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HomeMy WebLinkAboutAgenda Regular Board Meeting Board of Directors General Manager Joseph Aguera Brian C. Wright Jeff Bender PublicExecutive Leadership Christa Finn Joe Horvath Tony Laliotis Shanna D. Kuhlemier Kim Harris REGULAR BOARD MEETING Chad J. Reed TDPUD BOARD ROOM Michael Salmon 6:00 PM, Wednesday, August 2, 2023 Steven Poncelet AGENDA Scott Crow Jillian Steward 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Changes to the agenda 5. Public Comment— This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. GENERAL MANAGER UPDATE 7. This item provides time for the General Manager to update the Board PRESENTATION 8. Town of Truckee, Presentation 2040 General Plan Update CONSENT CALENDAR 9. Consideration to Approve Revised AclaraONE Database Upgrade SPECIAL RISIRI" PU��:. iA LEADERSHIP FH]ORRAIIOR 11570 Donner Pass Road,Truckee,CA 96161 Phone-530-587-3896-wwwtdpud.ora 1. Authorize the General Manager to execute an amended contract with Aclara to upgrade the meter reading database for the amount of $64,847.40, plus a ten percent change order allowance of $6484.74 not to exceed $71,332.14-1 and 2. Approve annual maintenance fees of $26,647.40 plus a ten percent change order allowance of $2,664.74 for a total annual expense not to exceed $29,312.14. 10. Consideration to execute a contract amendment with the Gravity Haus/ Start Haus for an amount not to exceed $27,000. Authorize the General Manager to execute a contract amendment with the Gravity Haus/ Start Haus for an amount not to exceed $27,000. 11. Consideration of a Contract Amendment with Pond Collective Authorize the General Manager to execute an amendment to the contract with Pond Collective to increase the amount by $12,500, for a new contract not to exceed amount of $27,000. 12. Consideration of Joint Procurement of Computer Hardware with CDWG Authorize the General Manager to purchase computer hardware and accessories from CDWG under a joint procurement contract for an amount not to exceed $60,000. 13. Consideration of a Reimbursement with the Town of Truckee for Water Infrastructure Maintenance Associated with the 2023 Paving and Drainage Project Authorize the General Manager to reimburse the Town of Truckee for water utility infrastructure maintenance included in the Town of Truckee 2023 Paving and Drainage Project, in the amount of $86,500.00 plus a ten percent change order allowance for a total authorization not to exceed $95,150.00. ACTION ITEMS 14. Consideration of an Engineering Services Contract for Design of the Ski Run Water Storage Tank Replacement Project Authorize the General Manager to execute an engineering services contract with Sauers Engineering for the engineering design and development of construction documents for the Ski Run Water Storage Tank Water Storage Tank Replacement Project in the amount of$199,040, plus a ten percent change order allowance for a total contract authorization not to exceed $218,944. 15. Consideration of Awarding the Electric Utility Construction Services 2023 Contract to VIP Powerline Corporation Authorize the General Manager to execute an Electric Utility Construction Services Contract with VIP Powerline Corporation for FY23, with 2 optional 1- year extensions, for a total not to exceed amount of$500,000 annually starting in FY23 and for each option year thereafter. WORKSHOP 16. Workshop to Review 2023 Strategic Plan Update Benchmarking Information This is a workshop item for Board review and input to staff. 17. 2023 Mid-Year Financial Update Accept and file the 2023 mid-year financial update. 18. Review of the Martis Valley Groundwater Management Plan Annual Report Receive and comment on the Martis Valley Groundwater Management Plan annual report prepared by GEI's staff. ROUTINE BUSINESS 19. Approve the Treasurer's Report July 2023 Approve the Treasurer's Report July 2023 which includes: a. Fund Balances for the Month of April 2023 b. Disbursements for the Month of May 2023 20. Approve the Minutes of June 7, 2023 and July 5, 2023 21. Approve the Treasurer's Report August 2023 CLOSED SESSION 22. Closed Session Pursuant to Government Code Section 54956.8 Conference Real Property Negotiators. Negotiators: Brian C. Wright, General Manager, and Shanna D. Kuhlemier, District Clerk regarding 019-450-054. Under negotiation: terms with Truckee-Donner Recreation and Park District. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District's internet website. Posted on July 28, 2023 Shanna D. Kuhlemier, CIVIC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability-related aids, or other services), please contact the District Clerk at (530) 582-3980 or ShannaKuhlemier(@tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above-described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemier(a-)_tdpud.orq who will swiftly resolve such request.