HomeMy WebLinkAboutCorrespondence BILLS FOR BOARD APPROVAL: Electric Water General Total
Ace Hardware Screw driver, wire, set screws, chain for chain saw 1.90 8.48 23.59 33.97
Aetna Life Insurance Life insurance premiums, 10/77 49.06 49.06
Armanko Office Supply Office supplies 179.56 179.56
Atlantic Richfield Gasoline 758.95 758.95
R.W. Beck & Associates See comments 9893.94 9893.94
Blue Cross Health plan-premiums, 10/77 1470.72 1470.72
Roger N. Bonnett, MAI Appraisal of three parcels on highway 267 600.00 600.00
Cal Western Life Pension plan premiums, 10/77 1621.20 1621.20
Camellia Valley Supply Tapping valves, lids, extensions, couplings, idlers, repair
clamps, misc. 1519.03 1519.03
Cascade Pole Company Power poles - 23/45' poles and 10/35' poles 3561.85 3561.85
Cook Associates Engineering services - Billed Dart $1426.52
Billed TTSA 130.75 130.75 4125.36 4256.11
County of Nevada Subdivision map - Olympic Heights, Unit 3 2.00 2.00
Cranmer Engineering Water analyses, 8/77 161.50 161.50
Crown Life Insurance Long term disability, 10/77 176.42 176.42
D & D Agencies Greyhound shipping charges 4.60 4.60
Davis Auto Parts Drill bits, car mirror 3.39 5.14 8.53
Digital Equipment Corp. Floppy discs, maintenance agreement on computer 378.69 378.69
Donner Gate Chevron Vehicle maintenance 359.60 359.60
General Electric Supply Power fuses for TTSA project 185.92 185.92
The Goldak Company Pipe locator, sound box, direct connection cable 57.78 57.78
Gould, Inc. Repair pressure transmitter 239.68 239.68
W W Grainger Hot high pressure washer 730.13 730.13
Steven Grumer Legal fees 232.00 120.00 1638.00 1990.00
IVC Printing Office supplies 246.75 246.75
Ken's Tire Center Flat tire repair 3.00 3.00
Larse Corporation Transmitter for telemetry 495.74 495.74
Martin McDonough Legal services, 8/77 28.19 28.19
Milmar Tractor Backhoe parts 311.94 311.94
Mission Linen Linen service, 6/77, 7/77, 9/77 50.28 50.28
Osburn's Garage Vehicle repairs 145.44 145.44
The Paper Clip Temporary office help 162.00 162.00
Pacific Telephone Co. Telephone charges 239.81 239.81
Pacific Telephone Co. Telemetry charges 162.75 162.75
Sangamo Weston Co. Electric meters 1023.96 1023.96
Sierra Pacific Power Co. Installation & removal of temp. service at TTSA 735.00 735.00
Sierra Pacific Power Co. Power usage, 8/77 102145.79 102145.79
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
TRUCKER, CAL PORNIA 95734
TELEPHONE 587-3896
l-' BOARD OF DIRECTORS MEETING - OCT. 3, 1977
MANAGER'S REPORT
1 . Update on Water Consumption
Water consumption continues its seasonal decline. Although specific
figures are not available for the past two weekends, we presently have
an adequate supply of water. We do note that the output of our springs
continues to decline as the drought continues. Tonini Springs has declined
in output much more than McGlashon Springs or Southside Springs.
2. Status Report: Telemetry System Warranty Work
The warranty work described by Bill Avery in his recent report is
about 50% complete. Bill anticipates being completely finished by mid
October. In collecting information for Mike Marron, I came across a
report assembled by Dan Cook which covered deficiencies in the telemetry
system noted during the summer of 1975. Attached to this report is a copy
of Dan's cover letter of August 12, 1975 and the deficiency list that
pertains to the telemetry system. Most of the deficiencies noted by Bill
Avery in his report were also noted in the 1975 report. It is my under-
standing that all of these items were to be corrected prior to the accept-
ance of the system by the District.
3. Recommendation: Copy Machine
The general concensus of the office staff is that the Savin Model 780
copy machine is faster, less complicated and generally more suitable for
the type of copying the District does. The cost of the machine on a lease
purchase basis is somewhat less than the Xerox Model 3100 on a straight
rental basis.
Prior to making a recommendation we are waiting for Xerox to make a
proposal on one of their machines which is comparable to the Savin.
4. Report: High School Student Work Program
The District presently has four regular and one temporary high school
students employed. These are Tom Jones, who is working on mapping the
electric system, Sherrie McLeod, who is working on a catalog and technical
office library, Michiko Coltrin, who is doing minute research to help
prepare a policy manual and David Toste, a special education EMR student
r"
page 2
Manager's Report - Oct. 3, 1977
4. Report: High School Student Work Program (cont)
who is performing custodial duties. We still have a need for a student to
do routine automotive maintenance. Our temporary student, Gail Hayes is
working on customer records in preparation for the forthcoming refund.
5. Report: Billing Status & Problems
Our supplier of billing forms missed his shipment date by two weeks and
then the shipment was lost in route for a few days putting us nearly a month
behind in our billing cycle. We are working on a regular and swing shift to
catch up and should be current in approximately three weeks. We have also
issued a call for bids on a faster printer with a bid opening date of 4:00 p.m.
October 17, 1977. The call for bids is being advertised locally and being
sent to a list of printer manufacturers.
6. Review of Sander's Well Power Source Alternatives
The new Sanders Well requires a permanent source of power. At present,
we are providing temporary service from a street light nearby. Permanent
service can be provided in one of three ways:
a. A 1500' underground extension from our line along Ed Aweeka's right
of way. Mr. Aweeka has indicated he would give us the necessary
easement for this right of way.
b. A 1300' extension from our line across Forest Service land and
Sanders land.
C. A 200' underground service from Sierra Pacific Power Company's
14.4 kv line which currently serves Sha Neva.
Of the two line extensions from our own line, the 1500' underground run
,..� appears to be the most feasible. This is because the easement is readily
available to build this line whereas the 1300' Forest Service land easement
would involve considerable red tape and the meeting of difficult Forest
Service requirements.
Sierra Pacific Power Company has indicated a connection to their 14.4 kv
line would most probably be at commercial rates.
I recommend that we accept the easement from Ed Aweeka and put the line
underground. The estimated cost of this extension is approximately $10,000.
7. Special Report: Status of District Operations
Having been in charge of the District operation for the past seven months,
it is time to report my evaluation of how well the District is doing. I have
divided this report into several sections:
A. Electric
B. Water
C. Administration
D. Maintenance
r""
page 3
Manager's Report - Oct. 3, 1977
7. Special Report: Status of District Operations (cont)
A. Electric
The electric department has five men employed in the outside work.
These five men have been able to keep abreast of the requirements for
new services and new line extensions. Their equipment is in reasonably
good condition and with the exception of a hot stick trailer, appears
adequate for the types of work they do. The areas of deficiency in the
electric department are as follows:
1 ) Numerous GO 95 violations still exist in the District. Except on
an emergency basis, our crews have not had time to carry on an organized
program of correcting these violations. The most serious violations
occur in the Donner Lake area and the Prosser Lakeview Estates area.
Some work has been done this past summer in correcting GO 95
violations and in relocating lines so they do not illegally cross
private properties without an easement. As soon as demand for new
services and new line extensions tapers off more effort will be put
forth in improving the situation.
2) Distribution line upgrading is needed in several areas of the Dis-
trict to increase the capacity of several feeders to permit the inter-
change of energy between substations should a substation failure occur.
The worst problem area is between Donner Lake substation and Truckee
Substation.
3) Load management - Little, if anything, has been done by the District
to properly balance the loads on our various feeders or to reduce our
load peaks. Better metering is required so that we can monitor the
load characteristics on each feeder and rearrange our loads to minimize
losses and voltage fluctuations.
4) Power factor correction is virtually nonexistent. In the winter
time, because of the high space heating load, our power factor runs in
the vicinity of 90%. In the summer time, however, because of the light
heating load and high motor load, the power factor often lowers to 80%.
Power factor correcting capacitor installations are needed at all of our
industrial load centers and water and sewage pumping stations.
For each percent of power factor improvement we can obtain, our
energy cost from Sierra Pacific Power Co. declines by .15%. This
could amount to as much as $2,000 per month savings in our purchased
energy cost.
B. Water
The water department is considerably worse off than the electric
department. Maintenance, over the years, has been virtually non exis-
tent. With only one full time employee, it is almost impossible to
perform the routine pump checks, install new services, repair leaks
page 4
Manager's Report - Oct. 3, 1977
7. Special Report: Status of District Operations (cont)
B. Water
and take care of emergencies. We are presently using our warehouseman
three days a week on water department activities. The District badly
needs another qualified full time water serviceman. If the deficiencies
listed in the water system analysis can be corrected during the next
two to three years, it will take at least two people working full time,
to maintain the system in a good, sanitary working condition.
Attached is a list of projects that need immediate attention. Most
of them are within the District's present financial capabilities if
personnel were available to handle them.
C. Administration
For the purpose of this report, administration consists of book-
keeping, customer service, billing, secretarial , warehousing and purchasing,
meter reading and repair, and maintenance of vehicles and buildings.
1 ) Bookkeeping
Our bookkeeping department is adequately staffed with com-
petent people and is in perhaps the best shape it has been in
in many years.
A problem which will be corrected with the faster printer, is
the lack of computer time for accounts payable programs and
general ledger work.
2) Customer Service
�..� This department functions well but requires two full time
people plus occasional part time help for miscellaneous filing
duties and special projects. In addition to handling the counter,
personnel answer the telephone, do radio dispatching, and send
and receive billings.
3) Billing Department (Computer Operator)
This department requires one full time person with backup
personnel available to handle illness or vacation days off. With
the present printer, any glitch in operations causes the billing
to fall behind and creates a problem in catching up. The new
printer should solve this problem.
4) Secretarial
This area in the past, has been one of the most critical and
had the most problems. It requires a full time person with
superior secretarial and stenographic skills. The activities of
page 5
Manager's Report - Oct. 3, 1977
7. Special Report: Status of District Operations (cont)
C. Administration
4) Secretarial
.— the Board of Directors has increased to such an extent that the
preparation of minutes, agendas and other board documents requires
a great deal of time. Additionally, the secretary must maintain
a filing system that is orderly, logical and up to date. The files
of the District in the past several years, . have been in a deplorable
condition. A massive effort will soon get underway to overhaul the
entire filing system.
5) Meter Reading
We now have two full time meter readers and meter reading is
current except for commercial water services which is covered under
item four, under new business.
In the past, meter readers have reported either to the general
manager or to no one in particular. They now report to Bruce Grow,
Foreman of Technical Services. Special emphasis is being placed on
the use of meter readers to detect and report rule infractions,
potential trouble areas and customer relation problems.
6) Warehousing
One of the criticisms we have received from our auditors in the
past is the lack of proper inventory accounting and control . To
properly run the warehouse operation which includes purchasing,
requires a very large portion of one person's time. Improvements
have been made but much needs to be done to improve the warehouse so
�-. that inventories can be taken with a fair degree of accuracy. Purchasing
activity, which in the past has exhibited a real lack of professional-
ism, should become much more efficient and result in substantial
savings as our catalog files are brought up to date, expanded and kept
current.
Because our warehouseman in recent months, has been used about
50% in the water department, he finds it difficult to keep his
material charge tickets up to date and to the bookkeeping department
on time.
D. Maintenance
The maintenance of buildings and equipment has obviously been on the
basis of "when it falls down or doesn't run, fix it". There is so much
to be repaired that some time will be necessary to bring our equipment
and building and grounds up to snuff. I have directed our general foreman
to do whatever is necessary to clean up our equipment yard, dispose of the
junk and trash and make at least temporary repairs to our parking area.
page 6
Manager's Report - Oct. 3, 1977
7. Special Report: Status of District Operations (cont)
D. Maintenance
In 1978, I anticipate painting the headquarters building and
warehouse building, repairing or replacing the roof on the headquarters
building, installing new floor covering and repaving the parking area.
Manager's Report - Oct. 3, 1977
ATTACHMENT TO WATER REPORT
Immediate Water Department Projects:
1 . Insulate and weatherize all pump houses.
2. Install low temperature thermostats in pump houses.
3. Paint pump houses.
4. Correct commercial metering situation.
5. Install pump in Hillside loop.
6. Locate and fix flow problem on Palisades Drive.
7. Investigate and determine corrective action for low pressure in Donner
Trails Subdivision.
8. Investigate and locate illegal water hook ups.
9. Inspect, list and correct broken water boxes.
10. Install timers and over-ride controls on major pumps.
11 . Expand telemetry system to include additional locations, controls and tank
levels.
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BOARD OF DIRECTORS MEETING - Oct. 3, 1977
MANAGER'S REPORT RE: COMMERCIAL WATER METERING AND BILLING PROBLEMS; POSSIBLE
DIRECTION
The Board has received a listing of commercial water accounts which indicate
that only a fraction of them are being correctly metered and billed.
The situation is so serious that immediate action by the Board is recommended.
It is patently unfair to charge one commercial customer a metered rate and another
customer in the same type of business a minimum flat rate.
I recommend that commercial customers be categorized according to type and
estimated usage and that a flat rate be charged in the interim period until such
time a proper metering system can be implemented. I recommend a time limit of
one year be placed on accomplishing this end result.
The Board may wish to consider certain exceptions to the above mentioned
recommendations such as golf courses, hospitals, schools and the lumber mill .
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