HomeMy WebLinkAbout11 Adopt 2009 Budget Agenda Item # 11
........................
ACTION
To: Board of Directors
From: Bob Mescher
Date: November 05, 2008
Subject: Adopt the 2009 Budget and Overheads
1. WHY THIS MATTER IS BEFORE THE BOARD
This item completes the FY09 budget preparation process.
2. HISTORY
Over the last many meetings, the staff has been providing the Board with a series of
workshops to prepare the Board for consideration of the FY09 budget.
On October 10th, staff provided the Board with the complete draft of the FY09 budget.
Overhead rates for FY09 allocate indirect costs to associated projects and are located
in the appendices of the FY09 budget.
3. NEW INFORMATION
Based on the FY09 budgeted expenditures, the proposed overhead rates are:
Overhead Proposed Adopted
Category FY09 Rates FY08 Rates
Labor 85.45% 83.65%
Transportation $10.28/labor hr $10.05/labor hr
Inventory 23.64% 16.59%
Non-inventory Material 25.00% 25.00%
Administrative 1.04% 1.16%
Construction 25.75% 29.07%
4. FISCAL IMPACT
Staff is proposing a balanced budget for FY09 with no new rate increases other than
the already approved 3% rate increase for electric and a temporary (5 year) $5.00
monthly meter surcharge for water. With the proposed overhead rates, total revenue
and transfers from other existing funds will equal total expenses and transfers to
reserves.
5. RECOMMENDATION
Adopt the FY09 budget and the FY09 overhead rates.
in I
Mary Cha n Micha . Holley
Administrative Services Manager General Manager
i
r
/ i z
E t
DONNER
y ;r
ResP ublic Utility District
olution No. 20
08 XX
ADOPTING THE BUDGET FOR FY09
WHEREAS The Board of Directors adopted a Mission Statement and statement of goals and
objectives for the District; and
WHEREAS District staff used that Mission Statement and statement of goals and objectives to
prepare a draft budget for FY09; and
WHEREAS the Board of Directors and staff of the District participated in departmental workshops
in the months of September and October of 2008 to review the draft budget; and
WHEREAS the Board of Directors accepts the organization changes as directed in the budget.
NOW THEREFORE BE IT RESOLVED by the Board of Directors of Truckee Donner Public Utility
District to adopt the draft budget for FY09.
BE IT FURTHER RESOLVED by the Board of Directors authorizes the General Manager and
staff the authority to implement the annual FY09 budget.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 5th of November 2008 by the following roll call vote:
AYES:
ABSTAIN:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tim F. Taylor, President
ATTEST:
Michael D. Holley, Clerk of the Board
5
s ti•'
i
q y
TRU
CKEE DONNER
trict
is
i
Resolution No. 2008 - XX
ADOPTING THE OVERHEAD RATES FOR THE FY09 BUDGET
WHEREAS the Board of Directors and staff of the District participated in departmental
workshops in the months of September and October of 2008 to review the draft Budget for
FY09; and
WHEREAS the draft budget for District operations and capital spending for the year FY09
recommends certain accounting overhead rates; and
NOW THEREFORE BE IT RESOLVED by the Board of Directors of Truckee Donner Public
Utility District adopts the following budget overhead rates:
Overhead Item Overhead Rate
Labor 85.45%
Transportation $10.28 per hour
Inventory 23.64%
Non-inventory Material 25.00%
Administrative 1.04%
Construction 25.75%
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the
District on the 5th of November 2008 by the following roll call vote:
AYES:
ABSTAIN:
NOES:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tim F. Taylor, President
ATTEST:
Michael D. Holley, Clerk of the Board