HomeMy WebLinkAbout9 Electric Motor repairsAGENDA ITEM #9
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MEETING DATE: March 1, 2023
TO: Board of Directors
FROM: Chad J. Reed, Water Utility Director
SUBJECT:Consideration of a Contract with Sparks Electrical for the FY23
Electric Motor Repair Services
APPROVED BY______________________________
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract with Sparks Electric Motor Repair
LLC for water utility electric motor repair services for a total not to exceed contract amount
of $90,000.
BACKGROUND:
Regular and timely procurements of repairs to electric motors are critical to District
operation and maintenance needs. Establishing contracts for maintenance and repair
services significantly reduces the down time of critical pump and motor equipment during
unexpected equipment failures and emergency repairs.
The Water Department utilizes electric motors to pump groundwater to higher elevations;
and provide adequate water pressure to our customers. When electric motors fail, the
ability to move water or provide additional pressure is impacted which could result in an
interruption of service and impede fire protection capacity. The speed at which these
motors can be repaired is critical to operations.
Bid advertising for electric motor repair services began in October 2022, and the bid
openings were held on Monday, November 14, 2022. No responsive bids were received.
Staff requested during the February 1, 2023 board meeting to dispense with competitive
bidding due to the lack of responsive bids and authorize the General Manger to directly
negotiate a contract for electrical motor repair services.
ANALYSIS AND BODY:
During the February 1, 2023 meeting, the board authorized the General Manager to
negotiate directly with electric motor repair service vendors, and obtain a viable contract
for these services.
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Staff has received an acceptable proposal from Sparks Electric Motor Repair to perform
electric motor repair services. Staff is requesting a not to exceed amount of $90,000 for
the calendar year of 2023.
Goals and Objectives:
This item is in support of the following goals and objectives:
District Code1.05.020 Objectives:
1. Responsibly serve the public.
4. Provide reliable and high-quality electric supply and distribution system to meet current
and future needs.
6. Manage the District in an effective, efficient, and fiscally responsible manner.
Strategic Goals:
1. Manage for Financial Stability and Resiliency
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
The Board approved FY23 Budget (GL 2..7.691.00.670) of $206,000 includes funding for
these electric motor repair services. Actual cost incurred for this type of service in FY22
and FY21 where $13,628 and $5,289 respectively.
ATTACHMENTS:
None.