HomeMy WebLinkAbout7 Tahoe Donner Substation Circuit switcher Agenda Item # 7
�F
Public Utility District
CONSENT
To: Board of Directors
From: Sanna Schlosser
Date: December 03, 2008
Subject: Award Circuit Switcher Bid for Tahoe Donner Substation
1. WHY THIS MATTER IS BEFORE THE BOARD
Only the Board can approve bid awards over $15,000.
2. HISTORY
This material purchase is required for the Tahoe Donner Substation Rebuild Project.
The circuit switcher is an integral part of these substation improvements. The Board
of Directors awarded the engineering contract for this project in November 2007. The
bid period began on October 20, and ended on November 20, 2008.
3. NEW INFORMATION -
The District received 4 bids by the deadline. A summary of the bid information is
attached. W ESCO submitted the lowest bid, however, they did not submit the
required bid bond and are therefore non-responsive to our contract. Areva submitted
the next lowest bid and are compliant with contract requirements. Our consultants
have confirmed that the materials specified in Areva's bid complies with District
specifications.
4. FISCAL IMPACT
The FY 2008 Capital Budget includes $193,081 for this project, funded by rates.
5. RECOMMENDATION
1. Find the bid from WESCO non-responsive to District contract.
2. Award the bid for one Circuit Switcher assembly to Areva in the amount of
$31,825, not including taxes.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager
Circuit Switcher Bid Opening November 20, 2009
Vendor Bid Bond Non-Collusion Price Delivery Date Exceptions
WESCO no yes $28,952.94 July 31, 2009 a
Areva yes yes $31,825.00 July 22, 2009
Southern States yes yes $36,017.00 July 22, 2009
Geo. E. Honn yes yes $46,100.00 16-18 Weeks
Exceptions Consequences
a. No Bid Bond received Bid is non-responsive