HomeMy WebLinkAbout13 2024 EV Work Trucks AGENDA ITEM #13
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MEETING DATE:March 1, 2023
To:Board of Directors
FROM:Michael Salmon, Chief Financial Officer
Brian Yohn, General Services Manager
SUBJECT:Consideration for Procurement of Two (2) EV Work Trucks for
the District
APPROVED BY______________________________
Brian C. Wright, General Manager
RECOMMENDATION:
a) Authorize the General Manager to execute a contract with National Auto Fleet
Group for the procurement of two (2) new 2024 Silverado EV e4WD Crew Cab
Work Trucks with a budget not to exceed $182,709 inclusive of taxes, fees, and a
10% contingency.
b) Declare Vehicle No. 106, 2013 Ford Escape, surplus and authorize the General
Manager to dispose of the unit at public auction, applying the funds to the Vehicle
Reserve Fund.
BACKGROUND:
Code section 3.08.060 – Joint Purchasing with the State of California and Other Public
Agencies
FY22/23 Vehicle Reserve Fund budgets included:
New IT Truck – NEW - $66,249
Replacement of 2013 Ford Escape (pool vehicle) - $56,290
The District maintains a Vehicle Reserve Fund for the Electric and Water Departments.
The funding of new and replacement vehicles and equipment comes from the Vehicle
Reserve Fund, which is replenished with budgeted annual contributions from the Electric
and Water Departments, plus revenue from the sale of decommissioned vehicles and
equipment sold at public auction. The Vehicle Reserve Fund and biannual budget process
helps to ensure the timely purchase and replacement of vehicles and equipment essential
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for the District to reliably and safely serve customers. Upon Board of Director approval
and purchase, new vehicles are added to the Vehicle Reserve Fund and assigned an
estimated useful life where a replacement schedule for all vehicles and equipment is used
by the District for future Budget development.
ANALYSIS:
The Board approved FY22/23 Budget included the procurement of one (1) New IT Truck
for the Information Technology Department and replacement of one (1) 2013 Ford Escape
assigned as an administration pool vehicle. Staff investigated electric vehicle opportunities
for the replacement and identified light duty vehicles meeting the District’s needs. The
available EV Work Trucks current specifications offer exterior colors of white or black only.
Staff is presenting a recommendation to the Board in accordance with District Code
3.08.060 for authorization to contract with National Fleet Auto Group for the vehicle
procurements with budgets not to exceed the procurement costs with Sourcewell contract
pricing, plus all applicable taxes and fees, and a 10% contingency for paint or vehicle wrap
with TDPUD fleet vehicle color or graphics. Production of the EV Work Truck line is
anticipated to begin in summer 2023, with anticipated delivery in spring/summer 2024.
EV Work Truck cost through Joint Procurement: Sourcewell pricing.
2024 Silverado EV e4WD Crew Cab Work Truck - $76,712, plus all applicable
taxes and fees and a 10% contingency for paint or wrap
2024 Silverado EV e4WD Crew Cab Work Truck - $76,712, plus all applicable
taxes and fees and a 10% contingency for paint or wrap
Sourcewell, formerly National Joint Purchasing Alliance, has identified National Fleet Auto
Group as competitive bidders for Fleet Vehicles through an RFP process. Section 3.08.060
of the District Code (Joint Purchasing with the State of California and other public
agencies) permits the District to take advantage of other agencies competitive
procurement processes. National Fleet Auto Group (Sourcewell Contract 091521-NAF) is a
qualified Sourcewell vendor, with provided quotes consistent with District Code
requirements.
The District currently has one (1), level 2, EV charging station at the main facility. Level 2
EV charging technology and charging stations are currently in the research and planning
phase in anticipation for future installation to accommodate charging needs for District EV
vehicles.
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Goals and Objectives:
This item is in the support of the following goals and objectives:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
6. Manage the District in an effective, efficient and fiscally responsible manner.
Strategic Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
The procurement of a New IT Truck and the replacement of the 2013 Ford Escape were
approved during the FY22/23 budget approval process. Availability of EV trucks offers an
opportunity to modernize the fleet with Zero Emissions Vehicles (ZEV) in support of the
reduction of carbon emissions.
Staff received estimates for two 2024 light duty e4WD Crew Cab Work EV trucks with
Sourcewell pricing from National Auto Fleet Group (Sourcewell Contract 091521-NAF).
Estimated total expenses for the vehicle procurements are projected to be:
New IT Truck – New - $76,712, plus all applicable taxes and fees and a 10%
contingency for paint or wrap, is approximately $25,105 or 27% above the FY22/23
Board approved budget.
Replacement of the 2013 Ford Escape - $76,712, plus all applicable taxes and fees
and a 10% contingency for paint or wrap, is approximately $35,064 or 38% above
the FY22/23 Board approved budget.
Total fiscal impact represents an expenditure of $182,709, which is $60,169 or 33% above
the FY22/23 Board approved budget.
The Vehicle Reserve Fund has sufficient funds available for the procurements of the two
(2) EV Work Trucks.
ATTACHMENTS:
Attachment 1 - National Auto Fleet Group Quote ID: 22976