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State of California County of............._........................................... _. end 04 d Met of ................_......................................................................._ to the office of Filed_..............................................................19_..... _ Registrar of Voters—County Clerk. By......_.................... .__.._.................................._ Deputy. i _ a m >-0,,m�,I�0 A IO A P M-M O p r>0 E n>_10O> �jr yOi 14(A 0 0 o`mtIy`olyo;ET�pEz`?o c m m Z w D n O D U>A S U i"9 U 2 a z r 0 0 > 0 <^ U O r> Zrz m rtO tr0 �' � £ 5 C b' HtTp o (Dt70 a C7 Hro > 3 o : °mr 00 (D100) Ha (D00G 0aG ::10rt m a Ctn a n a � (D (n gnmrt �yrtNhn0 a a :• rt ' rtrooh mG tsmrt a H. 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( ( m mnxG aOriaH H•am0rtH• 0n (D rt rtnn Ha na x n00Ha �( ( a ro CCrt Hrt c ( rra crccrtr • ( (D a m CC U) nrtU� r; H ( m ( rt0 NmmGH•( ( H•N NC ( r a £ H H N 0 N 0 m G r m m 0' c H. 5 n N n C 0 ll7 0 010 rt 0 aaC• 0 0 W 10 a n C m N N m N m IU ( C rtHm G H-m c Gm m NOc0 ( a ('a cr, (n "I -QrrN7 0 c (n 0) > HaC artttH• rtnn ammC' rt51 t� nmwort ° rta c a mnaN N H•Ic cwma•�c ; ,r• n rt (D oma K rt 0c - rtm > c a a ( ca mc00HGC' HrtH• tiHc mrt to �rc �j H. c' aro rt (D -4E N m rtG a o W H 5W m,E H•0 N ama a : aa0 'ONNH• n ( HH• rt0rtH c Nrtrtcr•ma' :H•m ( m ( nH � rt Hm c N rt H•c m 4 xn a 0 N a ]' H.0' N rtCro a n n H'C maa 7HR• 00 mxHroc•( nrt ( Nmrtrtroc•(Da 4 nH rt Ca mrta mNm0n m0 maNt:rm nrt a oit mrtIC'CrtH GN i rha (D0 rtax c art N a G• n �c rt H rt a G roa H. 71 m W a G• rtH a 0 m e as c rtrtHc to m m rta Nrt rt I as c � nw0) a H. N ( rt Hrt °' m rtN THOMAS,SNELL,JAMISON,RUSSELL,WILLIAMSON 6 ASPERGER Mr. Joseph Q. Joynt February 5, 1975 Page 3 S In your paragraph 7 you raised the question as to construction of water lines. I believe you will find that paragraph 2 of the agreement makes clear that r these will be constructed by the developer. In paragraph 8 of your letter you raised the question of metering_ I am told that this is taken care of by the District rules , and that they do not in fact t anticipate the necessity of installing a meter except in unusual circumstances. I am advised that with the redesigned elec- trical system the District is willing to operate and .main- tain not only the primary system, but also the secondary system. Further, the developer does not anticipate installa- tion of developer operated street lighting. Instead they intend to have separate lights on each pad. I am also advised that there is not to be an overall bond or letter of credit to insure construction by the developer. No such assurance was required in the case of the construction of the Village Green Trailer Park in the Truckee area. With respect to your paragraph 11 , I have essentially adopted your language. I have, however, limited it to persons or property arising from installation , etc_ , , of the park. It has also been limited in the case of losses or injuries arising by reason of the negligence or inten- tional acts of the District or its agents. I was afraid that as proposed the developer could even be liable for things such as District expenses in arriving at a contract, legal expenses , etc. I realize that this is not the inten- tion, but I felt it necessary to restrict the language somewhat. I have essentially followed the suggestion in your paragraph 14 , and have combined what were paragraphs 11 and 12 of the old agreement (my paragraph 10) _ Apparently the original draft anticipated a specific descriptions of easements and rights of way as an Exhibit B. No such description exists , and we were advised by the District' s engineer, Dan Cook, that it would be undesirable to prepare such a description prior to actual r, I 1 H (D 0 Gl< MH tS V5 05 3' 0 tr' rt0,10 0' rt10 0 yaro rtan0 0 yrttra in,n roro M G0GNH (Dk< M0M (DN (D " H•a n �r -'Mv :OM7w00M 7H.M0 (D0 a (DM n aG " a M 10 (D (Dw a Mw H•H• H•ao (D rtG''0 (D 0 rtc C1 w t7 (D ft (Dh :15 �lo :3" rt (DwH• n' N7H• 0rt (D4N 'd (DZ�trt `.YN (DH•N (D " a0 � M H•(Dt� " 0x ZM (D (Drtrt " aH• H•(D " ft x MNrt 0) rt G4 H-In (D a N " H•(D10 (D rtH rtHZ H. (D H• G 'a G h O o'C 0 (D 0 a trrt " o.a 0 w G �s t1+7 (D rD o ro a w art70 ftE w w rtw M M C V7 5' 0 (D G h N ft " H. Ww4rtrt (Dw :� rt Fl. 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( N N a rt tY w rt 0 o H. rt H• (D rt 1 H o N 0 (D 'U G rt (D a HHGpH000, 0 a � M G M C 70 w (n N HN HM (D ft rt (D0m0 M HH 04 a ' G ft (D rt n THOMAS,SNELL,JAMISON,RUSSELL,WILLIAMSON 6 ASPERGER Mr. Joseph Q. Joynt February 5, 1975 Page 5 which are not in accordance with his understanding. In view of the short time factor, however, I was anxious to get this into your hands for review. I am taking the liberty of mailing a copy of this letter and of the enclosure to Mr. Paul Hobensack at the District. Thank you for your help and cooperation in connection with this matter. ' Sincerely yours , Fenton Williamson, Jr. " P.S. I will not have an opportunity to read the final draft of the enclosure and this letter after dictating since I will be at our Modesto office Feb: 5th. FW CONSTRUCTION AGREEMENT TRUCKEE MOBILE HOME PARK a, THIS CONSTRUCTION AGREEMENT is made by and between TRUCKEE-DONNER PUBLIC UtILITY DISTRICT, a public utility dis- trict organized and existing under and by virtue of the laws of the State of California, hereinafter called the "District" , and CALV�:N BRIGHT, an owner and developer of property. commonly called Truckee Mobile Home Park, hereinafter called"Developer" , WITNESSETH: Recitals: a) The District owns , maintains , operates and serves water and power within the boundaries of the District at Truckee , Nevada County, California. j b) Developer proposes. to construct and operate a 126 unit mobile home park, as generally described in "Exhibit A" , i attached hereto and made a part hereof, within the boundaries of the District and on that certain real property situated in a the County of Nevada, State of California, more particularly described in the scheduled marked "Exhibit B" and attached hereto as a part hereof. c) Such park is to be constructed, operated and maintained all in accordance with the rules , regulations and ordinances of the District, and also in accordance with all other rules, regulations , ordinances and orders of all other regulatory bodies or agencies having jurisdiction thereof, including, but not limited to, the State of California, Division of Housing and the County of Nevada. " d) Developer desires to connect to and use the public facilities of the District for power and water for the proposed 77 ; Page 15g development, and the District agrees to provide such facilities_ THEREFORE, the parties agree to the following terms, conditions and covenants: 1. The land affected by this agreement is situated :in the community of Truckee, County of Nevada, State of California, and is more particularly described in Exhibit B. In the event of sale, transfer or assignment of the land or the project, or any part hereof, Developer shall provide the transferee with a copy of this agreement and shall otherwise make full disclosure of this agreement. The burdens and benefits of this agreement shall run with the- real property herein described, and the performances herein required of Developer shall be a lien upon the real property described herein. In the event of the sale or transfer of the subject property after completion of the construction and installation required of Developer under the terms of this agreement, Developer shall have no further personal liability with respect to any ongoing obligation of operation or maintenance 'under this agreement, but the same shall be an obligation of the then owner of said real property. 2. Developer will construct all water facilities in strict accordance with the District Standards for construction and as specifically modified by the improvement plans dated and signed by the General Manager of the District and by Developer. 3. Developer shall deposit with the District a Letter of Credit in the amount of $10,000. 00 to be applied against the cost of materials , supplies, equipment, rental, labor and incidentals required to provide and install the -2- AiWe JA- �y R. t primary electrical distribution system. Such Letter of Credit shall be on Wells .Fargo Bank, or another bank acceptable to the District. The District shall, after receipt of said Letter of Credit, proceed to install the primary electrical distribution system. In the event that construction by the District is not completed within sixty (60) calendar days, thereafter Developer shall reimburse District for all amounts theretofore expended by District in such construction, and the balance of such costs shall be paid upon completion of con- struction by the District. Payment of such costs by Developer is required prior to service being provided. The parties hereto acknowledge that there has been made as at April 19, 1974 , an estimate by the District of costs of such construc- tion in the amount of $10, 575 . 09. The cost to the Developer under the provisions of this paragraph 3 shall not exceed a reasonable increase of the amount of such estimate for inter- vening increases in the costs of labor, equipment and materials devoted to such construction. 4. Developer shall construct at his sole cost and expense the secondary electrical distribution system in accord- ance with the applicable codes , general orders and specific requirements of the District and in strict accordance with the improvement plans dated as witnessed by the signature of the General Manager. In the event of any conflict between said plans and the requirements that would otherwise apply, the specifications of said plans shall control. 5. All water supply facilities located within the public right of way shall become, upon acceptance, the sole -3- T i t i property of the Truckee-Donner Public Utility District for use in operation, maintenance and extension as the Truckee-Donner Public Utility District may see fit in the best interests ` of the District. 6. The Developer shall operate and maintain the water distribution system within the mobile home park and beyond: the limits of the public right of way at his sole cost and expense without obligation to the Truckee-Donner Public Utility District. The Developer shall pay wholesale water rates for all unaccountable water within the development. Such c _ operation and maintenance shall be in accordance with District rules and regulations. 7. Upon completion of construction by Developer of the secondary power distribution system- in accordance with the above referenced specifications, such distribution system i shall be dedicated to and accepted by the District, and operated and maintained by the District in accordance with all applicable codes, orders, rules and regulations of` the District. 8. Developer shall indemnify and hold harmless the District, its engineer, employees, agents and servants from any and all claims , suits, actions, costs, expenses , fees and damages, arising out of injuries to any persons or properties in connection with the installation, construction, operation and maintenance of the mobile home park, excepting therefrom any such matters as may arise by reason of the negligence or intentional actions of the District, its engineer, employees or agents. During construction and until final acceptance �-- by the District, Developer shall keep, maintain and provide t, i - -4- t a policy of insurance with the District as an additional insured and/or loss payee, providing a written 30-day notice to the District prior to cancellation, providing insurance limits as follows: , (1) Limit of Liability for Personal Injury or Accidental Death shall be at least: One Person------------------------$ 500, 000. 00 Aggregate Liability per Accident--$1, 000,000. 00 ^( r (2) Limit of Liability for Property Damage shall be at least: ' One Occurrence--------------------$ 50,000. 00 Aggregate Liability for Loss per Accident-------------------$ 100 ,000. 00 9. It is hereby agreed that the cost of providing public facilities to the residents of the Truckee Mobile Home Park shall be in accordance with the rates, charges and pub- lished procedures of the District as adopted or hereafter modified and adopted by the District. A monthly minimum service charge for water supply shall be charged to each pad occupant. The electrical energy consumption charge shall be as determined by the individual metered services and charged to each pad occupant. Such charges shall be made only to pads that are occupied. , g 10. (a) Developer shall pay the District the stand- and water source and storage fee as designated in Ordinance, to wit: $75. 00 for each pad and the recreation building ($75. 00 x 127 = $9 , 525. 00) . The fees herein described shall be due and payable prior to the providing of water service by the District to the pads to which such fees relate. Such fees shall be payable as pads are ready for occupancy in increments of not less than twenty (20) at one time. -5- �l b) Developer shall pay the District the electrical connection fee of $50. 00 per pad and recreation building as provided by ordinance ($50. 00 x 127 — $6, 350. 00) . The fees herein described shall be due and payable by Developer at the time the electrical meter is installed for the pad or recreation building c) The total amount to be paid by Developer to the District as connection and source fees under s4ppara- IN graphs a) and b) , above, shall be covered by a Letter of Credit from Wells Fargo Bank or other bank approved by the District in a form approved by the District and deposited with the District at the time o•f start of construction. The amount of such Letter of Credit shall, upon the request of Developer, be reduced from time to time as such fees are paid, and in the amount of the accumulated fees so paid; provided, �r however, that the amount of any reduction so requested shall not be less than $500. 00 at any one time. 11. Developer hereby expressly provides the Truckee- Donner Public Utility District, its employees and officers access to water and power facilities within the Truckee Mobile Home Park for purposes provided in the State of California Health and Safety Code and the California Public Utilities Code. Developer shall dedicate to the 'District custom-ry easements and rights of way for all facilities to be operated and maintained by the District. The description of such easements and rights of way shall be prepared by the District engineer and provided to Developer for the purposes of such �- dedication as soon as such descriptions can accurately be determined upon the completion of construction. Developer -6- -Sy shall thereupon execute and deliver to District all neces- sary conveyances and other instruments of dedication. 12 . The Developer hereby agrees to pay an inspection fee to the Truckee-Donner Public Utility District in the amount of 2-1/2% of the estimated construction costs and said fee shall be due and payable prior to the start of construction. F. 13. It is hereby agreed that all construction within the Truckee Mobile Home Park shall be in accordance with the ti improvement plans and the District Standards and the District Inspectors shall not cause changes in the work without appro- priate authorization and change order documentation from Developer. It is further agreed that Developer shall not deviate from the above standards and improvements plans with- out appropriate change order documentation approved by the District affected by any such proposed change. 14. The provisions hereof shall inure to the benefit of and shall be binding upon the heirs , transferees , successors and assigns of the parties hereto. This indenture represents the total of the agreement made and entered into this day of 1975 , as witnessed by the signatures hereto. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT Calvin Bright By Chairman Marjorie Bright, his wife joining with him BY Clerk r E f' -7- i STATE OF CALIFORNIA ) County of ) On this day of 1975, before me, the undersigned, a Notary Public in and for the State of California with principal office in the County of residing therein, duly commissioned and sworn, personally appeared CALVIN BRIGHT and MARJORIE BRIGHT, known to me to be the persons described in, whose names are subscribed to and who executed the foregoing instrument, and acknowledged that they executed the same. r IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this Certificate first above written_ NOTARY PUBLIC In and For the State of California i 5 i -8- ' . .;`.. :�.:=-�,��- ' ;``-�.,�,....._._j._..__.,_...--- ---.•.'...—'aL..� _..__ ._ --� �-UICIpIiY 1161P' ., — _.. . - �,• ;t ,i /'. , ,• - CE.IdEAL ©E19ELOPib918NT PLAN •'� l 1 TidliC:.EG MOBILE HOME PARK _�• •y I .shy.. 1 +l i. la a -/€ t/ Ion 11lm.3J1 ceurn.ow. Qv �I�IItI Itll� 1 I ,. Ilo toll 111/0 I11i1', ,,• � r-- r- '•, � 1 47 ` I r',•�, � norm i `t.: � •.\ _ ^V 1 �__ . 1— �— —1 �. .•w \ _ Ill I 11 _ t`• ` 1,! �� 1 .�'%�i .i'��. . ��' •�•J` � %;\ .•' / \. s � ii j_`C � � fir•\ ' 1 �, , Its ���•�-'_.! � �`J/-�—' • 'l—_� ./������n,mn \\'�• 1 ua:l� �.��1�1 '. .._, 4r rl�•;-'r. `1�� '\\•. • . , •� �` ._• � � �•�.+_'� its toll _`'�.-"__\^ •� ,�.-- I 21,tail ' I •` `` '�,�`_...- -`—``- ��v��•-- 5 1 - All that real property situate in the County of Nevada, State of California, described as follows: All that certain lot, piece or parcel of land situate in the Section 15 , Township 17 North, Range 16 East, Mount Diablo Meridian, County of Nevada, State of California, and bounded and described as follows, to-wit: Commencing at a point at the Northeast corner of a lot of land owned by W. B. Gelatt, known as the "Ice Palaoe .Lot" where a round iron bar 1-1/2 inch in diameter has been placed in the ground; thence North 220 58' West 50 feet; thence South 67° 02 ' West 100 feet; thence North 220 58' West 75 feet; thence North 67� 02 ' East 100 feet; thence North 221 58' West 111 feet to the '. South bank of the Truckee River; thence South 72' 04' West 184. 01 feet; thence North 860 43 ' West 103. 73 feet; thence South 61* 29 ' a_ West 127. 25 feet; thence South 640 10' West 171.65 feet; thence_ South 740 16 ' West 214 .92 feet; thence North 820 07' West, 201. 87 feet thence South 831 25' West 72. 33 feet; thence South 590 01' West 106. 42 feet; thence South 50* 36 ' West 453. 91 feet; thence South 14' 42' West 70. 46 feet; thence South 10 09' West 250.61 feet; thence South 220 58' East 578. 07 feet to a point in the northwesterly line of that certain parcel of land of Norman Brown et ux, as described in the deed recorded November 8, 1963, in Book 346 of Official Records, at page 341,, Nevada County Records , thence along the northwesterly lines of the Brown parcel of land as described in said deed the following 5 courses and distances , to-wit: North 520 51' East 731. 64 feet, North 340 09 ' East 279. 44 feet, North 480 01' East 239. 37 feet, North 69' 45 ' East 155. 18 feet and South 780 57' East 216. 80 feet; thence leaving said Northwest line of the Brown parcel North 16* 19 ' West 99. 97 feet; thence South 670 02 ' West 50 feet; thence North 22� 58' West 200 feet; thence North 67* 02 ' East 250 feet to the point of commencement. EXCEPTING THEREFROM that portion thereof described as follows: F :;trip o ai t .� L.i1t angle: , mite centerline of which is described as follows : Beginning at a point on the easterly line of that certain tract of land known as "7'he Ice Palace Lot" , from which a 1-1/4" iron bar marking- the tlort}lea::t corner of said tract gears 7`:orth 24008 ' 41" West, 12 . 66 feet ; thence from said point of beginning, Southwesterly from a tangent which hears South 8L4008 ' 30" West- , along the arc of a 600 . 00 foot radius curve -to the left said arc being, subtended by a chord s which bears South 73150 ' 38" Glest , 214 . 52 feet ; thence South 63032 ' 45" West , 72 . 32 feet ; thence along the arc of a tangent 600 . 00 foot radius curve to the left , sail arc being subtended Y,y a chord which bears South 5il,15 ' 18 " ?'_st 193 . 74 feet ; thence South 114') 57150" ?lest , 1 , 047 . 62 feet ; thence along the arc of a tangent 500 . 00 foot radius _ . curve to the right , said arc being subtended by a chord which bears South 118"19 ' 05" ?-lest , 58 . 51 feet ; thence South 51,)tt0 ' 19" ;vest , 214 . 31 feet more or less to a point on the Southwesterly line of said "Mason" parcel , the terminus of the centerline of this description from which . the Southwesterly corner of said parcel bears South 24008 ` 41" East , 113 . 46 feet , more or less . The sidelines of said 60 . 00 foot strip of land to be extended or shortened as required so as to terminate in the boundaries of said ":Mason" parcel . d Me CONTINENTAL INSI.J_RANC COMAA IRS ❑ 1520 W/shke ihd.,Les Ano*w Cal onge 90037, 2424 H.CanWAA..,hie 2JV, be,Arbono W012 ❑ 2123 191h Sena+,Sawanwps,Cdifaaia 95iI6 ❑ 2200 Sbdh Avo Semi, "JJ 'Jh 98121 ❑ 1 OD Pbw Shell,San fwr calliow 94111 woo r' (l Q r i („ GENERAL FORM STATUS 1 NQU 1 RY 5s Owne r y ' $ Obligee 16..=own FuNaLre UTTILYTIMS Dates as 19 DISTRICT MJJJ& 32 iddress P.O.DOZ 301 Our Bond No. TSUCI=, CALIFO)i1ITTA Re i nsu red's No. Subdivider: TIMM I1�iRIE2 TUC. Address: LOS AMELES, OLLIMIM M Description of Tract: OP"179 IRATE$ In CO>lil1ECTION WITH umiT #1 include Location and Subdivision Tract Number TAHDE-DOMMR Obl igee: TBUC=E DOMMIL PUBLIC 1LITIES DISTRICT �_- Municipality or County Cost of Improvements $ Bond(s) @280 P000 Effective Date 4-9-71 Without prejudicing your right or affecting our liability under our bond(s) described above, we would appreciate such of .the following information -as is now available. Very t ru 1 y you rs, CONT MENTAL MWRANCE COS Surat LOS ANGELE& CAUFORNIA I= E Bond Department — IF SUBDIVISION OFFSITE IMPROVEMENT COMPLETED PLEASE STATE: 1 . Approx mate date of acceptance of work 2. Acceptance date .(by Board of Supervisors or City Council) : t Attach copy of minutes if possible IF SUBDIVISION OFFSITE WORK UNCOMPLETED PLEASE STATE: , 1 . Approximate percentage completed: Rough grading Finish grading Street paving Curbs Gutters Sidewalks Fire hydrants Street lighting Manholes Water service Sewers Monuments 2. Do you know of any unpaid bi11s for labor or material (check) Yes No 3. Remarks (if any) : Date 19 Signature Title �,—Pac Bond 3499 A Page 160 2 } sub B4bdi*tder2 Address: '�- ." r �escr#.ption of 'Tract. : Aim :'. ew�r��rl1 A�4Mwlifw. .iuN�!uf ....+..r■ �1r.�w� �r..�ru.wr rn,.r.�... ..n- . flblige� Contract Price $ Bond(s} Effective Date Without prejudicing your right or affecting our, liability ugdA,*r°;.our bond(s) described above, we would appreciate such of the following information as is now available. Very truly yours, CMINENTAL INSURANCE COMPANIES 2 urety LOS ANGELFS. CALIFORNIA 90017 Bond epartment IF SUBDIVISION OFFSITE IMPROVEMENT COMPLETED PLEASE STATE- ` 1�. 1. Approximate date of completion of work (or Final Acceptance) : r Acceptance Date (by Board of Supervisors or City Council - Attach Copy of minutes if possible) : Y . IF SUBDIVISION OFFSITE WORK UNCOMPLETED, PLEASE•STATE• [(_ r. S 1. Approximate percentage COMPLETED: Rough grading Finish grad- ing Street paving Curbs Gutters Sidewalks Street lighting, Manholes Water Service Sewers Fire Hydrants Monumentst 2. Do you know of any unpaid bills for labor orr material (Check) Yes No -H 3. Remarks: (If any) '1 t Date: 19 t-r Signature page 161 Title r. M CONTINENTAL INSURANCE PAr.E ❑ 1520 W9shira Nvd.,Les ilwrtilw CalMeewta 90OLT ❑ =144 It.Contra ArfNe1,fen ,Arim..o 05012 ❑ 2125 191h Street,t,Sac esn nte,CoWotnia 9Si I S ❑ 2200 Sisfb Avonw�t, llt, 98121 ❑ 100 PINO SWOO,Sun Frondow,Cdifornio 94111 us 1P�•J� Ile Q i GENERAL FORM STATUS iNQUIRY LU Owne r Ob l i gee 19 Luis �,ddress Our Bond No. AL as Ike. _ Relosured's No. Subdivider: Address: �� ♦��aa �.Z�L Description of Tract: TUIle-La-EW rfigairnffl Subdivision Tract Number Obligee: n cipa y or County Cost of Improvements $ Bond(s) 0 Effective Date Without prejudicing your right or affecting our liability under our bond(s) described !_ above, we would appreciate such of.the following information as is now available. Very truly you rs, CONITl".r;dTAL I^'SU ONCE C0;':`-PAh'EFS LOS ANGELS_S„ CAUFORNA "17 Bond De pa r n t F, IF SUBDIVISION OFFSITE IMPROVEMENT COMPLETED PLEASE STATE: 4_ 1 . Approximate date of acceptance of work 2. Acceptance date (by Board of Supervisors or City Council) : Attach copy of mhnutes if possible ' I F' SUBDIVISION OFFS I TE WORK UNCOMPLETED, PLEASE STATE: Approximates percentagq,�c eted: Rough grading Finish grading Street paving Curbs Gutters Sidewalks Fire hydrants Street lighting Manholes Water service - Sewe' Monuments ..; 2. Do you know of any unpaid bills for labor or material (che k) Yes No T. 3, Remarks (if any) : a, Y Date 19 Signature L Title Pac Bond 3499 A Page 162 - — - - s TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CAL.IFORNIA 95734 TELEPHONE 587-3896 March 10, 1975 MEMORANDUM — i TO: Board of Directors - Truckee Donner PUD. FROM: John Craig F ': State Lands Commission Meeting, ;larch 6, 1975 James Trout OF the State Lards Commission presented the District with two major concerns. (1) If ground water is available as Dr. Shari's reF-c)rt indicates, dons the L•i>trict intE:nd to continue pursuing its land lease and water withdrawal at Donner La-,,-- (2) If the permits are doing to be ?pursued, o:i.o specifically should complete the final FIR., there 'raving been some disi.11usi.onrert wir.Y• Jones and Stokes. M . Trout a4A not feel Lands Commission * .�:? the r_ecc ssar.y time or ,::ersonnel to ;-c— 'let I the FTR ti-.emselves_ i.s would require a private contractor .-ompleting the EIR for the _da.Ti Li Commi.ssiOTs_ I rpF:.or,ded that the District trould continue to pursue the because Of. Our 1e al c•-omm t.tments with Dart W};i le that so he of the B:,�.ar.. and man-,,, of the public in- r- ckec do not favor an�;� water be_ :.x Hitt..^r,�, from Lonner Lake_ i'uring the afternoon se!.,sion with :.•iec of Dart Resorts present, Mr. Trout suggested that ,:risibly the state should processing of the apy1'caticns and the final EIR fir -180 days. Dart indicated ai.reement w ti, this proposal. an'71 stated that they would forward a letter re:,.estincq such a delay t:..; the District. The District :, turn would request a delay _rvm the :state. This 120 day de?ay would r::rovide time For the ,:.strict and Dart to explore al`_rnatives to Donner Like. this delay may provide the basis for an alternate i.grec_rnent to Donner Lake, in my own mind, t.ossib . the District v,r(:;u1d he in a better position ..a: ir,r, pursue=_c' th— al)plicati.ons. -i nu ed . . . . . Page 163 Page 2 In connection with the above subject, possibly on March 18 the previously mentioned "Dart Committee" should be formed and a decision made as to whether or not the District should request the 120-180 day delay from the state. Please be prepared to set a course of action for the District on March 18. yS3x,ncrely, Craigdent of the Board JC/kr cc: • Paul Hobensack Fosten Wilson , Martin McDonough J. Joynt Dan Cook P. S. 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Persons in attendance : Don Strand 40* Fred Whitford ^` �� J- John D e H o r n 1� � Reg King ,y`b ?� George Doane QOr Mel Knudsen � w, John Craig JC; Paul Hobensack �Q- Jack Marquette Vic Barber The meeting was called by Don Strand to discuss the implications and the methods of nullifying Resolution No. 75-106 adopted by the Truckee Sanitary District on March 4 , 1975 . Mr. Strand indicated that he thought the method of adopting the Resolution was pretty chicken shit" . Jack Marquette indicated that he discussed the matter with Fred Whitford and that George Pifer had discussed the matter with Charles Doskow prior to Tuesday ' s meeting. Mr . Strand indicates that he feels that there is lack of communi- cation between the Engineer and the Board of Directors of both Districts and that there is inadequate inspection on the, project that has resulted in inconveniences, frustration and needless money spent attempting to get the various works accepted . Mr. Strand feels that the Board of Directors have not had the benefit of full discussions of an engineering nature concerning the elements of the project. Mr. Strand points out that every- thing that has been done is either at Cook Associates direction or with Cook Associates concurrence . Mr. Strand points out that in the future he wants his engineers to resist the suggestions made by Cook Associates and that he will retain more rights than to simply write the check for our desires . Mr. Strand laughs a lot while he makes these comments and I am not really sure if these are Dart dictates or simply what they desire . Page 166 i John DeHorn reviewed in some detail the procedure that was followed in obtaining the U . E . S. as a telemetry contractor. Mr. Strand indicated that they had some previous concerns about U.E . S. and had completed a rather indepth investigation of that organization and their abilities to perform. Although he did not give us the results of his investigation, the implication was that Dart Resorts is satisfied that U .E . S. can perform the intended function . 1. Telemetry The present telemetry installation time table is one that is built around the P .T .&T . installation of necessary communication cables, from the various sources of information. Although the time table is somewhat unspecified, the current indication is that the necessary cable will be on hand shortly and that the telephone company will vigorously ,pursue the installation of the necessary communication lengths as soon after the delivery as is, practical. At some time after the communication installation is complete, U . E . S'. is then scheduled to come on site and complete the telemetry for the sewage lift stations and the water booster stations and tanks . The revised telemetry contract schedule calls for this work to be done in March . From the small bits of information -that were available, it is my personal judgment that the telemetry system will not be operational until some time shortly after the first of May, 1975. John DeHorn gave a status report on the main display panel at the T . S. D. office . John indicated that U . E . S. was providing the appropriate base plate and milar films for the installation as indicated on the approved shop drawings. John pointed out that he understood that Don Strand had $3 .00 with which to finance the labeling to which U . E . S. was still objecting. Apparently this r problem has been resolved . 2 . Two Deeds The problem of the deed to the individual sites was discussed. Mr. Strand indicated that the deed did not represent a problem and that it would be forthcoming shortly. A. corporation grant deed to the Truckee Sanitary District for parcel Q Unit 6 of Tahoe Donner was presented at approximately 4 :00 p .m. this date. Mr. Strand indicated that there may be substantial problem in providing the deeds to the water tank sites within Prosser Lake View Estates and to the Prosser Well. While this matter does not relate to the sewage lift station in Unit 6 , it is a matter of substance and concern to the Truckee Donner Public Utility District. Ol ri H I ro 0 ro c c 4- E >> p 'a 0 0 H U C H m H •H C C •H -P 0 La 1 0 O a E 0 C ro 7 , m C 4• • +' 0) to-0 C•H (U (U '0 U)•H 4.- H C C H M H C { 0) •H +) 0) H +� () C- +1 0) m N H •H H m .H 0 0 m 0) ro H 0 0) 0) (0 m.Y 0 U) U m +j -P > •-i O).,Ic U 0) •H U) 0) Y E -P U.00) Ol C u 0) H •H C ri L ro 0 ri•D-CE (n +j O) CDC U to 7 ro >-C (U a) 'I-C (a0�ro ro (U 0) 7 M C •H 0) -P U'o 7 N N H 43 C E P +)Cl-0 + ri m m•H U 0 U H M H H 0 _P F- U) 0) ri _P ri (A O) U) -I L'U 3 (D (D H ,H 0 +� +) C H +P 0) (D (a l-4-4- H ro m+) +3 (0 0) O 7 ro D C 'H H H H H 0 > •-I H. U O) 7 (0 1- C 'ri Q) 0 3 c c •rl U +) 0 3 ro H 3 O N co7 4- 0) 0) ro ro 0L N +) 0) O ri-C 4- •rl'ri O)Q C 3 E N H Q (+ (n (U 4-) D U) L O +) >>N CO C •H -P >> ()-C H L N U (U a +)- H c 0) 0 +)N\0 i-) +> 7 E •H () U) U) >) •l•' C L U Ul a+P C U L (A+� C +� 0) ro rl () ri -P U) H Q C L 0 ri H m -P +)tom• 0 0 � >�•H ro 0 N N Q) m ro 0 O) >) C +P +J U 1-4 ri 0) •H 0% 0 +)•H 0 > m HL U (U rl 7 (0 7 HLs 3ri +P m (n m E L -CU ro ro U) m Ob E 4- C +) O •-riH -P L 0 W u U U) c H > 0 4-3 -P Cl 3 c (n J (0ro•041 (n 4-) > (0 c +�L 41 0 m •H (0 E •H 0� ri H ro ro ro +� C 'Or-1 C H E +� rnro aE•0 aL 0) 4' m H G)rl (aO OHL H N a) -0 • 0 7 0 7 0 N0) CC ro E +� om > U) +PH0a) a+' >>•H +' rlCri0U uCm N U)L H O 0) C (D.7 0) L (0 C H H (u U) 0 +� 3 -C U) ro.0H 4) +) -3 -rIL L a0 +' cl 7 a 0. La 10 H L U 0) -Pi' U) -P N roU 0 7 ri (U D 0)L ri N E.H 0 +3 U >IH �LV +3 X C 0) •rl - >> Uri +� I •H ro ri C m +� •-) -P 0 D a U 0 () 0 0) 0 E-0 4- +-) E N C •rl 7 ro .Y () O C 4- a)-(Um U C U C U) W ri L 4- N•H 7 +) v 0 u N N 0,0 O L U ri U +P 0 C L U) 01 0 U 'H 0) 'n 0) +P ro E 0 ro C (D 0) (0 •rl O ro•H C 3 +) 0 +P H (U 0) +' E n U (0 H C H UI 3 Ln u H ri L 0) H 4- (n +•)•H 0) ri 0)-0 i-) Cl H m c •0 H -Pro O) ro � >)1-1 +) HOlro m'0U riE0) 0 J4- rl •H •• 000) (Um3 +� 0m ri +)•H C +3 (0 W U E W H W C N ro +' H 0) 0 (D 4-) (UE NLL c L .0 (UN4- (0•H•H am H C (D -P ro ri U 0) ro•HL U)N 0 0 H E H 0 •H +, +•, C 0� C (U-C a) 0 +�A c 0 (DL (0 C m H +� a4• +� 01-C H H •H H +3 U) m 0 H Y 0) H 3 +) N H 4- 0 4-) U Q) N ro•H N 4J a ro +' ()LO +) U)•H ri U E H 0) ro O) 7 0) >>rH O) c Ca •H +' 4- +P •H U (U C a 0 -0 0 a) (0 0) •N m +3 ro E E (n UL H"I-C H +J'D C 0 U H HL'H W m 4- 4-) H C +�LL >) (0 4-).0 M > 0 H C •N m 3 _P - (0 C 'ri 0) a+ +� 0 C 0 C 0 O +P -P ri ri 7 m N 0 7 H +� Q) HL -H (U Nri O C � +� m C7 N vri J o n C 0 U)•H C CD E� +3 E 0 0 H m 0 0) 4-).N (n 0) O) 4- (n 0) (Dm O» U) +) (au -P m C 0) 0 H •0 0 a iP H -P U) H C () O( U)"0 0 0) •H+-) 4- D ro Q) C 0 mU)'-i -N +) C >) riQlam riUaE HNCCH >>4- N +•) 0) H () C0)U)-o • H (0 •-1 LroHH30) E'H 0aro00C HC m a0L E 7•0 rn0) O H •rl 0) -P 0 O) a7ri 0. c H 0•0H •r4 ro 7 ro E U)L +�'D •H O) C C C +•)L iJ ro L 0) +)'ri N ro a 0) m U N 0) H 01 10 ri 0 t H (0 ri +) 0)Y ro •H 0) U)(!)'0 +' L~ H m 0)L U) U) -Pri 7 C +) 3 3 c ri _P 0) + a C H 0) 0 L +) ro 7 ro•r)4- 0'(Dc N m C OL uH C c IL >, • 0) 7 C +) m L +' uL (n H C m >>m QlL H 3 U 7 U 0 7 Eri HL O O m4- • (D 0) L +) +J � U) U 0ri 7L 'p m m C H J HX H N O N� +' I U Ob EL +' U) +� +� O 7 I� N F- +� U H Y +-3 •H Q)•H H L C C 4-¢ 0 H N a ro U a U) U) U H•U U 0) ro N ro C U H 0 ri +' +� O) 3 ri ri O c O a m p- m U) +' 0 0) -ri +.) •H ri 0) E •N 0 0) 4- 0 0 0 C ro Ql > c H 4-) +' U) L N m'a H•H L H N +0 L U) J a•H > H (U ro >)3 4' +J C U) E L Ccy c +' H 0) +) +>+) +•> ro O) (U 'A Q) •H a E L +) 7 u o 0 H E ro +� 7 O H U L U) 0 O) U) 0)-D N C 0) H ri L U O) U) N c N E 0 H m m +.> Ul 0) u) 0) 0) C•0 4- J H -P C H .0 H a ri•H 7 C 0)L () H •H Z ' U) U N 0 U) N ri ri U ro H H H {4-) +)0 0 UM •H C +-) C •H '0 > O (n H ro U H -ri +� 0) H U 7 + 'H O) 0) U) m > ' '0 ri ro (U U) H O) 3 ri H >) J 7 -C '0 0 -0C H O U L C W U '0 0 C ri U 0) r i H C >> >)ri >> C +3 0) 7 0) c +� 3 m 0) H (0 ro m 0 r l U) 4• -ri•H 0 0) N •H 7 (D4-) 0 0) O l4 0) H (0 H 0) ro N O U) m N ro L L r U) a H ri m •H 3 rH _0 a U ro Hro U H a muU) mH > a)•03 H +' r-l +3 riO) roHA m O H 0 c U) 0) cm +) H N0) CH 0) E ¢ U) O) -0MPU7 +) ¢ ((O C"rO'D N > � m -o + •H0) (D H ro 3 ri m cri +' a u m m m 0 - 7 0 H c my E N H L) C C C +) 0 +� 0 0( U m 0) U ( (U O 7 U) E - C 4- L m H 0 0 N m -ri c c U ro m 0) +� ro m p C t C (U a t U -C >) a 0 C O 0 O ro 0 � LO4-) ) E a•H u m N m +-) ro v �- L J 3 H U u N 3 *'�- 3 �' aQ4- ~ .H¢ t t light would indicate an electrical potential between ground and the equipment . Vic Barber indicated that as it stands at the present time , he would rather not have a light at all than to have a defective light . He indicated that if it could not be fixed he would prefer to have it removed in total. Teichert has agreed to see this item through to completion. 7 . Blower Motor My contention of an electrical hazard existing in the case of the station flooding was discussed . Teichert indicated that they would provide us with a copy of a letter that Smith and Loveless had just provided to them concerning the open type blower motor that is installed in this station . Mr. Strand indicated that he did not want a unilateral decision made to relocate the low level alarm and the flooded station lock out. Agreement between Reg King and myself was specified as being the pre-requisite to Dart having,,Teichert resolve this issue so that the hazard as I see it is eliminated . Following the meeting , Reg King reviewed the installation and agreed that the simple extension of four each 3/8" tubings with the bell bottoms would accomplish the desired result . By copy of this memo, our engineering concurrence is provided and Teichert is directed to accomplish the fix by the extension of the 3/8" tubings using couplers on 3 of the controls and a pair of 901 elbows on the 4th. 8 . Vibrations The pump vibrations at Soma Sierra Water Booster Station were once again discussed . Due to the fact that Fred Whitford was out of the country for a short span of time, a general review of this trouble- some item was provided . I personally have taken a stand that the vibrometer analysis of these pumps is required . Teichert takes the stand that it is not called for in the specifications and therefore not their obligation . The pump supplier takes the stand •that these pumps are 3600 RPM pumps and often have vibrations of the magnitude of Soma Sierra. A general discussion about the adequacy and in- adequacy of in house pump testing, certified pump tests, witnessed pump tests and positive replacement pump tests took place . My notes indicate that the vibration test will be conducted by the G . E . lab of Sacramento and that prior to testing Cook Associates will be informed and allowed to observe and participate. My notes indicate that Dart will finance the necessary testing and should the testing result in the need for corrective work , other financial arrangements between the participating parties will be made . 9 . Alder Creek Pumps 8. Donner View The group was informed that the Alder Creek pumps have now been replaced with new larger diameter impellers. Pump testing at Alder Creek has not been conducted or rescheduled at the present time . The Donner View hydropneumatic booster station pumps have been changed and there is a difference of opinion whether or not there has been an adequate pump test conducted on that station . It is my position that a positive displacement pump test is required. One and possibly two electrical load tests have been conducted on this station . Whether or not the second load test has been conducted is in question at this time and shall be resolved. 10. Operation 8. Maintenance Manuals The operation and maintenance manuals for the water booster stations was discussed . Vic Barber indicated that the maintenance manuals for the sewage lift station were in his possession and were satis- factory. It was agreed that the design engineers should provide the maintenance overview as requested in recent correspondence for all water booster stations . We agreed to forward to John DeHorn maintenance overview as provided for the Washoe water intake and pump facility. 11. Power Supply The problem of the fluctuating power supply was then discussed. Paul Hobensack explained that what was provided was the four wire delta bank 277/460 volt system. What should be installed is a 240/480 bank of transformers. Paul indicated that the transformers had been ordered and subsequently a telephone ��� for this installation -� call from the jobber indicated that the transformers were in route and should be on site within a relatively short period of time. Approximately 1/2 day shut down is required to make the change over. The low voltage problems experienced at the water booster stations was the result of an improper wiring of the transformers to the electrical drop . And that problem has been resolved to date as well . 12 . Shop Drawings There was a request during the meeting for me to review the shop drawings and the decisions on the Sitzmark and Roundhill booster stations, particularly the 500 GPM pump and their shut off heads. There was also a request to review the Honeywell ball valve that has a 41" port diameter to be installed in a 6" discharge main . Don Strand being the fine host that he is, bought everybody lunch. Distribution to all persons attending with the specific request that should your recollections of the items discussed be different than mine in any respect, please notify me immediately so that I may make the corrections to my file . Dan J. Cook TAHOEa= TAHOE DONNER PROJECT OFFICE NORTHWOODS BOULEVARD P.O. BOX 807 TRUCKEE, CA 95734 (916) 537-4621 March 18, 1975 MF2lOR7�Iv"DU1�1 V) Dan Cook FROM: Fred Whitford A . Regarding your 2-larch 11, 1975 memo of the March 10 meeting, wherein -rou ask for corrections, I have the following: Paragraph 2, . .."Jack Marquette indicated that he had discussed the matter with Fred Whitford. . ." If he did indicate this, it is not so. Mr. Doskow and I visited his office at about 4:00 p.m. the day of the Board meeting. Mr. Doskow asked if there vas anything on the agenda of interest or concern to us. He was told no - unless Dan Cook had something. I understand th . 11r. Doskow posed the same question to you in a bar prior to tlu- ;;eeting with the same negative answer. For the record, I did not discuss this action with Jack Marquette prior to the meeting. CC: John DeHozn George Doane Paul Hobensack Jack Marquette John Craig Charles Doskow FW/em A resort resi(lentiml cornn unity by mart f csorts, A Division of Dart Industries Inc.(�^ u page 167 1975 BUDGET CAPITAL JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. i i 364 Poles, towers and fixtures 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 365 Overhead conductors 3850 3850 3850 3850 3850 3850 3850 3850 3850 3850 3850 3850 366 underground conduit 140 140 140 140 140 140 140 140 140 140 140 140. 367 Underground conductors 1333 ` 1333 1333 1333 1333 1333 1333 1333 1333' 1333 1333 1333 368 Line Transformers 3000 8475 3000 3000 3000 3000 16000 3000 3000 3000 3000 3000 369 Services 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 4000 I 370 Meters 750 j 750 750 750 750 750 750 750 750 750 750 750 i 373 Street lighting 250 250 250 250 250 250 250 250 250 250 250 250 1 � 392 Transportation 30000 393 Stores equipment 100 100 100 100 100 100 100 100 100 100 100 100 394 Tools, Shop & Garage equip. 400 400 400 400 400 400 400 400 400 400 400 400 395 Laboratory equipment 500 500 500 500 500 500 500 500 500 500 500 500 OPERATING REVENUE 440 Residential Sa es 115150 j103120 126850 85592 83938 77368 80360 80120 36786 79998 91688 121613 I 442 Commercial Sales 46573 52284 47250 37800 45150 38850 44100 44100 47250 50400 45150 48300 ,b 444 Public Street lighting 416 416 416 416 416 416 416 416 416 416 416 416 va (Page One) a` G i 1975 Budget .....continued i Page 2 OPERATING REVENUE JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 445.1 Sales to Public Authorities 902 902 902 902 902 902 902 902 902 902 902 902 459 Fees for changing, connecting or disconnecting 570 570 570 570 570 570 570 570 570 570 570 570 456 Misc. 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 DISTRIBUTION EXPENSE i i 554 Storm 500 500 500 500 500 500 500 500 500 500 500 500 i 555 Purchased Power 112500 93540 93490 97500 86100 71940 85453 85557 89115 93000 82500 97500 581 Goodwill 80 80 80 80 80 80 80 80 80 80 80 80 583 Overhead line expense 1920 1560 1560 1080 600 1320 1320 1920 1320 1320 1080 1500 584 Underground line expense 500 500 500 500 500 500 500 500 500 500 500 500 585 Street lighting expense 80 80 80 80 80 80 80 80 80 80 80 80 .I 586 Meter expense 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 1000 588 Misc. expense 100 100 100 100 100 100 100 100 100 100 100 100 590 Maintenance supervision expense 500 500 500 500 500 500 500 500 500 500 500 500 592 Maintenance of station equipment 670 670 670 670 670 670 670 670 670 670 670 670 593 Maintenance of overhead 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 2100 NI lines °Q 594 Maintnenace of underground lines 350 350 350 350 350 350 350 350 350 350 350 350 1975 Budget .... ._.,..)inued Page 3 DISTRIBUTION EXPENSE JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 595 Maintenance of line transformers 50 50 50 50 50 50 50 50 50 50 50 50 596 Maintenance of street lighting 175 175 175 175 175 175 175 175 175 175 175 175 597 Maintenance of meters 50 50 50 50 50 50 50 50 50 50 50 50 599 Snow removal 360 360 360 360 360 902 Meter reading 1670 1670 1670 1670 1670 1670 1670 1670 1670 1670 1670 1670 903 Customer records and collection 2640 2640 2640 2640 2640 2640 2640 2640 2640 2640 2640 2640 904 Uncollectable accounts 395 395 395 395 395 395 395 395 395 395 395 395 909 Advertising expense 50 50 50 50 50 50 50 50 50 50 50 50 ADMINISTRATIVE EXPENSE 920 General administration and salaries 1560 1560 1560 1560 1560 1560 1560 1560 1560 1560 i 1160 1560 921 Office supplies and expense 2171 2170 2170 2170 2170 2170 2170 2170 2170 2170 2170 2170 923 Outside services 4070 4070 4070 4070 4070 4070 4070 4070 4070 4070 4070 4070 924 Property Insurance 715 715 715 715 715 715 715 715 715 715 715 715 926 Employee pensions and benefits 460 460 460 460 460 460 460 460 460 460 460 460 S Q� 930 Misc. general expense 1750 1750 1750 1750 1750 1750 1750 1750 1750 1750 1750 1750 } 1975 Budget ..... continued Page 4 ADMINISTRATIVE EXPENSE JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 932 Maintenance of general plant 540 540 540 540 540 540 540 540 540 540 540 540 950 Transportation expense 1890 1890 1890 1890 1890 1890 1890 1890 1890 1890 1890 1890 224 Debt service 3281 3281 3281 3281 972 General salaries 24500 24500 24500 24500 24500 24500 24500 24500 24500 24500 24500 24500 i i 403 Depreciation expense 10270 10270 10270 10270 10270 10270 10270 10270 10270 10270 10270 10270 427 Interest on long term debt 1206 1206 1206 1206 1206 1206 1206 1206 1206 1206 1206 1206 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE. CAL PORNIA 95734 TELEPHONE 587 3896 February 13, 1975 364 My estimate of 100 poles to be used in 1975, exclusive of poles paid for by a customer $24,000.00 365 Increase 10% more wire in 1975 - $46,200.00 366 2000 feet of conduit @$.83 367 Underground conductors, 1 mile 30 =16000' @ $1=$1600.00 368 300 customers @ 12KW ea., 3600 KVA - 50 KVA transformer = 72 50KVA transformers - $36,000.00 369 $44,530.00 for 1974 + 10% = $48,983.00 - 12 = $4,000.00 370 300 meters @ $20.00 = $6,000.00, 10 demand meters @$300.00 = $9,000.00 373 50 street lights @ $60.00 = $3,000.00 391 Billing machine - $36,000.00 392 Bucket truck - $28,470 + 1,390 = $29,860.00 + four wheel car 393 Chain Hoist shelves, etc. = $1,200.00 394 Tools - shop and garage equipment (such as fuel tank, lineman and meterman tools) - $4,800.00 395 Strobe light counter for meter testing - KW, KVAR 356 recording meter. Recording Volt meter and recording ameter 397 Radio for new truck and increase antenna 398 Large self-propelled equipment REVENUE 440 Increase sales 10% 442 Increase sales 5% 444 Increase sales 10% 445.1 Same 459 Fees same, disconnects should not increase Page 169 Page 2 456 Increase 10% 554 This has been spread because of possible storms both winter and summer 555 Using past history, 50% increase in power costs. This will vary as the fuel charge varies, also the revenue will vary r-, with the fuel charge, if we have a fuel charge clause in our rates. 581 $1,000.00 is a reasonable charge for goodwill 583 Use 12% as I expect - 12% rise in costs 584 We should start having the underground expense - $500.00 per month 585 $1,000.00 for bulb refractors photo control replacement 586 Increase 10% 588 Records of maps - first aid supplies 590 Increase 10% 592 Change bus insulation and reclose maintenance - $8,000.00 593 30% - $25,270.00 = $2,100.00 ea. month 594 This will increase as we install more and more 595 This will increase as transformers increase r^ 596 10% 597 This should cover cost of meter maintenance - $600.00 902 10% increase - $1,670.00 monthly 903 10% _ $29,150.00 - 12 - $2,430.00 per month 904 5% = 225 (225+4725) 4800 - 12 = $395.00 909 Advertising - $600.00 = $50.00 per month 920 10% increase = 18700 - 12 = $1560.00 per month 921 10% increase 923 10% increase 924 10% increase 926 10% + 2000 for summer and Christmas party = $461.00 page 3 930 6000 directors fees & $6,000.00 industry dues = 9000 meetings of the industry 932 10% increase 950 20% 972 12% increase ($201,332 + $8,352.00(l office girl) + $24,800.00 T- (2 men, Water) + 28,000.00 (2 electric) = $262,484.00 403 Increase 12% -------- PH/kr ATTACHMENT RECOMMENDATIONS Pa ge 170 P RECOMMENDATIONS The following recommendations are based upon our review of the District 's operations and accounting procedures, discussions with the Board of Directors and various District personnel, the require- ments of the revised accounting system, and our experience with similar studies. The recommendations are not intended to be all- inclusive. They address matters which came to our attention during the course of the study and are primarily concerned with accounting- related activities . We have presented the recommendations in .a priority sequence, as requested by the Board of Directors . The suggested priorities are based upon our understanding of the District 's needs and operations. It should be recognized, however, that this knowledge is limited in scope because of the nature of our work to date. It should also be noted that many of the recommendations can be implemented concurrently; the priorities do not imply a sequential plan. - 1. Bill Customers for District Work on a Monthly Basis The District has been billing work orders, chargeable sys- tem maintenance, and other charges for District work at the time the job is completed. Billings should be rendered on a monthly basis for work-in-process wherever possible and prac- tical. This could significantly improve the District 's cash S flow. 2. Determine If Service Billing Rates Should be Adjusted to Reflect Increased Costs Many of the District 's major expense items have increased significantly since the last rate adjustment in 1973. A rate study should be conducted to determine if an adjustment is pre- sently required, and the size of such an adjustment , so that the District can realize a fair rate of return on their invest- ment . 3 . Convert the Accounting System to the Revised Chart of Accounts The revised Chart of Accounts, presented as Exhibit I in Section I of the Procedures Manual, is the .basis for the accounting system. The District should convert the accounting system to this revised structure beginning with entries for fiscal 1975. A-1 Irk 4. Implement the Revised Work Order System The work order system described in Section IV of the Pro- cedures Manual should be implemented as soon as possible. Implementation requires that the Board of Directors and/or General Manager establish a number of District policies, includ- ing: Criteria for classifying jobs by Work Order type (i.e. , Construction, Retirement, Blanket) Criteria and responsibility for preparation of Estimate Work Orders Criteria for types of jobs requiring Board approval before initiating work and procedures for the approval process. Criteria for types of jobs requiring submittal of a monthly Work Order Status Report to the Board and the responsi.- bility for preparation. We recommend that the District establish policies in each of _ these areas as soon as possible. 5. Implement the Revised Accounts Receivable, Accounts Payable, And Reporting Procedures . The Procedures Manual specifies- numerous changes, some significant and some relatively minor, to prior accounting practices. Most of these changes can be made by the. office personnel without Board direction or assistance. The follow- ing steps should be completed by the office personnel, however, prior to implementing the revised procedures : Review and develop a thorough understanding of the Pro- cedures Manual Acquire, review, and develop a thorough understanding of all REA Bulletins referenced in the Procedures Manual Obtain supplies of all recommended forms. Some procedural changes have already been made by the office personnel. The implementation should be completed within the next one to two months. A-2 t r10 02 6. Prepare and Approve a Budget for 1975 The General Manager has begun preparation of a 1975 budget . We recommend that this effort continue and that the Board adopt an acceptable budget prior to the end of February. 7. Establish Policies to Support the Revised Purchasing Procedures The purchasing procedures described in Section IV of the Procedures Manual specify several areas where policies should be established by the Board of Directors. These include: s The Procedures Manual specifies that the personnel autho- rized to approve purchases by the District should be limited to the General Manager, his immediate assistant , -and a Purchasing Agent (at the time such a position is established) . This definition of purchasing authority should be formally established as District policy. We recommend that the Board approve any commitment to pur- chase items over a specific dollar amount. The Board should establish such a policy and specify the dollar limit (e.g. $1,000; $5,000; $10,000; etc. ) . District personnel occasionally find it necessary to pur- chase small quantities of low cost .items such as hardware, stationery, office supplies, etc. It is often both prac- tical and efficient to purchase these- items locally for cash. Funds can be obtained from a "Petty Cash" account. The Board should authorize such a practice, but should also establish a maximum dollar limit on these purchases (e.g. , $5.00, $10.00, etc. ) . s Proper internal control over the purchase, receipt, and payment for materials requires that a separation of respon- sibility exist . For the District to achieve such separation, verification of invoice charges should be performed inde- pendently by the Bookkeeper. This is accomplished by matching the invoice with the receiving report and purchase order--a function presently performed by the warehouse when goods are received. The District should establish the recommended separation of functions_ 8. Establish Delinquent Accounts Receivable Policies and Procedures The Board of Directors should establish and issue a formal policy for identifying and processing delinquent accounts receivable. The policy should specify the following issues: I The age of a receivable before it is declared delinquent Processing procedures and time standards to be followed for notifying delinquent customers i ,�-- A-3 O a� r 0 bU ^ I H '0 U) 4-) U+> 0 1 bU 1 0 +J m 0 •H •H -P q.Cl t I •H 4 r p 4) U) .� I •H r-ri.4 r 4• { a) 0 4 0 ^•H m +-) 0 .H ri 4 0 F 4-) 4J 0 H • 0IHF U044Hm rom CH04U 4ri-ri a •H U 0 0 a N.H mr-I r+ a) 4 a roH 0 o o U 0 ri 0•H Cd 0 F H^ i, P au �+ ,Q044 > •HA wtPCd as 00rocd0d9i, m 1, -CH 00 4 u 4H00bU • Com00o 0 0m0001, UHm1, 0 4a0OV5'0 H 4 cd m .H p ca m.4 ri ri.Q H r1 Cl U 0 U cd a)•H a 0 0 0 m +J 0 rH a) � •N 0 + 00H •H •HHCd 0" aU4 >, H00a1U0 � 4J k o Ti a1~H 0 1, >•H (A -H > bU4i+Jr•1 'U 0" k 4 4J 0 A m 4 0.0 Cd 14 0 a m r-I ;4 4J 0 4) +1 0 4 4i•H Cd 0 0 0 0 0 ca ^ ra -0 0 m 14 4J bU 0 m o cl 0•H >V �,,. ro•H0H 4 (0 ro 0CH a +•,rl 4J - a N H0a1, H 0 m1, Tn 4 - •r•1tH +1•Ha) 4Cd0H•rI EE U04) 40 4 m >r, a cal, o'ar+ • 30 - 0 -P mm Q0 > .0cd0UA W a) 4 .0•HOm +-) 0 p 5 roro 0 Q m 04 4 m 0 -H-H 1,•H +J 1, +J 1, 0 04J k 4 +) >,•rl 0 14 U) F,ro1, 0m-ri 0 .4F0•H0 r10m4cd0 4,A0cd •H ri0 00.4.Q 0 4 0 4 cd U 0 m 0 H > rz0c2 4 0 4 a,++ 0 H k 4, U ro m 1, ri F ro 0 .0 4-4 Cd 0 0 Cd 4.H i, P O �,,. o-ri +) 00 0 1, 0 0 a) 4 14 by Cl A 4.1 0 -ri 4J A P U o 4J 4 •.H Q. 1, +� ^a is m m i, (D 4 1, .H a) 0 0 0 U i, H 0 m a 04Cd 0H m.a•H 4 m -P.m .H . ^ m 0 AN 0 •H 040 m 0 , 0 cd r. 0 0m1+ •Hcd0p0 U0004N >yr. -H '0NOA a 1, Pa) 0-W 1, ri 00901, 00 mama, 0 1, . car i3O 0 14 4 Q)H0 00) 4bU40 +j a 0 0 •H •H .4 Cd 14 A 0 r4 0 1, 1i i, W > 0 •H 0 -P •o� �-1 CH U i•) cd U•H 1, ;4 m +-)'a +J 0 H o ^1, +) a) 1~ U a) a) m +P'a U a) ri r, +P cd +- 0 CH 0 13 m00 m4•, U-ri 0M bU m'00'Ha3oU 0 .4 , Oa 0 +Jwm00•H4-1 ri pH" 4 0ro 0 1~ 0 a) H 0 •H 041 0H 0 C 1, F 1, 0 +) m " +J 0 >41 0 U.. . . 0 U 0 0 H 0 0 •HH-ri H m U•H 1,.4 U Oi-1•H cd UU cd 0 0 4 U41 •H 0 ro 0 'a tH 4 •H bU 0 U m +-1•H 0 Cd 4 0 0 0 tH •H ro H U U 0 1, 0 i-) •H >,+a 4•H Cl 4- H;W-ri 0 01 0 .4 -4) 3 •.H U) Cd 0 0 0 U 0 0 cd 4J Cd0 4U-ri 4.1 k 0rimcd 00 a+�a1,'0 0m54 ri 1, AUa4Cd9 U rn .4 ^cd4a 0 .H 1, •H CH M P W 0 0 4J.0 0-H 0 1-1 ri 00U 0 .H U) -P 4-) 0 0 00 +J m m .Qro+) +J 00 pa Cd 4 0 m•ra 0 avi m a) •H9 A 0 a) U 4i 04 i, 0 4•H 4 I Cd m•H a 4-1 0 O ro-ri m+1 Cd U) s~ +J P O U ro cd 4 I -H i-) +J iJ Cl •H 0 m 0 m N r-i.4 4 H 0 m -P ri 4J -ri U +-) 0 H•H 1, F p 0 0 •H 0 m 0 a01, Cd• 0 m r•1 +J-ri 0 m •H CdUCd 0 U,Q 0 m O cdro 40 4J > 0 Oa9 d+ > ro 0 0 0 . +� 4U1, 0 •HiJo40 4 1, 0 •H•H01, 0cd ro 1, Q a 11, I 1, 0 H H 1, 4 mi,•H 0)-H m >•H a0 1, Cd "0 0 •H Oro +P m .4 0 041 +� -00 0 cd • 0 m 0 U U 4-) a0.H 4, ro .H •H 1~ U) -H U bU1, : ri 0 UH•H 4 mro +J 4 0 i, ar-i m N p'a a U) 0 4 m •HA 04i 4 044, •H 0 +J 1, cd -41 a, 0ri 0 -ri-H 4 0 (n cd 0 0 a0•H 0 p 0 N a +) 4-) 0 0 0 +J 0 " 1, cd 0 0 0 +J•H 0 0 0 •H U m (n 0 0 0 •H m m bU -ri -P 0 ro a bU r•I ri•r1 0 cd •H cd 0 U 0 A 4 +j 1, >.4 .Q 4 + A a'.H U U 0 cd 0 1, x 0 Cd0 0 09140Q). 114-)U a100 �h m Cl Com •H •H1, 0 mU In 0 ^0 +Ji, roa)9 cd 0 0 Cd 0•H4J•H 4 cd Cd 0ro 010 0 - 0 +j Nlu 4 m 0 U 0•ri Cd 0 m �•H 4 Cd >.4 0 0 4-ri bU ,4(H a 4J 0 0 .H r-1 4 4 0 r•i +J,4 4 0 H m 4 0 4i m > bU m . 1, (D � +.) 0 3 H 0 +) 1, m000 ri4J -' 00) a U +10400401, 4,riHl i'0 m cdOm0Ho CG 0 i-) H U o a•H•H a U•r1 1, •H 4J ma El •H 0 0 0 0 0,Cd 0 0 Cd N 0 -P > 1, X4-1 m •H U +-) Cd m +-) H In 0 cH +•) 0 C." 0 1, +J U 1, 0 .H m 1, a 40 ro 0 00 0 0 > 0 U r14 Ucd 4m .4Cd a rc•HCd 44CdUa +� 000) 4, 00•H 0 abb0a1, ro •H4 0 r1 0 +-) cd 0 -ri 0 4 +J 0 a 0 1, +J 1a m 4<4 4 U 14 0•H 4 1, m Cl U m cd Cd +-) a 0 'H +J 1, H ri j~ •r I fi ro •H 0•H " .4 0 4J 3 -ri ^0 H +P.« 0 0 (n P H x 0 cd 1, p +j 4 a s i-)•H 0 rip 1, +J 4-) 4 +J•H30 +) m 1, mIH A .4 •H1~ 00 +j U 0i•) 0m 0Cda0 (d0Ha +) U -- 0 0 0 a m cd •H +J 0 ^0 a a ^F 4•3 0 4i .0 •H m U a 0 0 F. 0 0 > a 0 0 tH V U 1T4.H H m Cdrox 0 4 1, U ,4 •H +-) 0 4ro -H-H m ,roi,•H Cd U •4 +r•H 0 0 Cd 0 rI 0 1, A+•) 0 > 0 U .0 0 0 •H +J .4 0 .4 0 0 (A +2 0 0 k 4 04.1 0 +) Cd 5 4'0 H 0 Cd CdU 1, a1, UCd •Hm4ip (0m 4JElH 0 0 U 040mQ)IHw p mU1, 41 mm. U 00 m 0cd a) 1~ riO4-) 0 •HCdOm El 4-) • 044•H m �!,ocd +' 0 000a) >, 0 U •Hm a .4 .4 .4m0 m cdaU 0cd m0-Hp 0wrok.H ^0 3 •Q •40H+' +-)M >+0 1 0 F U U A•H 0 r1 F. X 0 •H d, U +J 0 0 41" 0 0 > >,1, 0 0 Cd F >>r-i 0 U r•i H >, ri Cd o s•1.4 Cd 1, D a m i, 4 0 bu 0 H bU 14 U•H .4 1, m a 0 Cd 10 0 m +1 0 0 4 1r 0 0 +) 0 m 0 Cd. cd 1, V. Cd .4 >> ri Cd 0 'H 0 +j 0 •H ri I i-I E cd H> 0 0 1, a >,4H1, 0H 00U1,1000ariv m >a aa) a)4•, 1, a) 04 H •HCH0x >,Cd 4p H00 0•HCd0Cd4S, (d00a)4-i•H 00 p p 0 0 p 0 41004).00 •H00 +) 1,a a +C2mmCd -P ma1, 0 > P4Cd 4) CdAp0bu4) ri �t The percentages presently used were established over a year ago and appear to be inappropriate. personnel have changed, functions have changed, and the accounts have changed in the revised Chart of Accounts. We recommend the District establish new allocation percentages. This study should be conducted. as -soon as the new functional definitions suggested in Recommenda- tion 9 are established . In the meantime, interim percentages should be developed on an estimated basis. 11. Review the District 's Internal Controls and Record-Keeping Practices The General Manager and/or Board of Directors should con- duct a thorough review of the District 's internal controls . REA Bulletin 182-1, "Evaluation and Enforcement of Internal Controls of Borrower 's Enterprises, " provides a good checklist for this purpose. Each deficiency should be identified, cor- rected and formally reported to the Board of Directors in a written report. g The record-keeping practices of the District should be reviewed and revised to accomplish each of the following objectives : To safeguard all legal documents, licenses, contracts and accounting records To provide a means for the storage and/or disposal of unnecessary documents ' t To organize existing records in a fashion that permits j their identification and ease of access. I ]2. Resolve the Donner Lake Accounting Requirements Issue The District has an existing legal obligation to maintain - certain accounting records regarding their electric operation In the Donner Lake area. The obligation creates significant accounting problems and may not be necessary to satisfy the original intent of the agreement . In addition, the records presently being maintained by the District may not fully satisfy the existing requirements. We recommend that the Board of Directors and the General Manager accelerate their efforts to resolve this issue. pre- vious attempts to eliminate the obligation should be re-emphasized or, failing this, specific interpretations of the accounting requirements should be obtained and accounting practices developed to satisfy them. - A-5 k , p C+ a19 4 :9 w mo 0 Old -1 P P +0, - d0 0 l7Df:1 e+ r• CD 0 0 0 CD P 0 W W H (D 4 CA W 0 'd N•CD'd H. 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(D I Uq 1 0 cD W C CD 0 w C r+ (D (D m I (D m v O ARTHUR YOUNG COMPANY SSS CAPITOL MALL SACRAMENTO, CALIFC�RNIA 95814 January 27, 1975 The Board of Directors Truckee-Donner Public Utility District Post Office Box 309 Truckee, California 95734 Members of the Board: We are pleased to submit this report on our study of the Truckee-Donner Public Utility District ' s accounting system and financial information requirements. The report is presented in three parts This letter; briefly summarizing the study An attachment; containing recommendations for imple- mentation of the accounting systems changes and certain other management/operating changes Procedures Manual; describing the recommended account- ing and reporting procedures . The scope of our study was generally described in our November 19, 1974 proposal to the District and was more spe- cifically defined in our letter of December 20 , 1974. The study results are based upon a review of your existing accounting j practices; discussions with Board members , District management , J and office personnel ; and extensive reviews of various State and Federal agency requirements. i 3 Page 171 3 ARTHUR YOUNG & COMPANY Members of the Board -2- January 27, 1975 The Procedures Manual, which is submitted under separate cover, is organized in the following four sections : Section Title I Chart of Accounts II Budgeting and Reporting III Accounts Receivable IV Work Order Processing and Accounts Payable Following is a brief review of the contents .of each section . 1. CHART OF ACCOUNTS A revised Chart of Accounts has been developed for the District and is presented as Exhibit I in Section I of the Proced- ures Manual. The recommended Chart of Accounts is compatible with the requirements of the Rural Electrification Administration (REA) and the Federal Power Commission (FPC) . The California Public Utilities Commission (PUC) and the Local Government Fiscal Affairs Division (LGFA) of the State Controller's Office have indicated that conformity with the FPC requirements will also meet or exceed their accounting requirements. The account code structure of the revised Chart of Accounts is directly referenced by all current REA Bulletins and reporting forms. Since the District currently follows many of the account- ing and work order procedures prescribed .by the REA, the new Chart of Accounts should help improve the consistency and reliability of District information. Procedural recommendations specified in our flowcharts and procedures are also consistent with the suggested Chart of Accounts . ARTHUR YOUNG & COMPANY Members of the Board -3- January 27, 1975 The District should begin using the` new Chart of Accounts for fiscal year 1975. 2. BUDGETING AND REPORTING r Following a review of the District ' s operations and an exam- ination of existing regulations, we identified both the mandatory reporting- obligations of the District as well as the internal information needs. These requirements are summarized below. (1) Mandatory Reporting Requirements The District is required, because of their status as a public utility district, to file periodic financial and operating reports with certain governmental organizations. Additional reporting is required as a condition of certain loans obtained by the District. We contacted and/or reviewed available information from all known regulatory agencies. We determined that the District is required to file periodic reports with the Federal Power Commission, the Rural Elec- trification Administration, and the California State Con- troller's Office - Division of Local Government Fiscal Affairs. Requirements for report preparation and copies of the necessary reports are included in Section II of the Pro- cedures Manual . The District should periodically review the require- ments for reporting since its obligations may change due to its borrowing practices, introduction of new legislation, or increases in its revenues (e.g. , PUC General Order 65) . Agencies who may impose such requirements are listed below. (Each of these agencies was contacted during our review. ) A'RT'HUR YOUNG & COMPANY Members of the Board -4- January 27, 1975 Rural Electrification Administration Western Region Office (Oregon) National Headquarters (Washington, D.C. ) California Public Utilities Commission California State Controller's Office - Division of a Local Government Fiscal Affairs California State Water Resources Control Board Nevada County Auditor's Office (2) Internal Information Requirements To effectively manage and control the District 's opera- tions, basic financial and operating information should be regularly reported to, and review by, -the General Manager _ and the Board of Directors. Section_ II .of the Procedures Manual identifies and describes the preparation of certain key reports, including several special reporting formats . If the recommended reporting system is followed, the District will regularly report the following financial and operating information. Budget and Budget Status Balance Sheet and Income Statement Statement of Cash Position Work Order Status Operating Statistics. As a supplement to this information, the General Manager and/or Board of Directors can and should obtain, on an exception basis, additional detail or special information as the need arises. ARTHUR YOUNG & COMPANY Members of the Board -5- January 27, 1975 The District should take steps to implement the reports described so that a budget can be approved and the first monthly reports can be made by the first meeting in February. 3. ACCOUNTS RECEIVABLE We reviewed the billing and accounts receivable process and recommend several changes in existing practices. These recom- mendations have been incorporated in Section III of the Procedures Manual. The more significant of these changes are as follows : All work orders, billable system maintenance, and other special customer charges for District work should be billed monthly. The existing practice is to bill at the completion of the work which, in some cases , can be a year or more. There appear to be no overriding constraints to prohibit monthly billing. Implementa- tion of this recommendation should significantly improve the District ' s cash flow. Improved procedures were developed for identifying billable work (through better work order classification) , for capturing all charges , and for follow-up on payments. A simple accounts receivable aging procedure is described in the Procedures Manual . We also suggest that collection policies and procedures be established by the Board to improve and standardize collection activities. The District should take steps to implement these procedures as soon as possible. 4. WORK ORDER PROCESSING AND ACCOUNTS PAYABLE In accordance with the revised Chart of Accounts and consis- tent with the previously prescribed reporting requirements, we have prepared flow charts and identified the forms necessary to strengthen the Districts existing work order accounting practices . ARTHUR YOUNG & COMPANY Members of the Board -S- January 27, 1975 The significant features of the procedures and forms described in Section IV of the Procedures Manual include: Purchase of Materials Modifications address : - Strengthened accounting controls and the separation of duties - Procedures for determining the District 's cash obligations for outstanding purchase orders and approved invoices Improved procedures to account for and charge construction materials More systematic bookkeeping procedures. Labor Allocation Several new forms are recommended to simplify the book- keeping procedures. Overhead Allocation The procedures for allocating overhead costs to work orders are consolidated and summarized on a single form. Specific overhead costs and an acceptable allo- cation methodology is also presented.: Work Orders Modifications address : Procedures consistent with REA and FPC accounting requirements A more detailed breakdown of Blanket Work Orders to allow the computation of costs for various repetitive types of service Improved controls over the accumulation of charges for individual work orders and the ability to monitor work progress and customer billing. ARTHUR YOUNG & COMPANY Members of the Board -7- January 27, 1975 The procedures and forms described in Section IV of the Procedures Manual address the District 's major work order account- ing activities as they relate to collection of costs by work order. The allocation of construction costs to record units and primary plant accounts are described in REA Bulletin 184-2, Parts III-V. These procedures should be reviewed by the General Manager, bookkeeper, and work crew supervisor subsequent to the successful implementation of the recommended work order procedural modifica- tions. The overall study findings and recommendations were discussed in a general manner with the Board of Directors and the General Manager at the special meeting on January 9, 1975 . The specific information in this letter and the attachment should now be reviewed in detail , prior to implementation.. Similarly, the Procedures Manual and the REA bulletins that are referenced should be thoroughly reviewed by the District staff and used as training and procedural guides. We also intend to review this information with the District ' s bookkeeper and other affected office personnel before the end of January. We wish to acknowledge the cooperation and assistance we received from everyone involved in the study. We have appreciated the opportunity to provide this consulting assistance to Truckee- Donner Public Utility District . Very truly yours, TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 93734 TELEPHONE 567 3696 d March 10, 1975 MEMORANDUM TO: Board of Directors - Truckee Donner PUD FROM: John Craig RE: SMUD, Rancho Seco Unit #2, Information Meeting, Feb. 21, 1975 Enclosed you will find a copy of the agenda of the meeting Paul Hobensack and I attended. 5 Basically SMUD is interested in selling ownership in 49% of the proposed nuclear plant. The second unit will be very similar to the first and located on the same site. The estimated cost at this time is $854,000,000.001 $33,000,000.00 would be required before construction begins. This amount can be titled "Risk Capital" in that there is no assurance that the plant would be constructed until approval has been received from the Atomic Energy Commission. $200,000.00 has already been spent by SMUD in preparing plans and reports. Plant operation is scheduled to begin in January, 1984. SMUD is looking for committments of interest by April, 1975, and financial support within 1975- SMUD's construction costs _ will be financed by 1/3 operating revenues and 2/3 revenue bonds. I believe the District's options at this time include indicating further interest by April of this year, including financial support during 1975, or declining any further interest in the project. Mr. Hobensack has estimated that in 1984 the District would be interested in 12 of this plant's output. By current cost estimates this would commit the District to an 8.5 million investment in generation. Possibly the District would need $100,000.00 to pursue ownership during 1975. It is my opinion that nuclear fuel has certain advantages with regards to price inflation in coming ' years compared to oil, natural gas, coal, etc. I also believe i' by owning generation capacity of our own, the District will maintain some independece from Sierra Pacific Power Company. t continued . . . Page 172 Page 2 Possibly a special election within the District would be necessary to continue or abandon interest in this project. This subject will be on the March 18, regular meeting, agenda. 3Sincer y, Jo n Craig esident of the Board JC/kr Enclosure (1) cc: Paul Hobensack Fosten Wilson ' Martin McDonough Joseph Joynt 95813; (916) 452-3211 February. 28, 1975 Mr. Paul Hobensack R E C E I V E D General Manager MAR 3 1975 Truckee-Donner Public Utility District P. 0. Box TRUCKEt DONNER P.U.D. Truckee, CAA 95734 sy Dear Mr. Hobensack: On December 16. 1974, we wrote to you and to the heads of other electric utilities in FPC Supply Area 46 to let you know that we are plan- ning the construction of a second nuclear generating unit at our Rancho Seco site for commercial operation in 1984 and to ask whether you had any interest in 'Darticipating. You have since advised us that you may wish to participate. So that we may proceed with the planning of this project, we should like you to advise us in writing, on or before April 1 , 1975, whether you definitely wish to participate and, if you do, how large an interest you wish to acquire. You may answer this question by giving us a megawatt figure or a percentage figure based on an 1100-megawatt net electrical output. In addition, to assist us in analyzing your request, we should like you to supply us with the following information: ,a ) Your 1974 monthly loads . c+" in kilowatts and kilo- watt-hours; _ (b) The power resources you had available in 1974; (c) Your projected monthly leads for 1984, bath in kilo- watts and kilowatt-hours; (d) The resources , other than a possible share of Rancho Seco No. 2, which you project as available to you in 1984. Lastly, we should like you to advise us how your participation would be financed and whether you currently have authority to sell the necessary stocks or bonds to finance the allocation you request. If not, can you tell us when you exoect to have such authority. Also, please in- form us whether you will be in a position to execute a participation agreement by approximately July 1 of this year. Sincerely yours, E. K. Davis General Manager Page 174 ..'=��iF�'�Ae=�`_n to.es�.r+�F`!Nrr._o7wrr_:.... - .. _.;.s..rrd ...c;.rs:_.�.t .._...s:.;rn.: a.,`�A ^>•�'9{+�.w. . i Rom-SM MO. 2 '•'#: FebrAWVY X . 117E N�we !►f#'tt fstion ri 7 ?i CGcz :e- Sm'L6/.� r _ v�/ •'Lr 4'Y�/`� �:�t L� �,�/� � •� �aGC•L'{..� 1.-: 2�� r_.� •...�...M di Aft- �Y G1 j i rTi' .� � � .j•�I � j�s �. t `D L f�i�� `.i -�� ILt Pale 175 y � r t r ft P• sk z y5�k,+d ffGr • ;"+"iJ�ya'r ' _ - ` ". . I 1 +�s r�'���� E I • r € +J , t � ' r a P & b o wei RECEIVED REALTOR ® MAR 10 1975 MARCH 7, 1975 TRUCKEE DONNER P.U.D. TRUCKsE DONNER PUBLIC UTILITY DISTRICT P, O. BOX 326 TRUCKEE, CAL.rFORNIA 95734 ATTN: MR. PAUL HOBENSACK DEAR PAUL: SINCE OUR MEETING TUESl2A Y NIGHT I HA YE BEEN IN CLO zE CONTACT WITH i1'LENN STICE. HF INFORMED ME THIS MORNING THAT H.E HAD BOUND INSURANCE COVERAGE. PER YOUR RIOR SPECIFICAPXONS, THROUGH THE 'iVEn-OO L, LONDON I ULOBE INSURANCE iiR.O UP AND THE ST. PAUL INSCTRANC E 1 ,MYANY. As SOON AS HE OBTAINS THE IlVFORMA `!'ION HE HAS REQUESTED WE :1`I LL HEFT WI TK :IE INS U':ANCE UN nERIVRI TF.RS IN SA C zA 'TENTO. 1 ,!-I LL OF COURSE KEEP YOU ADVISED OF OUR PROGRESS i> l,- YOU SHOULD AVE' AMY QUESTIONS P ;T;ASE :DO NOT HESITATE TO CALL ME AT YOUR CONVENIENCE. .iINCHRELY, �G � - BR Page 178 Insurance & Realty 418 E BIDWELL FOLSOM. CALIFORNIA 95630 TELEPHONE 985 2596 S SPOKANE TnANSFOnPw'lEn COMP/-'ANY N. 708 GOOK STREET. SPOKANE, WASHINGTON 99202 PHONE 509-535-1538 • December 27, 1974 Truckee-Donner Public Utility Dist. P.O. Box 309 Truckee, Ca. 95734 Attention: Yen Krajewski Ref: ' a) Your letter of September '�, 1^71+ b) Your letter of December 17, 1974 Gentlemen: With re Egnrdr; to the referencer rind the withheld from our ir•.voi ce, I can find no 1e«+l nr mr;rr,l jurti ficntion for your octi on. I have reviewed your cnr with the hid, an,I your nurchn�e or,?rr, rind no I f';rd -,n i nd i ca- tion that ,you require('. n certnin c-nr-truct.i-n. The i rnn:-forrr-rr t•re rurr li.cd nr- tnn•lr�rd in i,r- *hronrfi- out the 1:orthwer-t -nd meet al t ti?,T:lf nn,'. ANST t.nn iardc. We do appreciate your bue•ine.-:7 1,>,t c,-3nnr,t ei1,v., an nrbitrary s� deduction of this: oitnifi-cant arro,rr,.t. wo,a - anrrecinte it if you would remit the bal nnce :-,-) %I- can cl enr o3.�r hnr,Y APIF; TFZAris:F,r ,,n CCMPAT 2 i J rry P. Overton dF nt cc: Ben Bledsoe Page 179 3 DEC 20 1974 December 17, 1974 WESTECH Spokane Transfoemers 708 Cook Street Spokane, Washington 99202 ATTENTION: Mr. Jerry Overton i I Gentlemen: � The following is a breakdown of our expenses for the transformer problem which was found upon delivery. The transformer company sub- stituted 25 KV bushings for the specified 15 KV. O RTF Invoice No. 22126 10 Special Made Safe Break Ells 25 KV insulated to 15. 2 KV, 02 Wire - $27. 10 ea. $ 271. 00 Calif. Sales Tax (6%) 16 . 26 Air Freight 45. 59 'J RTE Invoice No. 22720 . 00 10 25 KV Grounded Protective Caps - $19.40 ea. 199 11 . 94 Calif. Sales Tax Phone Calls : 8- 2-74 1: 55 P.M. RTE P.O. 2411 8- 2-74 2 : 10 P.M. RTR P.O. 2412 PllrchaSe Order 2412 jR # 26n299B Special SBT Terminator - $27 . I (1 ea. 487 . RO Includes: #260 1121 CO2 Elbow IS . 2/25 KV and #260 6996 A06 , 2/0 connector 29 . 27 Calif. Sales Tax i TOTAL AMOUNT DEDUCTED FROM BID $1 . O60. 86 � If you have any further questions , please contact us. Very truly yours , Ken Ki'aj ewski Water and Electrical Superintendent KK:mhk cc : Pen Bledsoe . Weatech ' - TRUCKEE - DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 S .j TRUCKEE. CALIFORNIA 95734 TELEPHONE 567-3696 l September 5, 1974 Mr. Benton Bledsoe Westech Western Technical Sales 238 World Trade Center San Francisco , California 94111 Dear Mr _ Bledsoe : , At the regular meeting of the Board of Directors of the Truckee-Donner Public Utility District, the final payment to Spokane Transformer Company was withheld due to the recommen- dation of management. The recommendation that was given was that adjustments to the final payment should be made since there were irregularities in the bushings of several of the transformers . 'Chese irregular- ities ranged from 15 KV bushings to 25 KV bushings to G. E. "flowerpot" bushings . Each of these cost this district a certain amount of money which would have not occured from other manufacturers . As soon as a tabulation is made , it will he presented to the Board for their approval and the proper amount will be remitted to your company. a Very truly yours , .:� r > K n Krajeski Water And Electrical Superintendent KK:mhk + i 1,1W 4131'riC:* O► Y�. .JOSEPN O. .JOYNT g` JOSEPH O.JO—T ROBERT M. HOLLER/ POST OFFICE WO. 6— A UGVSTVs T. s'_H LATER TAHiOIE CITY,.'CAIIF�RNIAQ�Yp�EE�7'30 a'¢ S Hoard of Directors 6y� Truckee-Donner PUD P. O. Box 309 Truckee, California 95734 Re: Jet, Attorney' s Fees Dear Directors : The District employed me as counsel in February 1974 . I last reported to the Board on fees in December 1974. Last week I submitted to the manager an itemized tilling which brings it to date as of January 21 , 1975. The sum billed thereon is $2,116. 55 In 1974 the District paid me $572. 2.0 , 8312. 00 and $2 ,455. 5n, for a total of 53,339. 75. With this current trilling the total for 11 months is $5 ,456. 30. In December and January there have been extra mf-eti.ngs. By rough estimate, however, the mo-etings portion of the billing is a little less than one-third of the total . I will be ready to discuss this further with the Board if the Hoard wishes. Sincerely yours , JOSEPH Q. JOYNT JQJ/bP cc: Mr. Paul Hobensack P.B. The charge codes used by my office are as follows: CA - Court ap-. -trance CC - Court costs Page 180 Board of Directors February 4, 1975 Page Two CF - Conference CR - Check payment CO - Consultation CS - Correspondenes CT - Costs (miscellaneous) �^ Lei - Letter advice LS - Legal services, general OC - Office conference PT - Pretrial appearance RE - Research RV - Review (documents or papers) TA - Telephone advice '. TC - Telephone conference TE - Telephone expense TP - •trial PzeparatIon TR - Trial TX - Travel expense For meeting attendance I have billed the District under the general code of "LS" , for general legal services. STATEMENT OF GENERAL FUND Bank Balance - February 28, 1975 $ 16,098.92 Truckee - Electric Revenue 49,380.80 Water Revenue 3,466.60 Donner Lake - Electric Revenue 13,971.02 Miscellaneous Income 19.50 Miscellaneous Billings Revenue 22,535.28 Allowances (165.00) Approved Billings $18,375.87 Check issued 11/20/7.4 not deducted Twin States Concrete 208.56 IBEW 96.50 (18,680.93) PAYROLL 3/15/75 OT DT STANDBY GROSS NET Hobensack 985.50 690.09 Silva 117.20 31.32 78.30 853.22 636.86 Straub 141.96 36.40 72.80 838.06 511.17 Krajewski 686.26 511.85 Reynolds 38.22 29.12 36.40 686.14 513.94 Grow 43.68 684.32 512.25 Lopez 560.56 396.76 Drace 28.89 546.99 397.13 Connell 436.00 307.29 Barry 420.80 330.17 Kirchner 372.80 261.97 Chapman 6.42 366.82 281.99 Rich 44.63 324.63 236.99 Kinzie 285.60 228.13 Rose 120.00 102.18 $ (5,918.77) r-► Bank Balance - March 14, 1975 BILLS FOR BOARD APPROVAL George Cattan Pension payment $ 258.75 Directors 400.00 Sierra Pacific 114,839.59 (115,498.34) Bank Balance after payment of above (34,790.92) Page 181