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HomeMy WebLinkAbout2023-03-01 AgendaBoard of Directors General Manager Joseph Aguera Brian C. Wright Jeff Bender Executive Leadership Christa Finn Joe Horvath Tony Laliotis Shanna D. Kuhlemier Kim Harris Chad J. Reed REGULAR BOARD MEETING Michael Salmon TDPUD Board Room Steven Poncelet 6:00 p.m., Wednesday, March 1, 2023 Scott Crow AGENDA Jillian Steward 11570 Donner Pass Road, Truckee, CA 96161 Phone- 530-587-3896- wwwtdpud.org 1.Call to order 2.Roll Call 3.Pledge of Allegiance 4.Changes to the agenda 5.Public Comment – This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6.This item provides time for Directors to comment on any item within the purview of the District. GENERAL MANAGER UPDATE 7.This item provides time for the General Manager to update the Board. CONSENT CALENDAR 8.Consideration of a Professional Services Agreement with HDR, Inc., for an Electric Cost of Service Analysis and Rate Study. Authorize the General Manager to execute a Professional Services Agreement with HDR, Inc., in an amount of $52,590, plus a ten percent change order allowance for a total authorization not to exceed $57,900 for consulting services to perform an Electric Cost of Service Analysis and Rate Study. 9.Consideration of a Contract with Sparks Electrical for the FY23 Electric Motor Repair Services. Authorize the General Manager to execute a contract with Sparks Electric Motor Repair LLC for water utility electric motor repair services for a total not to exceed contract amount of $90,000. 10. Consideration of Nutanix (ePlus) Lifecycle Replacement – Joint Procurement. Authorize the General Manager to execute a contract with ePlus using a joint purchasing agreement to replace the District’s Nutanix hyper- converged data center environment in the amount of $325,202 plus a ten percent change order allowance for a total not to exceed $357,723. 11. Consideration of Annual Resolutions for Special Tax: Gray’s Crossing and Old Greenwood Communities Facilities Districts. a) Adopt Resolution 2023-02 requesting Nevada County to collect the special taxes for the Gray’s Crossing 04-1 Community Facilities District; and b) Adopt Resolution 2023-03 requesting Nevada County to collect the special taxes for the Old Greenwood 03-1 Community Facility District. 12. Consideration of Scheduling a Public Hearing Related to Adoption of the Annual Electric and Water Standby Charges. Schedule a public hearing at the regularly scheduled District Board Meeting on April 5, 2023 at 6:00PM, or as soon thereafter, for the purpose of receiving input on the adoption of annual Electric and Water Standby Charges. 13. Consideration for Procurement of Two (2) EV Work Trucks for the District. a) Authorize the General Manager to execute a contract with National Auto Fleet Group for the procurement of two (2) new 2024 Silverado EV e4WD Work Trucks with a budget not to exceed $182,709 inclusive of taxes, fees, and a 10% contingency. b) Declare Vehicle No. 106, 2013 Ford Escape, surplus and authorize the General Manager to dispose of the unit at a public auction, applying the funds to the Vehicle Reserve Fund. 14.Consideration to Dispense With the Public Bid Process for Heavy Duty Vehicle Repairs. a) Dispense with competitive bidding. b) Authorize the General Manager to negotiate directly with vendors for Heavy Duty Truck Repair services. ACTION ITEMS 15.Award of the District Pipeline Replacement – 2023 – Contract B Construction Contract. Award the District Pipeline Replacement – 2023 – Contract B contract to Ruppert Incorporated in an amount of $2,091,071, plus a ten percent change order allowance of $207,929 for a total authorization not to exceed $2,300,000. 16.Consideration to Approve the Second Amendment to Memoranda of Understand with the Town of Truckee for the Use of the Town’s Fueling Facilities and Funding of a New Fuel Tank. Approve and authorize the General Manager to execute the Second Amendment to Memorandum of Understanding between the District and the Town of Truckee, establishing terms for the use of the shared fueling station and funding for the New Fuel Tank Project, in substantially the form presented with such changes as are acceptable to the General Manager and District Counsel. ROUTINE BUSINESS 17.Approve the Treasurer’s Report March 2023. a) Fund Balances for the Month December 31, 2022– Prelimary – pending year-end close and annual audit. b) Disbursements for the Month January 31, 2023 – Includes Government Code Section 53065.5 Items, delinquent Accounts Write-offs, and Annual Reporting of Employee Vehicle Use. 18. Approve the Minutes of January 18, 2023 and February 1, 2023. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District’s internet website. Posted on Friday, February 24, 2023. Shanna D. Kuhlemier, CMC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3980 or ShannaKuhlemier@tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above-described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemier@tdpud.org who will swiftly resolve such request.