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Home My WebLink About11 Construction project outreach Agenda Item #TRUCKEE 11 z: DONNER Public Utility District m( WORKSHOP To: Board of Directors From: Neil Kaufman Date: April 16, 2008 Subject: Public Outreach During Construction Projects 1. WHY THIS MATTER IS BEFORE THE BOARD The Board requested a review of the public notification procedures for construction projects. 2. HISTORY The Water Department undertakes at least one capital construction project each year. The Water Department has established a program that is undertaken on each project to inform affected property owners regarding the project. The program involves: 1) Newsletter Articles — The Tahoe Donner Association publishes a monthly newsletter. For the past few years, the District has written an article and accompanying map for inclusion in the newsletter. A similar article was prepared for the Glenshire area newsletter for 2008. A sample article from the May 2007 Tahoe Donner News is attached. 2) TDPUD website — Basic information regarding ongoing construction activities is posted on the District's website. This information is updated every 1-2 weeks. 3) Written Notices — About 1-2 weeks prior to construction along a given street, the District will produce a written notice. This notice is printed on District letterhead and distributed by the contractor using door hangers. A sample article from the summer of May 2007 is attached. The above notices are general in nature. Sometimes, it is necessary to implement a scheduled shut down of water service to accomplish tie-ins and connections between old pipe and newly constructed pipe. In those cases, the District utilizes its standard notification procedure for a scheduled shut-down. This involves a written door hanger notice delivered between 48 and 72 hours before the scheduled shut down. The door hanger notice gives the exact date and time of the outage. 3. NEW INFORMATION Beginning in 2008, the Water Department will also mail a notice to property owners along the affected routes about 2-3 weeks prior to commencing construction. 4. FISCAL IMPACT There is no direct fiscal impact to the District. Staff time needed to prepare the notices is considered part of the management of the given project. 5. RECOMMENDATION Receive this report and provide comment to staff. �az L D Ed Taylor, Water Utility Manager Michael D. Holley, General Manager Truckee Donner PUD Pipeline Construction for Summer 2007 In 1927,the"Truckee Donner Public Utility District(District) new pipelines to replace the original pipelines.Throughout the 1990s, was formed to provide electrical service to the Truckee area.In the District was actively installing new pipelines.Additional replace- 1935,the District began providing water service with the purchase ment work occurred in 2002,2004,2005,and 2006. of the McGlashan water system.The District's water system has There is about 67 miles of water pipeline throughout the Tahoe expanded over the years with the construction of new subdivisions Donner subdivision.To date,about 25 miles of pipeline have throughout Truckee. already been replaced.During the next few years,the District will As many residents of Tahoe Donner are aware,certain portions of be continuing this program.About 17,000 feet of pipeline at five the water system have experienced leaks periodically.In some cases, separate locations will be replaced during the summer of 2007.The new leaks appear within days of a District crew performing repairs. locations where work will take place this year are shown on the The water system in Tahoe Donner was installed in the early 1970s accompanying map. when the subdivision was originally constructed.Unfortunately, The work will be performed by contractors hired by the District the construction practices employed by the companies perform- through a public bidding process.The work will start in May and ing the water pipeline installation were not proper.As a result,the should be completed by October.The District apologizes for any pipelines have experienced accelerated deterioration with numerous inconvenience and disruption this construction may cause.Any leaks as the result.The pipeline materials selected by design engi- questions regarding this project should be directed to the District's neers should last between 50 and 75 years with proper installation. Water System Engineer,Neil Kaufman,at(530)582-3950. However,by the early 1980s,the water system began experiencing leakage problems,and beginning in 1985,the District began installing SKI VIEW I.00P� CHATEAU WAY 1 CRISTALLINA WAY CHALET ROAD \ EDELWEISS --- Pt SKISLOPE WAY r ACF SWISS LANE gASEI PLACE TRUCKEE DONNER District Pipleine Replacement 2007 Public Utility District Project BUILDING j�IHOMES II 11 DISTINCTION1 IN TRUCKEE SINCE ... � I Discount Window Coverings Custom Draperies&Top Treatments •DuettB^honeycomb shades •Vignette'window shadings i •Silhouette°window shadings .,,_ , ,< •Country Woods,collection y• y •EverWoo&ahernatiVe wood •Trio"convertible shades V .. •Celebrity,mini L A M O U R E U � , .r.dkY euw:.e.,iul arn„ Brilliance Pasted shades X HOMES . �.�.siaii.. fPM:E tAMOURE U.,CENERAL CONTRACTOR 4rtM IF ,� 1775)787 2567 - 530-587.5577 CAI.iIf_5407P9 www.discountwindowcoverings.org CONSTRUCTIONNE W REMODELS 22 i TAHOE DONNER NEWS • '<, Board of Dirpctws Truckee Donner Public Utility District oseph R.Aguera ti jr' i Ronald Hernig Patricia S.Sutton Business Office (530) 587-3896 FXX (530) 587-5056 Tim Taylor Wilitarn L Thomason General Manager April 25, 2007 Peter L Holzmeister Dear Basel Place Resident: During the week of May 1, the Truckee Donner Public Utility District (District) will begin a pipeline replacement project on Basel Place. The construction work will be performed by Hard Line Excavating of Truckee, California, under contract to the District. This project will involve installing about 400 feet of pipeline along the shoulder of the road. The construction work is currently scheduled from 7:00 AM to 5:30 PM on Monday through Friday. Construction is not planned for Saturday or Sunday. it is expected that construction will last for about one or two weeks. During construction, there will be pieces of heavy machinery and workmen in the area. The contractor will try to maintain one lane of traffic on Basel Place for local residents only during the construction period,but closure of the road may be necessary at times. Please take care and allow adequate time in your schedule to accommodate the construction work. For the most part, water service to your house should not be disrupted. Towards the end of the construction period, water service to Your residence will be shut off for about a 4-hour period in order to disconnect your house from the old pipe and connect it to the newly installed pipeline. I apologize for any inconvenience this project may cause. In you have any questions or concerns regarding this project, please contact me at 530-582-3950. Sincerely, Neil Kaufman, P.E. Water System Engineer ifornia 96160 Post Office Box 309 1 570 Donner Pass Road Truckee, Cal