HomeMy WebLinkAbout2023-01-18 Min - Board DocuSign Envelope ID: 19A278D9-14CD-4F5B-9418-D449E9AA5754
MEETING MINUTES
January 18, 2023
1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility
District was called to order at 6pm by President Bender.
2. ROLL CALL Directors: Harris, Finn, Vice President Laliotis, President Bender.
ABSENT Director Aguera was absent.
EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow,
Steven Poncelet, Shanna Kuhlemier.
CONSULTANTS PRESENT— Steve Gross, District Counsel.
3. PLEDGE OF ALLEGIANCE — Director Finn.
4. CHANGES TO THE AGENDA — Staff recommended to move Agenda item #14 after item
#7.
5. PUBLIC INPUT- none.
6. DIRECTOR UPDATE
This item provides time for Directors to comment on any item within the purview of the
District.
7. GENERAL MANAGER UPDATE
General Manager Wright provided an update.
WORKSHOP
14. Community-Wide Broadband Initial Scoping Study Results.
The Board to receive the report and provide feedback to staff.
President Bender Called for a 5 minute break.
The Board reconvened.
CONSENT CALENDAR
8. Consideration to Dispense with Competitive Bidding and Negotiate Directly with Vendors
for the FY23 Procurement of Fencing and Gate Repair Services.
a) Make a finding to dispense with competitive bidding for FY23 Fencing and Gate
Repair Service Contract.
b) Authorize the General Manager to negotiate directly with contractors for an annual
fencing and gate repair service contract for FY23.
9. Consider the Approval of ACWA JPIA as Insurance Broker for three years.
Authorize the General Manager to approve ACWA JPIA as insurance broker to
DocuSign Envelope ID: 19A278D9-14CD-4F5B-9418-D449E9AA5754
Obtain appropriate insurance coverage for fiscal year renewal years 2022/2023,
2023/2024 and 2024/2025, as applicable for Property, General Liability, Cyber
Liability, Excess Crime and Workers Compensation insurance renewals.
10.Consideration of FY23 Employee Safety Incentive Award.
Authorize the General Manager to approve the FY23 Safety Incentive Award in the
amount of$300 to each District employee with no lost-time accident(s) in FY22.
11.Consideration for Approval of the 2023 Wage Range Schedule for Represented and
Unrepresented Employees.
Authorize the General Manager Approval of the 2023 Wage Range Schedules as
presented in Attachment 1 for represented employees and Attachment 2 for
unrepresented employees.
President Bender called for public comment, seeing none.
Vice President Laliotis Moved, Director Finn seconded that the board approve the consent
calendar. The motions passed (4-0), by roll call vote. Director Aguera was absent.
ACTION ITEMS
12.Consideration of setting expectations for Agenda Posting in Relation to Assembly Bill (AB)
2449, Teleconferencing for the Brown Act.
The Board of Directors consider the following options, but not limited to the following
as directed by the Board:
a) Commit to in person meetings, similar to the last two years.
b) Direct staff to plan for teleconferencing for every meeting until 2026;
Or
c) Utilize pre-planning techniques to notify the General Manager of an absence to ap-
ply the District's teleconferencing technology. Notification would be required three
days before the public posting of the agenda;
Or
d) Provide an alternative direction to staff.
President Bender called for public comment, seeing none.
No vote was taken
13. Consideration of Consulting Services with Pamela Hurt Associates for Leadership
Development and Strategic Planning.
Authorize the General Manager to execute a professional services contract and all
necessary agreements with Pamela Hurt Associates for:
a) General Manager 360 Degree Performance Plan in the amount of$131,000 ; and
b) Phase II Strategic Plan Update in the amount of $40,000. For a total authorization
amount not to exceed $171,000.
DocuSign Envelope ID: 19A278D9-14CD-4F5B-9418-D449E9AA5754
President Bender called for public comment, seeing none.
Vice President Laliotis moved, Director Finn seconded. The motion passed (3-1), by a roll
call vote, Director Harris voted Ney. Director Aguera was absent.
ROUTINE BUSINESS
15. Approve the Treasure's Report January 18, 2023
a) Fund Balances for the Month October 31, 2022.
b) Disbursements for the Month November 30, 2022 — Includes Government Code
Section 53065.5 Items.
Vice President Bender called for public comment, seeing none.
Director Finn moved, Vice President Laliotis seconded to approve the Treasurer's Report.
The motion passed (4-0) by a roll call vote.
Director Aguera was absent.
16. Approve the Minutes of December 7, 2022
President Bender called for public comment, seeing none.
Director Finn moved, and Director Harris seconded to approve the minutes. The motion
passed (4-0) by a roll call vote.
Director Aguera was absent.
ADJOURNMENT - 9:53pm
There being no further business before the Board, the meeting was adjourned to the next
scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on January
13, 2023 at 6:00 pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
DocuSigned by:
9�
ffD6t1°9dl6t, President
DocuSigned by:
Respectfully SubmittedFS" Whit tr
Shanna D. Kuhlemier, C '`0%) T Clerk