HomeMy WebLinkAbout15 Covered Parking Bid Agenda Item # 157
PW
Public Utility District
ACTION
To: Board of Directors
From: Jim Wilson
Date: November 05, 2008
Subject: Award Covered Parking Bid
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for purchases greater than $15,000.
2. HISTORY
The main office was originally constructed with no exterior sheltered parking. At that
time, there was sufficient garage space for critical vehicles and equipment parking (i.e.
line & bucket trucks). As our customer base has grown there has been a coinciding
growth in the District's fleet to maintain the expanded electric and water facilities. We
are no longer able to protect our valuable fleet & equipment investment from the
elements.
During the harsh winter months, vehicles and equipment that are parked outdoors are
periodically damaged and routinely buried in snow. District employees spend costly
labor-hours removing snow from vehicles and materials stored outside. Of great
concern, is the critical time lost clearing snow from vehicles and equipment prior to
responding to electric and water system outages and emergencies.
These issues will be greatly reduced or eliminated by constructing adequate sheltered
parking areas in our existing Corporation Yard.
3. NEW INFORMATION
A group of District employees was assembled and tasked with identifying a solution to
the vehicle parking problem. This group developed a plan for construction of up to
five covered parking areas. Sketches of the locations for these areas are attached.
The most important cover is Unit # 3 that provides cover for 20 vehicles, many of
which are used for emergency response. An RFP was issued on September 2
The RFP included the design, engineering, fabrication, delivery, and erection
(including footings)for five individual covered parking structures.
Proposals were opened on October 29th. The District received six proposals, all of
which included required paperwork and were found to be responsive.
The following table is a summary of the cost proposals for all 5 possible structures.
The RFP was structured to account for award of any or all structures. The RFP was
also structured to require respondents to provide costs for a common "as-specified"
design and allowed for respondents to provide a cost for an alternate design of their
choosing.
Firm As-Specified Cost Alternative Cost
Proposal Proposal
As en Developers $ 988,600.00 No Alternate
Koch Excavating $ 820,775.00 $ 6607775.00
Plummerbuilt $ 649,108.00 $ 605,826.00
Valley Construction $ 1,135,481.00 No Alternate
Isbell Construction $ 707,483.00 No Alternate
DG Granade, Inc. $ 916,780.00 No Alternate
Plummerbuilt provided the lowest "as-specified" cost proposal. Plummerbuilt also
submitted an alternate proposal that utilizes a 26 gage purling bearing rib roof rather
than the specified 24 gage standing seam roof. This alternate design meets
the
structural requirement and will save the District $43,882 in the overall project cost, and
$10,058 on Unit# 3.
4. FISCAL IMPACT
Since the FY08 Budget was developed and approved, a decision not to pursue an
expanded Corporation Yard at the former Steele property has been made in favor of a
future single equipment storage building. Included in the approved FY08 Budget is
$400,000 for the Corporation Yard. Staff proposed to use a portion of this funding to
construct Unit# 3. The cost for this structure is $144,748.
During the 2007/2008 winter season, approximately $70,000 in labor costs was
directly attributed to snow removal. With the construction of Unit # 3, we anticipate
approximately $401000 per year in labor savings, allowing an approximate 3 y
ear
payback.
A decision on whether or not to recommend award of a construction contract for Units
1, 2, 4 & 5 will be made after this winter so that the effectiveness of this cover system
can be evaluated.
5. RECOMMENDATION
Award a contract in the amount of $151,985 which includes a 5% change order
authority to Plummerbuilt for construction of a parking cover.
Michael D. Holley
Stephen Hollabaugh
Assistant General Manager General Manager