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HomeMy WebLinkAboutAgenda AMENDED Board of Directors General Manager Joseph Aguera Fool., Brian C. Wright Jeff Bender TRUCKEE DONNER Executive Leadership Christa Finn ■ Joe Horvath Tony Laliotis ct Shanna D. Kuhlemier Kim Harris Chad J. Reed REGULAR BOARD MEETING Michael Salmon TDPUD Board Room Steven Poncelet 6:00 p.m., Wednesday, April 5, 2023 Scott Crow AGENDA Jillian Steward AMENDED 1. Call to order 2. Roll Call 3. Pledge of Allegiance 4. Changes to the agenda 5. Public Comment — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. GENERAL MANAGER UPDATE 7. This item provides time for the General Manager to update the Board. PUBLIC HEARING 8. Public Hearing Related to Adoption of the Annual Electric and Water Standby Charges. Conduct a public hearing at the regularly scheduled District Board Meeting on April 5, 2023 at 6:OOPM, or as soon thereafter, for the purpose of receiving input on the adoption of annual Electric and Water Standby Charges. PUBLIC:2111-11 POV'+�.r p SPECIAL DISTRICT ' tR 1E1111ERSfAP ERRARARRR �'`���•� Aisiiiri irxsryir:•ryfmilran r%F:mii:- vaovioeR 11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-wwwtdpud.org 4ma.irnn Pri ti3k Pnwwr Asnnriniinn CONSENT CALENDAR 9. Consideration for Procurement of two (2) — 1 Ton Service Trucks. a) Authorize the General Manager to execute a contract with Champion Chevrolet, for the procurement of 2, 2024 One (1)-Ton Service Trucks for Water Operations with a total amount not to exceed $236,670. b) Declare the replaced 2006 One (1)-Ton Service Truck surplus and authorize the General Manager to dispose of unit 301 at public auction, applying the funds to the Vehicle Reserve Fund. 10. Consideration to Reject Bid for Hallmark Leak Trailer Replacement. Reject the bid received for the replacement of the Hallmark leak trailer and direct staff to evaluate and modify trailer specifications and re-publish for the public bid process with updated specifications. 11. Consideration of Approving an On-Call Services Agreement for Fence and Gate Repairs. Authorize the General Manager to execute an on-call services agreement for the repair of District fences and gates with Tholl Fence of Sparks, Nevada with a total contract amount not to exceed $25,000 for FY23, with the option to extend the contract for four additional years. 12. Consideration of a Professional Services Contract with TAIT Communications for the District's Radio Survey and Design. Authorize the General Manager to execute a professional services contract with TAIT Communications to conduct a radio survey and system design in the amount of $24,300, plus a ten percent change order allowance of $2,430 for a total contract not to exceed $26,730. 13. Consideration for Scheduling of a Public Hearing to Receive Comments on the California Environmental Quality Act (CEQA) Mitigated Negative Declaration Initial Study for the Hirschdale Pipeline. Schedule a public hearing at the regularly scheduled District Board Meeting on May 3, 2023 at 6:OOpm, or soon thereafter, for the purposes of receiving input and public comment related to the CEQA Mitigated Negative Declaration Initial Study for the Hirschdale Pipeline. 14. Consideration for a Rejection of all Bids for the Ski Run Water Storage Tank Rehabilitation Project. Reject all bids received for the Ski Run Water Storage Tank Rehabilitation Project. ACTION ITEMS 15. Consideration of Authorizing the General Manager to Execute Phase II of the Climate Transformation Alliance Memorandum of Understanding. Authorize the General Manager to execute Phase II of the Climate Transformation Alliance Memorandum of Understanding. 16. Consideration for Additional Authorization for the Agreement with the Town of Truckee Concerning Installation of a Water Pipeline as part of the Truckee River Legacy Trail Phase 4 Project. Authorize the General Manager to execute an amendment to increase the amount of the reimbursement agreement between the District and the Town of Truckee for construction of a water pipeline as part of the Truckee River Legacy Trail Phase 4 project with a revised total cost not to exceed $683,070. 17. Consideration of a Construction Contract for the 6170 Tank #2 Project. Authorize the General Manager to Execute a Contract with Crosno Construction in an amount of $2,686,720, plus a ten percent change order allowance of $268,680 for a total authorization not to exceed $2,955,400 for the 6170 Tank #2 Project. 18. Purchase Power Review FY22. Provide input to staff on the District's actual versus budgeted purchase power costs and energy consumption for FY22. 19. Consideration to Transfer Funds from the Electric Rate Reserve Fund to the Electric General Fund. Authorize a transfer of $2,300,000 from Electric Rate Reserve Fund to the Electric General Fund. WORKSHOP 20. 2022 Water Utility Annual Consumer Confidence Reports. Review the Truckee Donner Public Utility District's Truckee-Main System and Hirschdale System 2022 Water Quality Consumer Confidence Reports. 21. Fiscal Year End 2022 Budget Performance Review. Accept this report of Budget Performance for 2022 end of year. ROUTINE BUSINESS 22. Approve the Treasurer's Report March 2023. a) Fund Balances for the Month January 31, 2023. b.) Disbursements for the Month February 28, 2023. 23. Approve the Minutes of February 16, 2023, March 1, 2023, and March 15, 2023. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District's internet website. Posted on Friday, March 31, 2023. Shanna D. Kuhlemier, CMC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3980 or ShannaKuhlemier(aJ)tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above-described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemier(a�tdpud.org who will swiftly resolve such request.