HomeMy WebLinkAbout22 Min Approva AGENDA ITEM #22
Public Utility District m
MEETING DATE: June 7, 2023
TO: Board of Directors
FROM: Shanna Kuhlemier, District Clerk
SUBJECT: Approval of the Minutes for May 3, 2023 and May 24, 2023
ATTACHMENTS:
1. 2023-05-24 Draft Minutes
2. 2023-05-03 Draft Minutes
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SPECIAL MEETING MINUTES
May 24, 2023
1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility
District was called to order at 4.04 pm by President Bender.
2. ROLL CALL Directors: Aguera, Harris, Finn, President Bender, and Vice President Laliotis.
EMPLOYEES PRESENT: Brian Wright, Joe Horvath, Shanna Kuhlemier, Mike Salmon, Jillian
Steward, Chad Reed, Scott Crow, Steven Poncelet.
CONSULTANTS PRESENT — Pam Hobday.
3. PLEDGE OF ALLEGIANCE — Deferred.
4. CHANGES TO THE AGENDA — None.
5. PUBLIC INPUT — None.
WORKSHOP
6. General Manager 360 Performance Review and Strategic Plan Update Workshop.
ADJOURNMENT - 7:17 p.m.
There being no further business before the Board, the meeting was adjourned to the next
scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on June 7,
2023 at 6.00 pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
Shanna D. Kuhlemier, CMC, District Clerk
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MEETING MINUTES
May 3, 2023
1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility
District was called to order at 6:00 pm by Vice President Laliotis.
2. ROLL CALL Directors: Aguera, Harris, Finn, and Vice President Laliotis.
ABSENT: President Bender
EMPLOYEES PRESENT: Chad Reed, Scott Crow, Steven Poncelet , Shanna Kuhlemier, Alex
Spychalsky, Joe Horvath, Brian Wright, Mike Salmon, Jillian Steward, and Brian Yohn
CONSULTANTS PRESENT — Steve Gross, District Counsel.
3. PLEDGE OF ALLEGIANCE — Director Finn.
4. CHANGES TO THE AGENDA — None.
5. PUBLIC INPUT —
Truckee Resident and Tahoe Donner Homeowners Association Board Member, Courtney
Morrell thanked the PUD for all the hard work this winter for keeping the water running
and the power on.
6. DIRECTOR UPDATE
This item provides time for Directors to comment on any item within the purview of the
District.
7. GENERAL MANAGER UPDATE
General Manager Wright provided an update.
8. PUBLIC HEARING
Public Hearing to receive comments on the CEQA Initial Study/Mitigated Negative
Declaration for the Hirschdale Pipeline Project. Conduct a public hearing at the regularly
scheduled District Board Meeting on May 3, 2023 at 6:00 pm, or as soon thereafter, for the
purpose of receiving input on the CEQA Initial Study/Mitigated Negative Declaration for
Hirschdale Pipeline Project.
Pursuant to CEQA Guidelines Section 15074, the Board of Directors of the Truckee
Donner Public Utility District ("the District"), hereby finds that the Mitigated Negative
Declaration (including the Project Initial Study, hereinafter collectively referred to as
the "IS/MND") for the Hirschdale Pipeline Project ("Project") has been completed in
compliance with CEQA. The District has reviewed and considered the information
contained in the IS/MND and the comments received during the public review
process, prior to approving the Project. The District hereby finds that the IS/MND
reflects the independent judgment and analysis of the District, adopts these
findings, and concurrently adopts the IS/MND and approves the Project.
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Vice President Laliotis opened the public hearing at 6:29 pm, receiving public input on the
CEQA Initial Study/Mitigated Negative Declaration for Hirschdale Pipeline Project.
Vice President closed the public hearing.
Director Harris moved, and Director Aguera seconded that the Board approve staff
recommendation. The motion passed (4-0), by roll call vote. President Bender was absent.
CONSENT CALENDAR
9. Consideration to Dispense with Competitive Bidding and Negotiate Directly with Vendors for FY23
Landscape Services.
a) Make a finding to dispense with competitive bidding for FY23 landscape services
contract; and
b) Authorize the General Manager to negotiate directly with contractors for an
annual landscape service contract for FY23, subject to approval and final
authorization by the Board of Directors.
10.Consideration for Procurement of a 1-Ton Mechanic Service Truck for the District.
a. Make a finding to authorize the General Manager to execute a contract with
Champion Chevrolet, for the procurement of a 1-Ton Mechanic Service Truck
for support services-Vehicle maintenance with a total amount not to exceed
$159,195; and
b. Make a finding to declare the replaced 2006 one 1-Ton Mechanic service truck
surplus and authorize the General Manager to dispose of vehicle no. 503 at
public auction, applying the proceeds from auction sale to the Vehicle Reserve
Fund.
11. Consideration of Procurement of 2023 John Deere 410P- Series Backhoe Loader.
a. Make a finding to authorize the General Manager to execute a contract with
PAPE' Machinery for the procurement of a 2023 John Deere 410 P-Series
Backhoe Loader for Water Operations with a total amount not to exceed
$189,947; and
b. Make a finding to declare Vehicle No. 314 2008 John Deere 410J Backhoe
Loader surplus and authorize the General Manager to dispose of the unit at
public auction, returning proceeds from the sale to the Vehicle Reserve Fund.
Vice President Laliotis called for Public Comment, seeing none.
Director Harris moved, Director Aguera seconded that the Board approve the consent calendar.
The Motion passed (4-0) by Roll call vote, President Bender was absent.
ACTION ITEMS
12.Consideration of Truckee Tahoe Workforce Agency Budget.
a. Authorize the District's representative or alternate to the Truckee Tahoe
Workforce Housing Agency (TTHWA) Board to approve the TTWHA's July
1,2023 to June 30,2024 budget; and
b. Approve the District's contribution of $25,651 for 2023-2024 Fiscal Year.
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Vice President Laliotis called for Public Comment, seeing none.
Director Harris moved, Director Finn seconded that the Board approve staff's
recommendation. The Motion Passed (4-0), by roll call vote. President Bender was absent.
ROUTINE BUSINESS
13.Approve the Treasurer's Report May 2023.
a. Fund Balances for the Month February 2023.
b. Disbursements for the Month March 2023.
Vice President called for Public Comment, seeing none.
Director Finn motioned, Director Harris seconded that the Board approve Treasures Report.
The Motion passed (4-0), President Bender was absent.
14.Approve the Minutes of April 5, 2023 and April 19, 2023.
Vice President Laliotis called for Public Comment, seeing none.
Director Finn moved with amendments to April 5t" Minutes depicting Counsel Gross and
General Manager Wright were absent, Director Harris seconded the Board approve the
minutes. The Motion passed with a (4-0), President Bender was absent.
ADJOURNMENT - 7:10 p.m.
There being no further business before the Board, the meeting was adjourned to the next
scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on June 7,
2023 at 6.00 pm.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Respectfully Submitted,
Shanna D. Kuhlemier, CMC, District Clerk
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