HomeMy WebLinkAbout10 Transformer bid Agenda Item # 10
DONNER
Public Utility District
ACTION
To: Board of Directors
From: Sanna Schlosser
Date: April 02, 2008
Subject: Consideration of the Award of a Transformer Bid.
1. WHY THIS MATTER IS BEFORE THE BOARD
The amount of this award is in excess of $15,000 therefore Board approval is
necessary.
2. HISTORY
The District's annual purchase of transformers is required to meet our new
construction obligations and the purchase also includes units for routine
replacements. Vendors bid on transformers with options for two different types of
dielectric fluid: petroleum-based mineral oil and seed-based biodegradable oil. The
Board previously reviewed the differences between these types of dielectric fluids.
The Board approved the purchase of biodegradable oil in all transformers for the
2007 contract. In order to enter into year-long contracts, vendors request the use of
a quarterly materials escalation clause which the District has included in transformer
contracts since 2006.
The following factors are used to determine the successful bidder: price, adherence
to our contract and specifications, and delivery time. The lowest bid price is
determined by the Total Owning Cost (TOC) formula calculation. The TOC is the sum
of the Unit Price (initial purchase price) plus the cost of losses over the expected life
of the unit. The TOC calculation allows the District to determine the transformers with
lowest overall ownership costs, which may not correspond to the lowest initial
purchase or contract prices. The low bidder for a category type is determined by the
summation of the TOCs for all transformers within that category, based on a quantity
of one (1) for each transformer.
3. NEW INFORMATION
Bids have been opened and analyzed for the District's purchase of transformers. The
Total Owning Cost (TOC) calculation was used to determine the low bidders as
depicted in Table 1.
Attached are summaries of the bid information received. The bid results show the
description and quantity of transformers required, vendor name, dielectric fluid type,
quoted price, and delivery time. District contracts specify that bids must be awarded
by entire category. These categories are Single Phase Pole Mounted Transformers
(Schedule A), Single Phase Pad Mounted Transformers (Schedule B) and Three
Phase Pad Mounted Transformers (Schedules C and D).
The apparent low bidder for Schedules C and D is HD Supply/Cooper, however the
transformers bid do not comply with District Specifications. The bid from HD
Supply/Cooper is therefore non-compliant with District specifications. The next
lowest bidder for these Schedules is Howard Industries, however Howard Industries
did not submit our Non-Collusion Affidavit. Therefore, Howard is non-responsive to
the District's Contract. General Pacific is compliant and responsive with District
Standards and Contracts.
4. FISCAL IMPACT
Sufficient funds exist for the purchase of new transformers within the approved FY
2008 capital budget. This award will be limited to the approved FY 2008 capital
budget.
5. RECOMMENDATION
The recommendations are based on TOC evaluations and are as follows:
1. Find HD Supply/Cooper Power Systems non-compliant with District Standards for
Schedules C &D.
2. Find Howard Industries non-responsive to District Contract.
3. Award Schedule A, Pole Mounted Single Phase Transformers with Biodegradable
Dielectric Fluid to HD Supply/Cooper with the contract prices as listed on the 2008
Transformer Bid Award Recommendation Table, to be effective until 6/30/08.
4. Award Schedule B, Pad Mounted Single Phase Transformers, and Schedules C
and D, Three Phase Pad Mounted Transformers, with Biodegradable Dielectric Fluid
to General Pacific with the contract prices as listed on the 2008 Transformer Bid
Award Recommendation Table, to be effective until 6/30/08.
Steve Hollabaugh, A sistant General Michael D. Holley, General Manager
Manager
TABLE 1 - TRANSFORMER BID RESULTS
Evaluated Price Comparison - Total Owning Cost (TOC)
(TOC=Initial Purchase Price + Cost of losses over transformer life)
Schedule A- Single Phase Pole Mount Trans. 120/240V
Mineral Oil
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
Al $2,019.20 $1,969.27 $1,986.23 $2,231.90 $2,259.76
A2 $2,598.57 $2,576.40 $2,537.08 Non- $2,932.79 $2,851.47
A3 $2,610.44 $2,521.24 $2,485.18 Responsive $2,985.17 $2,759.84
A4 $3,367.42 $3,078.57 $3,108.18 to $3,454.50 $3,514.90
A5 $2,152.23 $2,099.07 $2,145.33 District $2,220.70 $2,464.51
A6 $2,862.19 $2,741.83 $2,688.05 Contract $2,982.01 $2,981.87
A7 1 $3,218.47 $3,195.99 $3,352.45 $3,500.31 $3,582.13
$18,828.52 $18,182.36 $18,302.49 $0.00 $20,307.38 $20,414.47
Schedule B - Single Phase Padmount Trans. 120/240V
Mineral Oil
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
131 $2,917.21 $0.00 $2,369.07 $0.00 $2,882.46
62 $4,103.54 $0.00 $3,378.96 Non- $0.00 $3,846.94
B3 $5,105.58 $0.00 $4,532.23 Responsive $0.00 $4,740.67
B4 $6,036.81 $0.00 $5,655.73 to $0.00 $5,644.74
65 $3,281.85 $0.00 $2,684.14 District $0.00 $3,282.44
136 $4,371.17 $0.00 $3,726.02 Contract $0.00 $4,151.28
$25,816.16 $0.00 $22,346.15 $0.00 $0.00 $24,548.52
Schedule C -Three Phase Padmount Trans. 120/208V
Mineral Oil
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
C1 $0.00 $7,966.82 $0.00 $8,332.62
C2 $0.00 $9,326.97 $0.00 $9,417.52
C3 Non- $0.00 $11,110.01 Non- $0.00 $11,113.36
C4 Compliant $0.00 $12,858.27 Responsive $0.00 $12,591.06
C5 with $0.00 $15,798.28 to $0.00 $15,874.78
C6 District $0.00 $18,707.91 District $0.00 $18,766.52
C7 Standards $0.00 $25,901.78 Contract $0.00 $23,344.42
C8 $0.00 $35,091.92 $0.00 $36,556.06
$0.00 $0.00 $136,761.96 $0.00 $135,996.34
Schedule D -Three Phase Padmount Trans. 277/480V
Mineral Oil
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney Pauwels
D1 $0.00 $7,911.92 $0.00 $8,056.16
D2 $0.00 $9,144.76 $0.00 $9,444.38
D3 Non- $0.00 $11,211.82 Non- $0.00 $10,965.28
D4 Compliant $0.00 $12,494.98 Responsive $0.00 $12,342.71
D5 with $0.00 $15,272.05 to $0.00 $15,701.54
D6 District $0.00 $17,956.75 District $0.00 $18,390.30
D7 Standards $0.00 $24,197.45 Contract $0.00 $22,472.65
D8 $0.00 $33,206.43 $0.00 $35,211.90
D9 $0.00 $40,774.67 $0.00 $42,834.11
$0.00 $0.00 $172,170.82 $0.00 $0.00 $175,419.02
3/21/2008 Page 1 of 2
Indicates recommended bidder
Schedule A- Single Phase Pole Mount Trans. 120/240V
Biodegradable Fluid
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
Al $2,095.20 $0.00 $2,246.27 $2,371.90 $2,665.82
A2 $2,653.20 $0.00 $2,795.08 Non- $3,162.79 $3,417.66
A3 $2,701.44 $0.00 $2,719.18 Responsive $3,235.17 $3,321.26
A4 $3,277.96 $0.00 $3,416.18 to $3,719.50 $4,119.33
A5 $2,095.70 $0.00 $2,554.67 District $3,235.17 $2,872.08
A6 $2,700.96 $0.00 $2,962.05 Contract $3,719.50 $3,828.40
A7 $3,279.79 $0.00 $3,686.00 $2,365.70 $4,329.01
$18,804.24 $0.00 $20,379.42 $0.00 $21,809.74 $24,553.57
Schedule B - Single Phase Padmount Trans. 120/240V
Biodegradable Fluid
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
B1 $3,116.93 $0.00 $2,662.07 $0.00 $0.00
B2 $4,287.23 $0.00 $3,707.96 Non- $0.00 $0.00
B3 $5,332.50 $0.00 $5,034.23 Responsive $0.00 $0.00
B4 $6,343.24 $0.00 $6,345.73 to $0.00 $0.00
B5 $3,443.85 $0.00 $3,227.14 District $0.00 $0.00
B6 $4,588.17 $0.00 $4,359.02 Contract $0.00 $0.00
$27,111.91 $0.00 $25,336.15 $0.00 $0.00 $0.00
Schedule C -Three Phase Padmount Trans. 120/208V
Biodegradable Fluid
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
C1 $11,827.46 $9,686.82 $0.00 $0.00
C2 $13,134.26 $10,907.04 $0.00 $0.00
C3 Non- $15,219.51 $12,937.27 Non- $0.00 $0.00
C4 Compliant $18,375.48 $14,760.71 Responsive $0.00 $0.00
C5 with $21,879.15 $17,957.28 to $0.00 $0.00
C6 District $24,087.23 $21,413.01 District $0.00 $0.00
C7 Standards $34,654.57 $28,622.23 Contract $0.00 $0.00
C8 $48,215.98 $39,062.92 $0.00 $0.00
$0.00 $187,393.63 $155,347.28 $0.00 $0.00 $0.00
Schedule D-Three Phase Padmount Trans. 277/480V
Biodegradable Fluid
HD Supply/
Sched Cooper GE Gen Pac Howard Moloney WESCO
D1 $12,063.75 $9,427.99 $0.00 $0.00
D2 $12,458.69 $10,699.52 $0.00 $0.00
D3 Non- $14,144.10 $12,962.27 Non- $0.00 $0.00
D4 Compliant $17,767.93 $14,242.87 Responsive $0.00 $0.00
D5 with $21,573.82 $17,201.05 to $0.00 $0.00
D6 District $23,930.14 $20,360.10 District $0.00 $0.00
D7 Standards $33,256.35 $26,692.44 Contract $0.00 $0.00
D8 $43,982.79 $38,390.43 $0.00 $0.00
D9 $53,876.28 $45,566.67 $0.00 $0.00
$0.00 $233,053.85 $195,543.33 $0.00 $0.00 $0.00
3/21/2008 Page 2 of 2
2008 TRANSFORMER BID AWARD RECOMMENDATION
Contract Period 3/12108 to 3112/09
BIODEGRADABLE OIL
Order Contract Extended
Type Schedule Qty Price Price
Polemount-1 Ph. HD Supply/Cooper Power
25 kva Al $1,112.00 $0.00
37.5 kva A2 11 $1,428.00 $15,708.00
37.5 kva A3 $1,345.00 $0.00
50 kva A4 $1,687.00 $0.00
25 kva A5 $1,134.00 $0.00
37.5 kva A6 $1,469.00 $0.00
50 kva A7 $1,841.00 $0.00
$15,708.00
Padmount, 1 Ph. General Pacific
25 kva 131 $1,799.00 $0.00
50 kva B2 $2,238.00 $0.00
75 kva B3 $3,114.00 $0.00
100 kva B4 $4,058.00 $0.00
25 kva B5 $2,359.00 $0.00
50 kva B6 $2,850.00 $0.00
$0.00
Padmount, 3 Ph.
120/208v General Pacific
45 kva C1 $7,886.00 $0.00
75 kva C2 $8,297.00 $0.00
112.5 kva C3 $9,345.00 $0.00
150 kva C4 1 $10,395.00 $10,395.00
225 kva C5 3 $12,303.00 $36,909.00
300 kva C6 2 $14,249.00 $28,498.00
500 kva C7 $17,531.00 $0.00
750 kva C8 1 $22,252.00 $229252.00
$98,054.00
277/480v General Pacific
45 kva D1 $7,635.00 $0.00
75 kva D2 $8,233.00 $0.00
112.5 kva D3 $9,624.80 $0.00
150 kva D4 $9,998.00 $0.00
225 kva D5 $11,572.00 $0.00
300 kva D6 $13,456.00 $0.00
500 kva D7 $16,394.00 $0.00
750 kva D8 $23,172.00 $0.00
1000 kva D9 $27,673.00 $0.00
$0.00
Notes:
1. Prices are effective until 6/30/08.Thereafter, prices are subject to quarterly escalation until end of contract.
2. Extended Price indicates amount to be purchased upon award of Contract.
3/24/2008