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HomeMy WebLinkAbout9 Appointing Treasurer Agenda Item # 9 TRUCKEE DONNER Public utility District ACTION To: Board of Directors From: Mary Chapman Date: July 16, 2008 Subject: Consideration of Reaffirming the Office of Treasurer, Defining the Treasurer's Duties, Creating the Office of Assistant Treasurer and Appointing Individuals to the Offices 1. WHY THIS MATTER IS BEFORE THE BOARD Only the Board can appoint/create the offices of the Treasurer and Assistant Treasurer and define the duties of each office. 2. HISTORY On August 7, 1995, the Board of Directors passed Resolution 9522 entitled Appointing the District's Administrative Services Manager as the District Treasurer, Determining the Duties of the District Treasurer, Authorizing the General Manager and the Treasurer to Issue Payments Since that ing time thle Boardhhaser 3.16.30, Accounts a ended Title 3 and Payable to the District's Code periodically assigned other duties to the Treasurer. 3. NEW INFORMATION During the General Manager's discussions with Director Sutton regarding changes to the District Code, it was recommended that the District create the office of Assistant Treasurer to fill in during nd Assistant sence of the Treasurer. It was also Tr Treasurer be appointed by name and d that not of by the positions of Treasurerr a position title. Taking this action would require the Board to rescind Resolution 9522 and pass new resolutions: 1) to reaffirm the office of Treasurer, create the position of Assistant Treasurer and define the duties of these offices and 2) appoint individuals to those offices. Attached are copies of draft resolutions. 1. Rescinding Resolution 9522, establishing duties of the District Treasurer and creating the position of Assistant Treasurer to act in the absence of the Treasurer. 2. Appointing individuals to fill the positions of the District Treasurer and Assistant Treasurer. 4. FISCAL IMPACT There is no fiscal impact associated with this item. 5. RECOMMENDATION Adopt the attached resolutions: 1. Reaffirming the Office of District Treasurer, Defining the Treasurer's Duties and Creating the Office of Assistant Treasurer to Act in the Absence of the Treasurer 2. Appointing Individuals to the Offices of Treasurer and Assistant Treasurer Mary Cha a Michael D. Holley Administrative Services Manager General Manager Resolution No. 2008 - XX REAFFIRMING THE OFFICE OF TREASURER, DEFINING THE TREASURER'S DUTIES AND CREATING THE OFFICE OF ASSISTANT TREASURER TO ACT IN THE ABSENCE OF THE TREASURER WHEREAS, pursuant to Section 16112 of the California Public Utility District Act, the Board of Directors is authorized to appoint the Treasurer of the District, who shall hold office at the pleasure of the Board; and WHEREAS, pursuant to Section 16112determ We the lt a dut esbthalic t�thetility Treasurer of District Act, the Board of Directors is authorized to the District shall perform; and WHEREAS, Resolution 9522 appointed the Administrative Services Manager to hold the office of District Treasurer and defined the Treasurer's duties; and WHEREAS, the Board of Directors desires to rescind Resolution 9522 and replace it with a revised resolution; and WHEREAS, the Board also desires create dthe and woffice ho will act Assistant behalf of the who will also serve at the pleasure of the Boa Treasurer in his/her absence; and WHEREAS, the Board of Directors has determined rofl Titdle 3 that F na duties and Accounting District Treasurer are set forth in various section which are periodically updated by the Board, and WHEREAS, the Board of Directors has determined that the assigned duties shall include the duties to make payments and execute instruments for the payment of demands against the District, keep account of all receipts and disburseD str ct invest District funds, make investment withdra b the Board, and provide als as needed to pay obligations, arrange for and manage loans approvedY financial reports to the Board; and WHEREAS, the Treasurer will perform Board of Dube s; an according to District policies and procedures approved by t he WHEREAS, the Treasurer shall perform such further duties as the Board may, from time to time impose; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1) The Board of Directors hereby rescinds Resolution 9522. 2) The Board of Directors hereby reaffirms appointment of the office of Treasurer. 3) The Treasurer shall perform the specified e as he Boa duties lduti Title s the lydrio Code, Finance and Accounting, and such 1 Directors may, from time to time, impose. 4) That the Board creates the office of Assistant Treasurer to act on behalf of the Treasurer in his/her absence. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the day of , 2008 by the following roll call vote: AYES: ABSTAIN: NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tim F. Taylor, President ATTEST: Michael D. Holley, Clerk of the Board Resolution No. 2008 - XX APPOINTING INDIVIDUALS TO THE OFFICES OF TREASURER AND ASSISTANT TREASURER WHEREAS, the Board of Directors has reaffirmed appointment of the office of the Treasurer which serves at the pleasure of the Board, and WHEREAS, the Board wishes to appoint an individual to the office of Treasurer; and WHEREAS, Mary Chapman is an employee of the District who serves in the position of Administrative Services Manager; and WHEREAS, the Board has created the office of Assistant Treasurer who will act on behalf of the Treasurer in her absence; and WHEREAS, the Board wishes to appoint an individual to the office of Assistant Treasurer; and WHEREAS, Robert Mescher is an employee of the District who serves in the position of Finance and Accounting Manager. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Board appoints Mary Chapman to fill the office of Treasurer to perform the duties of the Treasurer as assigned by the Board; and further 2. That the Board appoints Robert Mescher to fill the office of Assistant Treasurer to perform the duties of the Treasurer in her absence; and further 3. That these appointments shall remain in affect until such time as they are rescinded by the Board of Directors. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the day of , 2008 by the following roll call vote: AYES: ABSTAIN: NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Tim F. Taylor, President ATTEST: Michael D. Holley, Clerk of the Board