HomeMy WebLinkAboutAgenda Board of Directors General Manager
Joseph Aguera Brian C. Wright
Jeff Bender PublicExecutive Leadership
Christa Finn Joe Horvath
Tony Laliotis Shanna D. Kuhlemier
Kim Harris REGULAR BOARD MEETING Chad J. Reed
TDPUD BOARD ROOM Michael Salmon
6:00 PM, Wednesday, June 7, 2023 Steven Poncelet
AGENDA Scott Crow
Jillian Steward
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Changes to the agenda
5. Public Comment— This is time set aside for the public to address the Board on
any matter not on the agenda. Testimony related to any agendized matter should
be addressed at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each
speaker will be limited to three minutes, but speaker time may be reduced at
the discretion of the Board President if there are a large number of speakers
on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of
the District.
GENERAL MANAGER UPDATE
7. This item provides time for the General Manager to update the Board
PRESENTATION
8. California Municipal Utilities Association Legislative & Regulatory Update
Receive this presentation.
CONSENT CALENDAR
9. Consideration of Resolution 2022-08 Authorizing the District in partnership with the
Truckee River Watershed Council to Secure Grant Funds for the Donner Creek
Project
SPECIAL RIP FU
PU��:. iA LEADERSHIP FOONRATIOR
11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-wwwtdpud.ora
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Adopt Resolution 2023-08 and authorize the General Manager to sign any
ancillary documents to secure grant funds in partnership with the Truckee
River Watershed Council for the Donner Creek Restoration Project.
10. Consideration for Procurement of Leak Trailer
a) Authorize the General Manager to execute a contract with Sundowner of
California, for the procurement of a Leak Trailer for Water Operations with a
total amount not to exceed $50,467, plus all applicable taxes and fees.
b) Declare the replaced vehicle no. 379, 2006 Hallmark Leak Trailer surplus
and authorize the General Manager to dispose of vehicle no. 379 at public
auction, applying the proceeds from the auction sale to the Vehicle Reserve
Fund.
11. Consideration to Enter Into Service Contract with Grateful Gardens for Annual
Landscape Services
Authorize the General Manager to execute a Service Contract with Grateful
Gardens, of Truckee, CA, for Landscape Services at the TDPUD Main Facility
with a total contract amount not to exceed $25,000 for FY23, with the option to
extend the contract for four additional years.
12. Consideration to Authorize the General Manager to Execute a Contract Extension with Fringe
Studio for Architecture Design Services for FY2023
Authorize the General Manager to execute a contract extension with Fringe
Studio for architecture design of the East Office and Board Room remodel for
FY23, with the option to extend by one additional year if necessary.
13. Consideration to Execute a Professional Services Contract for Electric Engineering
Support
Authorize the General Manager to execute a Professional Services contract
for Electric Engineering Support with Qualus Services, LLC.
14. Consideration of a Contract for Glenshire Drive Well and Prosser Village Well
Rehabilitation Services
Authorize the General Manager to execute a contract with Carson Pump LLC
to complete the Glenshire and Prosser Village Well Rehabilitation Project in
the amount of$238,835 plus a 10% change order authorization for a total not
to exceed $262,719.
15. Consideration of Awarding a Professional Services Contract for Emergency
Response and Operations Plan to Howell Consulting, Inc.
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Authorize the General Manager to execute a professional services contract for
an Emergency Response and Operations Plan with Howell Consulting, Inc.. in
the amount of$26,000 plus a 15% change order authorization, for a total not
to exceed the amount of $30,000.
16. Consideration of Approving Additional Funds for Asphalt Maintenance for FY23
Approve additional funds in the amount of $12,000 for annual facility paving
maintenance.
17. Set the Board FY2024-2025 Budget Workshop Schedule
Board establish the following meeting dates for development of the FY2024-
25 Biennial Budget:
Board Budget Workshop #1 — Objectives, goals, key assumptions, labor, debt
Date: 8/16/2023 5pm-7pm
Board Budget Workshop #2 — Purchase Power Plan, Operating & Capital
Budgets — Electric and Water Utilities, and Notice Public Hearing on Budget
to be held 11/1
Date: 9/20/2023 5pm-7pm
Board Budget Workshop #3 - Operating & Capital Budgets — all support
services, Reserves, Financial Master Plan
Date: 10/18/2023 5pm-7pm
Board Meeting — Public Hearing and Action Item - Budget Final Review &
Approval
Date Options: 11/1/2023 6pm or soon thereafter
ACTION ITEMS
18. Consideration of Approval of the TDPUD 2023 Wildfire Mitigation Plan and
Independent Evaluation
Approve the TDPUD 2023 Wildfire Mitigation Plan and Independent
Evaluation reports in substantially the same form and direct staff to file with
the Wildfire Advisory Safety Board before July 1, 2023.
19. Consideration of the Audited Financial Report for FY22
Accept the Audited Financial Report for the fiscal year ending December 31,
2022.
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20. Consideration of a Professional Services Agreement with Aspen Environmental
Group for Integrated Resource Planning Services
Authorize the General Manager to execute a Professional Services
Agreement for Integrated Resource Planning services with Aspen
Environmental Group in the amount of$199,900, plus a 10% change order
authorization, for a total not to exceed the amount of$219,900.
ROUTINE BUSINESS
21. Approve the Treasurer's Report June 2023
Approve the Treasurer's Report June 2023 which includes:
a. Fund Balances for the Month of March 2023
b. Disbursements for the Month of April 2023
22. Approval of the Minutes for May 3, 2023 and May 24, 2023
CLOSED SESSION
23. Closed Session Closed Session Pursuant to Government Code Section
54956.9(d)(2), Conference with Legal Counsel, Exposure to Litigation, One Case.
ADJOURNMENT
The agenda is available for review at the TDPUD administrative office and the District's
internet website. Posted on .
Shanna D. Kuhlemier, CIVIC, District Clerk
A copy of the agenda packet is available for public review, during normal business hours, at the district
administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The
meeting location is accessible to people with disabilities. Every reasonable effort will be made to
accommodate participation of the disabled in all of the Districts public meetings. If particular
accommodations for the disabled are needed (i.e. disability-related aids, or other services), please
contact the District Clerk at (530) 582-3980 or Shan naKuhlemier(Qdpud.org, at least 24 hours in
advance of the meeting.
Any person with a disability may submit a request for reasonable modification or accommodation to the
above-described means for accessing and offering comment at the meeting to Shanna Kuhlemier,
District Clerk, at shannakuhlemier(c�tdpud.org who will swiftly resolve such request.
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