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Home My WebLink About14 2023-04-05 Draft Minutes MEETING MINUTES April 5, 2023 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 pm by President Bender. 2. ROLL CALL Directors: Harris and Finn, Vice President Laliotis, President Bender. ABSENT: Directors Aguera, Harris EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Jillian Steward, Chad Reed, Scott Crow, Steven Poncelet, Shanna Kuhlemier, Neil Kaufman, Alex Spychalsky and Brian Yohn. Director Harris entered at 6:03 CONSULTANTS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE- Vice President Laliotis 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT- Mike Warda- Counsel for the Joerger Family: • Requested the Board direct staff to provide service to the developer purchasing one of the properties. • The Board granted service to Raley's in this same area (across the street). • JMA received commitment from the District and received occupancy. • Some water looping commitments were to be completed at the occupancy of Raley's. Those are not complete however, there is no threat to service for this project, the District has plenty of water. • Martin Wood said there is adequate service. • Will provide bonds for the off-sites and the 270,000 dollars with the sale of the property and an agreement through JMA. • Requesting this one exception. The District is adequately secured with the bonds. • Provided information about how the bonds could be called by the TDPUD. Martin Wood, SCO Planning and Engineering, • Water and Fire service is similar to Raley's, and would require the same loop into the service lateral. • Designed the first civil for the water during the Raley's project. • This is infrastructure for the whole planned community. • Need incremental approach to develop. John Renwick- Owner Joerger Development • Developers do want money, but this is more than just development. This project is in the best interest for the community. • Started with the project in the 1990's. • Truckee is different from his personal childhood until now. This is an opportunity for the town of Truckee. • This is a need for the Town of Truckee to complete the River Revitalization project. • Asking TDPUD to trust this project and provide water for this parcel. Director Aguera entered at 6:15 pm. 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. 8. PUBLIC HEARING Public Hearing Related to Adoption of the Annual Electric and Water Standby Charges. Conduct a public hearing at the regularly scheduled District Board Meeting on April 5, 2023 at 6:OOPM, or as soon thereafter, for the purpose of receiving input on the adoption of annual Electric and Water Standby Charges. President Bender called for public comment, seeing none. CONSENT CALENDAR 9. Consideration for Procurement of two (2) — 1 Ton Service Trucks. a) Authorize the General Manager to execute a contract with Champion Chevrolet, for the procurement of 2, 2024 One (1)-Ton Service Trucks for Water Operations with a total amount not to exceed $236,670. b) Declare the replaced 2006 One (1)-Ton Service Truck surplus and authorize the General Manager to dispose of unit 301 at public auction, applying the funds to the Vehicle Reserve Fund. 10. Consideration to reject Bid for Hallmark Leak Trailer Replacement. Reject the bid received for the replacement of the Hallmark leak trailer and di- rect staff to evaluate and modify trailer specifications and re-publish for the pub- lic bid process with updated specifications. 11.Consideration of Approving an On-Call Services Agreement for Fence and Gate Repairs. Authorize The General Manager to execute an on-call services agreement for the repair of District fences and gates with Tholl Fence of Sparks. 12.Consideration of a Professional Services Contract with TAIT Communications for the Dis- trict's Radio Survey and Design. Authorize the General Manager to execute a professional services contract with TAIT Communications to conduct a radio survey and system design in the amount of $24,300, plus a ten percent change order allowance of $2,430 for a total contract not to exceed $26,730. 13.Consideration for Scheduling of a Public Hearing to Receive Comments on the California Environmental Quality Act (CEQA) Mitigated Negative Declaration Initial Study for the Hirschdale Pipeline. Schedule a public hearing at the regularly scheduled District Board Meeting on May 3, 2023 at 6:OOPM, or soon thereafter, for the purpose of receiving input and public comment related to the CEQA Mitigated Negative Declaration Initial Study for the Hirschdale Pipeline. 14.Consideration for a Rejection of all Bids for the Ski Run Water Storage Tank Rehabilita- tion Project. Reject all bids received for the Ski Run Water Storage Tank Rehabilitation Pro- ject. President Bender called for Public Comment, seeing none. Director Harris moved, and Vice President Laliotis seconded to approve the consent cal- endar. The motion passed (5-0), by roll call vote. ACTION ITEMS 15.Consideration of Authorizing the General Manager to Execute Phase I I of the Climate Transformation Alliance Memorandum of Understanding. Authorize the General Manager to execute Phase II of the Climate Transformation Alliance Memorandum of Understanding. President Bender called for Public Comment, seeing none. Director Finn moved, and Director Harris seconded to approve staff's recommendation. The motion passed (5-0), by roll call vote. 16.Consideration for Additional Authorization for the Agreement with the Town of Truckee Concerning Installation of a Water Pipeline as part of the Truckee River Legacy Trail Phase 4 Project. Authorize the General Manager to execute an amendment to increase the amount of the reimbursement agreement between the District and the Town of Truckee for construction of a water pipeline as part of the Truckee River Legacy Trail Phase 4 project with a revised total cost not to exceed $683,070. President Bender called for public comment, seeing none. Vice President Laliotis moved, and Director Finn seconded to approve the staff's recommen- dation. The motion passed (5-0), by roll call vote. 17.Consideration of a Construction Contract for the 6170 Tank #2 Project. Authorize the General Manager to Execute a Contract with Crosno Construction in an amount of $2,686,720, plus a ten percent change order allowance of $268,680 for a total authorization not to exceed $2,955,400 for the 6170 Tank #2 project. President Bender called for public comment, seeing none. Vice President moved, and Director Aguera seconded to approve staff's recommendation. The motion passed (5-0), by a roll call vote. 18. Purchase Power Review FY22 Provide input to staff on the District's actual versus budgeted purchase power costs and energy consumption for FY22. President Bender called for public comment, seeing none. The Board received the report. 19. Consideration to Transfer Funds from the Electric Rate Reserve Fund to the Electric Gen- eral Fund. Authorize a transfer of $2,300,000 from Electric Rate Reserve Fund to the Electric General Fund. President Bender Called for public comment seeing none. Director Harris moved, Vice President Laliotis seconded to approve staff's recommendation. The motion passed (5-0), by roll call vote. President Bender called for a 10 min break 8:00. President Bender called meeting back in session 8:10. WORKSHOP 20. 2022 Water Utility Annual Consumer Confidence Reports. Review the Truckee Donner Public Utility District's Truckee-Main System and Hirschdale System 2022 Water Quality Consumer Confidence Reports. Vice President Bender called for public comment, seeing none. 21. Fiscal Year End 2022 Budget Performance Review. Accept this report of Budget Performance for 2022 end of year. President Bender called for public comment, seeing none. The Board received the report. ROUTINE BUSINESS 22. Approve the Treasurer's Report March 2023. a) Fund Balances for the Month January 31, 2023. b.) Disbursements for the Month February 28, 2023. President Bender called for Public Comment, seeing none. Director Aguera moved, and Vice President Laliotis seconded to approve Treasurer's report. The motion passed by a (5-0), roll call vote. 23. Approve the Minutes of February 16, 2023, March 1, 2023, and March 15, 2023. President Bender called for Public Comment, seeing none. Director Finn moved, Vice President Laliotis seconded to approve the minutes. The motion passed by a (5-0), roll call vote. ADJOURNMENT - 9:07 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on April 4, 2023 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk