HomeMy WebLinkAbout10 Nutanix Lifecycle ReplacementAGENDA ITEM #10
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MEETING DATE: March 1, 2023
TO: Board of Directors
FROM: Scott Crow, IT Director / CIO
SUBJECT: Consideration of Nutanix (ePlus) Lifecycle Replacement - Joint
Procurement
APPROVED BY___________________________
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract with ePlus using a joint purchasing
agreement to replace the District’s Nutanix hyper-converged data center environment in
the amount of $325,202 plus a ten percent change order allowance for a total not to
exceed $357,723.
BACKGROUND:
The District utilizes Nutanix hyper-converged technology as the environment which
manages the District’s virtualized infrastructure – this includes application and
infrastructure servers, as well as the current virtual desktop infrastructure (VDI) for
desktop workspaces. The District has standardized on this system since 2017 due to in-
house expertise with the product, the advanced leadership in the virtualized environment
space, and their compatibility with our other products including VMWare, Veeam, and
Citrix. This is a very customized system that accommodates the District’s unique
environment.
ANALYSIS:
This environment was originally procured and installed in 2017 to reduce physical
hardware requirements, decrease complexity of administration, and minimize system
costs. In October 2023, the equipment that makes up this environment will no longer be
supported by Nutanix, which in the industry is referred to as end-of-support (EOS), end-
of-life (EOL). This has the effect of not allowing for support by the manufacturer if
problems arise involving both software (bug fixes) and hardware issues (replacement) as
well as no longer being able to receive critical security updates placing our environment
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at risk and out of compliance.
Section 3.08.060 of District Code allows vendors to Joint Purchase with the State of
California and Other Public Agencies. The District was provided an approved Joint
Purchasing NASPO quote utilizing NASPO agreement AR2492 and CMAS for
professional services.
Goals and Objectives:
This item is in support of the following goals and objectives:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
3. Provide reliable and high quality network and phone services to the District.
6. Manage the District in an effective, efficient and fiscally responsible manner.
Strategic Goals:
1.4 Develop and implement high standards of customer service.
1.5 Develop and implement high operational standards, procedures, and Codes of
Conduct.
6.1 Utilize modern, cost effective work methods and equipment.
FISCAL IMPACT:
The IT capital expenditure budget for FY22 and FY23 is $1.11 million and $1.04 million
respectively for a combined total of $2.15 million. The Nutanix lifecycle replacement is
a component of expenditures within this budget and forecast expenditures in total
remain below budget.
ATTACHMENTS:
None