HomeMy WebLinkAbout15 Pipeline Replacement 2023 - Contract B - Board - Bid AwardAGENDA ITEM #15
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MEETING DATE: March 1, 2023
TO:Board of Directors
FROM:Neil Kaufman, Water System Engineer
Chad Reed, Water Utility Director
SUBJECT:Award of the District Pipeline Replacement – 2023 – Contract B
Construction Contract
APPROVED BY ______________________________
Brian Wright, General Manager
RECOMMENDATION:
Award the District Pipeline Replacement – 2023 – Contract B contract to Ruppert
Incorporated in an amount of $2,091,071, plus a ten percent change order allowance of
$207,929 for a total authorization not to exceed $2,300,000.
BACKGROUND:
The Truckee Donner Public Utility District Strategic Plan identified five Board goals to
achieve the District’s mission statement of “reliable, high quality utility and customer
services”. The first goal identified in the District’s Strategic Plan is to “Manage for financial
stability and resiliency”. This goal identified annual pipeline replacement projects as a
high priority. In support of these goals, the Water Department has identified several
different sections of pipeline for replacement based upon the following criterion:
Pipe in poor condition requiring repeated repairs;
Aging pipes approaching end of life cycle; or
Undersized pipe not meeting current construction standards (typically 4-inch
diameter and smaller).
In the interest of efficiency and project timeline requirements, the District has separated
2023 pipeline replacement needs into two projects, contracts A and B. At the February
1, 2023 board meeting the Board of Directors authorized the award of Contract A.
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ANALYSIS:
The District Pipeline Replacement – 2023 – Contract B project covers about 4,900 feet
of pipeline on Skislope Way in the Tahoe Donner area. The bidding documents were
structured with a base bid and an additive alternate. The base bid covers about 3,800
feet of pipeline with the additive alternate covering the remaining 1,100 feet of pipeline.
The bid opening was held at 10:00 AM on February 16, 2023. Four bids were received:
SUMMARY OF BIDS
Bidder Location Base Bid Base Bid +
Additive Alternate
Responsive
Ruppert Inc.Truckee, CA $1,608,252.00 $2,092,071.00 Yes
Mercer-Fraser Company Eureka, CA $1,619,960.00 $2,342,030.00 Yes
C&D Contractors Grass Valley,
CA $1,828,150.00 $2,399,665.00 Yes
Resource Development Sparks, NV $1,859,261.50 $2,472,257.00 Yes
Following a review of all received bids for responsiveness and compliance with District
standards, Ruppert, Inc. was determined to be the lowest responsive bidder.
In addition to the construction contract, the District will retain outside consultants to
perform construction inspection, environmental services and geotechnical testing and for
this this project. The costs for this work are:
Construction Inspection – CME – Estimated at $60,000
Environmental Services – Inland Ecosystems – Estimated at $5,000
Geotechnical Testing – NV5 – Estimated at $40,000
The CME and NV5 contracts were approved by the Board of Directors on December 7,
2022, as part of the annual procurement process.
Goals and Objectives:
This item is in support of the following goals and objectives:
District Code1.05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality water supply and distribution system to meet current
and future needs
5. Manage the District in an environmentally sound manner
6. Manage the District in an effective, efficient and fiscally responsible manner.
Strategic Goals:
1. Manage for Financial Stability and Resiliency
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FISCAL IMPACT:
The subject Contract B $2.3M, as well as, the additional pipeline projects discussed are
components of the water utility 10-year capital improvement plan. Water utility capital
budget for FY22/23 totals $23.1M (FY22 $8.3 and FY23 $14.8M) and is funded sufficiently
for these planned projects.
ATTACHMENTS:
None.