HomeMy WebLinkAbout10 Gravity Haus/Start Haus Contract Ammendment AGENDA ITEM #10
Public Utility District m
MEETING DATE: August 2, 2023
TO: Board of Directors
FROM: Shanna Kuhlemier, District Clerk
SUBJECT: Consideration to execute a contract amendment with the Gravity
Haus/ Start Haus for an amount not to exceed $27,000.
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APPROVED BY:
Brian C. Wright, General Manager
RECOMMENDATION:
Authorize the General Manager to execute a contract amendment with the Gravity Haus/
Start Haus for an amount not to exceed $27,000.
BACKGROUND:
In 2020, the District began the process of developing a comprehensive strategic
plan. The strategic planning process included a series of board workshops, review of
the District's mission, incorporation of core organizational values, alignment of strategic
goals to operating budgets and capital projects, as well as the prioritization of four key
strategic initiatives. The process incorporated extensive engagement with the Board of
Directors, executive leadership team, staff, community stakeholders and industry
partners. To facilitate this process, the District engaged in a professional consulting
services contract with Pamela Hurt Associates.
Following its adoption in May of 2021, the Strategic Plan 2021-2024 has served as an
extremely effective and productive guiding document for the development of FY2022-23
Electric and Water Operating and Capital Improvement Budgets, significant
improvements in customer services and community engagement, development of a
positive rewarding organizational culture, enhanced communication and staff
development. The strategic plan has also served as one of three key resources in
gauging organizational performance, in addition to budget and District Code.
The District has now transitioned into the third year of the four-year strategic plan and is
in the middle of preparing a mid-term update to the Strategic Plan. In conjunction with
and integral to the strategic plan update, the District is undergoing a comprehensive
organizational performance assessment process with the General Manager's 360
Performance Plan. A well-developed performance evaluation process is an essential
component of a high-performing organizational governance and leadership team.
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ANALYSIS AND BODY:
The significant effort around the mid-cycle update of the strategic plan and the
implementation of the General Manager's 360 Review has increased the amount of
meetings with both the Board and the Executive Leadership team, resulting in a need to
increase a contract with the Gravity Haus / Start Haus to complete both processes by
January of 2024. Offsite meetings create a space where teams can discuss high level
strategies, goals, and objectives. The dedicated time allows headway on larger projects
wish assists in offsite meeting spaces. The Gravity/Haus provides a space that is
functional and helpful to have Board meetings and Executive Team offsites away from
the District but within our service territory.
To date in 2023, the District has spent approximately $12,000 through the first week in
July. With the remainder of July through December an approximate additional $15,000
will be required.
GOALS AND OBJECTIVES:
District Code 1.05.020 Objectives:
1. Responsibly serve the public.
2. Provide a healthy and safe work environment for all District employees.
3. Provide reliable and high quality water supply and distribution system to meet
current and future needs.
District Code 1.05.030 Goals:
3. Engage with our customers and communities in a welcoming and transparent way to
identify opportunities.
4. Take the best of private sector thinking to modernize the utility and add value to our
communities.
FISCAL IMPACT:
The total recommended authorization is an amount not to exceed $27,000. The FY22
and FY23 adopted budget includes sufficient funds within the Board of Directors
Strategic Planning Initiatives budget and the General Manager's Professional Service
budget.
ATTACHMENTS:
None
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