Effective Hourly Rates 6-/T/-76 6/1/77 Start $ 5.02 $ 5.42 6 months 5.11 5.52 1 year 5.26 5.68 18 months 5.47 5.91 2 years 5.69 6.15 30 months 5.98 6.46 3 years 6.31 6.81 GENERAL CLERK TRAINEE An employee not required to have prior experience and is a "Trainee" as General Clerk. In the course of training may be assigned to any of the duties performed by the General Clerk. May be required to work alone c- such duties for which employee has been trained and instructed. -i7- do After six months as trainee the employee shall progress to the bottom rate of General Clerk line of progression. Effective Effective 6/l/76 6/1/77 Hourly Rates: - $ 3.79 $ 4.09 TEMPORARY CLERK A Temporary Clerk is hired for a limited period of time for seasonal or emergency work. Employees under this classifi- cation shall only be hired as needed to supplement the re- gular work force and shall normally be assigned only to such work as falls within the General Clerk classification. Effective Effective 6/l/76 6/1/77 Hourly Rates: $ 3.79 $ 4.09 EXHIBIT "B" ADDITION-AIL CONDITIONS The District reserves the right to temporarily work any classified electric em- ployee on work in connection with its water system, or any classified water em- ployee on temporary work on the electric system, without change in the rate of pay or classification of such employee. a) When an employee is temporarily assigned to work in a classification higher than his regular classification, he shall be paid at not less than the minimum rate established for the higher classification for each hour so worked, with a minimum of one hour and time computed to the next full hour. b) When an employee is temporarily reassigned to work in a classification higher than his regular classification, he shall be paid, upon such re- assignment, the rate of pay he last received in such higher classifi- cation, plus any general wage increase or adjustments subsequently made therein. c) When an employee is temporarily assigned or reassigned to work in a classification lower than his regular classification, his rate of pay will not be reduced. The District is to be the judge as to the competency and fitness of prospective employees and of the satisfactory performance of work by any employee. All per- sons making application shall have equal employment opportunity without regard to race, color, creed, sex, age or national origin. (As amended 6/l/75.) -18- TERM OF RESOLUTION Pursuant to Resolution No. 7624, the pay provisions of this agreement shall be effective June 1 , 1976. Any employee, or the "recognized employee" as defined in Section 3501 b of the MMB Act, may present in writing any additions or amendments to this Resolution for the consideration of the Board of Directors on or before June 1 , 1976. Negotiations will commence sixty (60) days prior to the expiration of this agreement. The wage rates indicated,commencing June 1 , 1977, shall continue until November 30, 1978, at which time the agreement will open for wages only. At this time discussions and agreement will be reached for the pay period commencing December 1 , 1978 and ending November 30, 1979. PASSED AND APPROVED AS AMENDED BY THE B ARD OF DIRECTORS AT A REGULAR MEETING ON THE 1-7DAY OF 797 -7 AYES: DIRECTORS Huber, Craig, Maass, Kuttel and Sutton NOES: None ABSENT: None TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By: PAT SUVrON Chairman of the Board of Directors LOCAL UNION NO. 1245 INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, AFL-CIO By: John StralIa Business Representative -19- TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CAL-IFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Board of Directors FROM: Milt Seymour, Manager DATE: May 12, 1977 SUBJECT: May 17, 1977, Board Meeting UNFINISHED BUSINESS 3. Status Report & Discussion re Expected Rebate from SPPC Rate Case Settlement: As of now nothing further has been heard on the SPPC rate case settlement. Inasmuch as the case has been clouded by Mt. Wheeler's rejection of the settlement, the exact settlement date is uncertain. 5. Discussion & Possible Determination of District Policy Re Construction of Electric Lines in Subdivisions by District: Present District policy as stated in Resolutions 72079 7312 and 7502 clearly states that electric lines in subdivisions will be provided by the subdivider at his expense in accordance with District standards and will be subject to inspection and approval by the District. If the subdivider wishes the District to construct the lines the District can do so with its own personnel only if the cost of the lines, including labor and material , is less than $5,000. If the cost of the construction exceeds $5,000 the District must go to bid. In some situations where other utilities are involved construction may become �^ the joint responsibility of the subdivider, the District and other utilities involved. If the District's portion of such construction is estimated to be in excess of $5,000 then the same rule would apply, i .e. the District must go to bid. Where the total cost of construction or the District's portion of the construction is less than $5,000 District personnel have the necessary qualifications and equipment to undertake the construction if it is determined. by the Manager and/or the Board that such action is in the best interest of the District. Inasmuch as the end product is *to be turned over to the District for its ownership and operation, it seems reasonable that the District can at its option and by agreement with the subdivider provide any part or all of the required wire or apparatus provided that such wire or apparatus is charged to the subdivider at District cost. 6. Consideration of Resolution Declaring Certain Electric Materials Surplus : The District has an excess of certain electric materials as indicated on the attached list. Rather than allow these materials to become obsolete and useless , the Manager proposes to sell these materials at the highest possible price. Some of the material will be sold or used on the TTSA Feeder F rebuild and the Pannonia Ranchos subdivision. Included in the list is a 1958 Dodge 4 X 4 truck for which an offer of $600 already MEMORANDUM to the Board of Directors May 12, 1977 Page 2 exists. The estimated value of the total- list exceeds $60,000. 7. Consideration of Resolution Revising Electric Connection Fees to Multiple Tenant Units : An urgent problem exists regarding electrical connection fees to multiple tenant residential and commercial units. Our present policies do not address themselves to other than single residences or places of business. In my research of the files it is evident that Resolution 7502, which is the latest Resolution dealing with connection fees, was intended to recover for the District the cost involved in making new electrical connections. Following that premise the logic of charging $350 for each meter of a multi-meter building results in excessive connection fees being collected. Further, it creates a hardship on the building owner and perhaps the tenants. I have investigated the actual costs of providing multiple meters to such buildings. and find that meter costs vary from $24 to $224 depending upon the nature of the service to be provided. The actual cost to the District for each service beyond the initial service to the building is essentially the cost of the meter plus approximately $25 for meter installation and account set-up. In view of the above costs I am recommending that the Board adopt the resolution attached which (1 ) retains the $350 connection fee for single phase service to separate residences or businesses, (2) increases the connection .fee for 3 phase service to $400 and (3) changes the connection fee for each additional meter in a multi-metered premise to actual cost plus $25. These changes -will enable the District to continue to recover their actual costs but will represent a more just and equitable charge to multi-tenant building owners. The above changes are not necessarily a permanent solution to the overall problem of connection fees. I consider them an interim solution pending a complete review and revision of the Districts rates , rules and regulations for electric service. MANAGER'S REPORT 1 . System Outages: No system outages have occurred since the last regular Board meeting. 2. Bank Financing for Deerfield Line: I met with Michael Day and Duncan Harrison, Assistant- Vice-President of Bank of America, regarding the possibility of short term interim financing for replacing the Deer- field line and accomplishing other improvements in the water system. They indicated that Bank of America would be very interested in lending us the money. Their requirements for processing such a loan would include a resolution by the Board of Directors , a copy of our 1976 financial MEMORANDUM to the Board of Directors May 12, 1977 Page 3 statement, the written opinion of our counsel that the District has the authority to borrow from a commercial bank and the opinion of the bank' s counsel concurring with our counsel `s opinion. This approach to financing the replacement of the Deerfield line is probably the most expeditious available. The term of such a loan could be as short as two years or as long as five years. I explained to the bankers that the District would probably repay the loan as soon as longer term and more favorable public financing could be obtained. 3. Prosser Lakeview Estates : On May 5th I was visited by Mr. Stephen Dombrink, an attorney who represents certain real estate interests involved in Units 3, 4 and 5 of Prosser Lakeview Estates. He indicated that lots in these units will soon be offered and advertised for sale to the public and that his inquiry related to the availability of water and electric service. Should the development of this area become active the .District will need to do considerable work in extending and rearranging its electric lines in the Prosser Lakeview subdivision. 5. Home Insulation: It is very evident that the REA, the FHA, the California PUC and other government bodies are encouraging all utilities to offer some sort of home insulation program. There appears to be a program developing between the REA and the FHA which will permit the District to offer Truckee home owners a: retrofit insulation program that can be paid for through monthly additions to their electric utility bill . The money for this program would come from the FHA and the District would essentially become a collector of the repay- ment funds. In view of the high cost of electricity,the urgent need to . conserve and the favorable public relations that such a program would create for the District I intend to pursue this just as quickly as details become available. MILT SEYMOUR MS:jr cc: Steven Grumer TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE SOX 309 ' - TRUCKEE, 4-_AL1F0RN1A 95734 TELEPHONE s87-3896 POSSIBLE SURPLUS INVENTORY jWt, Thimble-eye Hubbard #90.60 &9151 Angle Straight I icket, Primary Insulator Hubbard #601181-BB ad-End, Auto. Guy Reliable #R-5102 Guy Attachment MIF/P-13SAX Guy Grips , Preform GDE-210 7 Hvy.. Galv. Insulator, Bell suspension 10" Chance #C907-1044 Insulator, Pin Type Chance #C905-1304 ! " Post Tie Top Ohio Brass #37610- 7020 , Using stud 87573 } Post Horizontal Clamp . McGraw Edison #Ins - NLS8627, Stud NL58911, " Post Vertical Clamp Ohio Brass #439 20- 7027, - Stud 87573, Clamp 91221 Pin, Pole Top Joslyn #J- 740 Pin, Cross arm Joslyn #J- 626 Pin, Short Shank Steel Joslyn #J-6 29 Shackle, J-2742 Joslyn #J-2 74 2 Wire Ties, #2ACSR Fanner #60 AWTT-F &- Tygard. #60AWTY-F Wire Ties , 2/0 ACSR Tygard #90 AWTY-F Wire, ACSR 2/0 Quail - Wire, ACSR 1/0 Raven Wire, ACSR 2 Sparate Wire, U.G. 2/0 15 KV Ins. General Cable 21S mill XLPE Ins . ** Wi-re, U.G. 2- 15 KV Ins. . 710 genkene insulation, . 780 over SCPE. jacket*"! Bracket, Neut. Wire Extension Line material- #DC6N1 i 4 X 4 Dodge Truck i KVA Transformer from -Donner Lake Village lamp - NL58802 j ommercial Strand Alum - 30 mill SCPE Jacket, 9 #14 serve 1S kv . **--Commercial Strand Alum. Neutral 10 #14 AWG solid, copper wire 15 kv i I I i i - i i 1 1 � F h r+ 0 r+ c+c+ c+ 1-1 c+ (D :� 0 c+ p c+ 0 wx'10 �i0V' 3'0FJ- CaV00wd'0H.p0 P. 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'd c+ � a m b m c+ :� d'(D 0 r• d (D (, P d'O 4 4 (D H•(D rF (D r• d'P rF(D (D K 4 Fi 0 n a Pi (D - 0 dF•h4KrF 4d0 (D0 d'4 cw (D (D r+ N O)-h 0 �i (D',I (D �i (D i-h c+ 0 y(D (D H.r• 0 0 '8 0 aO 0 (D a 0 K 0 0 d'p Ir v4 0 0 F-h 0 0 'd OOdw EC19 40 (D09P: (Dr•C (D0 4p4r+ H r• 0 am c+ d'(D y 5 0 1 0 0 w 0 o w 4 aw d• � 0. 00 � r � C (D0 - P) w rF + PN c+ (D aoC+ g �h0l D (pc+ yr•Oc+ WyP 0-00-0c+ :� a(D (D0 V W0C0 Z c0+ 00 (00(DDOti (D ON0 & 0 vl< 0 0 'i0G w w d (D 0l< Ha w 0 CY0 (D H d' w 0 a rF H. p p p s H. d (D d :� P (D (D'd a 0 c+ (D (D G Fh (D4dwo (D14rF H 0'N0400U) p :e vI I w0a 00) (D00 PP I (D o c+ (D (DC0H. 0 0 V C (D 4 w r r•c•+ 0 p h' H(D wr, d 4 �-b c+ (D`C t7 C c+r• 0 c++ 0 w 10 p °C 0 UQ 0 $ 0'Fi P (D Fi a (D 'V:� (D 0 h' w 0 'd 'd h' (D (D 4 :� r (D (D °C P I w H.(D w (D w 'd 0'r•0 4 (D (D p w p 0 d'G d c+c+ (D d 'd C U9 d (D 4 4 r•rFnaId4a (DwrF 114 $ E0H.0a < S4 0 d (D r•K r• w a r• (D r•(D (D K a r•r• r•P (D (D (D N rd'4 d w 0 F•h� 'V P �-h 4 c+ Fi r+ (D �-h c+ o d fQ d H 0 5 (D (D 0 v E-h V o Cs' 0 r• 0 r•(D r•a r•r•rr (D I: a K- (D c+ �l 0 (D r•w d°C a0 (D d (D �S 0 o w 0 0 (D 0 (D L`\ d � WC00r+ N P wUaN�-ln4PpNc-+ w a �iNc+ `C ~ � & Nw aw (D 0 R.0 r•H rd+P� �hw t7N z `;: (D 0 (D o'c+ d'd'(D (D o a d Pd°C c+ (D r• d (D a Cn U4 cC H'd a(D o P 0 11 c+ 9 4 c•+ x N n 0 (D lD O w G C td w CT O a 0 N d c+'d (D (D a f-h 0 N f1 N I w 11 c+ P r•N(D 0 c+0 1-1 'd w H r• �i d' N w p a d o F•h (DdP �V5da PAP K 4Vc+ Elc+ 0 (DP a duty a c+ P (D 0 'd K c+ r+ o (D H.p c+ o H. E-h a (D w (1, 0 H.r+ 0 c+ N c rF Z 0 r• K o D1 0 w 0 C P w w V (D 0 r•U9 r•(D (D r•(D �i c+ n 0 'C O z U N 0 UQ c+(D c+ C a rF (D w (D • 0 'i 9 a r• w Ir Z O N dr 0 �l v(D- 0 0 U Pi c d 0 (D- c+ 0 N 0 �i N (D 4'd (D`C cD �-h K r•N(D �i H. v d d O D r- 00d V84 (D w HP 00rF (DP Pi • (D rF (D �i t7 c+ 0 P V(D c+ w rF P d'CO 0 4 V H 0 0 K (D t w r•0'd P w,d'c+ y 0 r• 0 (D d @ P, w COI cF(D I (D P w r• 0 a w w (D 0 0 0 cF S ARTHUR YOUNG $ COMPANY Board of Directors -2- May 13 , 1977 We believe the prior rejection of this billing was unfairly reviewed by the prior Board, and we ask your reconsideration of this matter. If you would like me to discuss this matter with the full Board, I would be happy to schedule a meeting to discuss this with you. Very truly yours, ARTHUR YOUNG & COMPANY By Matthew C. Gomez 1 '1 ARTHUR Y0UNG COMPANY 555 CAPITOL MALL - - _ - SACRAMENTO. C-AL-IFORNIA OSB114 - May 20, 1975 Board of Directors Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 For professional services rendered through April 15, 1975, in connection with our examina- t1on of the accounts At December 31 , 1974 , as follows First year work identifiable with the creation of permanent files relating to the historical records of property accounts , long-term debt, continuing agreements, and similar work peculiar : to an initial audit $ 4,370 Special audit work identifiable as - research and consultation related to the various Dart agreements and the District 's compliance. to the restric- - tive covenents- thereunder 4,580 Less our absorption of normal start- up or transitional costs incident to our initial engagement- (Calculated at t*enty-five percent of the $7 ,000 estimated first year fees. ). (1 ,750) Amount of this invoice $ 7,200 Previous invoices submitted 71000 BALANCE DUE $14 ,200 r--- - -- -- - - - - ---_ _.._-- - -- - ARTHUR YOUNG ►CO.MPANY tom' SSS CAPITOL- MALL S ACRAMENTO, CALIFORNIA 9S81.4 3 May 13, 1977 Board of Directors Truckee-Donner P.U.D. Gentlemen: The purpose of this letter is to confirm our understanding of the services to be provided for the Truckee-Donner P.U.D. in connection with our assistance to the Manager and Bookkeeper in the development of a budget for the next fiscal year. Our fees will be on a per "hour basis at the following rates : Manager $50 Senior $34 We anticipate the project requiring no more than 25 hours and no work will be performed beyond this amount without prior noti- fication to the Board of Directors. If these arrangement's are acceptable to you, please sign one copy of this letter and return it to us . Very truly yours, The arrangements described above are acceptable to us . Truckee-Donner P.U.D. P.U.D. By -Name Title Date ' TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO THE BOARD OF DIRECTORS FROM: Milt Seymour SUBJECT: Report of Electric Committee DATE: May 17, 1977 The 5 Year Electric Planning Committee met on May 12, 1977, at 3:30 P.M. Present were Directors Craig and Maass and Manager Milt Seymour. After some discussion the Committee established the following list of priorities in their relative order of importance: 1 . Electric Rates, Rules and Regulations 2. Five Year Substation Development Plan 3. Five Year Distribution Development Plan (a) Line extensions in subdivisions (b) Prosser Lakeview Estates (c) Sierra Meadows (d Switches, capacitors (el GO 95 Infractions (f) Crew Training (g) U.G. Downtown (h)) Aerial Trespass 4. Future Power Sources (a) P.G. & E. b) Stampede c) NCPA (d) Others 5. Vehicles, Tools , etc. Future meetings of the Electric Committee will deal with devel- oping policies and schedules to carry out the required work. MILT SEYMOUR MS:jr cc: Steven Grumer TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF / 7 7 7 PLEASE PRINT YOUR NAME: 2. 3. /yA�41G�P6 r=iSf� 4. 7;rh 5. D/4(1,6� tEffl R T 6. C-�kfCC'ri Wr—kA 'n 8. / 9. 10. 12. �--. 1. e r- 13. 13 /�^ 14. ,� T �z 15. 16. 17. 18. 19. 20. 21. 22. 23. POSSIBLE WAYS TO FINANCE CAPITAL IMPROVEMENTS AS REQUESTED AND DISCUSSED AT THE JANUARY 1977 BOARD MEETING ALTERNATIVES ARE COMPARED ON THE PRINCIPAL SUM OF $238,000 Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish Remarks "A-l" Sale of District Owned N.A. N.A. None Pre-Paid 3 Months Excess Property $238,000 "A-2" Long Term Lease of District N.A. N.A. None Pre-Paid 6 Months Will not raise the total needed. Property $238,000 "A-3" Long Term Lease of District 8% 20 Yr $24,250 Pre-Paid 6 Months Will not fund the total needed. Property with Front End Cash $485,000 Payment mostly made by leasee "B-l" Obtain a L.P.W. Grant - N.A. N.A. None None 5-7 Months L,P.W, Application will be 100% Received in June 11B-2" Obtain 70% E.D.A. Grant Local 10 Yr $102275 $102,750 6-10 Months Local share assumed to be borrowed 8% from the bank. Federal funds are limited (slight chance of obtaining; "B-3" Obtain 50% H.U.D. Grant Local 10 Yr $17,730 $177,300 6 Months to Local share assumed to be borrowed 8% Forever at the bank. Minority funding. (Slight chance of obtaining) "B-4a" Obtain 50% Farmers Local 10 Yr $17,730 $1772300 8-10 Months Local share at bank. Good people Home Grant 8% to work with. Amount of grants vary to 50% max. "B-4b" Obtain 50% Farmers Local 10 Yr $17,730 $177,300 3 Months Local share at bank. Funds must Home Grant (Drought Endorsement) 8% be spent by Nov, 1, 1977 (Bizz Johnson's Bill) Z Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish * Remarks "C-1" Revenue Bonds Sold on 9% 20 Yr $29,000 $580,000 6 Months Loan paid by service charges the Open Market "C-2" Revenue Bonds Sold to 5-3/4% 20 Yr $19,900 $398,000 6 Months Loan paid by service charges Farmers Home Admin. "D-1" General Obligation Bonds 7% 30 Yr $19,100 $573,000 6 Months District wide obligation paid Sold on the Open Market by taxes or water sales "D-2" General Obligation Bonds 5% 30 Yr $15,500 $465,000 6 Months District wide obligation paid Sold to Farmers Home Admin. by taxes or water sales "E-l" 1915 Special Assessment 7% 15 Yr $27,500 $412,500 3 Months Special assessment guaranteed Bonds by District wide obligation "E-2" 1911 Special Assessment 7% 15 Yr $29,000 $435,000 3 Months Special Assessment Each Bonds Property "E-3" 1915 Special Assessment 5% 15 Yr $22,900 $3432500 3 Months Special assessment guaranteed Bond Sold to Farmers Home Admin. by District wide obligation (Drought Endorsement) "F" Loan from the State 5-5/8% 40 Yr $24,100 $482,000 6 Months Must receive high State wide Water Bond (20Yr) priority listing. "G-1" Loan from the D.W.R. 4% 40 Yr $17,300 $346,000 6-18 Months Long process Davis Grunsky Act (30Yr) "G-2" Loan from the D.W.R. 22% 10 Yr $27,200 $2722000 1-3 Months Suppose to be very short process Davis Grunsky Act (Drought Endorsement) "H" Sinking Fund $50,000 $50,000/Yr 18 Months Will not raise the needed funds Tax Rate .25/100 CA 77310 *After the Directors have dec� course of action. 5-13-77 POSSIBLE WAYS TO FINANCE CAPITAL IMPROVEMENTS 3 AS REQUESTED AND DISCUSSED AT THE JANUARY 1977 BOARD MEETING ALTERNATIVES ARE COMPARED ON THE PRINCIPAL SUM OF $238,000 ASSUMING THE DISTRICT ADVANCES ALL OR PART OF THE FUNDS CA 5-17-77 Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish Remarks "A-l" Sale of District Owned N.A. N.A. None Pre-Paid 3 Months Excess Property $238,000 11B-4b" Obtain 50% Farmers Local 10 Yr $17,730 $177,300 3 Months Local share at bank. Funds must Home Grant (Drought Endorsement) 8% be spent by Nov. 1, 1977 (Bizz Johnson's Bill) "C-1" Revenue Bonds Sold on 9% 20 Yr $29,000 $580,000 6 Months Loan paid by service charges the Open Market 11C-2" Revenue Bonds Sold to 5-3/4% 20 Yr $19,900 $398;000 6 Months Loan paid by service charges Farmers Home Admin. "D-l" General Obligation Bonds 7% 30 Yr $19,100 $573,000 6 Months District wide obligation paid Sold on the Open Market by taxes or water sales "D-2" General Obligation Bonds 5% 30 Yr $15,500 $465,O00 6 Months District wide obligation paid Sold to Farmers Home Admin. by taxes or water sales "E-1" 1915 Special Assessment 7% 15 Yr $27,500 $412,500 3 Months Special assessment guaranteed Bonds by District wide obligation 11E-2" 1911 Special Assessment 7% 15 Yr $29,000 $435,000 3 Months Special Assessment Each Bonds Property "E-3" 1915 Special Assessment 5% 15 Yr $22,900 $343,500 3 Months Special assessment guaranteed Bond Sold to Farmers Home Admin. by District wide obligation (Drought Endorsement) "F" Loan from the State 5-5/8% 40 Yr $24,100 �482,000 6 Months Must receive high State wide ,. 4 POSSIBLE WAYS TO FINANCE CAPITAL IMPROVEMENTS AS REQUESTED AND DISCUSSED AT THE JANUARY 1977 BOARD MEETING ALTERNATIVES ARE COMPARED ON THE PRINCIPAL SUM OF $238,000 ASSUMING THE WORK IS TO BE DONE THIS SEASON WITHOUT A DISTRICT ADVANCE CA 5-17-77 Annual Total Estimated Time Alternative i Rate Term Payment Payment To Accomplish '� Remarks "A-l" Sale of District Owned N.A. N.A. None Pre-Paid 3 Months Excess Property $238,000 i � "B-4b" Obtain 50% Farmers Local 10 Yr $17,730 $177,300 3 Months becal spentare atby Nov bank. Funds must Home Grant (Drought Endorsement) 8% (Bizz Johnson's Bill) I F; B -11915 Special Assessment 7% 15 Yr $27,500 $412,500 3 Months Special assessment guaranteed nds by District wide obligation F", 7%E-2" 1911 Special Assessment 15 Yr $29,000 $435,000 3 Months Special Assessment Each Bonds Property "E-3 1915 Special Assessment 5% 15 Yr $22,900 $3432500 3 Months Special assessment guaranteed Bond Sold to Fanners Home Admin. by District wide obligation ji (Drought Endorsement) "G-2" Loan from the D.W.R. 22% 10 Yr $27,200 $272,000 1-3 Months Suppose to be very short process 1 Davis Go' Act 1 (Drought Endorsement) y STEVEN E. GRUMER ATTORNEY AND COUNSELOR AT LAW POST OFFICE DRAWER BT INCLINE VILLAGE.NEVADA 89450 TELEPHONE 831-1974 LICENSED IN AREA CODE 70E - CALIFORNIA&NEVADA April 19, 1977 . Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 Re: Tom' s TV Dear Milt: This letter is being delivered to summarize my findings in the Tom' s TV Bonding Requirements . I have discussed this matter with Mr. Kirby and concur in his evaluation that the bond is not necessary. The bond with American Employers ' Insurance Company expired on March 4, 1977, and Mr. Kirby felt that the re- newal of the same would amount to a $300 _00 per year waste. The Truckee-Donner Public Utility District has apparently been receiving prompt payment for the past eleven (11) years , . and the Lease Agreement makes no provision for the size of the bond. It is my feeling that commercial practicality and lack of follow-through from the District has created a situation in which the bonding requirement would be arbitrary and unreason- able. Sincerel , i� even Grumer SEG:jw. LAW OFFICES OF Ste_ JAMES D. GABBOLINO Linda Creek Professional Park JAMES D. GAFABOLINO Suite 250 San Francisco Office S. EARLE ATKINSON 730 Sunrise Avenue 220 Montgomery Street Roseville, California 95678 - $aiq i �a iforraa 04 Tel: (916) 782-4421 Te ) 989-_ May 5, 19 1 ,Y G TRUC3iL1_ DON14E 2 P.U.D. Truckee-Donner Public Utility District -- Post Office 309 Truckee, California 95734 i Attention: Mr. Milton Seymour-' - Re: Ponderosa Palisades/Albert Day Properties Dear Mr. Seymour: As indicated in our telephone conversation of May 5, 1977 " I represent the owners of the properties commonly known as the Albert Day properties in Ponderosa Palisades . The - owners of the property are totally ready to begin construction upon the property, and all- that needs to be done is the obtaining of a will serve letter. - In our telephone conversation you mentioned that the 80 acres in question is outside your utility district and that the only way in which service can be obtained for that 80 acre parcel is by either contractor by annexation. There has been some communication that the parcel will be �-- served by your district "subject to annexation" . This is not acceptable to my clients for the obvious reason that it will take years to annex the property, if it can be annexed at all. As you mentioned, and as is known by my clients , the Sierra Pacific Power Company is not inclined to allow annexation of its existing customers. I have taken your suggestion and attempted to contact Dan Cook, — however at this writing I have .been unable to reach him. Please inform your Board of Directors that. my clients are'` unwillin§ to accept the water' service on the terms which would Include 'subject to annexation". I hope to get back to you prior to the next board meet3.ng. on May 17, 1977, with further additional information. I£- I do not, would you kindly consider - this letter as a formal request for a "will serve letter" without the necessity of annexation. Thank you for your considerationLamesD. u s, . JDG/cm olino cc: C. E. Templeton Mrs. Sutton asked that the record show, "that I believe still that it is best to sift out some of these things and even if it means the Deerfield line is not replaced and looped until next year that the District might be better off in the long run by a more careful approach to the problem." Mr. Kuttel moved to borrow money from Bank of America to reconstruct the Deerfield line and finish the loop and then . . . . MOTION DIED FOR LACK OF SECOND. Mr. Maass moved to borrow the money from the bank in order to do the l necessary repairs on the Deerfield line and the loop and direct the Manager and the Engineer to come back to the Board with specific applications from the list of alternatives to obtain money designated to repair the bank loan. Seconded by Mr. Craig. ROLL CALL: Huber, aye; Craig, aye; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mr. Cook asked that the record show that the interested party (Lee Hammers) left the meeting during the discussion. DISCUSSION & POSSIBLE DETERMINATION OF DISTRICT POLICY RE CONSTRUCTION OF ELECTRIC LINES IN SUBDIVISIONS BY DISTRICT Mr. Craig left the meeting at 10:00 P.M. See Manager's memo dated May 17, 1977, to the Board, attached to these minutes, regarding this item. Mr. Maass moved that the District adopt a policy where we will not construct electric lines in new subdivisions beyond the $5,000 limit. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. i CONSIDERATION OF RESOLUTION DECLARING CERTAIN ELECTRIC MATERIALS SURPLUS The Board discussed the possibility of declaring certain electric materials in inventory surplus. Mr. William Cannon, a member of the public in attendance, indicated an interest in purchasing certain materials as soon as possible. The Board explained to Pir. Cannon that a public bid of the sale of the materials would be desirable. Mr. Cannon expressed some disagreement. It was moved and seconded by Directors Maass and Huber that the matter be tabled. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , no: Sutton, no; MOTION FAILED. The Chair then declared a brief recess due to lack of a quorum. Following the recess , Mr. Maass again moved to table this matter. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. It was agreed that before the matter was brought before the Board again the Resolution would be revised to include declaring the materials surplus and implementing a plan for bidding on the materials. The matter was placed on the agenda for the special meeting scheduled for May 31 , 1977. CONSIDERATION OF RESOLUTION REVISING ELECTRIC CONNECTION FEES TO MULTIPLE TENANT UNITS The Board discussed amendments to a proposed resolution re revision of electric connection fees. A copy of the proposed resolution is attached to these minutes. Also attached is a copy of the resolution adopted by the Board. Mr. Maass moved for the adoption of Resolution 7709, "Electric Connection Fees and Charges Amending Resolution 7502," as amended. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Page 3, Minutes of May 17, 1977 DISCUSSION & POSSIBLE DIRECTION RE GENERAL FOREMAN'S REQUEST FOR REPLACEMNT Following discussion Mr. Maass moved that the Board direct the Manager to advertise for the position of General Foreman. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. DISCUSSION OF WATER SYSTEM ANALYSIS REPORT (c) Sutton Memo re Rules for Water Service: Mr. Maass moved that the Board direct Dan Cook, Mr. Seymour to get together regarding this. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. (b) Appendix E, Revised District Standards: This matter was placed on the June 20th agenda. (a) District Engineer Dan Cook commented regarding water conservation and the affect of the drought on the District's water supply. He made the following observations: 1 . The District will probably lose McGlashen Spring this year. 2. Tonini Spring will go to a low number. 3. Southside Spring will decline substantially. 4. Ground water conditions, for example at Northside Well , will not be affected. 5. Donner Creek Well will decline some. 6. Not much of a problem will develop at Southside Well and Prosser Heights Well 7. The District's total supply will decline not to the point of water rationing. Mr. Cook provided the Board with a revision of the Resolution regarding water conservation presented to the Board by the Truckee Sanitary District. - Mr. Maass moved that the District direct Pat Sutton, Milt Seymour and Dan Cook to come up with a statement regarding water conservation. MOTION DIED FOR LACK OF A SECOND. Mr. Maass moved that the District direct District Counsel to draw up a Resolution in conjunction with Mr. Seymour, Mr. Cook and the Board President outlining the concerns of the District regarding water conservation. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. Mrs. Sutton asked that her memo regarding rules and regulations for water service and the accompanying letter and the order from State Water Resources Control Board dated April 19th rejecting the District's application for Donner Lake water be attached to these minutes. MISCELLANEOUS Mrs. Sutton requested that the matter of the audit overrun be placed on the June 7th agenda for Board consideration. Mrs. Sutton inquired of Dart's response regarding Pacific Telephone's project on Highway 267. No response had been received. A committee meeting was scheduled to discuss Concerns About Procedures Affecting the Conduct of Board Business on Wednesday, May 25, 1977, at 3:00 P.M. Mrs. Sutton reported that the District received notifications from Bill Nork, formerly with Hydro-Search, regarding his association with a new firm. Discussion of Surplus lands was placed on the May 31st Special Meeting agenda. Page 4, May 17, 1977 Mrs. Sutton requested that all of the Directors receive a copy of the pertinent pages of the Bureau of Reclamation report on dams received by the District several months ago. Mrs. Sutton reported that the Tahoe Donner bonds were released by the Court on May 16, 1977, in the Hatch vs. TDPUD case. A check was received .-- by the District from Mr. Cook regarding mileage fees relating to a subpena he received in the Hatch case. The check was placed in the General Fund. At the request of Mrs. Sutton two agenda items related to this matter entitled, "Consideration of Independent Engineering Evaluation of the Tahoe Donner Water System construction" and "Information Regarding the Formation of a Special Improvement District in Tahoe Donner" were placed on the June 7th agenda. She asked the record to show her concern with the release of the bonds on the Tahoe Donner project by Judge Newsom yesterday in the Hatch case. Dan Cook expressed his view that the District should obtain legal advice as to the binding affect of the Krajewski letters. An agenda item entitled, "Consideration of Hiring Special Counsel regarding Tahoe Donner Matters" was placed on the June 7th agenda at the request of Mrs. Sutton. Mr. Maass moved that the meeting adjourn. MOTION DIED FOR LACK OF A SECOND. The Chairman asked Mr. Grumer to evaluate the policy regarding Director compensation to determine if Mr. Craig and Mr. Kuttel would receive full compensation having not attended the adjourned meeting on Apr 1 25, 1977. g�. The meeting was adjourned by the Chairman at 12:03 V.M. due to a lack of a quorum. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY: Pat Sutt n; President of the Board J ne 0. Reed, Secretary r- Page 5, May 17, 1977 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - May 13, 1977 Bank Balance - April 29, 1977 $185,313.75 Truckee Electric Revenue 66,086.35 �-^ Truckee Water Revenue 5,335.60 Donner Lake Electric Revenue 20,214.90 Tahoe Donner Water Revenue 2,182.60 Miscellaneous Billings Revenue 2,215.08 Miscellaneous Revenue 5,322.82 $286,671 .10 Approved Billings $184,814.42 IBEW - Union Dues , May, 1977 163.00 Pety Cash - replenish fund 5/2/77 90.28 Pefund of bal< es o close6/13/27in+ 81 .23 Refund of credit balance on closed account Maureen Esnard #7-262-02 12.87 ($185,161 .80) PAYROLL 5/13/77 OT DT Standby Gross Net Barry 476.64 369. 14 Chapman 500.80 398.60 Connell 574.40 424.41 Drace 603.20 422.44 Grow 808.00 593.90 Kinzie 504.80 348.68 Lopez 684.00 491 .21 Pomponio 408.80 308.04 Reed 82.05 524. 15 362.44 Reynolds 25.65 171 .00 880.65 649.99 Rose 488.00 349.29 Rully 617.52 426.58 Silva 27.60 763.60 568.31 Straub 51 .30 42.75 778.05 549.07 Wiser 401 .60 293.68 ($6,555.78) 186.60 .00 213. 75 9,014.21 6,555.78 Bank Balance - May 13, 1977 $94,953.52 Bills for Board Approval : Stice & Wells - Umbrella Excess Liability Policy Renewal $3,013.00 Balance of account after payment of above $91 ,940.52