HomeMy WebLinkAbout9 Janitorial services Agenda Item # 9-1
t Public Utility District
CONSENT
To: Board of Directors
From: Ed Taylor
Date: November 05, 2008
Subject: Award Janitorial Services Contract
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can approve professional services contracts over$15,000..
2. HISTORY
The District's main office building has been cleaned by a contract janitorial service for over
ten years. Recently our contract with A Better Clean ended. Staff prepared the attached
Request for Proposals (RFP) for janitorial service. This RFP was sent to seven local
companies, and advertised in the local paper, with the deadline for proposal submission
being October 28t" at 3:00 PM.
3. NEW INFORMATION
At the close of the RFP's deadline, two of the seven companies submitted proposals: A
Better Clean and Dependable Cleaning Service. Both proposals were found to be
responsive. Dependable Cleaning Service proposal of $65,064 annually is the lowest
responsive proposal. Below are the costs submitted to the District.
A Better Clean $84,288 annually
Dependable Cleaning Service $65,064 annually
4. FISCAL IMPACT
The fiscal impact for Janitorial Services is $65,064 per year, well within the amount
budgeted for this service.
5. RECOMMENDATION
Award the contract for janitorial services, as detailed in the District's RFP, to Dependable
Cleaning Service at a cost of $68,317 annually which includes a 5% change order
contin
Ed Taylor Mi ael D. Holley
Water Utility Manager General Manager
REQUEST FOR PROPOSALS
FOR
JANITORIAL SERVICES
Submission Deadline: 3:00 PM, Tuesday, October 28, 2008
Contact Person: Mark Thomas, (530) 582-3957
Truckee Donner Public Utility District
P.O. Box 309 (11570 Donner Pass Road), Truckee, CA 96160
Table of Contents
SECTION -TITLE PAGE
1.0—Purpose...................................................................................................................................2
2.0— Instructions for Submitting Proposals .....................................................................................2
2.1 — RFP Process &Schedule..............................................................................................2
2.2—Submitting Proposals ....................................................................................................
2.3—Pre-Proposal Meeting....................................................................................................2
2.4-Questions and Clarifications..........................................................................................2
3.0— Evaluation of Proposals..........................................................................................................
3.1 —Selection Factors...........................................................................................................3
4.0—Scope of Services...................................................................................................................3
5.0—Contract Terms and Conditions..............................................................................................4
5.1 —Method of Payment.......................................................................................................
5.2—Contract Period .............................................................................................................
5.3—Subcontracting ..............................................................................................................4
5.4—Assignment of Contract.................................................................................................
5.5—Disclosure of Criminal and Civil Proceedings ...............................................................4
5.6— Hold Harmless...............................................................................................................
5.7— Indemnification and Insurance......................................................................................5
5.8—Conflict of Interest.........................................................................................................
5.9—Reports, Information and Audits....................................................................................5.
5.10—Proprietary Materials...................................................................................................5
5.11 —Warranty......................................................................................................................
5.12—Non-Exclusive Agreement...........................................................................................5
5.13—Default and Termination..............................................................................................6
5.14— Independent Contractor ..............................................................................................6
5.15—Waiver.........................................................................................................................6
5.16—Law to Govern.............................................................................................................
5.17—Amendment.................................................................................................................
5.18—Entirety........................................................................................................................6
5.19—Severability..................................................................................................................6
Attachments
A- Proposal............................................................................................................................
B—Professional Services Agreement....................................................................................8
Page 1 of 15
Janitorial Services 2008 RFP
1.0 Purpose
The Truckee Donner Public Utility District (The District) is currently requesting proposals from qualified
contractors for Janitorial Services for the Truckee Donner Public Utility District building at 11570
Donner Pass Road, Truckee, CA 96161. The term of the Janitorial Services contract will be one (1)
year with the District's option to extend the contract for one(1) additional year.
2.0 Instructions for Submitting Proposals
2.1 RFP Process—Schedule
Milestone Date
Release of RFP October 1 st, 2008
Pre-Proposal Meeting October 14th, 2008, 2:00 PM
Deadline for Submission of Questions October 22nd, 2008, 5:00 PM
Deadline for Proposals October 28th, 2008, 3:00 PM
Award of Contract November 5th, 2008
2.2 Submitting Proposals. The District reserves the right to accept or reject, in total or in part, any
Qualified Contractors proposal.
While each proposal will be considered objectively, the District assumes no obligation to accept or take
action on any proposal. All proposals must be complete, including cost information and with the
signature of a Contractors representative authorized to bind the company. Proposals will be considered
incomplete if they do not bear the signature of an agent of the Contractor who is in a position to bind a
contract. The proposal can be withdrawn at any time, if requested in writing, until the deadline date, at
which time it will be considered firm.
The Contractor assumes the responsibility for all costs incurred in responding to this RFP. It is
understood and agreed that the District assumes no liability for the Contractor's costs incurred in
responding to this RFP.
Interested Contractors must submit a complete sealed copy of the proposal by 3 PM on October 28th,
2008 to:
Mark Thomas
Water Superintendent
Truckee Donner Public Utility District
P.O. Box 309
Truckee, California 96160
530-582-3957
Late submittals will not be accepted. Included in the proposal should be the name, address, and
telephone number of the person who is responsible for presenting the proposal.
2.3 Pre-Proposal Meeting. The District will hold a pre-proposal meeting on October 14th, 2008 at
2:00 PM in the District's Board Room. Representatives of the District will be available to discuss the
duties and accept questions and requests for clarification from prospective contractors. The District will
also offer a site visit to observe typical duties included in the contract. Attendance at the pre-proposal
meeting is not mandatory but is strongly encouraged.
2.4 Questions and Clarifications. All questions by Proposer(s) as to the interpretations of the
Request for Proposal must be submitted in writing to:
Page 2 of 15
Janitorial Services 2008 RFP
Mark Thomas
Water Superintendent
Truckee Donner Public Utility District
P.O. Box 309
Truckee, California 96160
530-582-3957
RFP questions must be submitted no later than 5:00 PM on October 22, 2008.
2.4.1. Every interpretation made to a Proposer will be in the form of an addendum to the
Request for Proposal, and when issued, will be on file with the District.
2.4.2. All addenda will be distributed to each person holding the Request for Proposal, but it
shall be the Proposers responsibility to make inquiry as to the addenda issued. All such
addenda shall become part of the Request for Proposal and all Proposers shall be bound by
such addenda, whether or not received by the Proposers.
2.4.3. The District will not be bound by any information, explanation, clarification, or any
interpretation, oral or written that is not incorporated into an addendum to the Request for
Proposal. No response will be made to inquiries received after the RFP Questions Deadline.
3.0 Evaluation of Proposals
3.1 Selection Factors. The District will review and evaluate all properly submitted proposals that
are received on or before the deadline. The District will then select the proposal that is "Most
Advantageous" to the District in considering price and evaluation factors set forth below:
■ Experience - Contractor should have the experience with cleaning similar businesses, the
appropriate bonding and insurance certificates.
■ Staff-Contractor should have sufficient staff to accomplish scope of services.
■ References -The District reserves the right to contact Contractor's past and present clients with
regards to satisfaction related to services/maintenance being solicited.
4.0 Scope of Services
The District is issuing this RFP for the general cleaning of the District headquarters office. The services
required include but are not limited to the following tasks:
Daily Work Week Schedule should include:
■ Cleaning all seven (7)restrooms:
■ Scrub and sanitize all toilets, urinals, showers, sinks, fixtures and counters
■ Clean stall walls and mirrors
■ Mop Floors
■ Restock Supplies
■ Remove Trash
Sunday-Tuesday-Thursday:
■ Vacuum and/or Mop:
Entryways, Lobbies, Boardroom, Elevator, Stairwells, Offices, Corridors and
Hallways
■ Wipe doors and glass
■ Clean all three (3) kitchens:
■ Mop or vacuum all floors
■ Scrub sinks, strainers, counters and fixtures
■ Clean stoves and microwave ovens
■ Clean tables and as needed chairs, cabinets and outside of refrigerators
Page 3 of 15
Janitorial Services 2008 RFP
■ Restock supplies
■ Remove trash
■ Office areas
■ Excluding computers, dust all above areas including all open horizontal surfaces:
Desks, Tables, Cabinets, Shelves and Rails
■ Remove trash
First and Third Wednesday of the Month (a)_4:30 p.m.
■ Mop lobby, entryway, wood floors in Board room
■ Clean front restrooms
Three times a year:
■ Clean Employee Hallway
■ Shampoo Carpets
Yearly:
■ Refinish Tile and Linoleum Floor
■ Clean Windows
Contractor will furnish and transport all necessary labor, tools, implements, and appliances required to perform
and completely finish in a professional manner the general cleaning of the District headquarters office located at
11570 Donner Pass Road, Truckee, CA 96161.
5.0 Contract Terms and Conditions
The Contractor's response to this RFP, addenda and additional responses to questions will be made a part of
the contract with District. Unless otherwise stated by the Contractor in the response to this RFP, the Contractor
agrees to the following Contract Terms and Conditions, which will become part of the subsequently negotiated
contract.
5.1 Method of Payment. Refer to Attachment B for method of payment.
5.2 Contract Period. The services shall be delivered as ordered beginning on November 9, 2008
for a period of one (1)year with the District's option to extend the contract for one (1)additional year.
5.3 Subcontracting. None of the work or services covered by this Agreement shall be
subcontracted, except as set forth herein, without the prior written approval of District. Any work or
services subcontracted hereunder shall be specified by written contract or agreement and shall be
subject to each provision of this Agreement.
5.4 Assignment of Contract. The Contractor shall not assign any interest in this Agreement, and
shall not transfer any interest in the same, whether by assignment or notation, without the prior written
consent of District.
5.5 Disclosure of Criminal and Civil Proceedings. The District reserves the right to request the
information described herein from the Contractor(s) selected for contract award. Failure to provide the
information may result in a disqualification from the selection process and no award of contract to the
Contractor(s). The District also reserves the right to obtain the requested information by way of a
background check performed by an investigative firm. The selected Contractor(s) may also be
requested to provide information to clarify initial responses. Negative information provided or discovered
may result in disqualification from the selection process and no award of contract.
The selected Contractor(s) may be asked to disclose whether the firm or any of its partners, principals,
members, associates or key employees (as that term is defined herein) within the last 10 years, has
been indicted on or had charges brought against it or them (if still pending) or convicted of any crime or
offense arising directly or indirectly from the conduct of the firm's business, or whether the firm, or any of
Page 4 of 15
Janitorial Services 2008 RFP
its partners, principals, members, associates or key employees, has within the last ten years, been
indicted on or had charges brought against it or them(if still pending) or convicted of any crime or
offense involving financial misconduct or fraud.
If the response is affirmative, the Contractor(s) will be asked to describe any such indictments or
charges (and the status thereof), convictions and the surrounding circumstances in detail.
In addition, the selected Contractor(s) may be asked to disclose whether the firm, or any of its partners,
principals, members, associates or key employees, within the last ten years, has been the subject of
legal proceedings as defined herein arising directly from the provision of services by the firm or those
individuals. "Legal proceedings" are any civil actions filed in a court of competent jurisdiction, or any
matters filed by an administrative or regulatory body with jurisdiction over the firm or the individuals. If
the response is affirmative, the Contractor(s)will be asked to describe any such legal proceedings (and
the status and disposition thereof)and the surrounding circumstances in detail.
For purposes of this provision, "key employees" includes any individuals providing direct service to the
District. "Key employees" do not include clerical personnel providing service at the firm's offices or
locations.
5.6 Hold Harmless. The Contractor shall protect, defend and hold harmless District, its agents,
employees, and volunteers from any and all loss, claims, expenses, actions, causes of action, costs,
damages, and obligations, financial or otherwise, including attorney fees and legal expenses, arising
from any and all acts of the Contractor, its agents, employees, licensees, invitees, suppliers and
subcontractors that result in injury to persons or damage to property.
5.7 Indemnification and Insurance Requirements
Refer to Attachment B for requirements.
5.8 Conflict of Interest. No officer, employee, or agent of District who exercises any functions or
responsibilities in connection with the planning and carrying out of the program, nor any immediate
family member, close business associate, or organization which is about to employ any such person,
shall have any personal financial interest, direct or indirect, in the Contractor or in this Agreement and
the Contractor shall take appropriate steps to assure compliance. The Contractor further covenants that
in the performance of this Agreement no person having any conflicting interest shall be employed.
5.9 Reports, Information and Audits. The Contractor, at such times and in such form as the
District may require, shall furnish the District such reports as may be requested pertaining to the work
and services undertaken, the costs and obligations incurred or to be incurred in connection therewith,
and any other matters covered by this Agreement. The Contractor shall retain all financial and
administration records for a period of three years after the expiration or termination of this Agreement,
and shall permit the District or any of its representatives or auditors access to such records.
5.10 Proprietary Materials. The District acknowledges that in the course of performing services, the
Contractor may use proprietary products, materials, or methodologies. The District agrees that it shall
have or obtain no rights in such proprietary products, materials, and methodologies except pursuant to a
separate written agreement executed by the parties.
5.11 Warranty. The Contractor warrants that the services to be provided by it hereunder will be
performed in a timely and professional manner by qualified staff and in accordance with generally
accepted professional practices.
5.12 Non-Exclusive Agreement. This is a non-exclusive Agreement, and the District may procure
the same or similar services from other contractors at any time during the dependency of this
agreement.
Page 5 of 15
Janitorial Services 2008 RFP
5.13 Default and Termination. If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner the Contractor's obligations under this Agreement or if the Contractor violates any of the
terms and conditions, covenants or agreements of the Agreement, if no attempt is made to cure the
failure within a period of ten (10) days or a longer period specified in writing, the District shall have the
right to terminate this Agreement by giving written notice to the Contractor specifying the effective date
of the termination, at least five (5) days before such effective date. Notwithstanding the above, the
Contractor shall not be relieved of liability to the District for damages sustained by the District by virtue
of any breach of this Agreement by the Contractor, and the District may withhold any payments to the
Contractor until such time as the exact amount of damages due the District from the Contractor is
determined. Exceptions may be made with respect to defaults of subcontractors.
The District may terminate this Agreement by giving thirty (30) days notice in writing from the District to
the Contractor. If this Agreement is terminated by the District as provided, the Contractor will be paid an
amount which bears the same ratio to the total compensation, as the services actually performed bear
to the total services of the Contractor, covered by this Agreement less payments of compensation
previously made.
5.14 Independent Contractor. The Contractor shall perform all work and services described herein
as an independent contractor and not as an officer, agent, servant or employee of the District. The
Contractor shall have exclusive control of and the exclusive right to control the details of the services
and work performed hereunder and all persons performing the same and shall be solely responsible for
the acts and omissions of its officers, agents, employees, contractors and subcontractors, if any.
Nothing herein shall be construed as creating a partnership or joint venture between the District and
Contractor. No person performing any of the work or services described hereunder shall be considered
an officer, agent, servant or employee of the District, nor shall any such person be entitled to any
benefits available or granted to employees of the District.
5.15 Waiver. This agreement shall be construed in a manner that a waiver of any breach of any
provision of this Agreement shall not constitute or operate as a waiver of any other breach of such
provision or of any other provisions, nor shall any failure to enforce any provision hereof operate as a
waiver of such provision or of any other provision.
5.16 Law to Govern.The Agreement is entered into and is to be performed in the State of California.
The District and Contractor agree that the law of the State of California shall govern the rights,
obligations, duties and liabilities of the parties to this Agreement and shall govern the interpretation of
this agreement.
5.17 Amendment. This Agreement may be modified or amended only by a written agreement duly
executed by the parties hereto or their representatives.
5.18 Entirety. This Agreement and the exhibits attached hereto contain the entire Agreement
between the parties as to the matters contained herein. Any oral representations or modifications
concerning this Agreement shall be of no force and effect.
5.19 Severability. This Agreement shall be severable, if any part or parts of this Agreement shall for
any reason be held or unenforceable by a court of competent jurisdiction, all remaining parts shall
remain binding and in full force and effect.
Page 6 of 15
ATTACHMENT A
PROPOSAL
The undersigned respondent offers to provide all services, equipment and labor for
Janitorial Services at the Truckee Donner Public Utility District Headquarters Building.
MONTHLY RATE $
ANNUAL COST $
In compliance with the Request for Proposals, and subject to all the conditions thereof, the
undersigned offers and agrees, if this bid be accepted within 45 calendar days from the date of the
opening, to furnish the labor and equipment upon which prices are quoted.
DATE:
COMPANY NAME
Print or Type
NAME
Print or Type
SIGNATURE:
TITLE:
ADDRESS:
PHONE:
FAX:
Page 7 of 15
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
BETWEEN AND
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
This agreement is entered into this day of 2008 by and between
, a , and Truckee Donner Public Utility
District(District), for professional and related services to be provided to District.
I. SCOPE OF SERVICES
shall provide to District the services set forth in Exhibit A, "Scope of
Services," attached hereto.
II. FEES FOR SERVICES
For services provided by to District pursuant to this agreement, District shall
pay in accordance with the rates and charges set forth in Exhibit B, "fees
for Services," attached hereto. Professional fees are not to exceed $ and
administrative costs and out-of-pocket expenses are not to exceed $
III. BILLING AND PAYMENT
shall submit a monthly statement to District setting forth the amount due for
services and itemizing amounts due for expenses. District shall pay the full amount of such
statement within thirty (30) days after receipt. Any sums billed, not disputed in written form
setting forth specific exceptions and unpaid after thirty (30) days from the date of receipt, shall
be subject to a late payment charge equal to the lesser of one and one-half(1 '/2) percent or the
maximum rate permitted by law, for each month or fraction thereof past due.
IV. INDEPENDENT CONTRACTOR
shall provide services to District as an independent contractor, not
as an employee of District. shall not have or claim any right arising from
employee status.
V. TERMINATION OF AGREEMENT
a) Unless otherwise terminated as provided herein, this agreement shall terminate when (1) the
services provided for herein have been fully and completely performed or (ii) November 9,
2009, whichever occurs first. If the District extends the contract for an additional year, the
agreement shall terminate November 9, 2010.
b) Notwithstanding any other provision of this agreement, either party may terminate this
agreement by giving thirty (30) days advance written notice to the other party and, upon
payment in full of all amounts owed to , shall immediately
provide District with all written information and materials developed for District by
pursuant to this agreement.
Page 8 of 14
ATTACHMENT B
c) Upon termination of this agreement, shall have no further obligation to
provide services to District. If the agreement is terminated prior to completion of the services
to be provided hereunder, shall render a final bill for services to District
within thirty (30) days after the date of termination and District shall pay
for all fees earned and expenses incurred prior to the date of termination in accordance with
Section III.
VI. INSURANCE
a) shall maintain in effect at its own expense, employer's liability insurance,
one-million dollars ($1,000,000) aggregate of comprehensive general liability insurance
(bodily injury and property damage), five-hundred thousand dollars ($500,000) aggregate of
comprehensive automobile liability insurance (bodily injury and property damage) with
respect to employees and vehicles assigned to the prosecution of
work under this agreement and one-million dollars ($1,000,000) aggregate of professional
liability insurance. shall also maintain statutory worker's compensation
insurance.
b) shall obtain and thereafter maintain in effect, if available, such
additional insurance as may be requested in writing by District, the cost of which will be
reimbursed by District.
VII. LIABILITY
a) shall indemnify and hold harmless District, its directors, officers,
partners, gents and employees from and against any and all liability, claims, demands,
damages, losses and expenses, including but not limited to attorney's fees, for which
is determined to be legally liable resulting from negligent acts, errors,
or omissions by , its directors, officers, agents and employees in
performance of services required by this agreement. Liability, claims, demands, damages,
losses, or expenses resulting from the negligent acts, errors or omissions, whether active or
passive, by District, its directors, officers, partners, agents, employees, or by others are
excluded from obligations pursuant to this paragraph.
b) obligations to indemnify and hold District harmless shall be expressly
limited to the proceeds of its applicable insurance coverage and shall terminate one (1) year
after termination of this agreement, except that any claim for indemnification brought within
such one year period shall not so terminate.
c) District shall indemnify and hold harmless , its directors, officers, agents
and employees from and against any and all liability, claims, demands, damages, losses
and expenses, including but not limited to attorney's fees, for which District is determined to
be legally liable resulting from negligent acts, errors or omissions by district, its directors,
officers, partners, agents and employees. Liability, claims, demands, damages, losses or
expenses resulting from the negligent acts, errors, or omissions, whether active or passive,
by , its directors, officers, agents, employees, or by others are excluded
from District's obligations pursuant to this paragraph.
d) In the event that District changes in any way or uses in another project or for other purposes
any of the information or materials developed by pursuant to this
agreement, is released from any and all liability relating to their use
Page 9 of 14
ATTACHMENT B
and District shall indemnify and hold harmless , its directors, officers, agents
and employees from and against any and all liability, claims, demands, damages, losses
and expenses, including but not limited to attorney's fees, arising out of such changes or use
for which District is determined to be legally liable.
e) Nothing in this agreement shall be construed to create a duty to, any standard of care with
reference to, or any liability to any person not a party to this agreement.
f) shall not be liable to District for incidental or consequential damages.
VIII. VENUE
Any mediation conducted pursuant to this agreement shall be conducted in the Town of
Truckee, County of Nevada, California and any litigation to enforce or interpret this agreement
shall be commenced and maintained only in the town of Truckee in the courts of the County of
Nevada, California.
IX. MEDIATION
All disputes between and District shall be subject to non-binding mediation.
Either party may demand mediation by serving written notice stating the essential nature of the
dispute and the amount of time and money claimed and requiring that the mediation proceed
within sixty (60) days of service of said notice. The mediation shall be administered by the
American Arbitration Association or by such other person or organization as the parties agree
upon. No action or suit may be commenced unless the mediation does not occur within ninety
(90) days after service of notice, the mediation occurred but did not resolve the dispute, or a
statute of limitation would lapse if suit was not filed prior to sixty (60) days after service of notice.
The failure to mediate a dispute may be considered in any award of attorneys' fees.
X. TIME IS OF THE ESSENCE
Time is of the essence in this agreement. District will promptly provide with
all support reasonable requested as required in order to enable to fulfill its
obligations hereunder in a timely manner.
XI. CONFLICT OF INTEREST
will abide by its professional obligations to notify District of any
actual conflict of interest resulting from services provided to other clients of of
which it becomes aware. District acknowledges that other affiliates or divisions of
, may perform similar services within the
industry. shall establish measures intended to protect the confidentiality of
the services provided hereunder.
XII. OWNERSHIP OF PROPERTY
All information and materials prepared or developed by pursuant to
this agreement, including but not limited to data, documents, calculations, maps sketches,
notes, project specific report material and reports, shall become the property of the District,
when prepared, whether delivered to District or not. All formula, methodologies, customized
software development, applied software and results, technical practices and
Page 10 of 14
ATTACHMENT B
standard document format and content developed by s prior to the
date of this agreement and all formula, methodologies and technical practices developed during
the performance of this agreement shall remain and be the property of
XIII. SUCCESSORS IN INTEREST
This agreement shall be binding on, and inure to the benefit of, each party's successors in
interest, including their heirs, legatees, assignees and legal representatives.
XIV. WAIVER
Any waiver at any time by either party of its rights with respect to a default under this
agreement, or with respect to any other matters arising in connection with this agreement, shall
not be deemed a waiver with respect to any subsequent default or other matter.
XV. SEVERAL OBLIGATIONS
Except where specifically stated in this agreement to be otherwise, the duties, obligations, and
liabilities of the parties are intended to be several and not joint or collective. Nothing contained
in this agreement shall be construed to create an association, trust, partnership or joint venture
of impose a trust or partnership duty, obligation, or liability on or with regard to either party.
Each party shall be individually and severally liable for its own obligations under this agreement.
XVI. AMENDMENT
All changes or modifications to this agreement shall be in writing and signed by both parties.
XVII. GOVERNING LAW
This agreement shall be construed and interpreted according to, and the rights of the parties
shall be governed by, the laws of the state of California.
XVIII. ATTORNEY'S FEES
If either party becomes involved in litigation arising out of this agreement or the performance
thereof, the prevailing party shall be entitled to reasonable attorney's fees, costs and expenses,
in addition to any other relief to which that party may be entitled. This provision shall be
construed as applicable to the entire agreement.
XIX. ENTIRE AGREEMENT
This agreement constitutes the complete and final expression of the agreement of the parties
and is intended as a complete and exclusive statement of the terms of their agreements and
supersedes all prior and contemporaneous offers, promises, representations, negotiations,
discussions, communications and agreements which may have been made in connection with
the subject matter hereof.
Page 11 of 14
ATTACHMENT B
XX. SEVERABILITY
If any provision of this agreement is found or deemed by a court of competent jurisdiction to be
invalid or unenforceable, it shall be considered severable from the remainder of this agreement
and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall
reform this agreement to replace such stricken provision with a valid and enforceable provision
which comes as close as possible to expressing the intention of the stricken provision.
XXI. NOTICES
a) Any notice, demand, information, invoice, report, or item otherwise required, authorized, or
provided for in this agreement, unless otherwise specified herein, shall be deemed properly
given if delivered in person or sent by United States Mail, First Class postage prepaid:
To
To District: Truckee Donner Public Utility District
Attn: Michael D. Holley
Post Office Box 309 (11570 Donner Pass Road)
Truckee, CA 96160
b) All notices shall be deemed effective upon receipt by the party to whom such notice is given.
XXII. SIGNATURE CLAUSE
The signatories hereto represent that they are authorized to enter into this agreement on behalf
of the party for whom they sign.
Michael D. Holley
Truckee Donner Public Utility District
Page 12 of 14
ATTACHMENT B
Scope of Services
The District is issuing this RFP for the general cleaning of the District headquarters office. The
services required include but are not limited to the following tasks:
Daily Schedule should include:
■ Cleaning all seven (7) restrooms:
■ Scrub and sanitize all toilets, urinals, showers, sinks, fixtures and counters
■ Clean stall walls and mirrors
■ Mop Floors
■ Restock Supplies
■ Remove Trash
■ Clean all three (3) kitchens:
■ Mop or vacuum all floors
■ Scrub sinks, strainers, counters and fixtures
■ Clean stoves and microwave ovens
■ Clean tables and as needed chairs, cabinets and outside of refrigerators
■ Restock supplies
■ Remove trash
■ Sunday-Tuesday-Thursday:
■ Vacuum and/or Mop:
Entryways, Lobbies, Boardroom, Elevator, Stairwells, Offices, Corridors and
Hallways
■ Wipe doors and glass
■ Excluding computers, dust all above areas including all open horizontal surfaces:
Desks, Tables, Cabinets, Shelves and Rails
■ Remove trash
■ First and Third Wednesday of the Month @ 4:30 p.m.
■ Mop lobby, entryway, wood floors in Board room
■ clean front restrooms
■ Three times a year:
■ Clean Employee Hallway
■ Shampoo Carpets
■ Yearly
■ Refinish Tile and Linoleum Floor
■ Clean Windows
Contractor will furnish and transport all necessary labor, tools, implements, and appliances
required to perform and completely finish in a professional manner the general cleaning of the
District headquarters office located at 11570 Donner Pass Road, Truckee, CA 96161.
Page 13 of 14