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Home My WebLink About2023-03-01 Min - Board DocuSign Envelope ID: E7AC5A39-91E6-4CA3-8C5D-6DCBDE6E7556 MEETING MINUTES March 1, 2023 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:04 pm by President Bender. 2. ROLL CALL Directors: Harris, Vice President Laliotis, President Bender. ABSENT: Director Finn and Aguera. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Steven Poncelet, Shanna Kuhlemier, Neil Kaufman. CONSULTANTS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE 4. CHANGES TO THE AGENDA— none. 5. PUBLIC INPUT- none. 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. CONSENT CALENDAR 8. Consideration of a Professional Services Agreement with HDR, Inc., for an Electric Cost of service Analysis and Rate Study. Authorize the General Manager execute a Professional Services Agreement with HDR, Inc., in an amount of $52,590, plus a ten percent change order allowance for a total authorization not to exceed $57,900 for consulting services to perform an Electric Cost of Service Analysis and Rate Study. 9. Consideration of a Contract with Sparks Electrical for the FY23 Electric Motor Repair Ser- vices. Authorize the General Manager to execute a contract with Sparks Electric Motor Repair LLC for water utility repair services for a total not to exceed contract amount of $90,000. 10.Consideration of Nutanix (ePlus) Lifecycle Replacement- Joint Procurement. Authorize the General Manager to execute a contract with ePlus using a joint pur- chasing agreement to replace the District's Nutanix hyper converged data center environment in the amount of $32,202 plus a ten percent change order allowance for a total not to exceed $357,723. DocuSign Envelope ID: E7AC5A39-91E6-4CA3-8C5D-6DCBDE6E7556 11.Consideration of Annual Resolutions for Special Tax: Gray's Crossing and Old Green- wood Communities Facilities Districts. a) Adopt Resolution 2023-02 requesting Nevada County to collect the special taxes for the Gray's Crossing 04-1 Community Facilities District; and b) Adopt Resolution 2023-03 requesting Nevada County to collect the special taxes for the Old Greenwood 03-1 Community Facility District. 12.Consideration of Scheduling a Public Hearing Related to Adoption of the Annual Electric and Water Standby Charges. Schedule a public hearing at the regularly scheduled District Board Meeting on April 5, 2023 at 6:OOPM, or as soon thereafter, for the purpose of receiving input on the adop- tion of annual Electric and Water Standby Charges. 13.Consideration for Procurement of Two (2) EV Work Trucks for the District. a) Authorize the General Manager to execute a contract with National Auto Fleet Group for the procurement of two (2) new 2024 Silverado EV e4WD Work Trucks with a budget not to exceed $182,709 inclusive of taxes, fees, and a 10% contin- gency. b) Declare Vehicle No. 106, 2013 Ford Escape, surplus and authorize the General Manager to dispose of the unit at a public auction, applying the funds to the Vehicle Reserve Fund. 14.Consideration to Dispense with the Public Bid Process for Heavy Duty Vehicle Repairs. a) Dispense with competitive bidding. b) Authorize the General Manager to negotiate directly with vendors for Heavy Duty Truck Repair services. President Bender called for public comment, seeing none. Vice President Laliotis moved, and Director Finn seconded that the board approve the con- sent calendar. The motions passed (3-0), by roll call vote. Director Finn and Director Aguera were absent. President Bender recused from item #11 due to a financial conflict. Director Aguera joined the meeting at 6:15 p.m. ACTION ITEMS 15. Award of the District Pipeline Replacement — 2023- Contract B Construction Contract. Award the District Pipeline Replacement — 2023- Contract B contract to Ruppert Incorporated in an amount of $2,091,071, plus a ten percent change order allow- ance of $207,929 for a total authorization not to exceed $2,300.000. President Bender called for public comment, seeing none. Director Aguera moved, and Director Harris seconded to approve staff's recommendation. The motion passed (4-0), by a roll call vote. Director Finn was absent. DocuSign Envelope ID: E7AC5A39-91E6-4CA3-8C5D-6DCBDE6E7556 16. Consideration to Approve the Second Amendment to Memoranda of Understand with the Town of Truckee for the Use of the Town's Fueling Facilities and Funding of a New Fuel Tank. Approve and authorize the General Manager to execute the Second Amendment to Memorandum of Understanding between the District and the Town of Truckee, establishing terms for the use of the shared fueling station and funding for the New Fuel Tank Project, in substantially the form presented with such changes as are acceptable to the General Manager and District Counsel. President Bender called for public comment, seeing none. Director Harris moved, and Vice President Laliotis seconded to approve staff's recommenda- tion. The motion passed (4-0), by a roll call vote. Director Finn was absent. ROUTINE BUSINESS 17. Approve the Treasure's Report March, 2023 a) Fund Balances for the Month December 31, 2022- Preliminary-Pending year end close and annual audit. b) Disbursements for the Month January 31, 2023 — Includes Government Code Sec- tion 53065.5 Items, delinquent accounts Write offs, and Annual Reporting of Em- ployee Vehicle Use. Vice President Bender called for public comment, seeing none. Director Aguera moved, and Director Harris seconded to approve the treasurer's report. The motion passed (4-0) by a roll call vote. Director Finn was absent. 18. Approve the Minutes of January 18, 2023 and February 1, 2023. President Bender called for public comment, seeing none. Director Harris moved, and Vice President Laliotis seconded to approve the minutes. The motion passed (4-0) by a roll call vote. Director Finn was absent. ADJOURNMENT - 6.49 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on April 4, 2023 at 6.00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT FD...Sig"ed by: i—effibender, President DocuSign Envelope ID: E7AC5A39-91 E6-4CA3-8C5D-6DCBDE6E7556 DocuSigned by: Respectfully Submitted, —c'I'69CFBSR'RL�C4S�... Shanna D. Kuhlemier, CIVIC, District Clerk