HomeMy WebLinkAbout16 Amendment title 2 district code Agenda Item # 16
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Public Utility District
WORKSHOP
To: Board of Directors
From: Mary Chapman
Date: August 06, 2008
Subject: Review of Proposed Amendments to Title 2 Administration of the
District Code _
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Code should periodically be reviewed and updated to conform to District
Board policies, new applicable laws, regulations and District procedures.
2. HISTORY
Title 2 Administration has been modified periodically over the years. It is a compilation
of resolutions, ordinances, minute orders and Board direction.
3. NEW INFORMATION
There are many proposed revisions to Title 2 including formatting changes,
clarification of wording and in some cases changes to the policies and procedures.
Attached are four documents for your review:
1) Highlights of the major changes (Item 1)
2) A list of minute orders, resolutions and ordinances that will be replaced by Board
action to revise Title 2 (Item 2)
3) A draft version of Title 2 incorporating all of the proposed revisions (Appendix A)
4) A redline copy comparing the proposed changes to the original text (Appends ( )
The law requires that the District follow a specific process as defined by the Fair
Political Practices Commission when proposing to amend its Conflict of Interest code.
Chapter 2.52 addresses the proposed changes to the Conflict of Interest code. The
Board will be discussing the process in another agenda item.
4. FISCAL IMPACT
There is no direct fiscal impact due to the proposed revisions to Title 2.
5. RECOMMENDATION
Review the proposed policy revisions and provide staff with comments.
� Michael D. Holley
Mary Cha an
Administrative Services Manager General Manager
ITEM 1
TITLE 2: Administration - Highlights of Major Changes
CHAPTERS:
2.01 Bylaws
• Added reference that Chapters 2.02 through 2.28 comprise the District's
Bylaws
2.02 Board of Directors and Officers
• Added District officer positions of the Assistant Treasurer and Accountant and
that the Treasurer, Assistant Treasurer and Accountant shall be appointed by
name.
• Removed reference to the old defined benefit plan. Reference to the current
retirement plan is included in Title 4 Personnel.
2.03 Ordinances
• Changed all references to taping of meetings to recording of meetings to
allow for new technologies to be used such as DVDs.
2.04 Board Meetings
• Changed procedure by which board members can add items to the agenda.
• Revised the order of business on the agenda to match the format of current
agendas.
• Since workshops are frequently included in all agendas, we deleted
workshops as a separate board meeting.
2.08 Board Meeting Minutes
• Changed references from tapes to recordings to allow for new technologies to
be used such as DVDs.
2.16 Budgets
• Changed wording of when budgets would be presented to allow for annual or
bi-annual budget cycles.
2.36 Payment of Expenses
• Clarified board member use of District issued credit cards for approved
business expenses.
2.40 Delegations
• Deleted old language relating to identifying priority areas needing
improvement from 1986.
ITEM 1 (Con't)
2.48 Performance Evaluations and Salary Adjustments in the
• Combined with Section 2.32.020.10 and modified to match language
General Manager's Employment Agreement.
2.52 Conflict of Interest
Updated section on Disclosure Categories and Designated Positions requiring
to comply with the Conflict of Interest Code.
2.56 Board Code of Conduct
• Added section to address the AB 1234 requirement for directors to receive
ethics training every two years.
ITEM 2
TITLE 2: Minute orders, resolutions and ordinances to be replaced with ae w
resolution after adopting the policy revisions (all references to minute
rde S
resolutions and ordinances in the current code to be revised were included)
CHAPTERS:
2.01 Bylaws:
The Bylaws are included in Sections 2.02 through 2.28 of the District
Code.
2.02 Board of Directors and Officers
Resolutions 71-32, 76-02, 89-26, Ordinance 95-02, Minute Order 92-185
2.03 Ordinances
Minute Order 88-187
2.04 Board Meetings 92.1 gg, Resolution
Ordinance 77-03, 95-02, 0702, Minute Order 91-95,
79-39, 82-08, 84-12, 85-04, Board Direction 6/21/78
2.08 Board Meeting Minutes
Minute Order 91-113, Ordinance 95-02
2.10 Notices of Public Hearings
Minute Order 88-187
2.30 Notices
Board Direction 12/5/78
2.32 Relationships Among Officials
Resolution 72-041 80-71, 84-01
2.36 Payment of Expenses
Resolution 84-341 86-14
2.40 Delegations of Duties
Minute Order 86-17
2.44 Conditions of Employment
Resolution 80-80
2.48 Performance Evaluations and Salary Adjustments
Resolution 80-80
ITEM 2 (Con't)
2.50 Retention and/or Destruction of Records
Minute Order 95-124
2.52 Conflict of Interest
Ordinance 80-09, 87-03, 88-04, 2000-02, 2002-05, 2003-02 Resolution
82-22, 88-11, 92-42, 96-33 Minute Order 93-194
2.56 Board Code of Conduct
Resolution 2007-06
APPENDIX B
TITLE 2 -- Formatted:Font: 12 pt
ADMINISTRATION
CHAPTERS:
2.01 Bylaws. --- .
Formatte •Font pt
-------- -------------- ------
2. Board of Directors and Officers _- Deleted:1
2, Ordinances Formatted:Font: 12 pt
rr
2.04 - - -- -Board Meetings Deleted:z
2.08 Board Meeting Minutes Formatted:Font: 12 pt
2.10 Public Hearings
2.12 Committees
2.16 Annual Budget
2.20 Board Vacancies
2.24 Parliamentary Procedure ,
2.28 Amendment of Bylaws 0
2.30 Notices
2.32 Relationships Among Officials
2.36 Payment of Expenses `
_
2.40 Delegations fgrn the Board of Directors to the General --- Formatted:Indent:Left: 0.5
Hanging: 1"
Manager � r
2.44 Conditions of Emot ymen orthe General Manager
2.48 Performance Eva lu9' iowifi S41ary Adjustment for General
Manager - - - Formatted:Font: 12 pt
--- --- -
2.50 Retention and/or Destruction of Records Formatted:Font: 12 pt
2.62 Conflict of Interest
2.56 Code of Conduct
CHAPTER 2.01
BYLAWS
Sections:
2.01.10 BYIaWS .- -- Formatted:Outline numbered+
Level:3+Numbering Style:01,02,
03,...+Start at:10+Alignment:
� Left+Aligned at: 0.75"+Tab after:
2.01 A10 Bylaws -Sections 2.02 through 2_28 below com rise the _ _ 1.4°+Indent at: 1.4"
District's Bylaws. Formatted:Indent:Left: 0.5"
Formatted:Font:Not Bold
-- - --- ------------- - ---
- - - - --- - -- -- Formatted:Font:Not Bold
CHAPTER 2.02_
Formatted:Font: 12 pt
BOARD OF DIRECTORS AND OFFICERS Deleted:¶
Deleted:1
Formatted:Font: 12 pt
Sections:
2.0 010 Quorum
- Deleted:1 -�
2.0?020 -Duties of-Officers- Formatted: ont: 12 pt
Deleted:1
2.0 010 Quorum-Three members of the Board shall constitute a quorum.-No business_\ Formatted:Font: 12 pt
-
---
-�
shall regularly be entered upon until a quorum is present, nor shall business regularly be Deleted:1
proceeded with when the members are reduced below a quorum. Formatted:Font: 12 pt
�0 020 Duties of Officers - In addition to the duties specified by_applicable law and ,, r7602)� (Bylaws,section,;Res.
•-2--- --- �.,
other provisions of these rules, as well as resolutions and ordinances of the District, the
officers of the District shall have the following duties: Deleted:1
Formatted:Font: 12 pt
2.0 020.1 The President shall,when present,preside at all meetings of the District_The --_ Deleted:1
President should cause an agenda to be prepared and distributed by the Clerk/Ex-officio Formatted:Font:12 pt
Secretary in advance of the meeting, which shall list. each item of business or
correspondence to come before the meeting insofar as is known. The President shall act
as official spokesman of the District at the discretion of the Board,execute contracts and
other documents on behalf of the District when authorized by the Board of Directors, and
shall perform such other duties as are assigned from time to time.
2.0 .020.2 The Vice President shall perform the duties of the President in the absence or ,-- ¶leted:¶
disability of the President. '\
Deleted:1
--- - -- - - --- --- --- ----- -- --- ---- --- Formatted:Font: 12pt
0 020. The District Manager shall Wriction"as the Clerk/Ex-officio_Secretary of the '
� ----" - Deleted:¶
Board as well as performing another acts +d�duties imposed by the Board.
Bylaws,Section;Res.7132)1
a 2.01.020.3 The Administrative Services
n addition to those other acts d duties reposed by , manager shall function as the
the Board the Clerk/Ex-officio
Secretary of the Boartl shall beEnt�tied to Treasurer of the District and shall have
such duties as assigned by the Board.¶
Deleted:Ord.950n
a) Schedule and call a special meeting of the Board of Directors if he ¶
determines thatlij ;necessary to do so and if he is unable to contact the Deleted:l
President ofahe Board regarding the need to call such a meeting. �` Formatted:Font: 12 pt
1
Deleted:4
b) .Cancel any Regular or special meeting if he determines that a quorum of the Deleted:Bylaws,section 2;Res.
Board of Directors will not be present. 7132¶
c) Schedule, reschedule and cancel public hearings (except hearings on the
adoption of a rate increase ordinance) if he determines that it is necessary to
do so.
2.02 020 4 The Treasurer of the District shall be appointed by the Board by name and - Formatted:Font: 12 pt
es B Resolution ja-�i.
shallhav w Formatted:Font:Bold
Formatted:Font: 12 pt,Bold
2.02 020.5 The Assistant Treasurer shall be appointed by the Board by name and shall;
�______-_-__ -------------- Formatted:Font.12pi
have such duties as assigned by the Board pursuant to Resolution 2008-21. Formatted:Font:Bold
g.02.020 6 The Accountant shall be a�,pointed by the Board by name and shall have such
, Formatted:Font: 12 pt,Bold
Formatted:Font: 12 pt
duties as assigned by the Board pursuant to Resolution 2008-23.
2•0 020.7 The District Counsel shall be the Parliamentarian of the District, shall advise it - Deleted:(M092-185)1
- - - ---
with respect to the applicable laws, interpret rules,bylaws and policies,coordinate actions
with the other consultants, and shall perform such other acts as requested by the Board of , Deleted:
Deleted:5
Directors. Formatted:Font:12 pt
---- -- -n December o -\ Deleted:1
2.02 020.8,The officers of the District shall be elected at the first meetin in December of
each year for a one year term. It shall be the policy of the Board to attempt to give each Formatted:Font: 12 pt
Director the opportunity to serve as President and Vice President for one year during their Deleted:s
four-year term. Notwithstanding the foregoing,an incumbent President"0r Vice President Deleted:¶
may be re-elected to that office. The officers serve at the pleasurfbf the Board and may
be removed from office prior to the expiration of their one-year_#erm Deleted:(Bylaws,section 2;Res.
' ------------ -- 7132)¶
r
2.01.020.7 The Board of Directors
serves as trustees of the District's
_ - CHAPTER 2.03 - _--- _ _-- defined benefit pension plan and its
members are authorized to approve
` and execute certain documents.¶
ORDINANCES 2.01.020.7(A) The following
documents shall be submitted to the
full Board of Trustees for formal
Sections: i approval prior to be ing executed: plan
amendments,trustee appointments,
2.0 ..010 Publication of Ordinances , investment contracts.¶
2.01.020.7(B) Only the following
documents shall be prepared b the
2.0 010 Publication of Ordinances �All ordjnartces of the Board will be placed for `� � P y
- �, ,_ _ plan administrator and submitted to the
publication once in the public notice section of lo+;, newspaper of general circulation ,► F Board of Trustees as an informational
i�i+ item,without the need for full Board
�ilithin 30 days after adoption: - - ------- - - - -- + action: annual tax returns, ice of
_ _ - --- u not'
- - ��� ! termination of employment.¶
ted in
+
CHAPTER 2 04 2.01.020.7(c) Once the items lis
- - --
--' -- - - - + 2.01.020.7(A)above have been
o'j+ approved by Board action,the
BOARD MEETINGS ;i++ document shall be executed by the
++; Board President,or in the absence of
+ the President,by the Vice President.
`' Those documents listed in
Sections: ;,1+`1,`,+ 2.01.020.7(B)shall be executed by the
+' +' Board President,or in the absence of
2.04.0 0 Place of Meeting '{,`,+'�, the President by the Vice President.¶
r
2.04.020 Time of Meeting +' , (Res.8926)¶
2.04.030 ,Adjourned Meetings Deletea:2
2.04.040 °`Special Meetings `' Formatted:Font: 12 pt
2.04.050 Written Notice of all Meetings III Deleted:2
2.04.055 Availability of Agenda Packet ,,0' Formatted:Font: 12 pt
2.04.060 Agenda,discussion and debate-Regular and Deleted:2
it
Special Meetings Formatted:Font:12 pt
2.04.070 Order of Business Deleted:the Sierra Sun
2.04.080 Voting Formatted:Font:12 pt
2.04.090 Statements for Visitors Deleted:(Minute Order88-187)¶
2.04.100 Recording.of Meetings
Deleted:Taping
2.04.010 Place of Meeting - Until changed by further resolution amending these rules, Formatted:Font:12 pt
the place of meeting of the Board of Directors shall be the Board Room of the Truckee
Donner Public Utility District, in Truckee, California. When appropriate notice has been
given,any meeting may be scheduled at another location within the District. The Board of
Directors may, upon showing of special circumstances, hold Board meetings outside the
District. All legislative meetings of said Board shall be open to the public and shall be held
at said office and place of meeting;provided, however,that meetings duly opened at said
office may be adjourned to such other place or places within the confines of said District as
may be found convenient or necessary by the Board, and provided further that this rule
shall not preclude the Board from holding executive sessions when permitted by law. Deleted:¶
--- --- ------ (Bylaws,Section 3)1
�.04.20 Time of Meeting-The time for regular meetings-of the Boa isYt►- first and third-
---------- ------ - ¶
Wednesday of each month at 6:00 P.M. If and when said Weesday falls on a legal
holiday, then said regular meeting shall be held at 6:00 P.M n die$next business day Formatted:Font: 12 pt
following the legal holiday. _ Formatted:Font: 12 pt
,�.04.030 Adjourned Meetings-If the business cd.
oming before the Board a a�wn�regularor -_ 7Deleted:
03 Ord.
950 o d oio)¶�r
adjourned meeting is not finished on the day fixed for such meeting, or If fQCany reason ¶
such adjournment is deemed proper, the Board may adjourn to such time"and place as
may be specified in the Order of Adjournment• is to behen theld,he rder t shall be ournment held at the Ihouls �
state the hour to which the adjourned meeting
specified for regular meetings. In the event that an adjourned meeting is not called,and a
special meeting does not take place prior to the next regular meeting,then the unfinished
items shall be placed on the agenda for the next regular meeting.
Deleted:(Bylaws,Section,,
�.04.040 Special Meetings - A special meeting may be called at any time by the _,- ¶
President or by a majority of the members of the Board,by delivering personally or by mail
written notice to each member of the Board and to each local newspaper of general
circulation, radio or television station requesting notice in writing. Such notice must be
delivered personally or by mail at least 24 hours before the time of such meeting as
specified in the notice. The call and notice shall specify the time and place of the special
meeting and the business to be transacted. No other business shall be considered at such
meetings by the Board. Such written notice may be dispensed with as to any memberwho
at or prior to the time the meeting convenes files with the Clerk/Ex-officio Secretary a
written waiver of notice. Such waiver may be given by telegram. Such written notice may
also be dispensed with as to any member who is actually present at the meeting at the
time it convenes.
Deleted:(Bylaws,Sectio�6)1
�
04.050 Written Notice of all Meetings --&dvance written notice shall be given for all ., ¶
�'- -- -.
meetings in the following manner: DeleteLIndition to the
requireontained in other
2.04.050.1 A written notice of all meetings(agenda)shall be mailed to each Director as far sectia� e Bylaws,a
in advance of the meeting as possible, but, in any event,either mailed or expressly hand- Formatted:Font:12 pt
delivered so as to be received 72 hours in advance of the meeting. Notwithstanding the
foregoing,and in accordance with Section 2.04.040 herein, notice for all special meetings
shall be made at least 24 hours in advance of said meeting. Any Director may, at his
discretion, file a signed waiver of such notice with the District.
2.04.050.2 Written notice of all meetings (agenda) shall be delivered or mailed as far in
advance as possible, but, in any event,to be received 72 hours prior to the meeting, to all
newspapers, radio stations, individuals and entities which have filed a request of such
notice with the District and to all parties with business pending on that particular agenda of
the meeting.
2.04.050.3 Written notice of all meetings (agenda) shall be posted at the District office, Deleted: the United States Post
Town hall„ the Truckee Branch of the Nevada County Library,-and such other locations as ,- office in Truckee,
may from time to time be determined by the Board of Directors.
�2. -
04.055 Availability of agenda packet-On all Board or committee nreeting agendas Deleted:(Bylaws,Section 7,Ord.
- ,- 9502)¶
-----
statement will be made advising that the complete packet of relatedmatrial is available ¶
ct office the District's website and theTruckee Branch of the
for public review at the Distri
Nevada County Library.
4 - Deleted:(MO91-95)1
04.060 A enda discussion and debate - Re ular and"S ec1alMeetin s-- The _ ¶
- ---
Clerk/Ex-officio Secretary of the District shall cause oe of Meeting� 11a) to be
prepared which will state the matter to be heard in arrianner that is easy to amprehend.
2.04.060.1 The Clerk/Ex-officio Secretary of the lstrict,�,Ond'�the President of the Board
shall be jointly responsible for compiling the age ndaf6r61I regular meetings. In the case
of special meetings,the Clerk/Ex-officio Secretary and thole parties calling such meetings
shall be responsible for the preparation of the agenda.
Deleted:(Bylaws,Section 8,Ord.
aced---he_agen -
04.060.2 Each Director will have the right to request items to be-placed on the a enda 9502)1
�.--- �r-
for any specific meeting, either: 1 Verb re � ti ��if this re uest is su orted b at__ ¶
feast one additional Board , er Burin and m etin or 2 verbal) or in writin t0 Formatted:Not Highlight
__ _ Formatted:Not Highlight
the President with the P sit erg support tSuch requests must-be made in a timely_
manner and shall comply with the deadlines"established for the preparation of the Notice of Ebye
ing any preceding
Board,or in writing,or
Meeting (agenda). ementwith the
r --- o Secretary or the
2.04.060.3 No item will be'placed on the agenda until the following con itions ave een
met. ltemston an agenda not m eeng the conditions will be either struck from the agenda Formatted:Font: �z pt
or will b0abled to the rit'xt meeting without discussion. Deletes:¶
(Res.7939,Ord.9502)¶
2.04.060.3(A) Information(regarding the topic must be in the hands of the Board members
prior to the MondeY evening before the regular meeting and not less than three days prior
to any special meettn�with some exceptions in the case of an emergency meeting.
Deleted:(Section 8,Bylaws,Ord.
2.04.060.3(B) The item as it appears on the agenda will have adequate staff an
consultant preparation prior to the presentation to the Board for discussion and review.
Without this, such items will be referred to staff by the Chair.
--- -------- --y -----_--__ ,Meted:(Section 8,Bylaws)¶
04.060.3(C) The consultants and staff and Board will be kept informed b memo and ¶
---- _ -
regular correspondence of all major projects and proposals well in advance of it being
placed on the agenda for Board review. Deleted:¶
2.04.060.3(D) Debate and/or discussion on each agenda topic is limited to five minutes for
each Director. The Board,by majority vote, may waive this provision for any agenda topic. Deleted:¶
(Section 8,Bylaws)¶
-- -- - - --: -- -- - - - - -- Deleted:¶
04.070 Order of Business The order of business in conducting the meeting of the ¶
Board shall be as follows: ¶
1. Call to order
2. Roll call =Zonth�
iness meeting(first
3 Changes to the agenda ng):¶
Public input
4. — —
5 Director's.update -- -- --- - - ----- --- _ Font:
Deleted:3
6. Manager's,report Z.
Formatte
p
Special business/public hearings- __ -___ ___ _ _ ___ Formatted:Font: 12 pt
8 Consent agenda Deleted:4
- Action items- - - --- --- - -- .__ - Deleted:5
10 Workshop items _ ., , .__ _ ._ _ Deleted:6._Consent agenda
-- - - - - -
11 Routine business(such as_approval of minutes an Treasurers report _ Meted:7
2. Closed session ---- ------ - - -- -- - " Deleted:
Return to public session Meted:,
- -- - -
1 Adjournment - _ - .-___ __-_.__ _ ---_-_ --- --_---- Formatted:Font: 12 pt
_ _ _ -
j
�.04.080 Voting - Every_action of_the Board shall be taken b ordinance,resolution,
` � Deleted: and staff reports)
motion, or unanimous consent. In the case of every action except one taken by simple te
rmatted�Font:�12pt
�. leted.8
motion or unanimous consent, the roll of:Directors shall recalled, and their individual Deleted:9
votes recorded in the formal minutes. All-,official°�Board actions will require the affirmative Meted:o —�
vote of at least three Directors. `
FZnthly
ted:Workshop meeting(second
r - - - -- - - - - --
meeting):¶
2.04.090 Statements from Visitors All members of the public attending Boar
n interest�th any age`nd�i.item shall have the right to address the 1._Call to order¶
meetings and having, 2._Roll cau¶
Board before a vote is taken onaUch;.item. "they shall be encouraged to ask questions 3..Public input¶
", t:4
4..Action items(if necessary)¶
directly related to report_�_made to #f,e Board by members of the District's staff or 5..Workshop items¶
0,
consu►tants irn diately after=such reports are made and prior to Board action. 6..Closed session(if necessary)¶
7..Adjournment¶
. 4.100 Recordin of� a Maetin- s -The ClerklEx-officio Secretary shall arrange to Bylaws,section 9;Res.8504,
0 _ i amended by M092 189, Ord.9502)1
have „recordings_made of-the meetings Of the Board, except when the Board goes into - ¶
closed session, for use in preparation of the minutes.The ClerklEx-officio Secretary shall Meted: �i �
''' -_y -upon_ arrangement._ (Bylaws,S9502)¶
make duplicatesYof the ordin available to an one for review u on
Deleted:(Bylaws,Section 11,Ord.
9502)¶
CHAPTER 2.08 Deleted:Taping
Deleted:tape
BOARD MEETING MINUTES
Deleted:tapes
Deleted:(Bylaws,Section 14;Res.
•Sections: - 8208,8412,Ord.9502)¶
2.08.010 Board Meeting Minutes ¶
2.08.010 Board Meeting Minutes Formatted:Font: 12 pt,Bold
Formatted:Font: 12 pt
2.08.010.1 The TDPUD Board meeting minutes shall be action only minutes listing the title
of the topic, a brief description of the topic, action taken or direction given, and any
appropriate roll call votes. Resolutions and ordinances shall be attached as part of the
action minutes. These minutes shall be a permanent record of the District.
2.08.010.2 All Board meeting minutes will be officially recorded on electronic medium - - Deleted:audio(orvideo)tapes
The original recording&shall be preserved perpetually by the District Clerk or his/her -,- Deleted:tapes
designee.
2.08.010.3 Within 48 hours of a meeting,a copy of the action minutes shall be prepared in
draft form.
2.08.010.4 Appropriate recording and play-back equipment shall be provided by the Deleted:tapes -�
District. The equipment, recordings and copies of the action minutes shall be-kept_in --
library format.The equipment, duplicate recording and gopies,_of-the action minutes shall _- Deleted:tapes
be made available to the general public for review and inspection upon appointment during
regular business hours of the District.
2.08.010.5 Copies of the action minutes and of the Board meeting recordings.shall be ,,
- Deleted:tapes -�
made available to any interested party upon their request and payment of the duplication Deletes: of the tapes
costs pursuant to the Miscellaneous Fee Schedul?,
Deleted:¶
-- - -- - - (Bylaws,section 13-M091-113, Ord.
CHAPTER 2.10 9502)¶
PUBLIC HEARINGS Formatted:Font:12 pt
Sections:
2.10.010 Notices of Public Hearings
2.10.010 Notices of�Public Hearings - All public hearings will be advertised by the Deleted: the Sierra Sun
Secretarjl-in a local newaper of general circulation in small display_,ad_orm.
Deleted:(Minute Order 88 187)1
CHAPTER 2.1 ¶
COMMITTEES ¶
Sections: ¶
2.12.010 Committees ¶
2.12.010 Committees - Standing and select committees for the performance of such
duties as may appear necessary and proper shall from time to time be appointed by the
President. In the absence of any members of any committee, the presiding officer may
appoint a substitute who shall serve during such absence.
- Deleted:(Bylaws,Section 15)¶
-- ------------------
-- - -- - - CHAPTER 2.16
UDGETS - {Deleted:ANNUAL
----
Formatted:Font:12 pt
Sections:
2.16.010 Budgets
2.16.010 Budgets -The General Manager shall greRare a bud et endar for Board ,- Deleted:-
review at the first regular meetinginA�nnuallv August-prior to the budgetor bi- Formatted:Font:12 pt
annually) TheGenera] Manager shall resent a proposed dr udget for the ensuing-`
-----------
Deleted:,at the first regular meeting
calendar year(s) to the Board In the last quarter of the bud eriod for the next m October of each year,
budget cycle,.The Board shall adopt such budget with any gnges o, red bar it,not later,- C Formatted:Font: 12 pt
than the second regular meeting in December. Th a r a 4 ager, pr .{ Ividual Board
-- -------�` Formatted:Font:12 pt
members may recommend changes in the budget fre ;tim to time; and l e bard may Deletes:,and
adopt such changes. A public hearing shall be held prior to adoption of tf1 budget.
Formatted:Font: 12 pt
Formatted:Font: 12 pt
Deleted:Budget Committee,
CHAPTER 2.20
=eleted: aws,Section 16)¶
BOARD VACANCIES
=gin
Sections:
2.20.010 Boar�f=Vacancies
2.20.010 Board Vacancies - All vacancles-roccurring on the Board of Directors, for
whatever reason, siall'�be filled.accord.ind to the rules contained in the California
Government Code.
- Formatted:Font: 12 pt
•- - -- --
--- - Deleted:(Bylaws,Section 17)
CHAPTER 2.24
PARLIAMENTARY PROCEDURE ¶
Sections:
2.24.010 Parliamentary Procedure
2.24.010 Parliamentary Procedure-As to all matters not hereinabove provided for,the
conducting of the business of the Board and its parliamentary procedure shall conform to
the RULES OF ORDER REVISED by H. M. Robert, which RULES OF ORDER are by
reference made a part of these bylaws.
- Deleted:(Bylaws,Section 18A
- _ CHAPTER 2.28
AMENDMENT OF BYLAWS
Sections:
2.28.010 Amendment of Bylaws
2.28.010 Amendment of Bylaws - Any proposed amendment to the Bylaws must be
submitted in writing to the Clerk/Ex-officio Secretary of the District. The Clerk shall cause
a copy to be distributed to each Director and shall cause the same tobe placed on the
agenda for the next regular meeting of the Board of Directors,In order to become
effective,the amendment,or any modification thereof,shall g."vote of the majority of
the Board. {
- Deleted:¶
- -------------- - ----
- --- --- - (Bylaws,Section 19)¶
CHAPTER 2.30 =
NOTICES .
Sections:
2.30.010 Planning Department Notices
.30.010 Department Notices=�PIa�ruing Depar
2 Planning De #ment Notices will be handled
q p
by the General Manager and the District Engineer Notices of importance will be brought
to the Board's attention by the Engineer, i durlr g phs report at the Board meeting.
Deleted:(Board Direction,12/5/78)¶
CHAPTER 2.32
RELATIONSHIPS AMONG OFFICIALS
Sections:
2.32.010 Financial Relationships Among Officials
2.32.020 Director/Manager Relationship Meted:¶
Formatted:Font:12 pt
2.32.010 Financial Relationships Among Officials
2.32.010.1 District officials, including but not limited to engineering,financial and/or legal
consultants shall not enter into agreements with, or otherwise represent,individual Board
members or other third parties where such an arrangement may potentially conflictwith the
interests of the District.
2.32.010.2 Members of the Board of Directors shall not enter into contractual
arrangements with,or otherwise utilize,engineering,financial and/or legal consultants who
perform work or services for the District on any material matters which may affect the
District.
2.32.010.3 The General Manager shall not engage in any private enterprise within the
District.
Utility __, Deleted:(Resolution 8071)1
0 DirectorlGeneral Manager Relationship-The Truckee_--I--_ ---- -- ¶
�.32.0202
District recognizes, establishes and maintains the following guidelines in its relationship
with the General Manager.
2.32.020.1 It is recognized that good management is the most important factor in the
success of the District. In exercising such management, the Board of Directors reserves
its responsibility to establish policy,approve plans and programs and delegate authority to
its General Manager.
2.32.020.2 The Board of Directors recognizes its responsibility and its need to establish
policies, approve plans and programs, and delegate authority to
the earl al Manaagerger
to shall,
execute and carry out its plans, programs and policies. The
among other things, have authority to hire capable personnel within the if necessary.proved wage
and salary plan and policy, train, supervise and replace them
2.32.020.3 All policies of the Board of Directors shall be promulgated to regular and
special meetings, acting collectively as a Board. The General Manager is delegated the
responsibility of carrying out such policies.
2.32.020.4 It shall be the policy of the Board of' irectors to refrain, as individuals, from
discussing management problems with the.pers6l n6fbf�the District. At the request of the
General Manager, the Board,ofAirectors ma-5confer with personnel at regular or special
meetings of the Board
2.32.020.5 This in�.no Wray precludes.,any,Board member from talking with any District
rrnation"from any District employee. However,if such
employee or requesting infa requests
for information,a`t of a time��onsuming nature, in consideration of the employees'work
schedules,,Drectors,shall coordinate such requests through the General Manager.
2.32.020.6.It shall be dist(rictly understood that the"flow"of authority for the management
of the Districtshall be through the General Manager, and the General Manager shall be
the connecting link betvyeen the Board of Directors and the personnel. The Board of
Directors shall requirefull and complete information from the General.Manager concerning
all matters in connection with the management of the District as set forth in Board policies.
2.32.020.7 Primarily,the purpose of this policy is to define the relationship that shall exist
between the Board of Directors,who are the elected representatives of the District,and the
General Manager, who is employed by the Board of Directors. The Board of Directors
recognizes that effective management of the District can exist only through mutual
understanding and complete cooperation between the Board of Directors and the General
Manager. The General Manager is expected to produce results and give an account to the
Board for his stewardship. His performance cannot be of the best unless he is given
latitude to exercise independent judgment in executing policies of the Board of Directors.
The Board acknowledges that obligation and gives the General Manager that latitude of
judgment and discretion,and expects faithful performance in carrying out all of the policies
of the Board of Directors.
2.32.020.8 The Board of Directors recognizes its responsibility for the employment of the
General Manager and further,the additional responsibility for a systematic appraisal of the
General Manager's performance in order that growth, development and effective
improvements are encouraged.
2.32.020.9 The President of the Board of Directors shall be responsible for inviting the
attention of the Board members to non-adherence to this policy.
x
2.32.020.10 Combined with section 2.4 - Formatted:Font: 12 pt
Deleted: The Board of Directors
shall,at its discretion,appraise the
Manager's performance and determine
CHAPTER 2.36 his salary adjustment within the
---- - -- approved wage and salary plan.
PAYMENT OF EXPENSES (Res.7204,8401)1
Formatted:Font:12 pt
Sections: Formatted:Font:12 pt
2.36.010 Payment of Expenses-Directors aint General
Manager
2.36.010 Payment of Expenses-In oI6 er to ma"agpJI a District it is necessary that the
Directors and General Manager remain will InQrmed on latest technologies,management
practices and issues affecting-water and eleptric utilities.
It is the policy of thDistrict to,- encouragePDirectors and the General Manager to
e
participate in training pr grams, fered by,i;professional and trade associations by paying
the expenses formembersh�p:and attendance at conferences.
The reimhursement of expense#,ipcurred by Directors and the General Manager while Deleted:2.36.010.3 The District
conducting District business, shall be guided by the following principles: shall,upon request by the individual
Director or by the General Manager,
advance a sum not to exceed$30 per
2.36.010.1 Board authorization for attendance and payment of appropriate expenses for day for each day of the conference,
including the days of travel. Expenses
the General Manager acid Directors to attend conferences, training sessions, schools must be accounted for;this advance of
�` `
and/or meetings shallke obtained in advance. money is only an advance.¶¶
Deleted:In lieu of receiving a cash
2.36.010.2 Whenever possible, the District shall issue checks in advance to cover advance,the Manager may issue to the
lodging, air fare and conference costs. eirectoaethr the ispoiicy,thcts eMaag is
` effectuate this policy,the Manager is
authorized to maintain in the name of
,,2.36.010.4 Each Director shall be issued a District credit card in their name to cover the District a credit card.
- ----
or
approved District business expenses' - Deleted:Any invoices after
a credit
_ _ _ __ _ -------- ------- -- --- --'�� cad shall be paid only after being
specifically presented to each Board
2.36.010.5 Upon return, there shall be an itemization of moneys spent and receipts bills for�Boar and approvedova on th card list
of
evidencing the same shall be attached on a form provided by the District_A copy of this_ holder's copy of all charges must be
itemization and attachments shall be provided to all Board members. If appropriate submitted upon turning in the credit
card.¶
receipts are not provided to the District, there shall be no reimbursement. Deleted:approved by the Board
2.36.010.E Payment of the Board member credit card charges shall be presented with the
list of cash disbursements presented to the Board for approval as part of the monthly
Deleted:This itemization shall be
Treasurer's Report. --- - - ---- ---- - -- - listed on the list of bills presented for
approval by the Board of Directors.
2.36.010.7 In the event a personal vehicle is used, reimbursement shall be at the IRS
business deduction rate. This sum represents the District's total expense for vehicle use
and fuel charges.
2.36.010.8 Prior to departure on the conference,the Director or Gene-raLManagershall be
provided with a copy of this policy, a copy of the expense formi,,7,,A4nd pny documents
relating to hotel registration, conference registration and airline,t6keting.
- Deleted:(Res.8614,8434)¶
-- CHAPTER 2.40
DELEGATIONS
�y.
Sections:
2.40.010 Delegations from the Board of Directors to
the General Manager
2.40.010 Delegations from the Board of Directors to the General Manager-In orderto
properly carry out the policy making responsibilities of the Board of Directors, the Board
wishes to clarify its priorities and delegations of authority to the General Manager. By
clarifying the Board's priorities and delegations, the Manager will have the authority to
properly direct the operations of the District,and the Board will be better able to review the
District's performance.
As set forth in Section 16114 of the Public Utilities Code, the General Manager is
delegated full charge and control of the construction of the works of the District and of their
maintenance and operation.
Subject to policy formulation and direction by the Board of Directors,the General Manager
shall plan, direct,coordinate,and review the activities of the District's operations and work
forces.
The General Manager is hereby delegated the following specific authority and
responsibility, and may further delegate authority and responsibility to District staff. In
carrying out these duties,the General Manager will adhere to policy determinations of the
Board of Directors.
2.40.010.1 Plan
2.40.010.1(A) Direct and participate in the development and implementation of goals,
objectives, management policies.
2.40.010.1(B) Advise the Board on matters of administrative practices, recommend
legislation and policies required in the public interest.
2.40.010.1(C) Formulate with his staff long and short term plans for recommendation to
the Board of Directors.
2.40.010.2 Organize
2.40.010.2(A) Review the District's activities and recommend to the Board the best type of
organizational structure.
2.40.010.2(B) Review all District operations to establish work standards and improve
methods.
2.40.010.3 Staff
2.40.010.3(A) Determine, with advice from staff, the need to change positions, provided-
they are within the limitations of the budget.
2.40.010.3(B) Determine qualifications and standards for use in recruiting, hiring,
promoting and assigning the District's personnel.
2.40.010.3(C) Select, appoint, promote, reassign or release District employees.
2.40.010.3(D) Formulate an effective method of instilling and motivating a team effort by
all employees.
2.40.010.3(E) Develop a procedure whereby employees may advance within the District if
they are capable and desire to do so.
2.40.010.3(F) Implement, maintain and enforce the District's personnel policies as
prescribed by the Board.
2.40.010.3(G) Act as the Board's agent in meeting and conferring with employees and
employee organizations.
2.40.010.3(H) Implement job training and safety programs to the benefit of the District.
2.40.010.3(1) Establish performance appraisal programs for all District personnel.
2.40.010.3(J) Maintain up-to-date chart of all District positions and their respective class
specifications.
2.40.010.3(K) Recommend to the Board for approval the employment of outside
consultants and negotiate terms of contracts for services.
2.40.010.4 Direct
2.40.010.4(A) Enforce and administer the provisions of the laws and ordinances of the
District.
2.40.010.4(B) Direct all District personnel.
2.40.010.4(C) Respond to citizens' complaints and requests for information.
2.40.010.4(D) Conduct continuous research into administrative practices to produce
greater efficiency and economy in District operations.
2.40.010.4(E) Direct the day-to-day activities of the District except as specified otherwise
by the Bylaws of the Board. Delegate appropriate responsibility and authority to staff.
2.40.010.5 Finance
2.40.010.5(A) Prepare a long term capital improvements program for Board consideration.
2.40.010.5(B) Direct the preparation and administration of the District budget.
2.40.010.5(C) Direct the investment of District funds`in accordance with Board policy.
2.40.010.5(D) Establish accounting systems, procedures,statistics and types of reports
necessary for sound financial management of the District.
2.40.010.5(E) Purchase all materials,supplies and equipment within the limits of the
budget and in accordance with Board policy.
2.40.010.5(F) Review rate structure to determine where adjustments are needed to insure
adequate cash flow and to provide revenue to meet expenses and establish reasonable
reserves and replacement of assets.
2.40.010.5(G) Develop and maintain inventory records. Conduct periodic inventories.
Dispose of surplus materials in accordance with Board policy.
2.40.010.5(H) Assist the Board in arranging for an annual audit. Review the audit with
staff.
2.40.010.6 Report
2.40.010.6(A) Submit periodic reports to the Board on revenues and expenses compared
to the budget.
2.40.010.6(B) Develop and submit to the Board such operational summaries as will
enable the Board to review the overall performance of the District.
2.40.010.6(C) Keep the Board informed of customer complaints.
2.40.010.6(D) Inform the Board of significant problems that arise so that the Board can
provide necessary direction to staff.
2.40.010.6(E) Items will be reported to the Board by the Manager as appropriate under
Manager's Report during regular Board meetings.
2.40.010.7 Public and customer relations
2.40.010.7(A) Represent the Board in the community and at professional meetings as
required and as directed by the Board.
2.40.010.7(B) Investigate and authorize membership in service clubs and associations
which would be beneficial to the District, and authorize the payment of dues for such
memberships by the District management staff.
2.40.010.7(C) Develop a program for maintaining favorable relations with District Deleted:Certain priority areas that
customers. should be addressed by several
departments include the following:¶
2.40.010.8 Manager to delegate- In performing the responsibilities set forth herein, the i.4o.o1o.8(A) Office Management-
Manager is expected to develop a highly competent and motivated staff and should ;1 enhanced
nh� co r'euter support nancefor ther
depdelegate authority and responsibility to the staff to insure the proper functioning of the ¶ogres.,.¶
District. 2.40.010.8(B) Engineering-
preparation of electric system maps;
preparation of electric materials and
- - construction standards;preparation of
CHAPTER 2.44 bid documents for approved projects;
streamlining of work order system;
enhancement of contacts with
CONDITIONS OF EMPLOYMENT contractors,large customers and other
governmental districts;development of
recommendations regarding water
Sections: quality control.¶
2.40.010.8(C) Technical Services-
2.44.010 Conditions of Employment for the General streamlining warehouse procedures;
transformer maintenance;meter
Manager maintenance.¶
2.40.010.8(D) Electric Operations-
Y
2.44.010 Conditions of Employment for the General Manager-Prior to employment b system maintenance;implementation of
approved projects;installation of
the Dlstr(Ct, the prospective General Manager shall be required to satisfy the Board of services to new customers.¶
Directors`that his generalphysical condition is such that he will be able to function property ¶
2.40.010.8(E) Water Operations-
in the position. system maintenance;installation of
services to new customers;
development of a backflow prevention
--
-- ------------- program for consideration by the Board
- -" CHAPTER 2.48
of Directors;upgrade of water facilities
supplying Tahoe Donner;
PERFORMANCE EVALUATIONS AND SALARY ADJUSTMENTS systemimprovements;ionoffHirschdale completion of
water system equipment inventory.¶
Sections: - - _ (Amended version of Minute Order 8&
-- 7rn
2.48.010 Performance Evaluations and Salary ¶
Adjustments for the General Manager Deleted:(Res.8080)1
Formatted:Font:12 pt
2.48.010 Performance Evaluations and Salary Adjustments for the General Manager- =Hanging: l",
eft: 0.5
The General Manager shall be employed by the Board of Directors at a salary established S Tabs: -1°,
by the Board. The Board shall work with the General Manager to set performance goals
and obiectives At least annually, the Board will appraise the General Manager's
performance as described in the General Manager's Employment Agreement with the
District Consideration of an Increase in compensation within the District's approved wage Deleted:After the first six months of
and salary plan will be given at that time____ __ - ---- - - employment,or earlier if required by the
-- -- --- -
Board,his performance shall be
r` evaluated and a salary adjustment may
- -- - - -- ,
-- -- - - - ,, be considered by the Board. Annually
CHAPTER 2.50 __ __ __- _ _ -__ �` thereafter,the same procedureshall
- ---- ---- - followed.¶
;\ (Res.8080)1
RETENTION AND/OR DESTRUCTION OF RECORD , Formatted:Font: 12 pt
Formatted:Font: 12 pt,Highlight
Sections: ' 0 Formatted:Font: 12 pt
a ,
` Formatted:Font:12 pt
2.50.010 Destruction of District records; excepted reeds „
ElineT
atted:Indent: Left: 0,First
2.50.020 Retention of District records = o°
2.50.030 Destruction of District records;
conitions Deleted: _
2.50.040 Duplicate records less than V-46 yew old; destru on
Formatted:Font: 12 pt
2.50.050 Authority of Treasurer orcal agets
2.50.010 Destruction of District records: excepted records - Unless otherwise
provided by law, the District Clerk may destroy any Districtrecofdj document, instrument,
book or paper under his or her charge without making a copthereof,after the same is no
longer required.
2.50.020 Retention of District records This Section does not authorize the destruction
of records required to be�Cc0pt�by.,statute. (wee Appendix A for District Record Retention Deietea:¶
Schedule. - - -- - -- -- - -- --- -- —
). -- -
-- --- - Formatted:Font:12 pt
2.50.030 Destruction __Distndt��recordsA conditions-Notwithstanding the provisions o
Section 2.50.010�5 the Di le who is the ustodian of District records,documents, Formatted:Font: 12 pt
instruments, books nd papers, may cause to be destroyed any or all such records,
Formatted:Not Highlight-�
documentslnstrument5,booksant-papers, if all of the following conditions are complied �eietea:
With: Formatted:Font:12 pt
(a) The record,; paper or document is photographed, micro-photographed,
reproducero by electronically recorded video images on magnetic surfaces,
recorded`in the electronic data-processing system, recorded on optical disk,
repl"uced on film or any other medium which does not permit additions,
deletions, or changes to the original document in compliance with the
minimum standards or guidelines,or both,as recommended by the American
National Standards Institute or the Association for Information and Image
Management for recording of permanent records or non-permanent records,
whichever applies.
(b) The device used to reproduce such record, paper or document on film,
optical disk, or any other medium is one which accurately reproduces the
original thereof in all details and which does not permit additions,deletions,
or changes to the original document images.
(c) The photographs, microphotographs, or other reproductions on film,optical
disk or any other medium are placed in conveniently accessible files and
provision is made for preserving, examining, and using the files.
Every reproduction complying with the above process shall be deemed to be an original
record and a transcript, exemplification, or certified copy of any reproduction shall be
deemed to be a transcript, exemplification, or certified copy, as the case may be, of the
original.
2.50.040 Duplicate records less than five ears old: destruction 4N'dtn►ithstanding the
provisions of Section 2.50.010,the District Clerk of the District;'I" rescribe a procedure
under which duplicates of District records less than five years odd mJy be destroyed if they
k.
are no longer required.
2.50.050 Authority of Treasurer_-Under such conditns s the Treasure xes,he/she, Deleted:or fiscal agents
or other duly authorized agents, may destroy or crtate any or all bonds a ' any or all
coupons pertaining thereto which have been pry ously p`;tQ1d,,or canceled.
(Based on Government Code Sections 34090, 340961{53921 and 60203) ,- Deleted:M095-124
Deleted:¶
----------
CHAPTER 2.52
.. Deleted:¶
CONFLICT,OF INTEREST - Formatted:Font:12 pt,Font color:
- --- - --- - -- ------ - Red
Sections:
2.52.005 Financial Interests of Employees
2.52.010 District's Conflict of Interest Code
2.52.015 Officials Who Manage Public Investments
2.52.005 Financial Interests of Employees - It is the policy of the Board that no
employee of the District shall have any financial interest in any activity outside the Truckee
Donner Public Utility District which does business for profit with the Truckee Donner Public Deletes:(Resolution 8222 adopted in
Utility District. _._ __ _-------- --- - --------- --_----- - -- - __ - ------- ____--- -- - �9s2�
2.62.010 District's Conflict of Interest Code - The Political Reform Act(Government
Code Section 87100, et seq.) requires state and local government agencies to adopt and
promulgate conflict of interest codes. The Fair Political Practices Commission has
adopted a regulation(2 Cal. Code of Regs. 18730)which contains the terms of a standard
conflict of interest code. After public notice and hearing it may be amended by the Fair
Political Practices Commission to conform to amendments in the Political Reform Act.
The terms of 2 California Code of Regulations Section 18730 and any amendments to it
duly adopted by the Fair Political Practices Commission are hereby adopted and
incorporated by reference. This regulation and Section 2.52.015 designating officials and
employees and establishing disclosure categories shall constitute the Conflict of Interest
Code for the District.
2.52.010.1 Place of Filing - Designated employees shall file their statements with the
Truckee Donner Public Utility District,whic will make the statements available for public _.- Deleted:who
inspection and reproduction (Gov. Code §81008). Statements for all designated f Formatted:Font: 12 pt
employees will be retained by the TDPUD.
2.52.010.2 Investments and business positions in any business and sources of income
listed in Column II are disclosable if:
2.52.010.2(A) The business entity in which the investment or business position is held or
the source of income is of the type which within the last two years has contracted with the
District; or
2.52.010.2(B) The business entity in which the investment or business position is held or
the source of income is of the type which within the last two years has contracted to furnish
supplies or services as subcontractors in any contract with the District.
2.52.010.3 Interests in real property are disclosable by a designated employee if listed in
Column II on the line applicable to his or her position.
2.52.015 Officials Who Manage Public Investments-No public official of the District,as
ion
specified in Government Code Sect 87240,shall make,,participate in making or in any
way attempt to use his or her official posit' n to=M,iiu�pcp a government decision in which
he or she knows or has reason to know he or she has:;a financial interest in accordance
with the Political Reform
offici ,is who manage public investments shall file a
statement of economic interest o disclose its or her financial interest in accordance with
the Political Reform Adt�It has been determirted that the positions listed below manage
public investments ar d will file a statement ofeconomic interest pursuant to Government Meted: aria
code Section 87200: (1).° Irectors,'(2) General Manager,�3) District Treasurer and 4 _
Formatted:Font: 12 pt
Ass lstantTre aqW�� ------ -- - --- --- ----
Formatted:Font: 12 pt
2 52 020 closure Catees an �esignated Positions (Deleted:¶
A. Ca I - ,
1. Disnfosu„ ate pries. P 2411
"'� ns occu in ositions in Cate o I shall disclose all investments Deleted:li
interests in refit,:" o ert so es of income and business ositions held in business entities located DESIGNATED POSITION¶
in or doin busin wit a jurisdiction of the District. Formatted:Font:(Default)Arial�
2. Desi nated Posl
a. Executive Greta �� Formatted:Font: 12 pt
b Technical rogram Administrator Formatted:Font:(Default)Arial
c. Consultants* Formatted:Font: 12 pt
*Consultants shall be included in the list of designated employees and shall disclose pursuant tot
broadest category in the Code subject to the following limitations. The General Manager may
determine in writingl that a particular consultant although occupying a"designated position" had
been hired to perform a range of duties that is limited in scope and this is not required to fully comply
with the disclosure requirements of the Code Such written determination shall include a description
of the consultant's duties and based upon that description,a statement of the extent of disclosure
re uirements. The General Mana er's determination is a public record and shall be retained for
public inspection in the same manner and location as the Conflict of Interest Code.
B. Category II
1 Disclosure Categories Persons occupying positions in Category II shall disclose any investments
in sources of income from and business positions held in any business providing services,supplies,
materials or equipment of the type utilized by the District and located in or doing business vAthin the
District Types of businesses for which disclosure is required include but are not limited to the
following:
a Construction and building materials;
b Office equipment and supplies;
c Banks and savings and loan institutions;.
d. Public utilities
e Financial audit services;
f Insurance services.
q Printing reproduction or photographic equipment supplies and ices;
h Chemical supplies and equipment;
i Motor vehicles and specialty vehicles parts and supplies
j Petroleum products;
k Measuring and calculating equipment; ,
I Safety equipment and supplies;
m.Telephone and communication services and egigWoe
n. Pipes,valves fittings, pumps,tanks and simili& ateri,Is-
o.Water Quality testing equipment and servic y 4ti
Cathodic rotection a ui ment services d lip ,
q Engineering services; �=
r Employment and temporary help agencies;
s General and specialty equipment rental,
t. Demolition construction and enance services
u. Real estate sales or investm i -- -
v.Consultin services:legal,collecti ene" Dovver,engineering,soils testing,water- Formatted:Indent:Left: 0°,
treatment data rocessin com rs ncifabor relations employee training
Hanging: o.bs°
advertisin commu is ti ns desi n°"a ork a diovisual movie p,oduction tannin
water pricina and dl onomic ditin desalination architecture environmental
appraisa
w. Information nninny
l;
X. Coin uter a and "
w
2. Desi nated
- -- Formatted:Indent: First line: 0.5"
a. A i k r ti r�; ervice�Ma er
b. , `sistant Gen Mana
er/Clerk
d. servation Pro ` s Administrator
e. Cu' er Service° Mang er
f. Electri ilit Pr/Power Si I Man- er
Electric lectric t n ig neer
h. Electric E °" _eer
i Electric S' erintendent
Finance&Accounting Manager
k Geographical Information Services Coordinator
I. Human Resources Administrator
m Public Information and Conservation Manager
n Senior Accountant Analyst
o Water Utility Manager
p Water Superintendent
q Water System Engineer
r.Water Engineer
Deleted:¶
_--
CHAPTER 2.56 ¶
*Consultants shall be included in the
list of designated employees and shall
BOARD CODE OF CONDUCT disclose pursuant to the broadest
disclosure category in the code subject
to the following limitation:¶
—....Section
, Break(Continuous)___
Sections: The General Manager may determine
in writing that a particular consultant,
although a"designated position,"is
2.56.010 Introduction �� P hired to perform a range of duties that
2.56.020 General is limited in scope and thus is not
v
required to fully comply with the
2.56.030 •Directors Conduct with One Another, - __ , disclosure requirements in this section.
2.56.040 Rules Re ardin Public In ut - i ' The General Manager shall make a
•-------�----g-------p-_� -- - --- -
" - -�� , determination as to what disclosure,if
56 050 Procedural Considerations, __ _ -_ _____ ______�� I any,is required by any particular
'--'---- ----------------- 'ii ' consultant and when all persons who
56 060 Debate FOrum� _ __. __-____-__.__-_------,III make or who participate in making
lii{ decisions for the firm shall be required
56 010 Introduction ,III ' to make disclosures. Such written
,2, i 'iiti ` determination shall include a
The Truckee Community has established_the Truckee Donner Public Utility District�;�; description of the consultant's duties
__.___ __ -------
,,III, ' and,based upon that description,a
(District) to provide essential services needed to support the prosperity and general ,011+ statement of the extent of disclosure
wellbeing of the community. The District's powers and responsibilities are set forth in the 0,1i, requirements. The General Manager's
t t determination is a public record and
California Public Utility District Act that requires the election of a Board of Directors to ',,4, shall be retained for public inspection in
govern the District by meeting in accordance with the California law known as the Brown 111III51 r the same manner and location as this
ti ' conflict of interest code.¶
Act. The Board of Directors is required to consider complex facts and make many '�,0,0,
Ott i ¶
important decisions that impact the prosperity and general wellbeing of the Truckee ,�t, ¶
Community. The voters of the District have elected a Board of Directors to govern the ,`,1;F Ord.8009,8703,8804;Res.8811-
District,and that Board states that it recognizes the importance of making sound reasoned "I � approved by FPPC on August 3,1990;
1,+$�r' effective 9112/90;amended by
decisions in a timely and efficient manner. The Board recognizes the importance of 0 01 Resolution No.9242;amended on
deliberating and making decisions using a process that is orderly,efficient,civil,fact based ',0'�t 12/7/92;amended on 9/20/93 by
;amended 12/4/96 by
and proceeds in a timely basil _ -_ ___ __ _ ___ - +0', Resouton 9633;amended by Ord
1100 2000-02;amended by Ord 2002- ;
,di�fi' amended by Ord 2003-02)1
11
2.56.020 General °11001 ¶
j;00;4, bhc 4/16/031
The Board of Directors shall perform its duties in accordance with the processes and rules '+01, ¶
set forth in this Code governing the deliberation of public policy issues, meaningful �F�t', Formatted:Font: 12 pt
involvement of the public, and implementation of policy decisions of the Board by District 15"1 Formatted:Font: 12 pt
staff. 11to" Formatted:Font:12 pt
to Formatted:Font:12 pt
2.56.020.1 The Board shall make its decisions based on the merits and substance of the �,,
,,0 Formatted:Font: 12 pt
matter at hand, rather than on unrelated considerations; +1
�,,� Formatted:Font: 12 pt
2.01.020.2 The Board shall conduct its business in a manner that supports the '` ,','d Formatted:Font:12 pt
maintenance of a positive and constructive work place environment for District staff, ';,, Formatted:Font: 12 pt
private citizens and businesses dealing with the District; '
Formatted:Font:12 pt
2.56.020.3 Directors shall prepare in advance of Board meetings and be familiar with Deleted:¶
issues on the agenda; Formatted:Font:12 pt
Deleted:;and
2.56.020.4 Directors shall fully participate in Board meetings while demonstrating respect,
consideration and courtesy to others;
2.56.020.5 Directors shall become familiar with Rules of Procedure and this Board Code of
Conduct; and
2.56.020.6 Directors shall be responsible for the highest standards of respect,civility and
honesty.
Formatted:Space Before: 0 pt,
Widow/Orphan control
Formatted:Font:12 pt
,2.56.030 Directors Conduct with One AnotherThe Board of Directors is composed of individuals with a wide vattety of opinions and all
have freely chosen to serve in public office. It should be req-enized`t,hat disagreements
will develop and need to be accommodated in a courteost7ianner.
Zv
In public meetings the Directors shall:
a,
2.56.030.1 Practice civility and decorum in discussions and,,debate;
2.56.030.2 Honor the role of the Board PresidenfinAr�laintafn i ng order and equity. Respect
the Board President's efforts to focus discussion on current agenda items. Objections to
the President's actions should be voiced politely and wlt reasgnj;
2.56.030.3 It shall be the duty and responsibility of the Board"Ptesident to ensure that the
rules of operation and decorum co the oard Code of Conduct are observed;
r
2.56.030.4 The Board President shakmaintin control of communication between
Directors and between the,.D;ireptors and staff end public;
2.56.030.5 Directors sh '0 Id request and be recognized by the Board President before
speaking. When ona'Director has the floo"nd is speaking other Directors shall not
interrupt or otherwise disturb thoz$peakef,
2.56.030.E Be respectful ther people's time. Stay focused and act efficiently during
public meetings': The work at tlnd s important and decisions must me made;
2.56.030.'T Staff members=assist,- a General Manager in presenting information to the
Board (Directors and shall be a resource to the Directors to answer questions arising
during discussion. These discussions shall remain focused on the agenda topic in
accordance with the Brown Act;
2.56.030.8 District;:General Counsel shall act as Parliamentarian to assist the Board
President in matters'regarding procedure,enforcement of this Board Code of Conduct and
compliance with the Brown Act so that the Board actions remain orderly and proper; and
2.56.030.9 The Board President may limit the time any Director or other speaker has to
address the Board so that the business of the Board appearing on the agenda can be dealt
with efficiently.
2.56.040 Rules Regarding Public Input
It is recognized that an important element of governing the District within the traditions of
democracy require and benefit by citizen input. It is also recognized that the Brown Act
requires that the Board's meeting agenda provide for the opportunity for public input. It is
also recognized that the Board of Directors of the District shall accept public input and
consider it seriously.
In public meetings the Directors shall:
2.56.040.1 Listen to public input in a respectful and civil manner;
2.56.040.2 Directors shall not engage presenter of public input in dialogue,but shall,at the
conclusion of public input, discuss and decide the appropriate response to the input;
2.56.040.3 Public input shall be limited to three minutes per presenter, or as deemed
appropriate from the Board President, to provide time for the Board of Directors to
efficiently conduct other business on its agenda; and
2.56.040.4 Equally, public presenters shall be respectful of the,Board of Directors and
others participating in the meetings.
2.56.050 Procedural Considerations
The Board of Directors shall commit to annually revie important proceduray�thia erials. et
the beginning of each year the Board of Directorsmill review hoard Code of Conduct,t
Brown Act and other matters related to Board procedures
2.56.060 Debate Forum ,
The discussion and deliberations atrBoard meetings are .to secure the mature and
reasoned decision of the Board on matters�appearing on the agenda.
All discussions must be relevant to the Motion�b�efor6i'the Board. A Director is given the
floor only for the purpose of discussing the pe"ding question; discussion which departs
from the agenda matter is,out of order.
Protocol for agenda items:
1. Board President reads the agenda item
2. General,Man er or staff representative introduces the question before the Board
3. Report from ste fftpresenfer
4.11 Public input
5. Director,questions and discussion
6. Motion and second
• Motion to approve
• Motion to amend
• Motion to table
• Motion to call the question
7. Action
-
2.56.070EthicsTrain Formatted:Font:Bold
in __ _ -__ _ _- _----- - -- - - -
As required by California AB 1234 beginning in January, 2006 each director will attend
ethics training Thereafter, recertification of having attended ethics training is required_ Deleted:(Res.2007-06)
every two years�
�' Formatted:Font:(Default)Aria
Formatted:Font:(Default)Arial
Page 18:[i]Deleted Mary Chapman 7/30/200810:10:00 AM
TYPE OF BUSINESS ENTITY,
DESIGNATED POSITION INVESTMENT OR SOURCE OF
INCOME, OR REAL PROPERTY
DISCLOSURE
Support Services Manager, Executive 1. Motor vehicles and
Secretary, Electric Superintendent, specialty vehicles and
Water Superintendent, Buyer/Clerk, parts therefore.
Electric Engineer, Water System 2. Construction and building
Engineer, Power Supply Engineer, materials.
Director of Telecommunications, 3. Petroleum products.
Geographic Information System 4. Pipes, valves, fittings,
Coordinator, Water Utility Manager, pumps, meters, etc.
Electric Utility Manager, Assistant 5. Transformers, poles,
General Manager, Senior towers, wire, meters, cable,
Accountant/Accounting Analyst , conduit, etc.
Accountant/Accounting Analyst, 6. Office supplies and
Accounting and Finance Manager, equipment.
Associate Water Engineer, Associate 7. Construction and building
Electrical Engineer materials.
8. Water quality testing.
9. Engineering services.
10. Legal and collection
services.
11. Real property.
12. Newspapers.
13. Computer hardware and
software.
14. Printing or reproduction.
15. Safety equipment and
instruction material.
16. Educational and medical
services and material.
CONTINUED
----------------------------------------------------Page Break---------------------------------
-------------------
TYPE OF BUSINESS ENTITY,
DESIGNATED POSITION INVESTMENT OR SOURCE OF
INCOME, OR REAL PROPERTY
DISCLOSURE
Planning Director 1. Motor vehicles and
specialty vehicles and
parts therefore.
2. Construction and building
materials.
3. Pipes, valves, fittings,
pumps, meters, etc.
4. Transformers, poles,
towers, wire, meters, cable,
conduit, etc.
5. Office supplies and
equipment.
6. Engineering services.
7. Legal and collection
services.
8. Real property.
9. Newspapers.
10. Computer hardware and
software.
11. Printing or reproduction.
12. Safety equipment and
instruction material.
13. Educational and medical
services and material.
CONTINUED
----------------------------------------------------Page Break----------------------------------------------------
Administration Services Manager
1. Motor vehicles and
specialty vehicles and
parts therefore.
2. Construction and building
materials.
3. Petroleum products.
4. Pipes, valves, fittings,
pumps, meters, etc.
5. Transformers, poles,
towers, wire, meters, cable,
conduit, etc.
6. Office supplies and
equipment.
7. Construction and building
materials.
8. Water quality testing.
9. Engineering services.
10. Legal and collection
services.
11. Real property.
12. Newspapers.
13. Computer hardware and
software.
14. Printing or reproduction.
15. Safety equipment and
instruction material.
16. Educational and medical
services and material.
17. Insurance companies
Engineering consultants; architectural 1. Real property.
consultants
2. Pipes, valves, fittings,
pumps, tanks, meters, etc.
3. Construction and building
materials.
Financial consultants; bond counsel 1. Real property.
2. Banks and savings and
loans.
I Retirement of bond
I::_ proceeding.
Public relations contractors 1. Publications.
2. Printing and distribution.
Auditor, Attorneys and other non-specified 1. All of the above.
consultants`
2. Audit agreements and
contracts.
APPENDIX A
TITLE 2
ADMINISTRATION
CHAPTERS:
2.01 Bylaws
2.02 Board of Directors and Officers
2.03 Ordinances
2.04 Board Meetings
2.08 Board Meeting Minutes
2.10 Public Hearings
2.12 Committees
2.16 Annual Budget �
l iqE i;
2.20 Board Vacancies $ ;,
2.24 Parliamentary Procedure
2.28 Amendment of Bylaws
2.30 Notices
2.32 Relationships Among O '
2.36 Payment of Expenses
2.40 Delegations from the Board of 0kecaft to the General
„ez
Manager m h
2.44 Conditions of tinpt for the Geral Manager
2.48 Performance Eva lu-ion arW W y Adjustment for General
Manager
2.50 Reter�� d/or De
ction of Records
2.52 Cc� ct of Irerest
2.56 ode of Conduct
t
F.
CHAPTER 2.01
F.
E F,.
BYLAWS
Sections:
,r
2.01.10 haws
2.01.010 Bylaws -'Sections 2.02 through 2.28 below comprise the
District's Bylaws.
CHAPTER 2.02
BOARD OF DIRECTORS AND OFFICERS
Sections:
with the other consultants, and shall perform such other acts as requested by the Board of
Directors.
2.02.020.8 The officers of the District shall be elected at the first meeting in December of
each year for a one year term. It shall be the policy of the Board to attempt to give each
Director the opportunity to serve as President and Vice President for one year during their
four-year term. Notwithstanding the foregoing, an incumbent President or Vice President
may be re-elected to that office. The officers serve at the pleasure of the Board and may
be removed from office prior to the expiration of their one-year term.
CHAPTER 2.03
ORDINANCES
Sections:
2.03.010 Publication of Ordinances
2.03.010 Publication of Ordinances - All ordinances of the Board will be placed for
publication once in the public notice section of a local newspaper of general circulation
within 30 days after adoption.
CHAPTER 2.04
BOARD MEETINGS
1
Sections:
t
2.04.010 Place Meeting
2.04.0 "I me ofAveting
2.04AMO AdIpurnet M. ings
2 040 Spei*1 M 'ngs
.(� 50 Writt ;Notice of all Meetings
2.04.05 il cbility of Agenda Packet
��L
2.04.06 Ag+ a, discussion and debate-Regular and
cial Meetings
2.04.070 rder of Business
2.04.080 u Voting
2.04.090 Statements for Visitors
2.04.100 Recording of Meetings
2.04.010 Place of Meeting - Until changed by further resolution amending these rules,the
place of meeting of the Board of Directors shall be the Board Room of the Truckee Donner
Public Utility District, in Truckee, California. When appropriate notice has been given, any
meeting may be scheduled at another location within the District. The Board of Directors
may, upon showing of special circumstances, hold Board meetings outside the District. All
legislative meetings of said Board shall be open to the public and shall be held at said
may from time to time be determined by the Board of Directors.
2.04.055 Availability of agenda packet - On all Board or committee meeting agendas a
statement will be made advising that the complete packet of related material is available for
public review at the District office, the District's website and the Truckee Branch of the
Nevada County Library.
2.04.060 Agenda, discussion, and debate - Regular and Special Meetings - The
Clerk/Ex-officio Secretary of the District shall cause a Notice of Meeting (agenda) to be
prepared which will state the matter to be heard in a manner that is easy to comprehend.
€
2.04.060.1 The Clerk/Ex-officio Secretary of the District and th t of the Board
shall be jointly responsible for compiling the agenda for all regulat� etings. In the case of
special meetings, the Clerk/Ex-officio Secretary and those p. s ding such meetings
shall be responsible for the preparation of the agenda.
x k
2.04.060.2 Each Director will have the right to request�em to be placed ott agenda
for any specific meeting, either: 1) Verbally reques t if th request is sorted by at
least one additional Board member during a Boa`iieetm 2) verbally or in writing to
support. " must be made in a timely
the President with the President's .,.y:
manner and shall comply with the deadlines establish 1,01 r the preparation of the Notice of
Meeting (agenda). a `
t
3,
4y.
2.04.060.3 No item will be placed on the agenda until the fq#owing conditions have been
met. Items on an agenda not meeting the conditions will be either struck from the agenda
or will be tabled to the next meeting withodt discussion.
2.04.060.3(A) Information regarding the topic must be in the hands of the Board members
prior to the Monday evening before the regular meeting and not less than three days prior
to any special meeting with some,exceptions in the case of an emergency meeting.
2.04.060.3(B) The item as it, appears on the agenda will have adequate staff and
consultant preparation prior to the:::,
he presentation to the Board for discussion and review.
Without this, such items will be referred to staff by the Chair.
2.04.060.3(C) The consultants and staff and Board will be kept informed by memo and
regular correspondence of all major projects and proposals well in advance of it being
placed on the agenda for Board review.
2.04.060.3(D) Debate and/or discussion on each agenda topic is limited to five minutes for
each Director. The Board, by majority vote, may waive this provision for any agenda topic.
2.04.070 Order of Business - The order of business in conducting the meeting of the
Board shall be as follows:
1. Call to order
2. Roll call
3. Changes to the agenda
4. Public input
2.08.010.4 Appropriate recording and play-back equipment shall be provided by the
District. The equipment, recordings and copies of the action minutes shall be kept in library
format. The equipment, duplicate recordings and copies of the action minutes shall be
made available to the general public for review and inspection upon appointment during
regular business hours of the District.
2.08.010.5 Copies of the action minutes and of the Board meeting recordings shall be
made available to any interested party upon their request and payment of the duplication
costs pursuant to the Miscellaneous Fee Schedule.
CHAPTER 2.10 �
PUBLIC HEARINGS �£
Sections:
40
v
2.10.010 Notices of Public H cgs
2.10.010 Notices of Public Hearings - All public h s will be advertised by the
Secretary in a local newspaper of general circulation in ay ad form.
Fkk �L S=x iLfix"
k
CHJWTEF ' .
<"
i COM�" 'EES
Sections: £_
3t
2.12.010 Comas .
♦hV' E xs a 3l
2.12.010mmittees Stanc hd select committees for the performance of such
duties ay appear neO?ssar1 end proper shall from time to time be appointed by the
Presicf rif = the absence f any members of any committee, the presiding officer may
appoint a siJ tute who shall serve during such absence.
CHAPTER 2.16
BUDGETS
Sections:
2.16.010 Budgets
2.16.010 Budgets — The General Manager shall prepare a budget calendar for Board
review at the first regular meeting in August prior to the budget cycle (annually or bi-
annually). The General Manager shall present a proposed draft budget for the ensuing
CHAPTER 2.30
NOTICES
Sections:
2.30.010 Planning Department Notices
2.30.010 Planning Department Notices - Planning Department Notices will be handled
p ill be brought to
by the General Manager and the District Engineer. Notices of im orta
the Board's attention by the Engineer during his report at the Boa dw eet ng.
CHAPTER 2.32 Y
Y '!
RELATIONSHIPS AMONG WFICIALS x
yF�
Sections:
r
2.32.010 Financial Relationships Among �cials
2.32.020 Director/Manager RelationshipMm
za
2.32.01• Financial Relationships Amok Ofi t =3=
2.32.010.1 District official �1� 1 ng but uTJhf'n 01
ited to engineering, financial and/or legal
consultants shall not en into ag or otherwise represent, individual Board
t
M.
Y}ements I
�.
members or other th�r arties whore such an 6ngement may potentially conflict with the
interests of the Dist'..t.
F
2.32.010.2 I off Board of Directors shall not enter into contractual
arrangem `with, or erwiste, engineering,financial and/or legal consultants who
perform irk or services flr the aistrict on any material matters which may affect the
District"'.
� s,
2.32.010.3 Thy enera Manager shall not engage in any private enterprise within the
District.
2.32.020 Directo /General Manager Relationship - The Truckee Donner Public Utility
District recognizes, establishes and maintains the following guidelines in its relationship
with the General Manager.
2.32.020.1 It is recognized that good management is the most important factor in the
success of the District. In exercising such management,the Board of Directors reserves its
responsibility to establish policy, approve plans and programs and delegate authority to its
General Manager.
2.32.020.2 The Board of Directors recognizes its responsibility and its need to establish
PAYMENT OF EXPENSES
Sections:
2.36.010 Payment of Expenses-Directors and General
Manager
2.36.010 Payment of Expenses - In order to manage the District it is necessary that the
Directors and General Manager remain well informed on latest technologies, management
practices and issues affecting water and electric utilities.
It is the policy of the District to encourage Directors and the General Manager to participate
in training programs offered by professional and trade associations by paying the expenses
for membership and attendance at conferences.
The reimbursement of expenses incurred by Directors and, the General Manager while
conducting District business, shall be guided by the following principles:
2.36.010.1 Board authorization for attendance and payment of appropriate expenses for
the General Manager and Directors to attend conferences, training sessions, schools
and/or meetings shall be obtained in advance.
2.36.010.2 Whenever possible, the District shall issue checks in advance to cover lodging,
air fare and conference costs.
2.36.010.4 Each Director shall be issued a District credit card in their name to cover
approved District business S.
2.36.010.5 Upon ret , there Mall be an itemization of moneys spent and receipts
evidencing the sarr �sJ, be att4,11'hc form provided by the District. A copy of this
itemization and attach mer Etal a provided to all Board members. If appropriate
receipts are ,ji,pyj. ed td:iffifpeDistrict, there shall be no reimbursement.
2.36.01 t Payment of t k, oar thember credit card charges shall be presented with the
list of disbursement , resented to the Board for approval as part of the monthly
Treasurer's port.
k,
2.36.010.7 In the vef
.a personal vehicle is used, reimbursement shall be at the IRS
business deductiorate. This sum represents the District's total expense for vehicle use
and fuel charges.
2.36.010.8 Prior to departure on the conference, the Director or General Manager shall be
provided with a copy of this policy, a copy of the expense form, and any documents relating
to hotel registration, conference registration and airline ticketing.
CHAPTER 2.40
DELEGATIONS
2.40.010.3(B) Determine qualifications and standards for use in recruiting, hiring,
promoting and assigning the District's personnel.
2.40.010.3(C) Select, appoint, promote, reassign or release District employees.
2.40.010.3(D) Formulate an effective method of instilling and motivating a team effort by
all employees.
2.40.010.3(E) Develop a procedure whereby employees may advance within the District if
they are capable and desire to do so.
2.40.010.3(F) Implement, maintain and enforce the District's 'sonrel policies as
prescribed by the Board. w
2.40.010.3(G) Act as the Board's agent in meeting and com6rring Jth employees and
employee organizations.
� k
2.40.010.3(H) Implement job training and safety p�jrams the benefit oe District.
2.40.010.3(I) Establish performance appraisal- r all District personnel.
, xgr
2.40.010.3(J) Maintain up-to-date chart of all District poss d their respective class
....... ...3'
specifications. a
2.40.010.3(K) Recommend to the Board for approval the employment of outside
consultants and negotiate terms of contracts for services.
2.40.010.4 Direct
2.40.010.4(A) Enforce and administer the provisions of the laws and ordinances of the
District.
2.40.010.4(B) Direct all District personnel.
2.40.010.4(C) Respond to citizens' complaints and requests for information.
2.40.010.4(D) Pond uct continuous research into administrative practices to produce
greater efficiency and economy in District operations.
2.40.010.4(E) Direct the day-to-day activities of the District except as specified otherwise
by the Bylaws of the Board. Delegate appropriate responsibility and authority to staff.
2.40.010.5 Finance
2.40.010.5(A) Prepare a long term capital improvements program for Board consideration.
2.40.010.5(B) Direct the preparation and administration of the District budget.
2.40.010.5(C) Direct the investment of District funds in accordance with Board policy.
CHAPTER 2.44
CONDITIONS OF EMPLOYMENT
Sections:
2.44.010 Conditions of Employment for the General
Manager
2.44.010 Conditions of Employment for the General Manager-Priorto employment by
the District, the prospective General Manager shall be required to � the Board of
Directors that his general physical condition is such that he will be aw to function property
in the position. ,x
r.
CHAPTER 2.48 'r
F°
PERFORMANCE EVALUATIONS AND :WARY ADJUSTMENTS u "
0
L .
Sections: ' a
F1
2.48.010 Performance Evaluations an� � Sammy
Adjustments for, a General Manag 3 gdl
s
y
2.48.010 Performance Evaluations an &la st entsforthe General Manager
-The General Manager shall be employes thoaT` 'Directors at a salary established
z•
by the Board. The Board sba work with tf� neralllanager to set performance goals
and objectives. At le annrfy, the and will appraise the General Manager's
performance as descrtl in the eneralager's Employment Agreement with the
District. Consideratis incre se in co m nsation within the District's approved wage
and salary plan wiW e g [� Ftf ttrie
Y
L
3 CHAPTER 2.50
RETENTN AND/OR DEST
RUCTION OF RECORDS
F y.:
Sections:
2.50.010 lFbestruction of District records; excepted records
2.50.020 Retention of District records
2.50.030 Destruction of District records; conditions
2.50.040 Duplicate records less than five years old; destruction
2.50.050 Authority of Treasurer or fiscal agents
2.50.010 Destruction of District records: excepted records- Unless otherwise provided
by law, the District Clerk may destroy any District record, document, instrument, book or
paper under his or her charge, without making a copy thereof, after the same is no longer
required.
Sections:
2.52.005 Financial Interests of Employees
2.52.010 District's Conflict of Interest Code
2.52.015 officials Who Manage Public Investments
2.52.005 Financial Interests of Employees - It is the policy of the Board that no
employee of the District shall have any financial interest in any activity outside the Truckee
Donner Public Utility District which does business for profit with the Truckee Donner Public
Utility District. ==_,
2.52.010 District's Conflict of Interest Code - The Political Ren Act (Government
Code Section 87100, et seq.) requires state and local governme encies to adopt and
promulgate conflict of interest codes. The Fair Political Practip,00 Ission has adopted
a regulation (2 Cal. Code of Regs. 18730) which contains th i, ms ofk tandard conflict
of interest code. After public notice and hearing it may s nded by 9W..Faj Political
�.x,M3 .�3�,a
Practices Commission to conform to amendments in Pditical Reform Aitg
x k;:
The terms of 2 California Code of Regulations S n 18tq I nd any amendments to it
x=
duly adopted by the Fair Political Practices Coin are hereby adopted and
incorporated by reference. This regulation and Section 2.015 designating officials and
employees and establishing disclosure categories shall c� titthe Conflict of Interest
Code for the District.
L
~Rlh
2.52.010.1 Place of Filing - Designatempb1.1� II file their statements with the
Truckee Donner Public Utility District, whrw,HAM
rake ie statements available for public
inspection and reproducOp (Gov. Cod4jF£ 1008). Statements for all designated
employees will be retain' by th7DPUD ;;
r�r
2.52.010.2 Investrr�. t9. nd bu �e �p9 t'6ns in any business and sources of income
listed in Column II are disc� e if.
.z d ;.
2.52.010.2fi The bu��ess err i�which the investment or business position is held or
the source of income isfe ty $°which within the last two years has contracted with the
Distric oF
x
2.52.010.2(B) ' e busioss entity in which the investment or business position is held or
the source of income is the type which within the last two years has contracted to furnish
supplies or service `F: s subcontractors in any contract with the District.
2.52.010.3 Interests in real property are disclosable by a designated employee if listed in
Column II on the line applicable to his or her position.
2.52.015 officials Who Manage Public Investments- No public official of the District, as
specified in Government Code Section 87200, shall make, participate in making or in any
way attempt to use his or her official position to influence a government decision in which
he or she knows or has reason to know he or she has a financial interest in accordance
with the Political Reform Act. Public officials who manage public investments shall file a
statement of economic interest to disclose his or her financial interest in accordance with
the Political Reform Act. It has been determined that the positions listed below manage
w. Information technology.
x. Computer hardware and software
2. Designated Positions
a. Administrative Services Manager
b. Assistant General Manager
c. Buyer/Clerk
d. Conservation Programs Administrator
e. Customer Services Manager
f. Electric Utility Manager/Power Supply Manager
g. Electric System Engineer
h. Electric Engineer
i. Electric Superintendent
j. Finance &Accounting Manager
k. Geographical Information Services Coordinator
I. Human Resources Administrator
m. Public Information and Conservation Manager
n. Senior Accountant Analyst
o. Water Utility Manager
p. Water Superintendent
q. Water System Engineer
r. Water Engineer
xa
go
Y'
CHAPTER 2.56
ia
Y�
_
BdXAIYCOV OF CONDUCT
Sections: a `
a' <rx YV
dor
10 Intro�ctid
2.56.:0 Geneffil
2.56-OA& DirpgAi rs Conduct with One Another
2.56.040 ;Fs Regarding Public Input
2.56.050 procedural Considerations
2.56.060 Debate Forum
2.56.010 Introduction
The Truckee Community has established the Truckee Donner Public Utility District(District)
to provide essential services needed to support the prosperity and general wellbeing of the
community. The District's powers and responsibilities are set forth in the California Public
Utility District Act that requires the election of a Board of Directors to govern the District y
meeting in accordance with the California law known as the Brown Act. The Board of
Directors is required to consider complex facts and make many important decisions that
impact the prosperity and general wellbeing of the Truckee Community. The voters of the
2.56.030.6 Be respectful of other people's time. Stay focused and act efficiently during
public meetings. The work at hand is important and decisions must me made;
2.56.030.7 Staff members assist the General Manager in presenting information to the
Board of Directors and shall be a resource to the Directors to answer questions arising
during discussion. These discussions shall remain focused on the agenda topic in
accordance with the Brown Act;
2.56.030.8 District General Counsel shall act as Parliamentarian to assist the Board
President in matters regarding procedure, enforcement of this Board Code of Conduct and
compliance with the Brown Act so that the Board actions remain orderly and proper; and
2.56.030.9 The Board President may limit the time any Director or Q01ap Baker has to
address the Board so that the business of the Board appearing on,t, enda can be dealt
with efficiently. `
y ,
2.56.040 Rules Regarding Public Input N
NNOr
It is recognized that an important element of governirt, istrict within th �ditions of
democracy require and benefit by citizen input It i Viso r�ognized that
Brown Act
requires that the Board's meeting agenda provililkthe o unity for public input. It is
also recognized that the Board of Directors of the "shall accept public input and
consider it seriously.
g,
In public meetings the Directors shall:
2.56.040.1 Listen to public input in a respectful and civil mer;
2.56.040.2 Directors shall not engage presenter of public input in dialogue, but shall, at the
conclusion of public input, discuss and decide the appropriate response to the input;
2.56.040.3 Public input Shall be limited to three minutes per presenter, or as deemed
appropriate from the Board President, to provide time for the Board of Directors to
efficiently conduct otlr business on its agenda; and
2.56.040.4 Equally, public presenters shall be respectful of the Board of Directors and
others participating in the meetings.
2.56.050 procedural Considerations
The Board of,Directors shall:commit to annually review important procedural materials. At
the beginning of each year the Board of Directors will review Board Code of Conduct, the
Brown Act and other matters related to Board procedures.
2.56.060 Debate Forum
The discussion and deliberations at Board meetings are to secure the mature and
reasoned decision of the Board on matters appearing on the agenda.
All discussions must be relevant to the motion before the Board. A Director is given the
floor only for the purpose of discussing the pending question; discussion which departs
from the agenda matter is out of order.
Protocol for agenda items:
1. Board President reads the agenda item